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HomeMy WebLinkAbout2017-05-08General Government Committee Minutes May 8, 2017 - 1 - Minutes of a meeting of the General Government Committee held on Monday, May 8, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal until 3:22 PM, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Staff Present: C. Clifford, T. Cannella, J. Caruana, F. Horvath, L. Gordon, A. Greentree until 2:22 PM, M. Marano, G. Weir, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business – Introduction Councillor Partner added a New Business item, regarding the Canada Day Fireworks display at Garnet B. Rickard Recreation Complex on July 1, 2017, to the New Business – Consideration section of the agenda. Councillor Woo added a New Business item, regarding the cessation of train whistles, to the New Business – Consideration section of the agenda. Councillor Cooke added a New Business item, regarding an emergency planning training session for Members of Council and updating By-law 99-161, to the New Business – Consideration section of the agenda. Councillor Traill added a New Business item, regarding Cedar Crest Beach flooding, to the New Business – Consideration section of the agenda. Councillor Traill added a New Business item, regarding shoreline protection, to the New Business – Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG-239-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Agenda for the General Government Committee meeting of May 8 , 2017 be adopted with the addition of the following new business Items:  Canada Day fireworks display  Cessation of train whistles  Updating of By-law 99-161  Cedar Crest Beach flooding  Shoreline protection Carried General Government Committee Minutes May 8, 2017 - 2 - 4 Declaration of Interest Councillor Hooper declared an interest in the New Business Item regarding the Canada Day Fireworks display at Garnet B. Rickard Recreation Complex. 5 Announcements Members of Council announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG-240-17 Moved by Councillor Hooper, seconded by Councillor Partner That the minutes of the regular meeting of the General Government Committee meeting held on April 18, 2017, be approved. Carried 7 Delegations 7.1 Simon Walker, Cooperative Education Teacher, Jasmine Martin, Emily Jackson, and Sam Walker, Bowmanville High School, Regarding Recent ME to WE Trip to Tanzania Simon Walker, Cooperative Education Teacher, Jasmine Martin, Emily Jackson, and Sam Walker, Bowmanville High School, were present regarding their recent Me to We trip to Tanzania. They made a verbal presentation to accompany an electronic presentation. Mr. Walker advised the Committee that a total of 23 students went to Tanzania in March 2017. He noted that the purpose of this trip was for a school building project and to encourage youth to have a voice as well as encourage them to be active in their local community. Mr. Walker added that the students have taken on the issue of water conservation. Sam Walker highlighted details of the trip including the arrival to Namelok, Arusha, the camp life, the build site and the details of the work they did. He added that, on the last part of the trip, they were able to attend a classroom and read with the local children. He added that this was a very rewarding experience. Emily Jackson explained to the Committee that, when they were in Tanzania, they participated in a “water walk” with the local residents. She continued by explaining that the local residents walk two kilometres several times a day carrying 20 litre jugs in order to obtain water for their homes. Ms. Jackson added that occasionally these wells can dry up and then the walk can be up to five kilometres. She explained they hav e discovered that Clarington residents rely on bottled water when there is a good General Government Committee Minutes May 8, 2017 - 3 - municipal water supply. Ms. Jackson concluded by stating that the students are looking to raise awareness. Jasmine Martin explained that, upon their return, the students have made water their focus. She noted they are looking to raise awareness and are asking the Principal for four additional modern water fountains to be installed Bowmanville High School. Ms. Martin explained they are looking for alternative to bottled water and to make Bowmanville High School bottle free. She continued by stating that their goal is to encourage the use of refillable water bottles and they are asking the Municipality to look at purchasing a mobile water filling station for use at events within the Municipality. Ms. Martin concluded by explaining they are asking the Municipality of Clarington to lead by example and encourage the community to no t abuse the resources we have available. Resolution #GG-241-17 Moved by Councillor Neal, seconded by Councillor Traill That the delegation of Simon Walker, Cooperative Education Teacher, Jasmine Martin, Emily Jackson, and Sam Walker, Bowmanville High School, regarding recent ME to WE trip to Tanzania, be received with thanks; and That the request, for the Municipality of Clarington to purchase a mobile water filling station for use at events, be referred to staff. Carried Recess Resolution #GG-242-17 Moved by Councillor Partner, seconded by Councillor Traill That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:50 AM with Mayor Foster in the Chair. 