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05/08/2017
Final Clarin�ton General Government Committee Agenda Date: May 8, 2017 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario ,M 1b Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(a-clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at vww.clarington.net CIarington General Government Committee Agenda Date: May 8, 2017 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction Members of Committee are encouraged to provide the Clerk's Department, in advance of the meeting, a copy of any motion the Member is intending to introduce, (preferably electronic) such that staff could have sufficient time to share the motion with all Members prior to the meeting. 3 Adopt the Agenda 4 Declaration of Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 April18 Minutes of a Regular Meeting of April 18, 2017 Page 6 Minutes 7 Delegations 7.1 Simon Walker, Cooperative Education Teacher, Jasmine Martin, Emily Jackson, and Sam Walker, Bowmanville High School, Regarding Recent WE to ME Trip to Tanzania 7.2 Linda Lowery, Chairperson, Heads Up Durham, Regarding Brain Injury Awareness Month 8 Communications - Receive for Information 8.1 Newcastle Minutes of the Newcastle Village Community Hall Board, Page 29 Community dated March 21, 2017 Hall Minutes 8.2 Tyrone Minutes of the Tyrone Community Centre, dated April 19, Page 33 Minutes 2017 8.3 CLOCA Minutes of the Central Lake Ontario Conservation Page 36 Minutes Authority, dated April 25, 2017 Page 2 CIarington General Government Committee Agenda Date: May 8, 2017 Time: 9:30 AM Place: Council Chambers 8.4 Ganaraska Minutes of the Ganaraska Region Conservation Authority, Page 39 Minutes dated April 20, 2017 8.5 Bowmanville Minutes of the Bowmanville Business Improvement Area, Page 42 BIA Minutes dated April 11, 2017 8.6 Kawartha Minutes of the Kawartha Conservation Authority, dated Page 45 Minutes March 22, 2017 and March 29, 2017 8.7 Regulation Roger Anderson, Regional Chair and CEO, The Regional Page 52 244/97 Municipality of Durham — Regulatory Registry Proposal Aggregate Number: 17 MNRF004 — Proposed Changes to Regulation Fees 244/97 Aggregate Fees and Royalties 8.8 Vegetation Geoff Gordon, Vegetation Management Specialist, Page 56 Control Canadian Pacific — Canadian Pacific 2017 Vegetation Program Control Program 9 Communications — Direction 9.1 Blackbird Gabriel Medel-Carratala, Design -Build Director Blackbird Page 58 Constructors Constructors 407 General Partnership — Highway 407 East 407 GP Phase 2 Noise By-law Exemption Request (Motion to approve an exemption to the Municipality's Noise By-law 2007-071 for work along the future Highway 418 from north of Highway 2 to Highway 401 from June 1, 2017 to October 31, 2017) 10 Presentations 10.1 Larry Shanks Executive Director and Pamela Young - Director of Community Development, SafeHope Home, Regarding Fighting Sexual Exploitation & Trafficking Page 3 CIarington General Government Committee Agenda Date: May 8, 2017 Time: 9:30 AM Place: Council Chambers 11 Engineering Services Department 11.1 EGD -013-17 Federal Clean Water and Wastewater Fund Page 59 12 Operations Department No Reports 13 Emergency and Fire Services Department No Reports 14 Community Services Department No Reports 15 Municipal Clerk's Department 15.1 CLD -009-17 Appointment to Samuel Wilmot Nature Area Management Page 63 Advisory Committee 15.2 CLD -010-17 Appointment to the Clarington Public Library Board Page 66 16 Corporate Services Department 16.1 COD -008-17 Newcastle Intersection Improvements Page 71 17 Finance Department 17.1 FND-009-17 Financial update as at March 31, 2017 Page 78 18 Solicitor's Department No Reports Page 4 CIarington General Government Committee Agenda Date: May 8, 2017 Time: 9:30 AM Place: Council Chambers 19 Chief Administrative Office No Reports 20 New Business — Consideration 20.1 Motion Regarding Canada Day Fireworks Display at Garnet B. Rickard Recreation Complex on July 1, 2017 21 Unfinished Business None 22 Confidential Reports No Reports 23 Adjournment Page 5 Clarington General Government Committee Minutes April 18, 2017 Minutes of a meeting of the General Government Committee held on Tuesday, April 18, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill until 10:53 AM, Councillor W. Woo Staff Present: C. Clifford, S. Brake, T. Cannella, A. Greentree, M. Marano, S. Meredith, N. Taylor, G. Weir, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction Councillor Neal added a New Business item, regarding staffing, to the New Business — Consideration section of the agenda. Councillor Partner added a New Business item, regarding the "Do Not Call List", to the New Business — Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG -174-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Agenda for the Planning and Development Committee meeting of April 18, 2017 be adopted with the addition of the following new business Items: • Staffing • Do Not Call List Carried 4 Declaration of Interest Councillor Cooke declared an interest in regarding Report CSD -004-17 regarding the 2017 Community Grant Request (Application #17-24). Councillor Neal declared an interest in regarding Report CSD -004-17 regarding the 2017 Community Grant Request (Application #17-20). Councillor Traill declared an interest in regarding Report CSD -004-17 regarding the 2017 Community Grant Request (Application #17-23). However, Councillor Traill was not present during this consideration of this Grant Request. -1- A• Clarin� General Government Committee Minutes April 18, 2017 5 Announcements Members of Council announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG -175-17 Moved by Councillor Traill, seconded by Councillor Partner That the minutes of the regular meeting of the General Government Committee meeting held on March 27, 2017, be approved. Carried 7 Delegations 7.1 Tim Burke, Evergreen Power Ltd. and Krista Klawitter, Newcastle Family Chiropractic, Regarding Access to 3985 Concession Road 3 for a Single Family Dwelling Tim Burke, Evergreen Power Ltd. and Krista Klawitter, Newcastle Family Chiropractic, were present regarding access to 3985 Concession Road 3 for a single family dwelling. They made a verbal presentation to accompany an electronic presentation. Mr. Burke explained to the Committee that they are looking at purchasing the property, located at 3985 Concession Road 3, to build a home and he reviewed the location of the property. He advised the Committee they have been in discussions with both the Planning and Engineering Departments and, at this time, they are not able to obtain a building permit as it does not front onto a municipal road allowance. Mr. Burke explained he is asking Committee for assistance to find a suitable solution for all parties involved. He reviewed the existing road allowance conditions, building permit availability and the benefit to the Municipality of Clarington. Mr. Burke explained to the Committee that he has come up with three potential options for a solution. He reviewed Option 1 which would be to convey the road allowance and provide deeded access to the two adjacent landowners. Mr. Burked reviewed a map containing the zoning of the property. He continued by explaining Option 2 which is to allow for the use of the road as a private driveway and Option 3 which is to grant a 3 -season building permit to construct a 3 -season structure. Ms. Klawitter explained to the Committee that their intent is to go off the grid for this property which would include solar power. She added that Mr. Burke's company has the means to improve the road. Mr. Burke and Ms. Klawitter offered to answer question from the Committee. -2- Clarington Alter the Agenda Resolution #GG -176-17 General Government Committee Moved by Councillor Neal seconded by Councillor Hooper Minutes April 18, 2017 That the Agenda be altered to consider Communication Item 9.1, from Tim Burke, Evergreen Power Ltd. and Krista Klawitter, Newcastle Family Chiropractic regarding access to 3985 Concession Road 3 for a single family dwelling, at this time. Carried Resolution #GG -177-17 Moved by Councillor Neal, seconded by Councillor Partner That the delegation and Correspondence Item 9.1 from Tim Burke, Evergreen Power Ltd. and Krista Klawitter, Newcastle Family Chiropractic, regarding access to 3985 Concession Road 3 for a single family dwelling, be received for information. Carried Later in the Meeting (See following motion) Suspend the Rules CZm.7MiC.TilEe�eZe�ifE:�if7 Moved by Councillor Woo, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG -177-17 a second time. Carried The foregoing Resolution #GG -177-17 was then carried on the following recorded vote: Council Member Yes No Declaration of Absent Interest Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Councillor Cooke X Councillor Hooper X Mayor Foster X -3- 0 Clarington Alter the Agenda Resolution #GG -179-17 General Government Committee Moved by Councillor Cooke seconded by Councillor Traill Minutes April 18, 2017 That the Agenda be altered to hear the delegation of Rhonda Houston, Clarington Cycling Club and consider Communication Item 9.2, regarding a request to name a section of the Waterfront Trail after Jim Boate, at this time. Carried 7.3 Rhonda Houston, Clarington Cycling Club Regarding a Request to Name a Section of the Waterfront Trail After Jim Boate Rhonda Houston, Clarington Cycling Club, was present regarding a request to name a section of the Waterfront Trail after Jim Boate. She made a verbal presentation to accompany an electronic presentation. Ms. Houston provided a summary of Mr. Boate's profile and explained to the Committee that he is very deserving of having a section of the Waterfront Traill named after or dedicated to him. She added that she has spoken to Staff regarding this and they support her request. Ms. Houston reviewed the history of the Waterfront Trail and noted that Mr. Boate has been an active volunteer since the trail was developed. She explained that Mr. Boate started Bike Friendly and has been an advocate for cycling, safety and being active. Ms. Houston advised the Committee that the section they are proposing to be renamed was a rerouted section completed in 2015. She added that Mr. Boate was persistent in having it rerouted earlier than scheduled due to the significant grade of that portion of the trail. Ms. Houston is requesting that this section be named "Jim Boate Hill" and, if this request is approved, the Clarington Cycling Club is willing to pay for the two signs at the site. She concluded by asking for the dedication to be included with the dedication of the Waterfront Trail in Wilmot Creek on May 27, 2017. Resolution #GG -180-17 Moved by Councillor Cooke, seconded by Councillor Woo That the delegation of Rhonda Houston be received with thanks; That the Clarington Cycling Club be thanked for their offer to pay for signs; and That the request, from the Clarington Cycling Club, to name a specific section of the Waterfront Trail "Jim Boate Hill", be endorsed. M E Clarftwa General Government Committee Minutes April 18, 2017 Carried on the following recorded vote: Council Member Yes No Declaration of Absent Interest Councillor Cooke X Councillor Hooper X Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Mayor Foster X Recess Resolution #GG -181-17 Moved by Councillor Woo, seconded by Councillor Traill That the Committee recess for 10 minutes. Carried Councillor Traill left the meeting at 10:53 AM. The meeting reconvened at 11:03 AM with Mayor Foster in the Chair. 10 Presentations 10.1 Brian Kelly, Manager of Sustainability, Office of the CAO, Region of Durham and Hida Manns, Durham Environmental Advisory Committee, Regarding the Durham Community Climate Adaptation Plan Brian Kelly, Manager of Sustainability, Office of the CAO, Region of Durham and Hida Manns, Durham Environmental Advisory Committee, were present regarding the Durham Community Climate Adaptation Plan. He made a verbal presentation to accompany an electronic presentation and a handout. Mr. Kelly reviewed his requests of the Committee. He provided an overview of the four phases and scheduling and noted this has been a three year process. Mr. Kelly highlighted the process characteristics, the current phase (Phase 3) and the current status of the Plan. He continued by reviewing the vision statement and noted the 8 Sections and 18 Programs. Mr. Kelly provided details on cross -sectoral programs, building sector, electrical sector, flooding sector, human health sector, roads sector and natural environment sector. He continued by providing an overview of the roles and responsibilities and details on the letters of referral. Mr. Kelly advised the Committee of the approvals from other stakeholders and indicated when the remaining municipalities are scheduled for consideration. He continued by highlighting the upcoming initiatives. Mr. Kelly concluded by asking Council to support the plan in principle and for Clarington to -5- 10 Clarin� General Government Committee Minutes April 18, 2017 delegate Staff as, appropriate, to working groups to develop further programs. Mr. Kelly and Ms. Manns answered questions from the Committee. Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. The meeting reconvened at 1:00 PM with Mayor Foster in the Chair. Brian Kelly, Manager of Sustainability, Office of the CAO, Region of Durham and Hida Manns, Durham Environmental Advisory Committee, Regarding the Durham Community Climate Adaptation Plan — Continued Mr. Kelly and Ms. Manns continued to answer questions from the Committee. Councillor Neal returned to the meeting at 1:04 PM. Resolution #GG -182-17 Moved by Councillor Cooke, seconded by Councillor Hooper That the Municipality of Clarington approve, in principle, the Durham Community Climate Adaption Plan 2016; and That the Interim CAO be directed to continue to have dialog with the Region of Durham regarding the staff resources available from the Municipality of Clarington to the Plan. Carried 7.2 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic Development Update Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present regarding an Economic Development Update. She made a verbal presentation to accompany an electronic presentation. Ms. Hall reviewed the types and numbers of inquiries and lead follow ups. Ms. Hall provided details on business support and corporate calls and summarized attractions and outreach for 2017. Ms. Hall provided an update on the development of Lake Road and South Service Road. She explained that they will be creating marketing pieces for the downtowns and retail boot camps. Ms. Hall advised the Committee that April 19, 2017 is their Annual General Meeting and Business Awards. She added that CBOT has been named as one of the top ten economic development offices in Ontario. Ms. Hall thanked her team and offered to answer questions from the Committee. 11 Clarington Suspend the Rules Resolution #GG -183-17 General Government Committee Minutes April 18, 2017 Moved by Councillor Hooper, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow Members of Committee to ask questions of Sheila Hall a second time. Carried Resolution #GG -184-17 Moved by Councillor Woo, seconded by Councillor Partner That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Development Update, be received with thanks; and That the staff of the Clarington Board of Trade be thanked for their efforts. Carried 8 Communications - Receive for Information 8.1 Minutes of the Kawartha Conservation dated February 22, 2017 8.2 Minutes of the Central Lake Ontario Conservation Authority dated March 21, 2017 8.3 Minutes of the Newcastle Downtown Business Improvement Area Association dated March 27, 2017 8.4 Minutes of the Bowmanville Business Improvement Area Association dated February 7, 2017 8.5 Minutes of the Ganaraska Region Conservation Authority dated March 16, 2017 Resolution #GG -185-17 Moved by Councillor Cooke, seconded by Councillor Neal That the Communication Items 8.1 to 8.5 be received for information, with the exception of Correspondence Items 8.4. Carried -7- 12 Clarin� General Government Committee Minutes April 18, 2017 Resolution #GG -186-17 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 8.4, Minutes of the Bowmanville Business Improvement Area Association dated February 7, 2017, be received for information. Carried 9 Communications — Direction 9.1 Tim Burke, Evergreen Power Ltd. And Krista Klawitter, Newcastle Family Chiropractic, Regarding Access to 3985 Concession Road 3 for a Single Family Dwelling Communication Item 9.1 from Tim Burke, Evergreen Power Ltd., and Krista Klawitter, Newcastle Family Chiropractic, regarding access to 3985 Concession Road 3 for a single family dwelling was considered earlier in the meeting during the delegation portion of the agenda. 9.2 Rhonda Houston, Clarington Cycling Club Regarding a Request to Name a Section of the Waterfront Trail After Jim Boate Communication Item 9.2 from Rhonda Houston, Clarington Cycling Club, regarding a request to name a section of the Waterfront Trail after Jim Boate was considered earlier in the meeting during the delegation portion of the agenda. Councillor Neal chaired this portion of the meeting. 11 Engineering Services Department 11.1 EGD -011-17 Rose Garden Subdivision Phase 2, Bowmanville, Plan 40M- 2457`Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works Resolution #GG -187-17 Moved by Councillor Cooke, seconded by Councillor Hooper That Report EGD -011-17 be received; That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2457; That Council approve the by-law attached to Report EGD -011-17 (Attachment 2 to Report EGD -011-17) assuming certain streets within Plan 40M-2457 as public highways; and 13 Clarington General Government Committee Minutes April 18, 2017 That all interested parties listed in Report EGD -011-17 be advised of Council's decision. Carried 12 Operations Department No Reports for this section of the Agenda. 