7.2 Linda Lowery, Chairperson, Heads Up Durham, Regarding Brain Injury Awareness Month Linda Lowery, Chairperson, Heads Up Durham, was present regarding Brain Injury Awareness Month. She made a verbal presentation to accompany an electronic presentation. Ms. Lowery provided background information regarding her personal experiences with brain injuries. She reviewed the definitions of a traumatic brain injury and a concussion. Ms. Lowery stated that a brain injury is a silent epidemic and she reviewed statistics on brain injuries. She listed some of the causes of brain injuries. Ms. Lowery added that acquired brain injury is the leading cause of death and disability for children, youth and young adults. She highlighted the mission and three main goals General Government Committee Minutes May 8, 2017 - 4 - of Heads Up Durham. Ms. Lowery reviewed the Heads Up Durham Steering Committee members and partners within the community. She reviewed some of the 2016 initiatives including, Heads Up! Durham on the Go, Heads Up on Concussions, a workshop with health care professionals, Rowan’s Law and concussion awareness and Durham Regional Police Collision Centres. Ms. Lowery continued by highlighting upcoming direction for 2017-2018 which includes Racing Against Durham Drugs, 2018 Conference at Durham College, distracted driving, and a partnership with the Oshawa Generals. She added that Heads Up Durham is continuously looking to promote prevention and enhance support for people with brain injuries. Ms. Lowery concluded by asking the members of Council to proclaim June as Brain Injury Awareness Month. Resolution #GG-243-17 Moved by Councillor Woo, seconded by Councillor Traill That the delegation of Linda Lowery, Chairperson, Heads Up Durham, regarding Brain Injury Awareness Month, be received with thanks. Carried The proclamation was presented to Ms. Lowery and a photo was taken with members of Committee. Alter the Agenda Resolution #GG-244-17 Moved by Councillor Cooke seconded by Councillor Traill That the Agenda be altered to consider Presentation Item 10.1 from Larry Shanks Executive Director and Pamela Young - Director of Community Development, SafeHope Home, Regarding Fighting Sexual Exploitation & Trafficking, at this time. Carried 10.1 Larry Shanks Executive Director and Pamela Young - Director of Community Development, SafeHope Home, Regarding Fighting Sexual Exploitation & Trafficking Larry Shanks Executive Director and Pamela Young, Director of Community Development, SafeHope Home, were present regarding fighting sexual exploitation & trafficking. They made a verbal presentation to accompany a handout. Ms. Young reviewed the definition of human trafficking and provided background information on the issue. She explained that human trafficking has become the second largest business of criminals. Ms. Young reviewed human trafficking statistics and noted that the highest percentage takes place in the Greater Toronto Area. She explained the steps which need to be taken to assist with recovery and reviewed the SafeHope Home Model. Ms. Young continued by providing details of the various components of the recovery programs. She advised the Committee that currently they do not have a home but are General Government Committee Minutes May 8, 2017 - 5 - developing and building the day program. Ms. Young added that objectives of the day program are to resolve issues of abuse and addiction, manage emotions, build relationships, quality of life, parenting skills, and reach a higher level of education. She added that they are trying to develop leaders to assist with future SafeHope Home programs. Mr. Shanks provided an overview of the main issues and explained that th e main goal of SafeHope Home is to assist the victims of human trafficking. He added that the problem is more prevalent than people realize. Mr. Shanks advised the Committee that the Durham Regional Police Services has a Human Trafficking Unit and there needs to be education on this issue. He explained that