13 Emergency and Fire Services Department No Reports for this section of the Agenda. Councillor Hooper chaired this portion of the meeting. 14 Community Services Department 14.1 CSD -004-17 2017 Community Grant Requests Resolution #GG -188-17 Moved by Mayor Foster, seconded by Councillor Partner That Report CSD -004-17 be received; That Council consider all submitted grant requests; and That all interested parties listed in Report CSD -004-17 and any delegations be advised of Council's decision by the Department. Carried Brownsdale Community Centre Resolution #GG -189-17 Moved by Mayor Foster, seconded by Councillor Cooke That Grant Application #17-01 from the Brownsdale Community Centre, be approved in the amount of $3000.00. Carried Kendal Community Centre Resolution #GG -190-17 Moved by Councillor Cooke, seconded by Mayor Foster That Grant Application #17-02 from the Kendal Community Centre, be approved in the amount of $3000.00. Carried -9- 14 Clarington Orono Town Hall Resolution #GG -191-17 General Government Committee Minutes April 18, 2017 Moved by Councillor Neal, seconded by Councillor Cooke That Grant Application #17-03 from the Orono Town Hall, be approved in the amount of $3000.00. Carried Solina Community Centre Resolution #GG -192-17 Moved by Councillor Partner, seconded by Councillor Neal That Grant Application #17-04 from the Solina Community Centre, be approved in the amount of $3000.00. Carried Tyrone Community Centre Resolution #GG -193-17 Moved by Councillor Woo, seconded by Councillor Partner That Grant Application #17-05 from the Tyrone Community Centre, be approved in the amount of $5000.00. Motion Lost Resolution #GG -194-17 Moved by Councillor Neal, seconded by Councillor Cooke That Grant Application #17-05 from the Tyrone Community Centre, be approved in the amount of $3000.00. Carried Newtonville Community Hall Resolution #GG -195-17 Moved by Mayor Foster, seconded by Councillor Neal That Grant Application #17-06 from the Newtonville Community Hall, be approved in the amount of $3000.00. Carried -10- 15 Clarington Hampton Community Association Resolution #GG -196-17 General Government Committee Minutes April 18, 2017 Moved by Councillor Cooke, seconded by Councillor Neal That Grant Application #17-07 from the Hampton Community Association, be approved in the amount of $3000.00. Carried Liberty Allotment Gardens Resolution #GG -197-17 Moved by Councillor Neal, seconded by Mayor Foster That Grant Application #17-08 from the Liberty Allotment Gardens, be approved in the amount of $500.00. Motion Withdrawn Liberty Allotment Gardens Bowmanville Allotment Gardens Orono Horticultural Society Bowmanville Horticultural Society Newcastle Horticultural Society :ZM.7MiC.TilEe�eZe�iF��:�if7 Moved by Councillor Neal, seconded by Mayor Foster That Grant Application #17-08 from the Liberty Allotment Gardens, be approved in the amount of $500.00; That Grant Application #17-09 from the Bowmanville Allotment Gardens, be approved in the amount of $500.00; That Grant Application #17-10 from the Orono Horticultural Society, be approved in the amount of $500.00; That Grant Application #17-11 from the Bowmanville Horticultural Society, be approved in the amount of $500.00; and That Grant Application #17-31 from the Newcastle Horticultural Society, be approved in the amount of $500.00. Carried -11- 16 Clarington Orono Agricultural Society Resolution #GG -199-17 General Government Committee Minutes April 18, 2017 Moved by Councillor Partner, seconded by Mayor Foster That Grant Application #17-12 from the Orono Agricultural Society, be approved in the amount of $2500.00. Carried Lakeshore New Horizons Band Resolution #GG -200-17 Moved by Councillor Woo, seconded by Mayor Foster That Grant Application #17-13 from the Lakeshore New Horizons Band, be approved in the amount of $750.00. Carried Clarington Concert Band Resolution #GG -201-17 Moved by Mayor Foster, seconded by Councillor Neal That Grant Application #17-14 from the Clarington Concert Band, be approved in the amount of $1000.00. Carried Newcastle Art Show Resolution #GG -202-17 Moved by Councillor Cooke, seconded by Councillor Neal That Grant Application #17-15 from the Newcastle Art Show, be approved in the amount of $2500.00. Carried Newcastle Village and District Historical Society Resolution #GG -203-17 Moved by Councillor Neal, seconded by Councillor Partner That Grant Application #17-16 from the Newcastle Village and District Historical Society, be approved in the amount of $1500.00. -12- 17 Clarftwa General Government Committee Minutes April 18, 2017 Carried Architectural Conservancy of Ontario — Clarington Branch Resolution #GG -204-17 Moved by Councillor Partner, seconded by Councillor Woo That Grant Application #17-17 from the Architectural Conservancy of Ontario — Clarington Branch Society, be approved in the amount of $3000.00. Carried The Gathering Place Resolution #GG -205-17 Moved by Councillor Woo, seconded by Councillor Partner That Grant Application #17-18 from The Gathering Place, be approved in the amount of $2000.00. Carried Feed the Need Durham Resolution #GG -206-17 Moved by Mayor Foster, seconded by Councillor Cooke That Grant Application #17-19 from Feed the Need Durham, be approved in the amount of $3000.00. Carried Autism Home Base Durham Councillor Neal declared an interest in the Community Grant Application for "Autism Home Base Durham" as he is a member of the Board. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #GG -207-17 Moved by Councillor Cooke, seconded by Mayor Foster That Grant Application #17-20 from Autism Home Base Durham, be approved in the amount of $2500.00. Carried Councillor Neal returned to the meeting. -13- w Clarington Big Brothers Big Sisters of Clarington Resolution #GG -208-17 General Government Committee Minutes April 18, 2017 Moved by Councillor Neal, seconded by Councillor Cooke That Grant Application #17-21 from Big Brothers Big Sisters of Clarington, be denied. Motion Withdrawn Resolution #GG -209-17 Moved by Councillor Neal, seconded by Councillor Partner That Grant Application #17-21 from Big Brothers Big Sisters of Clarington, be approved in the amount of $2000.00. Motion Withdrawn Resolution #GG -210-17 Moved by Councillor Neal, seconded by Councillor Partner That Grant Application #17-21 from Big Brothers Big Sisters of Clarington, be approved in the amount of $2500.00. Carried Distress Centre Durham Resolution #GG -211-17 Moved by Councillor Partner, seconded by Mayor Foster That Grant Application #17-22 from Distress Centre Durham, be approved in the amount of $2000.00. Motion Lost Resolution #GG -212-17 Moved by Councillor Neal, seconded by Councillor Cooke That Grant Application #17-22 from Distress Centre Durham, be denied. Motion Lost Resolution #GG -213-17 Moved by Mayor Foster, seconded by Councillor Woo That Grant Application #17-22 from Distress Centre Durham, be approved in the amount of $1000.00. Carried -14- 19 Clarington Grandview Children's Foundation Resolution #GG -214-17 General Government Committee Minutes April 18, 2017 Moved by Councillor Woo, seconded by Mayor Foster That Grant Application #17-23 from the Grandview Children's Foundation, be approved in the amount of $3000.00. Carried Bowmanville District Navy League Councillor Cooke declared an interest in the Community Grant Application for "Bowmanville District Navy League" as he is a member of the Navy League. Councillor Cooke left the room and refrained from discussion and voting on this matter. Resolution #GG -215-17 Moved by Mayor Foster, seconded by Councillor Neal That Grant Application #17-24 from the Bowmanville District Navy League, be approved in the amount of $2000.00. Carried Councillor Cooke returned to the meeting. Bowmanville Tennis Club I:Z�.71'�[iC.TilEe�eZeb�i[�if7 Moved by Councillor Cooke, seconded by Mayor Foster That Grant Application #17-25 from the Bowmanville Tennis Club, be approved in the amount of $2000.00. Carried Soper Valley Model Railroad Association Resolution #GG -217-17 Moved by Councillor Neal, seconded by Mayor Foster That Grant Application #17-26 from the Soper Valley Model Railroad Association, be approved in the amount of $1000.00. Carried -15- 20 Clarington Clarington Face Farmers Resolution #GG -218-17 General Government Committee Minutes April 18, 2017 Moved by Councillor Partner, seconded by Councillor Woo That Grant Application #17-27 from the Clarington Face Farmers, be denied. Carried Darlington Soccer Club Resolution #GG -219-17 Moved by Councillor Woo, seconded by Mayor Foster That Grant Application #17-28 from the Darlington Soccer Club, be approved in the amount of $1500.00. Carried Suspend the Rules Resolution #GG -220-17 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG -219-17 a second time. Carried Clarington Minor Football Association Resolution #GG -221-17 Moved by Mayor Foster, seconded by Councillor Woo That Grant Application #17-29 from the Clarington Minor Football Association, be approved in the amount of $1500.00. Carried Oshawa Camaros Baton Club Resolution #GG -222-17 Moved by Councillor Cooke, seconded by Councillor Neal That Grant Application #17-30 from the Oshawa Camaros Baton Club, be approved in the amount of $1000.00. Carried -16- 21 Clarftwa Community Grant Policy Resolution #GG -223-17 General Government Committee Minutes April 18, 2017 Moved by Councillor Neal, seconded by Councillor Partner That the Community Grant Policy be amended such that all organizations would be required to provide financial background information for Community Grant Requests, for amounts of $3000 or greater, not $3001 or greater. Carried Recess Resolution #GG -224-17 Moved by Mayor Foster, seconded by Councillor Partner That the Committee recess for 10 minutes. Carried The meeting reconvened at 3:48 PM with Mayor Foster in the Chair. 15 Municipal Clerk's Department Resolution #GG -225-17 Moved by Councillor Neal, seconded by Councillor Cooke That the remainder of the Reports, listed in the Agenda, be approved, on consent with the exception of Reports COD -005-17, COD -006-17 and COD -007-17, as follows: 15.1 CLD -002-17 Smoking on Municipal Property That Report CLD -002-17 be received; That Council prohibit smoking within 9 metres of any entrance to any Municipal building within the Municipality of Clarington; That the 9 metre smoking prohibition be communicated to the general public and patrons of the buildings and facilities; That the organizers of special events be advised of the smoking prohibitions contained in the Smoke -Free Ontario Act, in particular those dealing with smoking in reserved seating areas of entertainment venues; and That all interested parties listed in Report CLD -002-17 and any delegations be advised of Council's decision. -17- 22 Clarin� General Government Committee Minutes April 18, 2017 17.1 FND-007-17 Annual Leasing Report for 2016 That Report FND-007-17 be received for information. 17.2 FND-008-17 Annual Commodity Hedging - 2016 That Report FND-008-17 be received for information. Carried 16 Corporate Services Department 16.1 COD -005-17 Access Permit and Ditching Services Resolution #GG -226-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Nick Carchidi Excavating Limited with a total bid amount of $159,362.52 (Net HST Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2016-28 be awarded the contract for Access Permit and Ditching Services as required by the Operations Department; That funds required for this project in the amount of $167,503.32 (Net of HST Rebate) which includes the construction cost of $159,362.52 (Net of HST Rebate) and consulting costs of $8,140.80 (Net of HST Rebate) be drawn from the following account: Ditch/Shoulder Maintenance 100-36-380-10240-7112 $167,503.32 That the Purchasing Manager be authorized to extend the contract for up to four additional one year terms pending satisfactory service, available funds, and subject to yearly rate increase based on the Consumer Price Index, All Items, Ontario, most recent issue; That all interested parties listed in Report COD -005-17 and any delegations be advised of Council's decision by the Purchasing Division. Carried 16.2 COD -006-17 2017 Surface Asphalt Resolution #GG -227-17 Moved by Councillor Woo, seconded by Councillor Partner That Report COD -006-17 be received; 23 Clarin� General Government Committee Minutes April 18, 2017 That Coco Paving Inc. with a total bid amount of $283,857.38 (Net HST Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2017-6 be awarded the contract for the 2017 Surface Asphalt as required by the Engineering Services Department; That the funds required for this project in the amount of $321,000.00 (Net HST Rebate) which includes the construction cost of $283,857.38 (Net HST Rebate) and other related costs such as materials testing and contingencies of $37,142.62 (Net HST Rebate) be funded by the Municipality as follows: Green Road Surface Asphalt Given Road Surface Asphalt Wilmot St Surface Asphalt Fourth St Surface Asphalt 110-32-330-83356-7401 $176,000.00 110-32-330-83371-7401 $ 43,000.00 110-32-330-83373-7401 $ 38,000.00 110-32-330-83236-7401 $ 64,000.00; and That all interested parties listed in Report COD -006-17 and any delegations be advised of Council's decision by the Purchasing Division. Carried 16.3 COD -007-17 Pavement Rehabilitation Resolution #GG -228-17 Moved by Councillor Woo, seconded by Councillor Partner That Report COD -007-17 be received; That Coco Paving Inc. with a total bid amount of $1,818,857.38 (Net HST Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2017-8 be awarded the contract for the 2017 Pavement Rehabilitation as required by the Engineering Services Department; That the funds required for this project in the amount of $2,070,000.00 (Net HST Rebate) which includes the construction cost of $1,818,857.38 (Net HST Rebate) costs such as inspection and contract administration, material testing, permit fees and contingencies of $251,142.62 (Net HST Rebate) be funded by the Municipality as follows: Pavement Rehabilitation 110-32-330-83212-7401 $1,920,000.00 Rural Road Rehabilitation Program 110-32-330-83680-7401 $ 150,000.00; and That all interested parties listed in Report COD -007-17 and any delegations be advised of Council's decision by the Purchasing Division. Carried -19- 24 Clarftwa 17 Finance Department General Government Committee Minutes April 18, 2017 Finance Department Reports were considered earlier in the meeting during the Municipal Clerk's Department portion of the agenda. 18 Solicitor's Department No Reports for this section of the Agenda. 19 Chief Administrative Office No Reports for this section of the Agenda. Suspend the Rules dme MIC.Ti .-McZebj�'aiIN Moved by Councillor Partner, seconded by Councillor Woo That the Rules of Procedure be suspended. Carried :?M1%11062T.-MeloVAI IIN Moved by Councillor Partner, seconded by Councillor Woo That the meeting be extended to 4:58 PM. Carried Closed Session Resolution #GG -231-17 Moved by Councillor Neal, seconded by Councillor Hooper That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. Carried Rise and Report The meeting resumed in open session at 4:51 PM with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. -20- 25 Clarftwa 20 New Business — Consideration 20.1 Staffing Resolution #GG -232-17 General Government Committee Minutes April 18, 2017 Moved by Councillor Neal, seconded by Councillor Cooke That the Interim CAO be directed to not fill the positions indicated in his memo to Members of Council, dated April 12, 2017. Motion Lost Later in the Meeting (See following motions) Suspend the Rules Resolution #GG -233-17 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended. Carried Resolution #GG -234-17 Moved by Councillor Partner, seconded by Councillor Neal That the meeting be extended to 5:13 PM. Carried The foregoing Resolution #GG -232-17 was then lost on the following recorded vote: Council Member Yes No Declaration of Absent Interest Councillor Cooke X Councillor Hooper X Councillor Neal X Councillor Partner X Councillor Traill X Councillor Woo X Mayor Foster X -21 - 26 Clarington 20.2 Do Not Call List Resolution #GG -235-17 General Government Committee Minutes April 18, 2017 Moved by Councillor Partner, seconded by Councillor Woo Whereas residents who are on the "Do Not Call List" continue to receive unsolicited calls from businesses; Now therefore be it resolved that the Municipality of Clarington send a letter to the Federation of the Municipalities of Canada and work with our Federal partners to eliminate unsolicited phone calls being made to residents to stop this from happening; That the MP Erin O'Toole and MP Kim Rudd be requested to provided information regarding how many charges have been laid in connection with unsolicited phone calls and/or the "Do No Call List"; and That a copy of this resolution be sent to AMO, our MP's, and MPP's for their support. Motion Lost 21 Unfinished Business 21.1 ESD -002-17 Governing By-law Update, Automatic Aid Agreement Update [Tabled from the April 10, 2017 Council Meeting] Resolution #GG -236-17 Moved by Councillor Partner, seconded by Councillor Woo That the matter of Report ESD -002-17, regarding Governing By-law Update, Automatic Aid Agreement Update, be lifted from the table. Carried Resolution #GG -237-17 Moved by Councillor Partner, seconded by Councillor Cooke The Report ESD -002-17, regarding Governing By-law Update, Automatic Aid Agreement Update, be referred to the Council meeting of May 1, 2017 to allow the Director of Emergency Services time to contact his counterparts who are involved in the agreement. Carried 22 Confidential Reports There were no items considered under this section of the Agenda. -22- 27 Gartgton 23 Adjournment Resolution #GG -238-17 General Government Committee Moved by Councillor Partner, seconded by Councillor Woo That the meeting adjourn at 5:07 PM. Mayor Carried -23- Minutes April 18, 2017 Deputy Clerk NEWCASTLE VILLAGE COMMUNITY HALL BOARD March 212017 Council Chambers 7 pm Present Were: Shirley Rogers, Chair Dave Eastman Sierd DeJong Kevin Symak Peter Hazelton Councilor Partner Regrets From: Councilor Woo Also Present: Gabrielle Bell, secretary Announcement from the Chair — Shirley Rogers will be moving out of Newcastle at the end of July so will no longer be in the area to be on the board. Clerk's Department will be notified to post to fill the position. 1. MINUTES Motion by D. Eastman, seconded by P. Hazelton That the minutes of February 28 2017 are accepted as presented. "CARRIED" Discussed no smoking bylaw — there is presently a bylaw in place "no smoking within 10 meters of building". Secretary will contact Municipality to post signage for us. It was also discussed that our smoking receptacles need to be emptied regularly i.e. after each event. 2. BUSINESS ARISING a) Policy Manual — S. Rogers and D. Eastman have met with F. Horvath, Director of Operations to discuss in more detail. We should be aware of who is in the building at all times. Is there a need for us to change the front door lock and keep records of who has these keys? Also add a sign in sheet to front entrance and Lions entrance. Agreed that we will contact fire department for direction. b) Operations Department is working on plan for retaining wall on north side of hall. c) Need on line information for supervisory training. d) Board members are aware of Fire Safety Plan and have copy e) Board members are aware of Asbestos protocol. f) Board accepts the recommendations from Municipality on financial management. g) Yearly AED training will be scheduled shortly. 3. FINANCIAL REPORT Motion by P. Hazelton, seconded by K. Symak That the financial report is accepted as presented. "CARRIED" 29 2017 Budget request of $22000.00 has been received from the Municipality for Operating expenses. 4. INVOICES Motion by P. Hazelton , seconded by W. Partner That the following invoices be paid as presented: S. Fogg cell phone 50% of invoice including data fees to be reimbursed. S. Fogg closings $375.00 D. DeJong closings/cleaning $135.00 Alpine $325.27 (dishwasher) "CARRIED" 5. CORRESPONDENCE a) 150 Celebration information from Municipality received for information. Suggested by D. Eastman that we put up red/white spotlights he will follow up on this idea. Motion by W. Partner, seconded by K. Symak That a budget of $200.00 be set for Canada 150 decorations. "CARRIED" b) Scavenger Hunt by Gift of Art for Easter — received for information c) Operations Department update — meeting is scheduled for May 27 at the Municipal offices. It is recommended that all board members attend if possible. Custodian S. Fogg will be notified to attend as well. d) BBBS of Clarington request for sponsorship at Food & Wine e) Motion by D. Eastman, seconded by S. DeJong That we sponsor table at Food & Wine for $75.00 "CARRIED" f) Email received from Old Newcastle House (see attached) regarding March 17 hall party that spilled over to their restaurant. Patrons from hall were allowed to leave building with drinks in hand. Discussion followed — email states patrons arrived with red solo cups — event at hall used green cups only. It was also felt that the group in charge of event would not have let patrons leave with drinks in hand. Chair will respond to Kevin at Old Newcastle House. 6. RISK MANAGEMENT REPORT Performed by S. Rogers and S. Fogg — received for information, copy will be sent to Operations Department. Shirley used the new forms supplied by the Municipality. Kevin will work with Steve for April 7. JOINT HEALTH & SAFETY REPORT Tabled 30 8. CANADA 150 Peter will be meeting with Jamie from Kim Rudd's office tomorrow re: possibility of funding for kitchen. Signage — Gabrielle will discuss at CIP joint meeting in April as to what would be acceptable signage in front of hall. 9. FUNDRAISING List of non -board members volunteers night of April 1 Concert: Melanie van Gestel, Ryan Taylor, Pete Vardon, Craig Bell, Steve Wood, Greg Lewis, Marni Lewis, Susan Aitken, George Rickard, Jean Ann Symak, Sue White 10. KITCHEN RENO D. Eastman and G. Bell reported we have received scope of work — will send electronically for feedback. Discussed possibility of Trillium Grant in partnership with Horticultural Society. Continue to work with Municipality. 11. NEW BUSINESS a) Schedule of closings that custodian will not be able to cover for summer of 2017 were discussed. b) Bartending (see attached) — copy of Lions Club bartending guidelines. -tabled c) Village Concert committee is made up of — Lloyd Johnson, Lorraine Forget and Bert VandenHeuvel. d) Custodial — would like a backup company for repair of coolers in case they break down — Dwight Napier was recommended by custodian. Board agreed this would be a good idea. e) Custodial — questioning bookings on Mondays - tabled f) Custodial — scheduling of floor polishing week of May 8 — would require Ontario Early Years to only use the upper portion of hall on Tuesday and Wednesday of that week. It was also felt they would more than likely not want to be in hall with odors caused by the products used. We have already cancelled the group due to other events 2x in April. It was agreed flooring would be scheduled for first or second week in June when the group no longer used main hall. g) Oct 7 2017 rental — has been sent 2 invoices and follow up phone call to pay invoice. No response to date. Client has now contacted us to say having financial difficulty should be able to pay in another month. It was agreed to give it another month before taking further action. h) April 8 rental — Band is asking to set up equipment a few days early on stage. This would not impact use of hall. Board agreed they may set up Thursday or Friday. i) April 25 2017 rental — requests for extensive decor (see attached) was agreed to. Let group know only painters tape may be used. j) April 30 2017 rental has cancelled requesting refund. As this is a yearly rental and had only just signed up board agreed we could transfer to next year's event. k) March 112017 rental broke window pane on interior doors — this was accidental. Agreed we would charge a fee of $50.00 to repair. 31 1) Rental of parkette — Agreed we would charge a fee of $150.00 for rental of parkette to group next door. m) Fire Hall Youth spring cleanup on April 22 requested use of parking lot to meet up. Agreed to offer the parkette for 1 hour. n) Durham Lodge offering to participate in Doors Open on June 10 2017. This event is in Kendal this year. ADJOURNED 10:00 PM Shirley Rogers, Chair Gabrielle Bell, Secretary 32 Tyrone Community Centre Monthly Meeting April, 19, 2017 Present: Danielle Carroll; Kyle Young; Dave Taylor; Walter Loveridge; Corinne VandeGrootheveen; Larry Quinney; Marlene Craig; Joy Vaneyk; Cecile Bowers. Regrets: Paul Rowan; Kat Kaplan; Steve Hutchinson; Jason Vachon Secretary Cecile Bowers read minutes of March Monthly Meeting: M/S by Marlene Craig and Walter Loveridge to accept minutes as distributed. CARRIED. Chairman Joy Vaneyk noted that someone was to be present about installing WIFI, but could not be present. M/S by Danielle Carroll and Marlene Craig that we ask that he can Ensure Restricted Access and Security. Also that we allow a budget of up to $500.00 to purchase any extras necessary, should we go this route. CARRIED. Treasurer Steve Hutchinson sent regrets but report will be attached to minutes. M/S by Cecile Bowers and Larry Quinney we accept report as typed. CARRIED. Maintenance: Larry Quinney noted that Moore Electric has repaired all lights except one over East Entrance light, hopefully will soon find the problem. J It was noted that we have requested from the Town more pylons to assist in leaving an area open in case of an emergency, in parking lot. Hall Bookings by Danielle Carroll noted that Safety Tree Canada would like to offer Babysitting Course and Learning about Staying Home Alone.... M/S by Dave Taylor and Kyle Young for Danielle to speak to persons running the course to negotiate possible free rent. CARRIED. Danielle noted that there are only eleven weekends available for renting up to December 31, 2017. Danielle also noted that anyone volunteering to bartend and cannot make it; that it is their commitment to find their own replacement. Danielle will not be phoning those volunteers to remind them of their upcoming commitment. Bar and Dance Report by Dave Taylor noted that once again we had a great dance. Joy noted that this Saturday April 22, 2017 is Earth Day ... cleanup of grounds, adding mulch to trees, pruning and general maintenance... need lots of volunteers from 10 a.m. to 12 noon. Municipality supplied the mulch. Dd Saturday May 27 is Special Meeting at Bowmanville Town Hall starting 9 a..m. 33 Page Two: April 19, 2017 Monthly Meeting T.C.C. AED/CPR TRAINING put on by Lakeridge Health offered for a Minimum attendance of 6 and a Maximum of 12. Dates can be either May 4 from 10 to 2; or May 8 from 10-2. May 4 seems to be the favourite for most to attend. NEW BUSINESS: The Craig family are planting a Sugar Maple Tree in memory of David Craig in the park this weekend. Dave Taylor noted that in the bar, several jiggers are a problem leaking so: M/S by Cecile Bowers and Marlene Craig that he purchase four new jiggers and the rack for the bar. Larry noted that the cleaner for the floor polisher is needed ... and he also noted we need to purchase Energy Efficient bulbs as some of the fluorescent bulbs need to be changed. Permission granted to purchase bulbs if Town not supplying them. M/S by Dave Taylor and Kyle Young to purchase cleaner. CARRIED. Motion to adjourn by Corinne VandeGrootheveen. CARRIED. 34 Tyrone Community Centre Treasurers Report For Month of: March 2017 Starting Balance 20,490.98 Income: Description $ Expenses: Description 35 Feb Dance 1705 Deposits Return (800.00) Hall Rental 5505 Utilities (1,700.63) Bank Fees (4.60) Bartending (225.00) Caretaking (320.00) Snow Removal (2,486.00) Office Expenses (11.27) CHQ#607 (90.00) CHQ#609 (243.00) Total Revenue: 7210 Total Expenses: (5,880.50) End Balance: 21,820.48 35 CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES NO.3 AUTHORITY MEETING Tuesday, April 25, 2017 - 5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE, OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE, BOARDROOM Present:: Don Mitchell, Chair Bob Chapman, Vice Chair John Aker Shaun Collier Joe Drumm Adrian Foster Derrick Gleed Ron Hooper Joe Neal John Neal Gerri Lynn O'Connor David Pickles Nester Pidwerbecki C. Darling, Chief Administrative Officer H. Brooks, Director, Watershed Planning & Natural Heritage R. Catulli, Director, Corporate Services G. Geissberger, Marketing & Communications Coordinator R. Gerber, Groundwater Specialist D. Hope, Land Management & Operations Supervisor C. Jones, Director, Planning & Regulations P. Lowe, Director, Community Engagement P. Sisson, Director, Engineering & Field Operations M. Stauffer, Administrative Assistant/Recording Secretary R. Wilmot, GIS Systems Supervisor Excused: Tom Rowett Absent: Elizabeth Roy The Chair called the meeting to order at 5:00 p.m. DECLARATIONS of interest by members on any matters herein contained - NONE ADOPTION OF MINUTES Res. #30 Moved by J. Aker Seconded by B. Chapman THAT the Authority minutes of March 21, 2017 be adopted as circulated. CARRIED CORRESPONDENCE (1) Conservation Ontario (Agenda pg. 1) Re: Conservation Ontario Council Minutes — April 3, 2017 Res. #31 Moved by D. Pickles Seconded by A. Foster THAT the above correspondence item be received for information. CARRIED Cont'd 36 AUTHORITY MEETING MINUTES NO. 3 - April 25, 2017 — PAGE 2 PRESENTATIONS (1) BDO Canada Presentation Re: DRAFT 2016 Financial Statements for CLOCA & CLOCF Nigel Allen & Heather Allison of BDO provided the Board with an overview of the Draft 2016 Audited Financial Statements for CLOCA & CLOCF and answered questions. Mr. Allen inquired if any Board Members had any knowledge regarding any law suits, damages or suspected fraud affecting the organization. None were identified. S. Collier arrived at 5:09 pm; G.L. O'Connor arrived at 5:11 pm. Staff Report #5518-17 (Agenda pg. 34) Re: DRAFT 2016 Audited Financial Statements, Central Lake Ontario Conservation Authority Res. #32 Moved by B. Chapman Seconded by A. Foster THAT the Auditor's Letter to the Board be received; THAT the Audited Financial Statements for the year ended December 31, 2016 be approved as presented, and, THAT BDO Canada be appointed as Central Lake Ontario Conservation Authority's Auditors for the year ending December 31, 2017. CARRIED (2) Staff Report #5516-17 (Agenda pg. 12) Re: 2016-2017 YPDT-CMAC Annual Program Update Rick Gerber, Groundwater Specialist, CLOCA YPDT Program, provided the Board with an overview of the program and answered questions. Res. #33 Moved by N. Pidwerbecki Seconded by R. Hooper THAT Staff Report #5516-17 be received for information. CARRIED DIRECTOR, DEVELOPMENT REVIEW & REGULATION (1) Staff Report #5514-17 (Agenda pg. 27) Re: Permits Issued for Development, Interference with Wetlands and Alteration to Shorelines and Watercourses — March 1 to 31, 2017 Res. 934 Moved by J. Drumm Seconded by A. Foster THAT Staff Report #5514-17 be received for information. CARRIED DIRECTOR, WATERSHED PLANNING & NATURAL HERITAGE (1) Staff Report #5515-17 (Agenda pg. 30) Re: Watershed Plans — Status of 5 -Year Update to Watershed Plans and Watershed Action Plan Update Res. #35 Moved by D. Gleed Seconded by G.L. O'Connor THAT Staff Report #5515-17 be received for information; and, THAT CLOCA advise the municipalities that start-up of the update to CLOCA's Watershed Plans has been delayed until 2018. CARRIED Cont' d 37 AUTHORITY MEETING MINUTES NO.3 - April 25, 2017 — PAGE 3 DIRECTOR, ENGINEERING & FIELD OPERATIONS (1) Staff Report #5517-17 (Agenda pg. 31) Re: CLOCA Watershed Flood -Risk Assessment Results P. Sisson made a presentation to the Board and answered questions. A. Foster left at 6:14 p.m.; J. Drumm left at 6:18 p.m. Res. #36 Moved by J. Aker Seconded by D. Pickles THAT Staff Report #5517-17 be received for information; THAT the Central Lake Ontario Conservation Authority Watershed Flood Risk Assessment report be endorsed by the Board of Directors; THAT staff be directed to continue to investigate and seek funding for flood management and reduction projects; and, THAT the CLOCA Watershed Flood Risk Assessment be copied to all member municipalities. CARRIED ADJOURNMENT Res. #37 Moved by R. Hooper Seconded by S. Collier THAT the meeting adjourn. CARRIED The meeting adjourned at 6:21 p.m. GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY April 20, 2017 FA 02/17 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Forrest Rowden, Chair - Town of Cobourg Wendy Partner, Vice -Chair - Municipality of Clarington Raymond Benns - Township of Alnwick/Haldimand Mark Lovshin - Township of Hamilton John Fallis - Township of Cavan Monaghan Brian Darling, Town of Cobourg Louise Ferrie-Blecher - Municipality of Port Hope Heather Stauble - City of Kawartha Lakes ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Mark Peacock, Director, Watershed Services Greg Wells, Manager, Planning & Regulations Steve McMullen, Forest Recreation Technician Jeff Moxley, GIS/IT Coordinator Cody Brown, GIS Technician ABSENT WITH REGRETS: Jeff Lees - Municipality of Port Hope Willie Woo - Municipality of Clarington ALSO ABSENT: 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 10/17 MOVED BY: SECONDED BY: Wendy Partner Heather Stauble THAT the Full Authority approve the minutes of the March 16, 2017 meeting. CARRIED. 4. Adoption of the Agenda FA 11/17 MOVED BY: John Fallis SECONDED BY: Brian Darling THAT the Full Authority adopt the agenda as presented. CARRIED. 39 Minutes FA 02/17 5. Delegations None Page 2 6. Presentations a) Northumberland Cadastral Fabric Project Jeff Moxley and Cody Brown presented the project for members' information. The project was started in 2016 and is now in its fourth phase. The members asked questions in regards to the use of the information. FA 12/17 MOVED BY: John Fallis SECONDED BY: Mark Lovshin THAT the Full Authority receive the presentation for information purposes. CARRIED. 7. Business Arising from Minutes None 8. Correspondence None 9. Applications under Ontario Regulation 168/06: Permits approved by Executive: FA 13/17 MOVED BY: SECONDED BY: Brian Fallis Heather Stauble THAT the Full Authority receive the permits for information. CARRIED. Permit Application require Full Authority discussion: None 10. Committee Reports: a) Ganaraska Forest Recreation Users Committee Minutes - April 5, 2017 FA 14/17 MOVED BY: SECONDED BY: Heather Stauble Mark Lovshin THAT the Full Authority receive the Ganaraska Forest Recreation Users Committee Minutes from April 5, 2017 for information. CARRIED. 