they are looking to support these woman, provide rehabilitation and raise awareness. Mr. Shanks noted that they have received support from various organizations and that the support programs are beginning this week. He added that the goal is to have their own facilit y. Mr. Shanks concluded by thanking the members of Committee for their support and offered to answer questions. Resolution #GG-245-17 Moved by Councillor Neal, seconded by Councillor Partner That the presentation of Larry Shanks, Executive Director, and Pamela Young, Director of Community Development, SafeHope Home, regarding fighting sexual exploitation & trafficking, be received with thanks. Carried 8 Communications - Receive for Information 8.1 Minutes of the Newcastle Village Community Hall Board, dated March 21, 2017 8.2 Minutes of the Tyrone Community Centre, dated April 19, 2017 8.3 Minutes of the Central Lake Ontario Conservation Authority, dated April 25, 2017 8.4 Minutes of the Ganaraska Region Conservation Authority, dated April 20, 2017 8.5 Minutes of the Bowmanville Business Improvement Area, dated April 11, 2017 8.6 Minutes of the Kawartha Conservation Authority, dated March 22, 2017 and March 29, 2017 8.7 Roger Anderson, Regional Chair and CEO, The Regional Municipality of Durham – Regulatory Registry Proposal Number: 17 MNRF004 – Proposed Changes to Regulation 244/97 Aggregate Fees and Royalties General Government Committee Minutes May 8, 2017 - 6 - 8.8 Geoff Gordon, Vegetation Management Specialist, Canadian Pacific – Canadian Pacific 2017 Vegetation Control Program Resolution #GG-246-17 Moved by Councillor Neal, seconded by Councillor Cooke That the Communication Items 8.1 to 8.8 be received for information. Carried 9 Communications – Direction 9.1 Gabriel Medel-Carratala, Design-Build Director Blackbird Constructors 407 General Partnership – Highway 407 East Phase 2 Noise By-law Exemption Request Resolution #GG-247-17 Moved by Councillor Hooper, seconded by Councillor Neal That the request from Blackbird Constructors 407 General Partnership, for an exemption to the Municipality’s Noise By-law 2007-071 for work along the future Highway 418 from north of Highway 2 to Highway 401 from June 1, 2017 to October 31, 2017, be approved. Carried 10 Presentations 10.1 Larry Shanks Executive Director and Pamela Young - Director of Community Development, SafeHope Home, Regarding Fighting Sexual Exploitation & Trafficking The presentation of Larry Shanks Executive Director and Pamela Young, Director of Community Development, SafeHope Home was heard earlier in the meeting following the delegation portion of the agenda. 11 Engineering Services Department Resolution #GG-248-17 Moved by Councillor Neal, seconded by Councillor Traill That the remainder of the Reports, listed in the Agenda, be approved, on consent with the exception of Reports COD-008-17 and EGD-011-17, as follows: General Government Committee Minutes May 8, 2017 - 7 - 15.1 CLD-009-17 Appointment to the Samuel Wilmot Nature Area Management Advisory Committee That Report CLD-009-17 be received; That James Hodge be thanked for his contribution to the Samuel Wilmot Nature Area Management Advisory Committee; That Meaghan Vandenbrink be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for a term ending December 31, 2018 or until a successor is appointed; and That all interested parties listed in Report CLD-009-17 and any delegations be advised of Council's decision. 15.2 CLD-010-17 Appointment to the Clarington Public Library Board That Report CLD-010-17 be received; That Kerri Davis be thanked for her contribution to the Clarington Public Library Board; That Janice Jones be appointed to the Clarington Public Library Board for a term ending December 31, 2018 or until a successor is appointed; and That all interested parties listed in Report CLD-010-17 and any delegations be advised of Council's decision. 11.1 FND-009-17 Financial Update as at March 31, 2017 That Report FND-009-17 be received for information. Carried 16.1 COD-008-17 Newcastle Intersection Improvements Resolution #GG-249-17 Moved by Councillor Partner, seconded by Councillor Woo That Report COD-008-17 be received; That Aloia Brothers Concrete Contractors Ltd. with a total bid amount of $300,077.27(Net HST Rebate) being the lowest compliant bid meeting all terms, conditions and specifications of Tender CL2017-4 be awarded the contract for the Newcastle Intersection Improvements as required by the Engineering Services Department; General Government Committee Minutes May 8, 2017 - 8 - That the funds required for this project in the amount of $385,090.09 (Net HST Rebate) which includes the construction cost of $300,077.27 (Net HST Rebate) costs such as inspection and contract administration, material testing, permit fees and contingencies of $85,012.82 (Net HST Rebate) be funded by the Municipality as follows: Newcastle Streetscape 110-32-338-83436-7401 $ 212,319.09 Pavement Rehabilitation 110-32-330-83212-7401 $ 123,761.28 Sidewalks Various 110-32-331-83215-7401 $49,009.72 That all interested parties listed in Report COD-008-17 and any delegations be advised of Council’s decision by the Purchasing Division. Carried 11.1 EGD-013-17 Federal Clean Water and Wastewater Fund Resolution #GG-250-17 Moved by Councillor Woo, seconded by Councillor Cooke That Report EGD-013-17 be received; That the By-law attached to Report EGD-013-17 (Attachment 1 to Report EGD-013-17) be approved; That all interested parties listed in Report EGD-013-17 and any delegations be advised of Council's decision. Carried Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. The meeting reconvened at 1:02 PM with Mayor Foster in the Chair. 12 Operations Department No Reports for this section of the Agenda. 13 Emergency and Fire Services Department No Reports for this section of the Agenda. General Government Committee Minutes May 8, 2017 - 9 - 14 Community Services Department No Reports for this section of the Agenda. 15 Municipal Clerk’s Department Municipal Clerk’s Department Reports were considered earlier in the meeting during the Engineering Services Department portion of the agenda. 16 Corporate Services Department The Corporate Services Department Report was considered earlier in the meeting during the Engineering Services Department portion of the agenda. 17 Finance Department The Finance Department Report was considered earlier in the meeting during the Engineering Services Department portion of the agenda. Suspend the Rules Resolution #GG-251-17 Moved by Councillor Traill, seconded by Councillor Neal That the Rules of Procedure be suspended to introduce the New Business Item 20.4 regarding a Cedar Crest Beach flooding, at this time. Carried 20.4 Cedar Crest Beach Flooding – Request for Report on Actions Taken Resolution #GG-252-17 Moved by Councillor Traill, seconded by Councillor Woo That the Director of Emergency & Fire Services report back to the May 29, 2017 General Government Committee meeting with a full report outlining actions taken with respect to the flooding in Cedar Crest Beach Area from April 25, 2017 to present date, with reference to the provisions and applications of Emergency Services Emergency Plan. Carried General Government Committee Minutes May 8, 2017 - 10 - Suspend the Rules Resolution #GG-253-17 Moved by Councillor Woo, seconded by Councillor Traill That the Rules of Procedure be suspended to allow Members of Committee to ask questions of the Director of Emergency Services a second time. Carried 18 Solicitor’s Department No Reports for this section of the Agenda. 19 Chief Administrative Office No Reports for this section of the Agenda. 20 New Business – Consideration 20.1 Canada Day Fireworks Display at Garnet B. Rickard Recreation Complex on July 1, 2017 Councillor Hooper declared an interest in the New Business Item 20.1, regarding Canada Day Fireworks Display at Garnet B. Rickard Recreation Complex on July 1, 2017, as his band may be playing at the event. Councillor Hooper left the room and refrained from discussion and voting on this matter. Resolution #GG-254-17 Moved by Councillor Partner, seconded by Councillor Cooke Whereas the Orono Agricultural Society informed the Mayor’s Office that the Society will not be able to organize the annual Clarington fireworks display held at the Garnet B. Rickard Recreation Complex on July 1, 2017; And Whereas the opportunity for the Celebrate Canada funding program through the Department of Canadian Heritage is unavailable; And Whereas the Municipality of Clarington deems it desirable to continue with the tradition of a fireworks display on July 1, 2017; And Whereas July 1, 2017 marks the 150th Anniversary of the Confederation of Canada; General Government Committee Minutes May 8, 2017 - 11 - Now therefore be it resolved that the Community Services Department be directed t o co-ordinate the July 1, 2017 Canada Day Fireworks Celebration at the Garnet B. Rickard Recreation Complex; That $12,000 be allocated to the Community Services Department to cover the costs for the fireworks display, tenting and staging requirements; and That the funds be charged to the General Capital Reserve, Account #100-00-000-00000-2917. Carried Councillor Hooper returned to the meeting. 