11. New Business: None HE Minutes FA 02/17 12. Other Business None 13. In Camera None Page 3 14. Adjourn The meeting adjourned at 8:10 p.m. on a motion by Mark Lovshin. CHAIR CAO/SECRETARY-TREASURER 41 412 BOARD OF MANAGEMENT BOWMANVILLE BUSINESS IMPROVEMENT AREA .Minutes of a regular meeting of the Board of Management held at 6:30 p. m., on Tuesday, April 11 2017 in Committee. Room l -C in the. Bowmanville Library. Present; Gilpin, .Patterson, (Chris) Broumley, S. Gordon, J. Miglis (Durham Regional Police): Members: Lucas, Hooper, Holmes, McDonald, Barry Absent: Rezazada, Chaput The meeting was called to order by the Chairman who then recognized the following delegations; Nerveron and Durham _RegionaI Police. Gordon and Miglis from the Durham Regional Police spoke about graffiti and graffiti artists in Durham Region. They reported that in 2105 they had checked with Walmart to see if they were selling the paint. Next they said that graffiti reports were down in 2017 to date because graffiti: was not being reported. They said that know who some of the taggers are. If .graffiti is reported, and they know who the person is, they will lay a charge. Businesses should report any and every evidenced graffiti to the ;police and the police will come to that business to take a. report. Merchants should. take . photos which should include a, street address. The police phone numbers ' are (in town) 905-579-1520 (Ext 0) and (out of town) 1-88.8-579-1520). Next Broumley reported that.. he will design an, application form to attend an event, as a vendor; which can be filled out on-line. James Printing and Signs is sending information directly to Nerveron. He will have Sliver Productions come to the next meeting to explain what they can do to enhance the website. 42 Page 2 Moved. by Hooper, seconded by Holmes, THAT the Minutes of the previous meeting be adopted as circulated. "`CARRIED" There was no Correspondence received since the last Board meeting The Treasurer presented his report as follows: Current Account GIC #1 GIC #2 Total Moved by Barry, seconded by Hooper, THAT the Treasurer's: Report be adopted as presented. "C;ARRIED„ Reports: X0,677.98 120,000.00 5,007.91 $ 155.,6$5.89 Council Liaison: Hooper reported that the By-law Department has been moved to TrulPs Road South. Next he stated that he and Fred Horvath,. Manager of Operations, had done a walkabout the BIA,. and had noted that more waste containers are needed in the eastern end. of the Downtown. It was also suggested that bicycle racks are needed at certain locations near the bus stops. Events: Holmes reported that 27 businesses are participating in this year's "Girls' Night Out"., and that the plans are coming together for this year's "Maple Festival and All That Jazz 43 Page 3 Membership Relations: McDonald reported that Maddy's Restaurant has been sold and is now called "Copper Works". Also two new businesses have opened: Division. Street Consulting and Willow Branch Flowers, Streetscape: No report. Communications. It was decided that Holmes would maintain the- mailing list and would also take over the task. of circulating the Meeting Highlights Newsletter. Board of Trade: No report. Web Site: No report. Media Relations: No report. Under "BUSINESS ARISING" from the.previous meeting, Lucas reported that he had not yet spoken. to Atkinson about making additional hanging flower brackets. Patterson reported that additional brackets may not currently be needed. Under "NEW BUSINESS", Hooper reported that he had spoken to Chaput about the importance of attending the regular `Board Meetings. As this was the fifth Board meeting that she has missed, it was decided that Chaput would be replaced by Carrie Hooper, who would take on the Social Media portfolio. Moved by Hooper, seconded by Holmes, THAT the Meeting be. adjourned. IVITORM�-10 The next meeting is scheduled for Tuesday; May 9, 2017 in. Committee Room 1-C in the Bowmanville Library at 6:30 p. in. Nz: � KAWARTHA CONSERVATION Minutes of Special Meeting #3/17 Discover• Protect• Restore Special Meeting #3/17 was held on Wednesday, March 22, 2017 at the Kawartha Conservation Administrative Offices. Chair Smith called the meeting to order at 10:16 a.m. Present: Ted Smith, Chair Peter Raymond, Vice -Chair Gord Miller Jordan Landry Ron Hooper Pat Dunn Isaac Breadner Regrets: Don Kett Tom Rowett Guests: Nil Staff: Wanda Stephen, Acting CAO Judy Stephens, Corporate Services Assistant ADOPTION OF AGENDA RESOLUTION #32/17 MOVED BY: ISAAC BREADNER SECONDED BY: JORDAN LANDRY RESOLVED, THAT, the agenda for Meeting #3/17 be adopted. DECLARATION OF PECUNIARY INTEREST None declared. APPROVAL OF MINUTES RESOLUTION #33/17 CARRIED MOVED BY: CORD MILLER SECONDED BY: RON HOOPER RESOLVED, THAT, the Board of Directors Minutes of Meeting #2/17 be adopted. BUSINESS ARISING FROM THE MINUTES None 45 CARRIED CLOSED SESSION RESOLUTION #34/17 Board of Directors Meeting #3/17 Wednesday, March 22, 2017 Page 2 of 2 MOVED BY: PAT DUNN SECONDED BY: JORDAN LANDRY RESOLVED, THAT, the Board of Directors enters into closed session at 10:20 a.m. CARRIED RESOLUTION #35/17 MOVED BY: PETER RAYMOND SECONDED BY: ISAAC BREADNER RESOLVED, THAT, the Board of Directors rises from closed session. RESOLUTION #36/17 CARRIED MOVED BY: PAT DUNN SECONDED BY: CORD MILLER RESOLVED, THAT, the negotiating team be authorized to enter into negotiations with the primary candidate and report back to the Board; and THAT, failing the acceptance by the primary candidate, that the team move to negotiations with the secondary candidate. CARRIED NEW BUSINESS None. ADJOURNMENT There being no further business, the meeting adjourned at 11:35 a.m. RESOLUTION #37/17 RESOLVED, THAT, the meeting be adjourned. Ted Smith Chair W MOVED BY: RON HOOPER CARRIED Wanda Stephen Acting CAO �r KAWARTHA CONSERVATION Discover - Protect - Restore Minutes of Meeting #5/17 Meeting #5/17, the 38th Annual General Meeting, was held on Wednesday, March 29, 2017 at the Rotary Room, Port Perry Library, 231 Water Street, Port Perry, ON L9L 1A8. Chair Smith called the meeting to order at 4:30 p.m. Present: Ted Smith, Chair Peter Raymond, Vice Chair Pat Dunn Gord Miller Isaac Breadner Tom Rowett Ron Hooper Jordan Landry Regrets: Don Kett Staff: Wanda Stephen, Acting CAO Mark Majchrowski, Director, Integrated Watershed Management and Science Dave Pridham, Manager, Technical and Stewardship Services Ron Warne, Director, Planning, Development and Engineering Nancy Aspden, Coordinator, Environmental Programs / GIS Specialist Debbie Balika, Water Quality Specialist Greg Bunker, Stewardship Outreach Technician Eric Cameron, Regulation Officer Cindy Haney, Accounting Clerk Caroline Hawson, Risk Management Official / Inspector John Chambers, Marketing and Communications Specialist Jon Hale, Conservation Areas Acting Coordinator Kim Williams, Human Resources / Health and Safety Advisor Holly Shipclark, Stewardship Technician Iryna Shulyarenko, Hydrologist Rob Stavinga, Watershed Resources Technician Jenna Stephens, Source Protection Planning Assistant Brett Tregunno, Aquatic Biologist Arlene Waite, Financial Assistant Galen Yerex, Environmental Program Assistant Judy Stephens, Corporate Services Assistant Guest Speaker: Natalia Moudrak, Director, Natural Infrastructure Adaptation Program, Intact Centre on Climate Adaptation (Intact Centre) Guests: Anne -Marie Hutter, Researcher, Intact Centre on Climate Adaptation M Board of Directors Meeting #5/17 Wednesday, March 291h, 2017 Page 2 of 5 Approximately 60 Guests were present for this meeting WELCOMING REMARKS AND INTRODUCTIONS Chair Smith welcomed guests and introduced himself, the members of the Board of Directors, Kawartha Conservation staff and honoured guests. He asked for Councillors from other municipalities to please stand up and identify themselves. Chair Smith introduced Tom Rowett, the Mayor of the Township of Scugog, who brought welcoming greetings on behalf of the Township of Scugog. ADOPTION OF AGENDA RESOLUTION #46/17 MOVED BY: PAT DUNN SECONDED BY: GORD MILLER RESOLVED, THAT, the agenda for Meeting #5/17 be adopted as received. CARRIED DECLARATION OF PECUNIARY INTEREST None declared. 2016 IN REVIEW — BOARD CHAIRS AGM ADDRESS Chair Smith acknowledged past Chair Heather Stauble in the audience and thanked her for all her previous hard work on the Kawartha Conservation Board of Directors. Chair Smith delivered his AGM address, sharing many of the highlights and successes of Kawartha Conservation during the past year. He outlined that 2016 saw the development and approval of the 2017- 2021 Strategic Plan — a true community vision and road map for the future. Chair Smith concluded his speech with the acknowledgement that: Our world is changing. Our climate is changing. Our communities are changing. We are proud to say that Kawartha Conservation, and all of its staff, are ready to tackle those changes and continue to demonstrate that we are truly leaders in integrated watershed management. SPECIAL ANNOUNCEMENT Chair Smith was pleased to announce that Mark Majchrowski, Director, Integrated Watershed Management and Science, has accepted the position of Chief Administrative Officer for Kawartha Conservation. Chair Smith congratulated Mr. Majchrowski, introduced him and asked him to come forward to say a few words. Mark thanked the Board for the opportunity to serve as CAO and spoke of his vision going forward for the Kawartha Conservation. Board of Directors Meeting #5/17 Wednesday, March 291h, 2017 Page 3 of 5 VIDEO Chair Smith announced and introduced the video highlighting "2016 Year in Review'. BOARD AND STAFF YEARS OF SERVICE RECOGNITION The Years of Service Recognition Awards are an opportunity each year to recognize those members of the Board of Directors and staff who have reached milestones in their service to Kawartha Conservation. Chair Smith and Mark Majchrowski, Director, Integrated Watershed Management and Science, presented a framed photographic print to Board Member and Clarington Councillor Ron Hooper in recognition of 10 years of service to the Kawartha Conservation Board of Directors. For the past 10 years, Director Hooper has been a valued member of the Kawartha Conservation Board of Directors, representing his constituents, his municipality, and Kawartha Conservation with integrity and distinction. ENVIRONMENTAL RECOGNITION AWARDS Chair Smith announced the Environmental Recognition Awards as follows: 2016 Partner Award — Township of Scugog Public Works Department Kevin Arsenault, Township of Scugog Engineering Technician This award recognizes organizations that have made significant contributions to projects or programs at Kawartha Conservation, furthering our mission of watershed health. This year's recipient is the Township of Scugog Public Works Department. The Public Works Department has been actively involved in a number of stewardship and BlueScaping projects during 2016 including: • Providing in-kind support for the Port Perry bioretention site. • Participating in the Scugog WATER Fund project selection. • Being a member of the BlueScaping Steering Committee. • Being represented on the Low Water Response Team. • And involved in the TD Tree Days in Port Perry. Individual Conservationist Award — Bev Truax This award recognizes outstanding people who have undertaken projects, demonstrated leadership, and inspired others to create a healthier watershed. This year's recipient is Bev Truax. For more than two decades Bev was a weather monitoring volunteer in Blackstock. With a weather monitoring station in her yard, Bev would relay invaluable information about daily weather in the southern portion of the Kawartha Watershed. Bev started monitoring weather with the Kawartha Weather Watch program in 1991 and later Environment Canada in 2001. The long-term, historical information collected by Bev created an invaluable benchmark in examining and monitoring weather trends. 3 49 Board of Directors Meeting #5/17 Wednesday, March 291h, 2017 Page 4 of 5 Community Conservationist Award — Kawartha Lakes Stewardship Fund Advisory Committee Presented to Dave Simser, Doug Plaunt, Kelly Maloney and Rebecca Parker This award recognizes volunteer -based, community, and organized groups that have successfully undertaken projects that are contributing to a healthier watershed. This year's recipient is Kawartha Lakes Farm Stewardship Fund Advisory Committee. Rebecca Parker, Dave Simser, Doug Plaunt and Kelly Maloney have been instrumental in helping to steer the new Ontario Municipal Agriculture, Food and Rural Affairs -funded project which provides financial assistance to farmers for the implementation of Better Management Practices. The Fund Advisory Committee was critical to the program in their project selection role ensuring a transparent selection process for grants. The Fund Advisory Committee members brought tremendous expertise forward that Kawartha Conservation staff were able to share with farmers participating in the program to improve projects. Kelly Maloney and Rebecca Parker are also active members and contributors to the Low Water Response Team and Community Advisory Panel. Dave Simser helps to deliver the Kawartha Conservation Seedling Program and assists with the annual Woodlot Conference. Doug Plaunt has assisted with the delivery of Farm Stewardship Day and with the development of the Agricultural Guide to Permitting. Business Award —The Royal Bank of Canada Presented to Paul McPherson, Branch Manager, RBC Royal Bank, Lindsay. Mr. McPherson introduced his colleagues, Michelle Berg, RBC Public Sector Account Manager, RBC Royal Bank, Lindsay, and Jane Gilbert, Branch Manager, RBC Royal Bank, Port Perry. This award recognizes businesses that have made significant contributions to projects or programs at Kawartha Conservation, furthering our mission of watershed health. This year's recipient is RBC Royal Bank. RBC Royal Bank has been a significant funder of the BlueScaping program. The RBC Blue Water Project is a 10 -year, $50 million commitment by RBC to help protect freshwater. The RBC Blue Water Project first helped fund and raise the profile of Kawartha Conservation's Blue Canoe program, which continues to be a great success, and is now supporting our BlueScaping program. Some of the local benefits include stormwater low impact development demonstration sites, free stormwater landscaping workshops for landowners, a landowner guide, rain barrel sales, and youth outreach. The award winners were presented with a framed photographic print provided by accomplished photographer, Mark Majchrowski, Director, Integrated Watershed Management and Science. The Chair thanked Mark for providing the beautiful prints. SPECIAL PRESENTATION Chair Smith announced a special presentation to be made by Paul McPherson, Branch Manager, RBC Royal Bank, Lindsay. Mr. McPherson presented to the newly appointed CAO, Mark Majchrowski, a cheque payable to Kawartha Conservation in the amount of $25,000.00 representing sponsorship of Kawartha Conservation initiatives to protect local fresh water sources. Mr. McPherson said a few words about the RBC Blue Water Project, thanking and congratulating Kawartha Conservation on their partnership in this project and continued commitment to watershed protection and access to clean drinking water. 4 50 Board of Directors Meeting #5/17 Wednesday, March 291h, 2017 Page 5 of 5 GUEST SPEAKER Chair Smith introduced Ms. Moudrak and welcomed her as the guest speaker. Natalia Moudrak is the Director, Natural Infrastructure Adaptation Program, Intact Centre on Climate Adaptation (Intact Centre). The subject of her talk was "Residential Flood Risk: NOT Adapting is NOT an Option". Ms. Moudrak's presentation, accentuating the importance of strategic and appropriate residential development planning, was very thought provoking and appropriate given the recent global flood events, many of which are contributed to climate change. Chair Smith thanked Ms. Moudrak for attending as a guest speaker and presented her with a beautiful print painted by a local Kawartha Lakes artist Brenda Stonehouse. CLOSING REMARKS Chair Smith thanked our partners, and everyone who has been involved with Kawartha Conservation, and the community we serve. The Chair also thanked Chris Appleton who was in attendance for all his years of dedication and hard work in support of Kawartha Conservation's initiatives. Everyone was invited to enjoy the light refreshments and to stay and mingle with friends and colleagues. ADJOURNMENT There being no further business, the meeting adjourned at 5:30 p.m.. RESOLUTION #46/17 RESOLVED, THAT, the meeting be adjourned. Ted Smith Chair 51 MOVED BY: GORD MILLER CARRIED Wanda Stephen Acting CAO The Regional Municipality of Durham Office of the Regional Chair 605 ROSSLAND RD. E. PO BOX 623 WHITBY, ON L1N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-1567 Email: roger.anderson@durham.ca April 27, 2017 Ms. Rebecca Zeran, Senior Policy Advisor Resource Development Section Ministry of Natural Resources and Forestry 300 Water Street, 2nd Floor, South Tower Peterborough, Ontario K9J 8M5 Email : rebecca.zeran(@-ontario.ca Dear Ms. Zeran: RE: Regulatory Registry Proposal Number: 17 MNRF004 - Proposed changes to Regulation 244/97 aggregate fees and rovalties www.durham.ca The Region of Durham appreciates the opportunity to comment on the proposed changes to Regulation 244/97 under the Aggregate Roger M. Anderson Resources Act. Regional Chair and CEO As you may be aware, Durham Region has been among the top three largest aggregate producers in Ontario for more than a decade. In 2014, 10.3 million tonnes of aggregate were extracted in Durham Region. In the adjacent municipalities of Ramara Township and the City of Kawartha Lakes, a further 8.5 million tonnes was extracted, of which a significant proportion was hauled to end users via Durham's Regional Road network. See the attached map which illustrates the location of aggregate extraction sites in and around Durham Region. 'Service Excellence for our Communities" The Region recognizes that aggregate is a vital input to the development of infrastructure, industry and housing in the Greater Toronto Area. Our Regional Official Plan and Transportation Master Plan identify a Strategic Goods Movement Network (SGMN) of 215 km to facilitate the movement of heavy vehicles within and across the Region. Aggregate haulage is a major component of truck usage on this network. About 121 km of the network has been upgraded to an enhanced standard that can accommodate full load movement of heavy vehicles year-round; 94 km still require upgrading. These enhancements on the SGMN come at a cost - a premium of approximately 25 per cent (about $250,000 per km) over standard arterial road construction. Contrast this added expense with the Page 1 of 3 If this information is required in an accessible format, please contact the Accessibility Co-ordintr2t 1-800-372-1102 ext. 2009. 777w7)))) DURHAM REGION The Regional Municipality of Durham Office of the Regional Chair 605 ROSSLAND RD. E. PO BOX 623 WHITBY, ON L1N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-1567 Email: roger.anderson@durham.ca April 27, 2017 Ms. Rebecca Zeran, Senior Policy Advisor Resource Development Section Ministry of Natural Resources and Forestry 300 Water Street, 2nd Floor, South Tower Peterborough, Ontario K9J 8M5 Email : rebecca.zeran(@-ontario.ca Dear Ms. Zeran: RE: Regulatory Registry Proposal Number: 17 MNRF004 - Proposed changes to Regulation 244/97 aggregate fees and rovalties www.durham.ca The Region of Durham appreciates the opportunity to comment on the proposed changes to Regulation 244/97 under the Aggregate Roger M. Anderson Resources Act. Regional Chair and CEO As you may be aware, Durham Region has been among the top three largest aggregate producers in Ontario for more than a decade. In 2014, 10.3 million tonnes of aggregate were extracted in Durham Region. In the adjacent municipalities of Ramara Township and the City of Kawartha Lakes, a further 8.5 million tonnes was extracted, of which a significant proportion was hauled to end users via Durham's Regional Road network. See the attached map which illustrates the location of aggregate extraction sites in and around Durham Region. 'Service Excellence for our Communities" The Region recognizes that aggregate is a vital input to the development of infrastructure, industry and housing in the Greater Toronto Area. Our Regional Official Plan and Transportation Master Plan identify a Strategic Goods Movement Network (SGMN) of 215 km to facilitate the movement of heavy vehicles within and across the Region. Aggregate haulage is a major component of truck usage on this network. About 121 km of the network has been upgraded to an enhanced standard that can accommodate full load movement of heavy vehicles year-round; 94 km still require upgrading. These enhancements on the SGMN come at a cost - a premium of approximately 25 per cent (about $250,000 per km) over standard arterial road construction. Contrast this added expense with the Page 1 of 3 If this information is required in an accessible format, please contact the Accessibility Co-ordintr2t 1-800-372-1102 ext. 2009. current annual revenue of about $150,000 flowing to the Region from aggregate extraction activities. Not even one kilometre of the premium cost associated with constructing a road network suitable for aggregate hauling is collected on a yearly basis. Wear and tear on the roads is not the only impact of aggregate haulage endured by Durham residents. Communities such as Uxbridge, Sunderland and Claremont are affected by high volumes of trucks hauling aggregate, sometimes hundreds per day, creating noise, dust and safety concerns related to speeding. The Region incurs additional costs to address these issues through targeted police enforcement efforts, road design and features to encourage courteous driving and appropriate route selection by truckers. Durham taxpayers should not have to subsidize the movement of aggregate to support development in other parts of Ontario or the profits of the aggregate companies. At a minimum, the upper tier levy should equal the lower tier levy since the cost per kilometre of maintaining roads to the standard required to support aggregate movement is the same regardless of the ownership of the road. In fact, it is the upper tier arterial road network in Durham that does the "heavy lifting" in terms of moving aggregates within and through Durham. The Region recommends that the Regional levy should be raised to 6 cents per tonne, in line with the lower tier amount. This would increase the Region's aggregate revenue to about $620,000 annually which would allow us to address the construction premium associated with rehabilitating about 2.5 km of haul route roads each year. At 6 cents per tonne, the Region will have enough revenue to address upgrading of the SGMN over a 36 -year period compared to 150 years at 1.5 cents per tonne or 75 years at the proposed 3 cents per tonne. In addition, the Region recommends that aggregate companies should pay an additional goods movement network user fee to any municipality through which they regularly haul material since these municipalities also bear the burden of road network wear and tear. Ontario has a pattern of undervaluing its natural resources when selling to the private sector, whether it is fees for bulk water removal or aggregate levies. According to the Ontario Sand and Gravel Association, in Alberta and Quebec, the comparable aggregate levies are several times the current Ontario rate of 11.5 cents per tonne so Page 2of3 If this information is required in an accessible format, please contact the Accessibility Co-ordintjt 1-800-372-1102 ext. 2009. it is not unreasonable to seek significantly more. We also question whether the proposed minimum annual fees for holders of licences ($344 and $689) cover even the MNRF's costs to administer, inspect, enforce compliance and monitor restoration for these operations. In accordance with Provincial legislation and asset management guidelines, municipalities set user fees at rates that recover the cost of the service or infrastructure. This is the basis for our request for a more substantial increase in the upper tier royalty and should also guide the Province's approach to fees. Fees and royalties, including minimum fees, should be set at a level that enables cost recovery for all levels of government in providing the services and infrastructure that support the aggregate industry. With respect to indexing, the Region recommends that the Ontario construction price index would be a more appropriate than the CPI as an escalator for the aggregate levy since these revenues are reinvested primarily in construction initiatives. While we appreciate the opportunity to comment, this is not the first time the Region has provided input on this subject. We provided very similar recommendations in 2007 and 2015. An update to Ontario's aggregate fees and royalties that recognizes and offsets the true cost impacts of this industry to the Region of Durham and other municipalities is long overdue. We urge the Province make the changes recommended above as soon as possible. Yours truly, oger Anderson Regional Chair and CEO Attachment: Map — Durham Region Strategic Goods Movement Network cc: Mr. Joe Dickson, MPP, Parliamentary Assistant to the Minister of Natural Resources and Forestry Ms. Pat Vanini, Executive Director, Association of Municipalities of Ontario Mr. Ralph Walton, Regional Clerk Durham Region Area Municipalities Mayor Dennis Lever, Township of Puslinch, and Chair, Top Aggregate Producing Municipalities of Ontario (TAPMO) Page 3 of 3 If this information is required in an accessible format, please contact the Accessibility Co-ordinNt 1-800-372-1102 ext. 2009. The Regional Municipality of Durham Strategic Goods Movement Network H ♦ Aggregate Site rV ��►> Lake .. Not Built SGMN Road (98 KM) \ �� Sim e o 'G Imebridge Jig;' Built SGMN Road V 1 Future SGMN Road Built SGMN Provincial Highway ® - _ Future SGMN Provincial Highway 0 2.25 4.5 9 13.5 18 j Kilometers -BE DN This map has been produced from a variety of sources. The Region of Durham does not make any representations concerning the • — — accuracy, likely results, or reliability of the use of the materials. The Region hereby disclaims all representations and warranties. Produced by Durham Region under License with the Ontario Ministry of Natural Resources, copyright Queen's Printer for Ontario, 2002 yy Highway 407 Express Toll Route east expansion preferred route provided by Ontario Ministry of Transportation. • 2 Digital Cartography by The Regional Municipality of Durham Works Department Technical Support Division . Drainage provided by © First Base Solutions Copyright Regional Municipality of Durham 2016 _ Printed January 2016 ' 2016-008 Port Bolster ♦ Wilfrid ♦ ♦ C kNN GTON. ♦ ♦ + I r I _ Manilla ? •.Udora I: I {sr y--L SU DERLAND �i t i Zephy ree ' 1I1 � I I i S Leaskdale 0 4V ! Sonya 6-a �. . C s' ■ 6 :7rrr. 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Q ' ` ewtomville 1 Lake Ontario April 26, 2017 Municipality of CLARINGTON 40 Temperance Street Bowmanville (ONS) LIC 3A6 ®IST10N a Members of O Ward Councillors REVIEWED B,=� Council OriginiF To: ❑ File U Council Dhecf€on U GG Direction Q PD Direction \� to Council Information GG Information I7 PD Information Copy To: CI Mayor a Members of O Ward Councillors Council O CAO O Clerks 4 Communications CPCommunHr OCorpor* 0Emergency Services Servet services O Engineering (2Rnanoe a Legal Santos SeNices * Cperations o Phoning Services O Other: Municipal Clern tyle Dear Madam: Dear Sir: Please be advised that Canadian Pacific Railway (CP) will be carrying out its 2017 annual vegetation control program within your city limits. This program will be confined to CP's right-of-way, part of this program will consist of grass and weed control using herbicides on the ballast (gravelled section) and the second part (if needed) will take care of the brush on selected rail lines. The rail ballast portion of the program will take place within your municipality between May 8th and August 31St, as for the brush control, if needed, will be between May 8th and August 31St. Some manual brush control involving stump treatment may occur from May 8ti' until December 15. This program is necessary in order to eliminate brush and weeds which constitute a hazard to the public and to CP's employees as well. If left uncontrolled, vegetation contributes to trackside fires, impairs visibility of train signals, impairs sight lines at railway crossings, impairs proper inspection of track infrastructure, etc. This is all in accordance with Ontario Regulation 63/09, which grants public works the right to use herbicides when it comes to the safety of their infrastructure. All applications will be carried out by qualified operators in conformity with current federal and provincial regulations. This program will also be subject to all habitation and aquatic setbacks listed on the products' label. All herbicides are registered under the PMRA and they are all biodegradable. We invite you to visit CP's web site at www.epr.ca, where a detailed schedule of our herbicides operations is posted. Move your cursor over "Community" (just above the main banner), a menu will open and then select the item "Living Near the Railway". Once on that page, click on "Ontario Spray Schedules" item listed on the far left of the screen and then click on "Ontario Spray Schedules", to see the actual schedule (it will open a pdf document). You can also use the following address with your browser: htt ://www.c r.ca/en/communit /livin -near-the-railwa /ontario-s ra -schedules. ../2 56 /2 We also have a 2417, toll-free service called Community Connect dedicated in providing answers to any question related to CP's railway operations and can be reached at 1-800-766-7912. You can also send them an online form or an email. You can find all this information by simply scrolling down while on "Ontario Spray Schedules" webpage. We invite you to communicate this information to your citizens as well. We would like also to take this opportunity to remind you that, as per Transport Canada "Railway Safety Act", it is illegal to be on any railway property without lawful authorization. Yours truly, d Geoff Gordon Vegetation Management Specialist Canadian Pacific c.c.: Ministry of the Environment and Climate Change of Ontario 57 blackbird constructors 407 GP April 18, 2017 Clerks Department Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Dear Clerks Department: Re: Highway 407 East Phase 2 Noise By-law Exemption Request Blackbird Constructors 407 General Partnership 78 Richmond St. W., Suite 200 Oshawa, Ontario, LIG 1E1 Tel: (905) 443-3390; Fax: (905) 443-3397; Email : reception@BBC407.ca Doc. Ref: EC8 13.3.5 00023 Blackbird Constructors 407 General Partnership (BBC), is a joint -venture between Ferrovial Agroman Canada and Dufferin Construction Company, a division of CRH Canada Group Inc., are the designers and builders of the Highway 407 Phase 2 Project. This letter is to request the Municipality of Clarington to grant a Noise Bylaw Exemption pursuant to bylaw 2007-071, to allow the construction contractor to expedite the work and minimizes the duration of traffic disruptions for users of Baseline Road, Bloor Road, Highway 2, and surrounding local roads. The request for noise bylaw exemption is located along the future Highway 418 from north of Highway 2 to Highway 401. Please note that due to the schedule and scope of the project, we are seeking an exemption for the hours of operation specified in the By-law to enable construction to be undertaken during night time (24 hour schedule) from June 11t to October 31, 2017. The exact period for construction is unknown at this time and is weather dependent. Blackbird is also seeking noise bylaw exemption for wick drain drilling operation during night time (24 hour schedule) at Highway 2 from June 1St to July 151H The contractor will be excavating material north of Baseline (toad and transporting the material to south of Baseline and to north of Highway 2 for placement in fills. The contractor intends to move the material using a fleet of rock trucks. The contractor will be required to maintain equipment in good working order. We trust our submission is satisfactory and respectfully request the exemption to the City's noise by-law for the subject works to be considered at the next committee meeting. If you require additional information, please do not hesitate to contact the undersigned. Sincerely, Gabriel Medel-itala,esign-Build Director Blackbird Constructors 407 General Partnership Highway 407 East ft Page 1 of 1 Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 8, 2017 Report Number: EGD -013-17 Resolution: File Number: By-law Number: Report Subject: Federal Clean Water and Wastewater Fund Recommendations: 1. That Report EGD -013-17 be received; 2. That the By-law attached to Report EGD -013-17 be approved; 3. That all interested parties listed in Report EGD -013-17 and any delegations be advised of Council's decision. 59 Municipality of Clarington Report EGD -013-17 Report Overview Page 2 In October, 2016, the Municipality of Clarington submitted an application to the Province of Ontario for funding under the Federal Clean Water and Wastewater Fund (CWWF), which amounted to a total of $1,220,000 funding for the approved Clarington project (50% Federal funding, 25% Provincial funding and 25% Municipal funding). The Clarington contribution, (25% or $305,000) was included in the 2017 Capital Budget. The application has been reviewed by the Province and is now with the Federal government for final review and approval. As part of the requirements of the funding award Clarington will be required to execute a transfer payment agreement with the Province. This report is to pass a By-law authorizing the Mayor and Municipal Clerk to execute the agreement with the Province of Ontario. 1. Background 1.1 The Clean Water and Wastewater Fund (CWWF) In October, 2016 the Municipality of Clarington submitted an application to the Province for funding under the CWWF program to advance the clean out of three of our stormwater management ponds; Robert Adams Pond, ClarNew Ponds (south of Edward St. and north of the 401) and the West Side Pond (northeast corner of Baseline Rd., and West Side Dr.). The Clean Water and Wastewater Fund (CWWF) is a Federal program designed to accelerate short-term community investments while supporting the rehabilitation and modernization of drinking water, wastewater and stormwater infrastructure, and the planning and design of future facilities as well as upgrades to existing systems. The application has been reviewed by the Province and is now with the Federal government for final review and approval. 2. Proposal The purpose of this report is to request that Council approve a By-law authorizing staff to execute the transfer payment agreement with the Province of Ontario which will allow us to take advantage of an opportunity to proceed with a project in the amount of $1,220,000 through a financial contribution from Clarington in the amount of $305,000. 3. Concurrence This report has been reviewed by the Director of Finance/Treasurer who concurs with the recommendations. Municipality of Clarington Resort EGD -013-17 4. Conclusion Paae 3 It is respectfully recommended that the Mayor and Municipal Clerk be authorized to execute the transfer payment agreement between the Province of Ontario and the Municipality of Clarington and the By-law provided as Attachment 1 to Report EGD -013- 17 be approved. 5. Strategic Plan Application The recommendations contained within this report conform to the Strategic Plan. �1 Submitted by. Reviewed by: Anthony Cannella, Curry Clifford, MPA, CMO Director of Engineering Services Interim CAO Staff Contact: Ron Albright, Assistant Director of Engineering Services, 905-623-3379, Ext. 2305 or ralbright@clarington.net AC/ra/j b Attachments: Attachment 1 - By-law to EGD -013-17 List of Interested Parties: Clean Water and Wastewater Fund, Infrastructure Ontario 61 Attachment 1 to Municipality of Clarington EGD -013-17 The Corporation of the Municipality of Clarington BY-LAW NO. 2017 -XXX Being a By-law to authorize the Corporation of the Municipality of Clarington and the Province to enter into the Clean Water and Wastewater Fund Agreement Transfer Payment Agreement. NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington, and seal with the Corporation seal, an agreement between the Province and the Corporation of the Municipality of Clarington. This By-law shall come into effect on the date of passing. BY-LAW passed in open session this XX day of XX, 2017. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 62 Clarftwn Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 8, 2017 Report Number: CLD -009-17 Resolution: File Number: C12.SA By-law Number: Report Subject: Appointment to the Samuel Wilmot Nature Area Management Advisory Committee Recommendations: 1. That Report CLD -009-17 be received; 2. That James Hodge be thanked for his contribution to the Samuel Wilmot Nature Area Management Advisory Committee; 3. That Meaghan Vandenbrink be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for a term ending December 31, 2018 or until a successor is appointed; and 4. That all interested parties listed in Report CLD -009-17 and any delegations be advised of Council's decision. 63 Municipality of Clarington Resort CLD -009-17 Report Overview Paae 2 This report is intended to provide background information regarding the vacancy on the Samuel Wilmot Nature Area Management Advisory Committee of the Municipality of Clarington and to assist Council in the appointment for this position. 1. Background 1.1 Samuel Wilmot Nature Area Management Advisory Committee (SWNAMAC) The Samuel Wilmot Nature Area Management Advisory Committee (SWNAMAC) is a group of volunteers appointed by the Municipality of Clarington to assist the Municipality and the Ministry of Natural Resources in managing the Samuel Wilmot Nature Area. The Committee is also dedicated to preserving and improving the condition of the Nature Area for the benefit of the wildlife that resides there and the enjoyment of the residents of Clarington. The Committee consists of a minimum of eight citizens + three staff + one Council representative. A Committee "composition matrix" has been developed and is used to ensure the Committee as a whole represents the diversity of the community and skills required. 2. Vacancy James Hodge was appointed to the SWNAMAC in April, 2015, for a term ending in December 31, 2018 or until a successor is appointed. The Municipal Clerk's Department received his resignation on December 21, 2016. Accordingly, the Municipal Clerk's Department proceeded to advertise for the vacancy. Advertisements were placed on the website, and in the local papers (March 8, March 15, March 29, April 5, April 12, April 19, and April 26, 2017) with a deadline of noon on Monday, May 1, 2017. One application was received from Meaghan Vandenbrink. The application has been circulated under separate cover (Attachment 1) as it contains personal information. 3. Concurrence Not Applicable • Municipality of Clarington Resort CLD -009-17 4. Conclusion Paae 3 In order to fulfill the requirements of the Committee, it is recommended that Meaghan Vandenbrink be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for a term ending December 31, 2018 or until a successor is appointed. 5. Strategic Plan Application Not applicable. Submitted C. Anne Greentree, Municipal Clerk Reviewed by: Curry Clifford, MPA, CMO Interim CAO Staff Contact: Michelle Chambers, Committee Coordinator, 905-623-3379 ext. 2106 or mchambers@clarington. net Attachments: Attachment 1: Samuel Wilmot Nature Area Management Advisory Committee Application (Distributed Separately) The following is a list of the interested parties to be notified of Council's decision: Meaghan Vandenbrink Peter Windolf 65 Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 8, 2017 Report Number: CLD -010-17 Resolution: File Number: C12.PU By-law Number: Report Subject: Appointment to the Clarington Public Library Board Recommendations: 1. That Report CLD -010-17 be received; 2. That Kerri Davis be thanked for her contribution to the Clarington Public Library Board; 3. That Janice Jones be appointed to the Clarington Public Library Board for a term ending December 31, 2018 or until a successor is appointed; and 4. That all interested parties listed in Report CLD -010-17 and any delegations be advised of Council's decision. . • Municipality of Clarington Resort CLD -010-17 Report Overview Paae 2 This report is intended to provide background, regarding the Clarington Public Library, to assist in the appointment of members to the Committee. 1. Background 1.1 Clarington Public Library Board The Clarington Public Library Board is a volunteer Board established by the Municipality of Clarington Council by the passage of 2003-188 in accordance with the provisions of the Public Libraries Act, R.S.O. 1990 (the Act). The Board establishes policies and appoints the Chief Executive Officer who may also be the secretary/treasurer of the board, and who administers the library under the guidance of those policies. The key responsibilities of the Board are: • Employ and evaluate a competent and qualified Chief Executive Officer, who may also be the Secretary -Treasurer of the Board, and who administers the library; • Create link between the community and the operational organization; • Determine the mission, purpose and strategic ends for the library; • Actively build relationships with the Clarington community and with the municipal council; • Write governing policies that address the broadest levels of all organizational decisions and relationship; • Provide assurance of successful organizational and Board performance; • Secure adequate funds to fulfill the library's mission; • Fulfill legal obligations related to Public Libraries Act. 1.2 Clarington Public Library Board — Term & Composition The term runs concurrent with the term of Council. As per By-law 2003-188, the Board consists of 7 community members and 2 Members of Council. The Public Libraries Act defines the composition as being "composed of at least five members appointed by the municipal council". 67 Municipality of Clarington Resort CLD -010-17 Paae 3 1.3 Clarington Public Library Board - Qualifications According to the Public Libraries Act, "a person is qualified to be appointed as a member of a board who is a member of the appointing council or, (a) is at least eighteen years old; (b) is a Canadian citizen; (c) is: (i) a resident of the municipality for which the board is established in the case of a public library board, a resident of one of the municipalities for which the board is established in the case of a union board, a resident of one of the participating municipalities in the case of a county library board, or a resident of the area served by the board in the case of a county library co-operative board, (ii) a resident of a municipality that has a contract with the board under section 29, (iii) a resident of the board area of a local service board that has a contract with the board under section 29, (iv) a member of an Indian band that has a contract with the board under section 29, or (v) a member of a second board that has entered into a contract with the board to purchase from it library services for the residents of the second board; and (d) is not employed by the board or by the municipality or county or, in the case of a union board, by any of the affected municipalities." As per the Library's Policy, "Guidelines for Library Board Members", the desirable qualifications of Board members are: • Interest in library / community and their inter -relationship • Available 4-8 hours per month • Knowledge of the community's social and economic position • Aptitude and interest in short and long range planning • Aptitude and interest in advocacy • Aptitude to understand financial statements • Ability to work in a political environment • Ability to work as team member • Previous service on volunteer boards or with community organizations A Board "composition matrix" has been developed and is used to ensure the Board as a whole represents the diversity of the community and skills required. Meetings are held the fourth Wednesday of each month at 5:00 p.m. Municipality of Clarington Resort CLD -010-17 2. Vacancy 2.1 Resignation of Kerri Davis Paae 4 Kerri Davis was appointed to the Clarington Public Library Board in March, 2015. The Clarington Public Library Board accepted the resignation at their meeting of April 26, 2017 and subsequently notified the Municipal Clerk on April 27, 2017. Following Council's appointments in 2015, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur on the Clarington Public Library Board. Accordingly, the Municipal Clerk's Department contacted previous applicants (and any additional applications received since the appointments were made) to the Clarington Public Library Board to determine whether they wish to put forward their name for consideration. At the time of writing of this report, the following applicant wishes to be considered for appointment to the Clarington Public Library Board. • Janice Jones The application has been circulated under separate cover (Attachment 1) as it contains personal information. 3. Concurrence Not Applicable 4. Conclusion In order to fulfil the requirements of the Terms of Reference contained in By-law 2003-188 and the Public Libraries Act, it is recommended that Janice Jones be appointed to the Clarington Public Library Board, for a term ending December 31, 2018 or until a successor is appointed. 5. Strategic Plan Application Not applicable. Municipality of Clarington Resort CLD -010-17 Paae 5 Submitted by: C. Aline Greentree, Municipal Clerk Reviewed by: Curry Clifford, MPA, CMO Interim CAO Staff Contact: Michelle Chambers, Committee Coordinator, 905-623-3379 ext. 2106 or mchambers@clarington.net Attachment 1: Clarington Public Library Board Composition Matrix (Distributed Separately) The following is a list of the interested parties to be notified of Council's decision: Janice Jones Linda Kent, CEO/Library Director, Clarington Public Library 70 Clarftwn Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: Date of Meeting: Report Number: File Number: Report Su General Government Committee May 8, 2017 COD -008-17 CL2017-4 Resolution: By-law Number: Newcastle Intersection Improvements Recommendations: 1. That Report COD -008-17 be received; 2. That Aloia Brothers Concrete Contractors Ltd. with a total bid amount of $300,077.27(Net HST Rebate) being the lowest compliant bid meeting all terms, conditions and specifications of Tender CL2017-4 be awarded the contract for the Newcastle Intersection Improvements as required by the Engineering Services Department; 3. That the funds required for this project in the amount of $385,090.09 (Net HST Rebate) which includes the construction cost of $300,077.27 (Net HST Rebate) costs such as inspection and contract administration, material testing, permit fees and contingencies of $85,012.82 (Net HST Rebate) be funded by the Municipality as follows: Newcastle Streetscape 110-32-338-83436-7401 $ 212,319.09 Pavement Rehabilitation 110-32-330-83212-7401 $ 123,761.28 Sidewalks Various 110-32-331-83215-7401 $ 49,009.72 4. That all interested parties listed in Report COD -008-17 and any delegations be advised of Council's decision by the Purchasing Division. 71 Municipality of Clarington Report COD -008-17 Report Overview Page 2 To request authorization from Council to award the contract for the streetscape improvements at the intersection of Beaver Street and King Avenue in Newcastle as required by the Municipality of Clarington's Engineering Services Department. 1. Background Tender specifications were prepared by the Engineering Services Department and provided to the Purchasing Services Division. This project is for the streetscape improvements at the intersection of Beaver Street and King Avenue in Newcastle. Tender CL2017-4 was issued by the Purchasing Services Division and advertised electronically on the Municipality's website. Notification of the availability of the tender document was also posted on the Ontario Public Buyer's Association website. Twenty- two (22) companies downloaded the document. The tender closed on Tuesday, March 7, 2017. 2. Analysis Six (6) bids were received in response to the tender call. Bids were reviewed and tabulated by the Purchasing Services Division (see Attachment 1). All submissions were deemed compliant. The results were forwarded to the Engineering Services Department for their review and consideration. After review and analysis of the submissions by the Engineering Services Department and the Purchasing Services Division, it was mutually agreed that the low bidder, Aloia Brothers Concrete Contractors Ltd. be recommended for the award of contract CL2017-4. Aloia Brothers Concrete Contractors Ltd. has successfully completed work for the Municipality in the past. 3. Financial That the funds required for this project in the amount of $385,090.09 (Net HST Rebate) which includes the construction cost of $300,077.27 (Net HST Rebate) and other related costs such as inspection and contract administration, material testing, permit fees and contingencies of $85,012.82 (Net HST Rebate) be funded by the Municipality as follows: Newcastle Streetscape Pavement Rehabilitation 110-32-338-83436-7401 110-32-330-83212-7401 $ 212,319.09 $ 123,761.28 Sidewalks Various 110-32-331-83215-7401 $ 49,009.72 72 Municipality of Clarington Report COD -008-17 Page 3 Queries with respect to the department needs should be referred to the Director of Engineering Services. 4. Concurrence This report has been reviewed by Tony Cannella, Director of Engineering Services who concurs with the recommendation. 5. Conclusion It is respectfully recommended that Aloia Brothers Concrete Contractors Ltd. being the lowest compliant bid be awarded the contract for the Newcastle Intersection Improvements in the amount of $300,077.27(Net HST Rebate) as per the terms and conditions of Tender CL2017-4. 6. Strategic Plan Application The recommendations co-ntained in this report conform to the Strategic Plan. Submitted b Reviewed by: Marie Marano, H.B.Sc., CMO. Curry Clifford MPA, CMO, Director of Corporate Services Interim CAO ; 4�40 Nancy T ylor, BA, CPA, CA., Director of Finance/Treasurer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net Attachments: Attachment 1 — Tabulation of Bid Summary Attachment 2 — Memo from Engineering Services MM/DF/sm 73 Clarftwii Attachment 1 COD -008-17 Municipality of Clarington Summary of Bid Results Tender CL2017-4 Newcastle Intersection Improvements BIDDER TOTAL BID (Including HST) TOTAL BID (Net HST Rebate) Aloia Brothers Concrete Contractors Ltd. $333,222.59 $300,077.27 GMP Contracting $334,249.48 $301,002.01 Ashland Paving Ltd. $369,982.00 $333,180.25 Coco Paving Inc. $370,263.37 $333,433.63 Tri Son Contracting Inc $381,693.10 $343,726.45 Blackstone Paving & Construction Ltd. $410,971,96 $370.092.98 74 0 Attachment 2 to CIO rl m Report COD-008-17 gFul ingwn emo If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 To: David Ferguson, Purchasing Manager From: Ron Albright, Assistant Director, Engineering Services Date: May 1, 2017 Subject: Newcastle Intersection Improvements CL2017-4 The Engineering Services Department has reviewed the submissions for CL2017-4 and offers the following comments. The work involves Streetscape improvements at the intersection of Beaver Street and King Avenue in Newcastle. The work would include the removal of the temporary bollards and the construction of "bump outs" at the intersection including planters and benches. Additional work includes some storm sewer modifications, patterned boulevard treatment, additional parking on the west side of Beaver Street, repaving, new sidewalk and decorative street lighting at the intersection. The work is consistent with the King Avenue Streetscape Study that was completed with input from the public and a steering committee consisting of members from the B1A, CIP Committee, Rate Payers, the Region of Durham, Council members and Clarington Staff. The low bidder on this contract was Aloia Brothers Concrete Contractors Ltd. . Based on past experience with this contractor, we recommend the contract be awarded to Aloia Brothers Concrete Contractors Ltd. in the amount of $333,222.59 inclusive of HST, or $300,077.27 net of HST rebate. A total contingency amount of approximately 6% of construction costs is required for this project, based on past experience. The detailed design for this project included the entire streetscape limits from Arthur Street to Baldwin Street but only works for the intersection of Beaver Street and King Avenue were tendered for construction as approved .in the 2016 Capital Budget. Staff will provide contract administration for the project with the assistance of inspection provided by a consultant. Additionally 3 Decorative Street Light poles where ordered directly by the Municipality in order to meet the tight timelines for the project knowing the long lead times associated with these types of lights.. Therefore, including other costs such as design, inspection, material testing, contingency and net HST costs, the Engineering Department advises of the following funding. The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1905-623-3379 75 Newcastle Intersection Improvements CL2017-4 Attachment 2 to Report COD -008-17 Page 12 Construction Cost, Based on Low Bid (net of HST) $300,077.27 Other Costs (net of HST) $85,012.82 Total Project Cost $385,090.09 Allocated Financing Newcastle Streetscape 110-32-338-83436-7401 $212,319.09 Pavement Rehabilitation 110-32-330-83212-7401 $123,761.28 Sidewalk Replacement 110-32-331-83215-7401 $49,009.72 Total Allocated Financing $385,090.09 * A more detailed breakdown to be provided to Finance to provide necessary information for tracking of Tangible Capital Assets (TCA). Considering all project costs, there is sufficient funding available and the Engineering Dept. recommends that the Purchasing Dept. move forward with award of the contract based on the above apportionments. Should you have any further questions, please feel free to contact the undersigned. Regards, Ron Albright, P. Eng. Assistant Director, Engineering Services RA/sb/nl Pc: Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON LIC 3A6 1905-623-3379 76 Newcastle Intersection Improvements CL2017-4 Attachment 2 to Report COD -008-17 Page 13 �iur.