20.2 Cessation of Train Whistles Resolution #GG-255-17 Moved by Councillor Woo, seconded by Councillor Traill That Staff report back to the General Government Committee meeting of May 29, 2017, providing cost estimates for the study of level crossings, in Clarington, to meet Transport Canada requirements for whistle cessation; That Staff report back on any Federal legislative requirements and/or guidelines since the last staff report about level crossing train whistle cessation; and That Staff report back on any financial assistance provided by upper levels of government towards level crossing upgrades towards train whistle cessation. Carried as amended (See following motions) Resolution #GG-256-17 Moved by Councillor Neal, seconded by Councillor Hooper That the foregoing Resolution #GG-255-17 be amended to replace the words “in Clarington” with the words “at Bennett Road and Cobbledick Road”. Carried The foregoing Resolution #GG-255-17 was then put to a vote and carried as amended. General Government Committee Minutes May 8, 2017 - 12 - 20.3 Emergency Planning - Information Session and Updating of By-law 99-161 Resolution #GG-257-17 Moved by Councillor Cooke, seconded by Councillor Partner That Staff arrange an information session for Councillors regarding emergency planning and emergency management; and That Staff consider updates to By-law 99-161, including clear direction on the roles and responsibilities of members of Council. Carried Later in the Meeting Suspend the Rules Resolution #GG-258-17 Moved by Councillor Traill, seconded by Councillor Neal That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG-257-17 a second time. Carried The foregoing Resolution #GG-257-17 was then carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Cooke X Councillor Hooper X Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Mayor Foster X 20.4 Cedar Crest Beach Flooding – Request for Report on Actions Taken New Business Item 20.4 Cedar Crest Beach flooding was considered earlier in the meeting during the questions to the Director of Emergency Services portion of the agenda. General Government Committee Minutes May 8, 2017 - 13 - 20.5 Comprehensive Waterfront Emergency Plans Resolution #GG-259-17 Moved by Councillor Traill, seconded by Councillor Neal That Staff report back on the creation of a comprehensive waterfront emergency plan for each Clarington waterfront area including (but not limited to): flood prevention procedures and protocols, volunteer coordination, involvement of third party agencies, in-home assessments, evacuation criteria and strategies, and communication strategies for same. Carried as Amended (See following motions) Resolution #GG-260-17 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GG-259-17 be amended by replacing the words “flood prevention” with the words “property safeguarding”. Carried Resolution #GG-261-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the foregoing Resolution #GG-259-17 be amended by inserting the words “in consultation with the Community Emergency Program Committee” after the words “That Staff report back”. Carried The foregoing Resolution #GG-259-17 was then put to a vote and carried as amended. Suspend the Rules Resolution #GG-262-17 Moved by Councillor Traill, seconded by Councillor Woo That the Rules of Procedure be suspended to introduce to add an additional New Business Item regarding a Cedar Crest Beach Shoreline Protection – Water and Septic Conditions. Carried Councillor Neal left the meeting at 3:20 PM. General Government Committee Minutes May 8, 2017 - 14 - 20.6 Cedar Crest Beach Shoreline Protection – Water and Septic Conditions Resolution #GG-263-17 Moved by Councillor Traill, seconded by Councillor Woo That a portable water station and washrooms be provided until the water and septic conditions improve at Cedar Crest Beach; and That, unless one has already been held to address this specific issue, a meeting with the Durham Region, Clarington Emergency Services, Clarington Operations and Durham Region Health Department be held to address the issue of clean water, well and septic remediation for residents in the Cedar Crest Beach Area. Carried as Amended See following motions Resolution #GG-264-17 Moved by Councillor Cooke, seconded by Councillor Woo That the foregoing Resolution #GG-263-17 be amended by replacing the words:  “That a portable water station” with the words “That potable water”  “address” with the word “comment on” Carried The foregoing Resolution #GG-263-17 was then put to a vote and carried as amended. 21 Unfinished Business None 22 Confidential Reports No Reports for this section of the Agenda. 23 Adjournment Resolution #GG -265-17 General Government Committee Minutes May 8, 2017 Moved by Councillor Hooper, seconded by Councillor Traill That the meeting adjourn at 3:34 PM. .60, Mayor Carried -15- .1 / Deputy