� X11111= �Illllfi ■ir�r � II � n ■m w. _I� ■III 111111 �,���lilllill ��' � r ■ '.w wll '���IIIIII�` + �rwa �� A ' I'!I ■ 1111_\ -- �_ ,��� �� �� Illlllllrnm ' .' 1�11� � �"i�►i i�l�=i1� nr� .0 rll u r �- rwilllllh �". � �� ► i�, uuurru uurrrrr�r E �. ILII �� ��rrrr�=rrrrrrr. — �� 111 1 I�= T� lffl 11 ���1�:� iuillil minuffuf►�I■ ■ ��llwtrlrrnti , r� r `j111 �'� h'� �� �,�11•�'•��` �� 1 ■ Iffilllll, �� �� � '�'1'r1111rI111111rrV ■mrr�rr �, rl■7 1■ r�:.. �= =- tour R Ir= will ■ r-■•�/rnlll.. C � �� .�"'".� �I� 7:. � ' II I 1E11 � rl=_ C� . "' � IIIIIII[ir� +� � �— �Ilff rJl� , 1111 liii r r�lllllllllll � � .■ •,r....,� 1 '. � 1� � �urrrrrru mu m ;� urr ..��1.•:_ I�II►lrn i � � wluuuiulr - — ���• Illi) fllllgl Illfi/�. =i : � 1� � �� — �• ..��'` ..�i � r lou ��► 1� IIIlllll :f.•CII � �.� : ir■ nlu�ullr �� ■�" hill ILII ..■w � 1 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON 1-1C 3A6 1905-623-3379 77 Clarington Finance Department Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 8, 2017 Report Number: FND-009-17 Resolution: File Number: By-law Number: Report Subject: Financial Update as at March 31, 2017 Recommendations: That Report FND-009-17 be received for information. Municipality of Clarington Report FND-009-17 Page 2 Report Overview The purpose of this report is to update Council on the overall budget variances as of March 31, 2017 as well as other financial indicators such as taxes receivable, reserve fund investments, debt and development charges collected. 1. Background The financial update report has been designed to focus on overall budget variance. 2. First Quarter of 2017 Results 2.1 Attachment 1, Summary of Operating Expenditures and Revenues, compares the Municipality's budget to actual posted expenditures as of March 31, 2017. This statement reflects the Muncipality's operating budget only and excludes the year to date financial activites for the library, museum, BIAs and consolidated hall boards. Year to date expenditures as of March 31, 2017 totalled $20,059,442 which represents 99.9% of the first quarter budget. Year to date revenues totalled $31,905,726 which represents 103.0% of the first quarter 2017 budget. 2.2 Attachment 1 is intended to provide an indication of the status of the Municipality's operating account compared to the approved budget as at March 31, 2017. Many departments are affected by high levels of activities during specific times of the year. For example, some activities are seasonal in nature, such as ice rentals and winter control. To best capture the trends in the activities, the budget is allocated monthly based on the prior year's actual monthly distribution. In cases where there is no prior year history easily obtainable, the monthly allocation is divided equally over the 12 months. However, there are still variations from year to year. For example, the timing of revenues in Legal and Planning often fluctuate from year to year. Due to these timing differences and with only three (3) months of activity, this statement cannot be used in isolation, nor can it be easily extrapolated to the whole year. 2.3 As of March 31, 2017, the operating budget is well within the first quarter budgeted allocation. Monthly trial balances are sent to each department for regular review. Revenues and expenditures that have a variance either above or below budget that are noteworthy are discussed in this report. 2.4 The Administrator's Office undertook some changes in 2016. The Clarington Board of Trade was transferred from Unclassified Administration, as well as Communications and Tourism transferred from Corporate Services. For a fair comparison, the 2016 activities 79 Municipality of Clarington Resort FND-009-17 Paae 3 for these areas is shown under the Administrator's office section of the report. The expenditures for these areas is broken out in Attachment 1 for clarity. Communications and Tourism revenues and expenditures have been allocated equally over the 12 months. The Administrator's office is on budget for the first quarter of 2017. The operating differences is due to Port Granby expenses. There is often a timing difference with the Port Granby recoveries when compared to the expenditures which is sorted out over the year. 2.5 The net expenditures of the Legal Department are at 81.7%. This is due to the increase revenues for plan agreement fees. As noted in 2.2, the timing of some activities do vary from year to year and the monthly budget allocation may not reflect this year's timing. However, there has been an increase in development applications in the first quarter. 2.6 The Finance and Unclassified Administration net expenditures are at 117.2%. This can be attributed to the timing of tax write offs to date in 2017 when compared to 2016. Again, future quarterly reports will reflect a more complete picture as the year progresses. 2.7 Emergency Services net expenditures 92.6% of the first quarter budget. The increase in revenues are from charges to Ontario Power Generation as per the Memorandum of Understanding. 2.8 Operations net expenditures are 106.6% of the first quarter budget. Operation revenues are overall higher than the first quarter budget which could be attributed to in part to timing differences from one (1) year to the next. Street lighting cost recoveries have exceeded the total 2017 budgeted amount at the end of the first quarter. Operating expenditures (excluding fleet and debenture costs) are at 123.3%. This is largely attributed to the purchases of salt, sand and brine in the first quarter. This timing does vary year to year. As well, the longer than normal winter season was a factor. 2.9 Community Services net expenditures are at 87.0% of the first quarter budget. This result is due to a combination of higher than budgeted revenues and lower than budgeted expenditures. Timing could be a factor and there should be a clearer picture as the year progresses. Overall, higher than budget revenues in aquatics, fitness, recreation and 55+ program revenues. Lower expenditures are due in part to the timing of some hydro invoices. The next quarterly update will provide a more complete picture. 2.10 Planning Services net expenditures are at 46.2% of the first quarter budget. This favourable result can be attributed to higher than budgeted revenues. Revenues are at 431 % of the first quarter budget or at 74.6% of the total 2017 budget. As discussed in section 2.2, some is due to timing variances from year to year. However, it has been an exceptional first quarter for planning revenues, reflecting the volume and complexity of applications received. Municipality of Clarington Resort FND-009-17 Paae 4 2.11 Attachment 2, Continuity of Taxes Receivable as of March 31, 2017 provides the status of the taxes billed and collected by the Municipality during the first quarter of 2017. A total of $40,248,238 in interim tax bills were issued to Clarington property owners in this period. Note that the current year taxes receivable are in a credit position as it also includes the taxes prepaid for the April 2017 installment. This includes pre -authorized monthly payments collected in advance and well as mortgage companies paying both the February and April installments in February. The net balance of (3,623,164) is 38.5% lower than the same period in 2016. This is due large part to the increasing participation in the PAP program, both residential and non-residential. 2.12 Attachment 3, Investments Outstanding as of March 31, 2017 provides the status of the Municipality's general, capital and reserve fund investment holdings as the end of the first quarter in 2017. The Municipality as of March 31, 2017 holds $10,054,089.15 in general fund investments, $0 in capital fund investments, $9,461,903.35 in Development Charge reserve fund investments and $49,697,992.74 in reserve fund investments. Investments held in the Municipality's portfolio are assessed on an ongoing basis to ensure they meet the requirements of Section 418 of the Ontario Municipal Act, Ontario Regulation 438/97 and the Municipality's investment policy. Clarington investments are very conservative in nature and only high quality investments are chosen as per the investment policy. 2.13 Attachment 4, Debenture Repayment Schedule provides the status of the Municipality's long term debt obligations as of January 1, 2017. The Municipality has approximately $20,283,942.62 in outstanding debt as of January 1, 2017. The debenture for the Rickard Recreation Complex (RRC) and the Municipal Administrative Centre (MAC) improvements have not been issued yet by the Region so the associated repayment plan is an estimate. In 2017, the debt repayment obligations as per the current debt are $4,000,814.66 which includes the estimated figures for RRC and MAC. The annual principal and interest payments required to service these liabilities continue to be well within the annual debt repayment limits prescribed by the Ministry of Municipal Affairs and Housing. 2.14 Attachment 5, Municipal Development Charges as of March 31, 2017 provides the Municipal Development Charges collected separated into residential and non- residential. As of March 31, 2017 Residential Municipal Development Charges collected are $2,329,599. In the 2015 Development Charges Background Study, it is forecasted that the Municipality would be collecting approximately 768 residential units in total for 2017 or about 192 units per quarter. For 2017 budget considerations, the figure of 650 units (about 162 per quarter) was used for the year. At the end of March 2017, there were 145 units. Compared to the same period the previous year there was a 16.7% increase in development charges collected and a 44% decrease in the number of units. The increase in funds collected versus the decrease in number of units is t:P Municipality of Clarington Resort FND-009-17 Paae 5 attributed to the high number of townhouse and apartments in 2016 which have a lower development charge than a single or semi-detached residence. 2.15 As of March 31, 2017, non-residential development charges collected are $251,551.17. Compared to the same period last year there was a 368.8% increase in the development charges collected. Non-residential development charges are based on the area in square meters rather than a per unit cost so it can be expected to have significant variance from one year to another. 2.16 In the 2015 Development Charges By-law 2015-035, there are a number of incentives to encourage development in Clarington. As of March 31, 2017 a total of $592,711.83 in incentives have been given to nine (9) properties. To date, there has been one (1) residential development incentive given to a mid -rise residential development of $413,822.26. The remaining $178,889.57 has been given to non-residential incentives. In the first quarter of 2017 there was one (1) incentive given to a new industrial development in Bowmanville. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the first quarter of 2017 financial update report be received for information. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. I Submitted by. Reviewed by: Nancy Taylor, BBA, CPA, CA, Curry Clifford, MPA, CMO Director of Finance/Treasurer Interim CAO Staff Contact: Catherine Carr, Manager of Internal Audit, 905-623-3379 ext 2606 or ccarr@clarington.net ME LID jr 11� Municipality of Clarington Resort FND-009-17 There are no interested parties to be notified of Council's decision. Attachment 1 — Summary of Operating Revenues and Expenditures Attachment 2 - Continuity of Taxes Receivable Attachment 3 — Investments Outstanding Attachment 4 — Debenture Repayment Schedule Attachment 5 — Municipal Development Charges NT/CC/hjl Paae 6 The Municipality of Clarington Attachment 1 Summary of Operating Expenditures and Revenues for the Three Months Ending March 31, 2017 to Report FND-009-17 2017 Qtr 1 Budget YTD 2017 Qtr 1 Actual YTD 2017 Qtr 1 Unexpend ed ($) 2017 Qtr 1 % Expended 2016 Qtr 1 Budgeted YTD 2016 Qtr 1 Actual YTD 2016 Qtr 1 Unexpenden d ($) 2017 Total Budget 2017 % of budget spent 05 Non -departmental Accounts (27,816,631) (27,884,000) 67,369 _ 100.2% (26,151,536) (76,930) 0 (25,233,716) (118,576) (593,594) (917,820) 41,646 593,594 (59,340,165) (1,659,469) (6,120,518) _ _ 47.0% 7.0% 2.1% Municipal Taxation Other Revenue (81,898) (116,439) 34,541 142.2% 0 (128,296) 128,296 Contributions Revenue/Taxation/Contributions (27,898,529) (28,128,735) 230,206 100.8% (26,228,466) (25,945,886) (282,580) (67,120,152) 41.9% 0 199,200 0 199,200 0 0 (203,300) 203,300 _ 0.0% 98.0% 59 BIA Taxation BIA Taxes 0 0 0 BIA Payments 199,200 199,200 0 100.0% Net Expenditures 199,200 199,200 0 100.0% 199,200 199,200 0 0 10 Mayor and Council Net Expenditures 203,014 194,646 8,368 95.9% 201,301 205,306 (4,005) 879,297 22.1% (20,180) 225,000 172,563 260,800 (117,632) 225,000 175,062 261,207 97,452 0 (2,499) (407) (165,500) 330,000 633,010 1,141,602 33.0% _ 100.0% 29.6% 21.5% 13 Administrator's Office Revenue/Recoveries (includes Port Granby and Advertising) (43,889) (54,590) 10,701 124.4% Board of Trade Operating Expenditures (includes Port Granby)_ 330,000 330,000 0 100.0% 118,808 187,489 (68,681) 157.8% Communications & Tourism 272,749 245,423 27,326 90.0% Expenditures 721,557 762,912 (41,355) 105.7% 658,363 661,269 (2,906) 2,104,612 36.2% Net Expenditures 677,668 708,322 30,654 104.5% 638,183 543,637 94,546 1,939,112 36.5% (6,708) 99,544 (26,818) 102,668 20,110 (3,124) 399.8% 103.1% (19,635) 137,217 (10,054) 107,242 (9,581) 29,975 (69,000) 417,242 38.9% 24.6% 14 Legal Administration Revenue/Recoveries Expenditures Net Expenditures 92,836 75,850 16,986 81.7% 117,582 97,188 20,394 348,242 21.8% 0 853,429 (1,229) 814,695 1,229 38,734 (3,000) 4,264,170 0.0% 21.6% 16 Corporate Services Revenue/Recoveries (19) 0 (19) 0.0% Expenditures 897,143 920,311 (23,168) 102.6% Net Expenditures 897,124 920,311 (23,187) 102.6% 853,429 813,466 39,963 4,261,170 21.6% (142,828) 653,911 (165,349) 695,936 22,521 (42,025) (685,900) 3,183,373 21.7% 20.5% 19 Clerk's Revenue/Recoveries (119,608) (148,926) 29,318 124.5% 681,471 653,084 28,387 95.8% Expenditures Net Expenditures 1 561,863 504,158 57,705 89.7% 511,083 530,587 (19,504) 2,497,473 20.2% 21 Finance & Unclassified Administration (326,598) 77,867 562,193 (339,594) 68,970 560,058 12,996 8,897 2,135 (1,552,000) 3,146,536 2,513,141 21.7% 4.5% 22.4% Revenue/Recoveries (331,231) (336,290) 5,059 101.5% Unclassified Administration 57,719 142,624 (84,905) 247.1% Operating Expenditures 588,975 563,465 25,510 95.7% Expenditures 646,694 706,089 (59,395)1 109.2% 640,060 629,028 11,032 5,659,677 12.5% Net Expenditures 315,463 369,799 54,336 117.2% 313,462 289,434 24,028 4,107,677 9.0% The Municipality of Clarington Attachment 1 Summary of Operating Expenditures and Revenues for the Three Months Ending March 31, 2017 to Report FND-009-17 2017 Qtr 1 Budget YTD 2017 Qtr 1 Actual YTD 2017 Qtr 1 Unexpend I ed ($) 2017 Qtr 1 % Expended 2016 Qtr 1 Budgeted YTD 2016 Qtr 1 Actual YTD 2016 Qtr 1 Unexpenden d ($) 2017 Total Budget 2017 % of budget spent (13,974) 2,649,606 (48,501) 2,591,276 34,527 58,330 (85,000) 12,112,470 _ _ 177.7% 21.8% 28 Emergency Services - Fire Revenue/Recoveries (4,630) (151,022) 146,392 3,261.8% Expenditures 2,687,470 2,634,652 52,818 98.0% Net Expenditures 2,682,840 2,483,630 199,210 92.6% 2,635,632 2,542,775 92,857 12,027,470 20.6% (563,836) (513,312) (50,524) 91.0% (210,535) 442,539 837,832 (1,037,626) 442,539 795,016 827,091 42,816 (1,550,700) 534,407 6,919,358 _ 33.1% _ 84.4% 13.3% 32 Engineering Services Revenue/Recoveries Debenture Payment 450,792 451,137 (345) 100.1% Operating Expenditures 900,070 917,244 (17,174) 101.9% Expenditures 1,350,862 1,368,381 (17,519) 101.3% 1,280,371 1,237,555 42,816 7,453,765 18.4% Net Expenditures 336,234 403,932 67,698 120.1% 627,297 242,610 869,907 5,368,658 7.5% (46,370) 3,578,825 440,798 (66,925) 2,804,304 147,039 20,555 774,521 293,759 (684,800) 16,486,059 1,205,586 L 11.0% _ 21.5% 7.7% 36 Operations REVENUE Revenue/Recoveries (52,482) (75,615) 23,133 144.1% Operating Expenditures 2,868,935 3,536,665 (667,730) 123.3% Fleet & Debenture Payments 517,4901 92,8401 424,650 17.9% Expenditures 3,386,425 3,629,505 (243,080) 107.2% 4,019,623 2,951,343 1,068,280 17,691,645 20.5% Net Expenditures 3,333,943 3,553,890 219,947 106.6% 3,973,253 2,884,418 1,088,835 17,006,845 20.9% (1,773,165) 2,361,920 2,933,102 10,000 (1,861,020) 2,264,164 2,933,102 10,000 87,855 97,756 0 0 (4,875,365) 11,421,127 3,177,849 95,000 41.5% 18.9% 93.3% 10.0% 42 Community Services Revenue/Recoveries (1,841,625) (2,025,111) 183,486 110.0% Operating Expenditures 2,386,668 2,159,386 227,282 90.5% Debenture Payments 3,030,595 2,966,414 64,181 97.9% Annual Grant & Sponsorships - 9,500 (9,500) Expenditures 5,417,263 5,135,300 281,963 94.8% 5,305,022 5,207,266 97,756 14,693,976 34.9% Net Expenditures 3,575,638 3,110,189 465,449 87.0% 3,531,857 3,346,246 185,611 9,818,611 31.7% (103,232) (445,307) 342,075 431.4% (103,895) 766,807 (80,552) 738,177 (23,343) 28,630 (596,675) 4,843,688 74.6% 16.0% 50 Planning Services Revenue/Recoveries Expenditures 815,987 774,549 41,438 94.9% Net Expenditures 7127755 3297242 383,513 46.2% 662,912 657,625 5,287 4,247,013 7.8% Boards & Agencies 2,978,238 2,978,145 93 100.0% 1,835,814 1,834,502 1,312 4,084,177 72.9% (28,885,646) 19,200,724 (29,674,368) 17,872,795 788,722 1,3277929 (77,591,392) 77,591,392 41.1% 25.9% Total Operating: Revenue/Recoveries (30,9657789) (31,9057726) 939,937 103.0% Expenditures 20,084,868 20,059,44225,426 99.9% Net Difference (10,880,921) (11,8467284) 965,363 108.9% 9,684,922 11,801,573 271167651 0 CORPORATION OF THE MUNICIPALITY OF CLARINGTON Attachment 2 to Continuity of Taxes Receivable Report FND-009-17 for the First Quarter of the Year 2017 Beginning Balance Interest Payments & Receivable Added Taxes Billed Balance Adjustments ** March 2017 March 2016 December 31, 2016 Current Year Taxes 5,253,622 40,248,238 45,501,860 (54,485,319) (8,983,459) (8,170,762) Penalty and Interest 198,019 102,725 300,744 (281,055) 19,690 23,390 First Prior Year Taxes 1,525,407 - 1,525,407 2,002,340 3,527,747 3,644,543 Penalty and Interest 132,765 121,421 254,186 (56,653) 197,533 215,739 Second Prior Year Taxes 386,939 - 386,939 748,333 1,135,271 1,122,909 Penalty and Interest 36,359 32,850 69,208 50,150 119,358 101,590 Third and Prior Years Taxes 87,153 - 87,153 233,270 320,423 304,231 Penalty and Interest 30,416 9,126 39,542 731 40,273 141,650 Sub -total 7,650,679 266,122 40,248,238 48,165,039 (51,788,204) (3,623,164) (2,616,710) PREPAID TAXES (5,151,287) TOTAL 2,499,393 266,122 40,248,238 48,165,039 (51,788,204) (3,623,164) (2,616,710) ** Includes refunds, write-offs, 357's, etc. NOTE 1: 2017 Interim Instalment months: February and April. �I • Attachment 3 to Municipality of Clarington Report FND-009-17 Investments Outstanding As at March 31, 2017 General Fund One Fund HISA NR Purchase I I Interest I I 10,054,089.15 Issuer Type Rating Date Cost Rate Maturity date Maturity General Fund One Fund HISA NR 17 -Sep -16 10,054,089.15 01 -May -17 n/a 10,054,089.15 coupons L General fund total 10,054,089.15 2.92% 28 -Sep -1 7 10,054,089.15 Capital Fund Capital fund total Non -development charge monies (including Strategic Capital) RBC GIC H 01 -Ma -13 1,000,000.00 2.10% 01 -May -17 1,086,683.24 BMO coupons L 15 -Mar -12 196,287.25 2.92% 28 -Sep -1 7 230,141.00 BNS GIC H 30 -Oct -12 1,884,365.00 2.50% 30 -Oct -17 2,131,986.04 HSBC GIC H 21 -Dec -12 1,121,354.00 2.40% 21 -Dec -17 1,262,352.30 National Bank GIC M 12 -Feb -13 1,927,464.00 2.45% 12 -Feb -18 2,175,434.89 Tangerine (b/b B GIC H 25 -Mar -13 1,254,427.00 2.40% 26 -Mar -18 1,412,449.93 HSBC GIC H 13 -May -1 3 321,079.00 2.25% 14 -May -1 8 358,862.84 BNS GIC H 03 -Jun -13 1,499,069.00 2.30% 03 -Jun -18 1,679,576.51 RBC GIC H 30 -Jul -13 2,341,277.00 2.60% 30 -Jul -18 2,661,886.92 Tangerine GIC HM 10 -Au -15 672,368.00 1.60% 10 -Au -18 705,160.80 BMO GIC H 30 -Sep -1 3 1,174,214.00 2.90% 01 -Oct -18 1,354,748.00 Prov NB coupons H 27 -Jun -13 248,068.78 2.59% 03 -Dec -18 285,071.00 RBC GIC H 11 -Mar -14 1,084,844.00 2.50% 11 -Mar -19 1,227,401.41 RBC GIC H 17 -Mar -14 1,000,000.00 2.50% 18 -Mar -19 1,131,408.21 Tangerine GIC H 02 -May -14 1,000,000.00 2.60% 02 -May -1 9 1,139,019.14 (B) Attachment 3 to Municipality of Clarington Report FND-009-17 Investments Outstanding As at March 31, 2017 Issuer Type Rating Purchase Date Cost Interest Rate Maturity date Maturity BMO GIC H 17 -Aug -14 830,000.00 2.41% 19 -Aug -19 935,015.04 BNS GIC H 12 -Sep -14 1,037,127.00 2.46% 12 -Sep -1 9 1,171,126.20 Manulife Bank GIC HM 23 -Sep -14 789,343.56 2.50% 22 -Sep -1 9 893,069.79 Tangerine GIC H 02 -Dec -14 1,191,382.00 2.56% 02 -Dec -19 1,351,889.19 Tangerine GIC H 18 -Dec -14 1,045,809.00 2.56% 18 -Dec -19 1,186,704.08 BNS GIC H 01 -Jun -15 1,500,632.00 2.10% 01 -Jun -20 1,664,956.59 BMO GIC H 11 -Aug -1 5 2,000,000.00 1.95% 11 -Au -20 2,202,754.75 RBC GIC H 11 -Aug -1 5 1,741,656.00 1.95% 11 -Au -20 1,918,220.51 BNS GIC H 28 -Sep -15 708,582.00 2.10% 29 -Sep -20 786,174.27 BMO GIC H 15 -Oct -15 621,864.00 2.15% 15 -Oct -20 691,651.42 BNS GIC H 10 -Dec -15 1,500,000.00 2.32% 10 -Dec -20 1,682,263.09 BMO GIC H 10 -Dec -15 1,500,000.00 2.20% 10 -Dec -20 1,672,421.48 BNS GIC H 10 -Dec -15 1,976,951.00 2.32% 10 -Dec -20 2,220,381.86 HSBC GIC H 18 -Dec -15 1,182,689.00 2.25% 18 -Dec -20 1,321,865.11 HSBC GIC H 29 -Mar -16 195,399.00 2.18% 29 -Mar -21 217,646.57 HSBC GIC H 02 -May -16 1,001,980.00 2.15% 03 -May -21 1,114,256.16 RBC GIC H 03 -Oct -16 2,000,000.00 1.70% 04 -Oct -21 2,175,879.10 BMO GIC H 03 -Oct -16 1,281,741.00 1.70% 04 -Oct -21 1,394,456.73 BMO GIC H 05 -Oct -16 1,812,000.00 1.70% 05 -Oct -21 1,971,346.46 RBC GIC H 21 -Dec -16 181,765.00 1.80% 21 -Dec -21 198,723.46 BNS GIC HM 21 -Dec -16 2,544,990.00 2.00% 21 -Dec -21 2,809,874.60 RBC GIC H 30 -Mar -17 2,000,000.00 1.80% 30 -Mar -22 2,186,597.69 RBC GIC H 31 -Mar -17 1,183,651.00 1.80% 31 -Mar -22 1,294,084.27 Prov BC Bond H 11 -Dec -13 2,369,685.75 2.70% 18 -Dec -22 2,425,000.00 Prov Manitoba Bond H 23 -Nov -15 775,928.40 2.45% 02 -Jun -25 780,000.00 Non -development charge total 49,697,992.74 55,108,540.66 (A) (A) Attachment 3 to Municipality of Clarinaton Report FND-009-17 Investments Outstanding As at March 31, 2017 Development charge funds One Fund Bond I Purchase I I Interest I I 3,950,432.35 Issuer Type Rating Date Cost Rate Maturity date Maturity Development charge funds One Fund Bond NR 08 -Aug -00 3,950,432.35 n/a 3,950,432.35 One Fund Equity NR 31 -Jan -07 500,000.00 n/a 500,000.00 RBC GIC H 13 -Dec -16 179,549.00 0.75% 12 -Jun -17 180,216.77 National Bank GIC HM 20 -Dec -13 1,300,000.00 2.75% 20 -Dec -18 1,488,855.35 BNS GIC H 21 -Dec -16 1,128,572.00 1.80% 21 -Dec -21 1,233,866.47 Prov Ontario Bond H 19 -Dec -13 2,403,350.00 2.85% 02 -Jun -23 2,500,000.00 Development charge total 9,461,903.35 9,853,370.94 Total Investments 69,213,985.24 75,016,000.75 Note that interest is annual compounding with the exception of the following: (A) Bond interest is paid semi-annually (B) Pooled Investment Fund G �6 J (B) (B) (A) Muncipality of Clarington Attachment 4 of Report FND-009-17 NOTE: 2018 Newcastle Library requires renewal of debenture for a further 5 year period unless funding is available from other sources. Partial funding at those times would reduce debenture burden for following 5 year period. An estimate is provided based on a further 5 years. ail Debenture Repayment Schedule As of January 1, 2017 RRC MAC Green Road South Courtice Indoor Soccer RRC CCD Improvements Improvements Grade Newcastle Newcastle Year Arena Lacrosse space (estimated) (estimated) Separation Library Courtice Library Aquatic Total 2017 1,069,666.77 163,532.59 105,047.39 77,900.00 102,107.00 534,406.77 103,787.14 82,665.09 1,761,701.91 4,000,814.66 2018 164,093.85 104,942.45 79,400.00 101,582.00 538,772.66 106,787.14 78,904.97 1,759,687.50 2,934,170.57 2019 165,174.58 104,831.80 78,000.00 101,107.00 541,802.38 109,787.14 78,146.32 1,757,651.34 2,936,500.56 2020 164,755.07 104,715.46 77,300.00 101,082.00 544,416.38 112,787.14 78,341.53 1,604,355.98 2,787,753.56 2021 163,863.49 104,593.15 78,200.00 101,532.00 546,623.02 115,787.14 78,465.50 1,054,141.30 2,243,205.60 2022 163,542.75 79,600.00 101,707.00 546,559.49 117,000.00 78,488.31 1,006,711.96 2,093,609.51 2023 162,800.11 80,200.00 102,257.00 546,276.36 119,000.00 78,425.64 1,088,959.11 2024 160,675.42 79,200.00 103,091.00 553,240.30 78,249.84 974,456.56 2025+ 565,450.00 715,770.00 2,693,604.53 546,030.80 4,520,855.33 1,069,666.77 1,308,437.86 524,130.25 1,195,250.00 1,530,235.00 7,045,701.89 784,935.70 1,177,718.00 8,944,249.99 23,580,325.46 Principal at January 1, 2017 1,057,000.00 1,167,000.00 425,533.62 1,010,000.00 1,296,809.00 5,695,600.00 602,000.00 990,000.00 8,040,000.00 20,283,942.62 Principal at January 1, 2018 - 1,033,000.00 339,154.57 932,100.00 1,194,702.00 5,332,600.00 529,000.00 931,000.00 6,595,000.00 16,886,556.57 Interest Rates 2.00% to 2.25% 1.35% to 3.35% 5.12% estimated estimated 1.35% to 3.8% 4.9% to 5.2% 1.15% to 2.8% 4.5% to 4.75% NOTE: 2018 Newcastle Library requires renewal of debenture for a further 5 year period unless funding is available from other sources. Partial funding at those times would reduce debenture burden for following 5 year period. An estimate is provided based on a further 5 years. ail Municipality of Clarington RESIDENTIAL Single/Semi- Detached -New construction -Additions Townhouse Apartment TOTAL: Attachment 5 to Report FND-009-17 MUNICIPAL DEVELOPMENT CHARGES January to March YTD Change in DC paid from prior year: Change in DC units from prior year: NON-RESIDENTIAL Commercial Industrial Agricultural Government Institutional TOTAL: 16.7% -44.0% 2017 2016 2016 Municipal Development Charges Paid Municipal Development Number Municipal Development Number of $ Charges Paid of Units 48,993.31 Charges Paid Units $ 2,265,834.00 138 $ 638,834.00 40 $ - - $ 15,985.00 1 $ 63,765.00 7 $ 679,690.00 55 $ - - $ 660,982.27 163 $ 2,329,599.00 145 $ 1,995,491.27 259 Change in DC paid from prior year: Change in DC units from prior year: NON-RESIDENTIAL Commercial Industrial Agricultural Government Institutional TOTAL: 16.7% -44.0% Change in DC paid from prior year: 91 368.8% 2017 2016 Municipal Development Charges Municipal Development Charges Paid Paid $ 243,452.39 $ 48,993.31 $ 8,104.78 $ 4,665.20 $ - 1 $ - $ 251,557.17 $ 53,658.51 Change in DC paid from prior year: 91 368.8% Municipality of Clarington Municipal Development Charges Incentives As of March 31, 2017 Under By-law 2015-035 Date Property Rocir nntini Jan -16 105 Queen Street, Bowmanville Attachment 5 to Report FND-009-17 Wall iA Inrantiva 413,822.26 Mid -Rise Residential Medical Exemption Revitalization Small Business Existing Industrial Development Revitalization Small Business Existing Industrial Development Conversion Residential to Commercial Existing Industrial Development New Industrial Development Residential Incentives to Date $ 413,822.26 Non -Residential Jul -15 222 King Street East, Bowmanville 110,671.30 Oct -15 21 King Avenue East, Newcastle 3,636.08 Feb -16 222 Baseline Road East, Bowmanville 13,279.78 Feb -16 28 King Avenue East, Newcastle 937.96 Apr -16 70 Mearns Court, Bowmanville 1,470.67 Oct -16 2323 Highway 2, Bowmanville 15,985.00 Oct -16 70 Mearns Court, Bowmanville 8,232.17 Feb -17 48 Britton Court, Bowmanville 24,676.61 Non -Residential Incentives to Date $ 178,889.57 Total Value of Incentives to Date $ 592,711.83 Medical Exemption Revitalization Small Business Existing Industrial Development Revitalization Small Business Existing Industrial Development Conversion Residential to Commercial Existing Industrial Development New Industrial Development Moved By Seconded By Whereas the Orono Agricultural Society informed the Mayor's Office that the Society will not be able to organize the annual Clarington fireworks display held at the Garnet B. Rickard Recreation Complex on July 1, 2017; And Whereas the opportunity for the Celebrate Canada funding program through the Department of Canadian Heritage is unavailable; And Whereas the Municipality of Clarington deems is desirable to continue with the tradition of a fireworks display on July 1, 2017; And Whereas July 1, 2017 marks the 150th Anniversary of the Confederation of Canada; Now therefore be it resolved that the Community Services Department be directed to co-ordinate the July 1, 2017 Canada Day Fireworks Celebration at the Garnet B. Rickard Recreation Complex; That $12,000 be allocated to the Community Services Department to cover the costs for the fireworks display, tenting and staging requirements; and That the funds be charged to the General Capital Reserve, Account #100-00-000- 00000-2917. Handouts & Presentations Heads Up! Durham HE U DUR Brain injury awareness, prevention and enhanced support 40000"ITmufne Conti +ii E OCTOBER 2008 What is Traumatic Brain Injury (tbi)?: ..."caused by a blow or jolt to the head or a penetrating head injury that disrupts the function of the brain" What is a Concussion?: - a type of brain injury (tbi) - caused by a jolt to the head or by a hit to the body - causes the head and brain to move rapidly back and forth stretching and damaging the brain cells "Silent Epidemic': %," w i Acquired brain injury (ABI) is: UP! DURHAM -15 times more common than spinal cord injury, -30 times more common than breast cancer and -400 times more common than HIV/AIDS. Causes of Brain Injury Include: - *Falls (ages 0 - 4; seniors)HEADS! DURHAM - *Automobile collisions - Sports - Pedestrians struck by motor vehicles - Bicycle or recreational vehicle crashes - Violence (assaults, domestic violence or child abuse) - Explosive blasts and combat injuries. Death and Disability: Children, Youth and Young Adults: t P-1 Acquired brain injury: - is the leading cause of death and disability for Canadians under the age of 45 - is the leading cause of death and disability among children - 30 percent of all brain injuries in Canada are suffered by children and youth. Mission: HEADS UP! f uRHAM To weave brain injury awareness, prevention, policy and support into the fiber of Durham Region society through community action. Goals: Awareness Prevention Enhanced Support Steering Committee: Linda Lowery, Chairperson Ted Dionne, Retired Staff Sgt., DRPS Brain Injury Association of Durham Durham Regional Police Services Durham College UOIT Durham Region Health Department Neuro Psychologist, Lakeridge Health Durham District School Board Durham Catholic District School Board Bartimaeus Rehab Services McLeish Orlando Personal Injury Law Firm March of Dimes Community Solutions Ltd. HEAV5 UP! DURHAM Liaison OBIA ONTAR10 BRAIN INJLJRY A350CIATION education • awareness • su PPS #lq Parachute PR EVENTING INJURIES. SAVIOG LIVES. BRAIN INJURY LESION CEREBRALS CANADA CANADA Central East Acquired Brain Injury Network Ontario Injury Prevention Practitioners Network June: Brain Injury Awareness Month 2016: Declaration from Mayor Foster and Council, Clarington I i 111 Durham `❑ MUD 1 M P HEALTH DEPARTMENT Heads Up On Concussions J, K; I HEADS UP! DUMAN What coaches, trainers and referees need to know Durham Region Health Department & Heads Up! Durham Mainpro - M1 Workshop Heads Up 2016 -Concussion 101: What Health Care Providers Need to Know This Mai npro- M1 workshop aims to improve the understanding of prevention, diagnosis and treatment of concussion among health professionals. Experts from St. Michael's hospital, University of Toronto and Ryerson University wili discuss managementancitreatmentof concussion; insomnia among TBI patients and prevention of sports related concussion. Please come prepared with any concussion related questions you may have. Presented by the UniversltyofToronto in partnership with the Division of Neurosurgery, St Michael's Hospltal, Durham Reg ian Health Department and Heads Up! Durham is community brain injury awareness and prevention advocate). Key Nate Speaker: Ur Michael Cusirnano MD, MHPE, FRCSC, DABNSC, PHD, FACS Date: Friday November 18, 2016 Time: 730 a_m_- 12.00 p_m_ (1.34 a.m. - 8:04 a.m. breakfast and registration) Locatlow Deer Creek Golf and Banquet Facility 2700 Audley Road, Ajax ON L12 1TI Of special Interest to: Family Physicians, Pediatricians, and Nurse Practitioners The continuing education event indicated has been designated as a University of Toronto Accredited event and awarded with the following credits: The College of Fami ly Physicians of Canada - 15 Mai npro-M1 credits and Royal College of Physicians & Surgeons of Canada - BA Section 1 credits To register, please complete the registration form provided. Registration Fee: $85 (by October 28) c $100 (by November 8) �,,I For information contact Durham Health Connection Line �l 905-666-6241 ort -800-841-3729 CIrIRIx,c durham.ca stmiFhael% li"ifed Care. Imp &%Science. a L:MIVF 0.31TY OF TOMNTC FA= TY it NG61{I^! Nov. 18, 2016: What Health Care Providers Need to Know Dr. Cusimano, St. Michael's Hospital Rowan's Law ➢ 17 year old Rowan Stringer died on the field from Second Impact Syndrome on May 12, 2013 ➢suffered 3 concussions in less than a week ... and didn't report them What 1s a Co '10 ncu�� ■ t ~ A concussion is a braid Injury caused by a dist or indirect blow to the head or to the body. A motor vehicle collision is a common Cause of concussion injures and awen if the driver or passenger feels okay immediately after, symptoms of concussion can develop over several hours or days. This card provides information about what you need to know. Emergency Physical Symptoms: Seizures • Repeated vomiting ■ Loss of consciousness ■ Blackout * Slurred speech �- Bleeding from nose or ear Concussion Awareness Cards: DRPS Collision Centres Directions for 2017 - 2018 Racing Against Drugs Durham — May 1-5, 2017 Conference - May 2018 - Durham College Distracted Driving Oshawa Generals partnership Twitter: @HeadsUpDurham SOCIAL MEDIA olk,111AD Facebook �h F ttp r+��i�*',�' '�d''.' F' . �+r,r'�::-����r '•+: �'�1 A'.�• �.'�`u''� fry #� x!'8U /Our 013 ■ndyF r*^es#. vrcw*nriort sU;p,p� � f fg # 19{'1� � f 42 _11 POR. a N e l CIA,� l lov Jr ri A 0 me Inklime 1 . _ �f - �,. r � & � Ak r L -J �~� ' I z ■ »� { � i ®`---`22- , ,L4. ¥T. � f \\ u � % ■ . � \\%off% _ - �- %. \ :!I[�� �~� ' I z ■ »� { � i ®`---`22- , ,L4. ¥T. � f \\ u 111.10 -qql%l 1 9-- I � • I .d The build Ste of a one room school building w WE -4p #' 4+v *,_ { � • `w ; ,ice - ..�. M1 .- .�.� _ yi - T pot . . . . . . . . . . rw MM6 I- F--Z F J 0 3p-4� m'm IN - 5 Kv - M-WiI9� 5 Fbading to the chi I d ren in the school next to our camp wasa highlig 0 THEWATERWALK... Every day,+ women and children around the world spend + 200 million hours fetching water Y often from sources that :. contain harmful - contaminants m I %I WL jet Pill I r-ip dt P, I 46 t.. 0 --.o ACTON PLAN: WEWBREMOSTAFI- -I BYTHE I MPORTANCEAND SCARCITY OF WATT IN TANZANIA, AND OURTB DBqCY TO UN DER/A E WATER I N CANADA. A�' IN RWE , MIMI I "LIM • MORE THAN 100 MILLION PLASH C BOTTLES ARE USED WORDW IDE EVU;Y DAY • APPF;JXI MATEY 1 IN 5 WATER BOTTLES IS ACTUALLY FECYCL®, SO 4 OUT OF 5 END UP IN THE LANDFILL 1 Pi�1O D R P 1 1 iR iO E► DAY, THEY COMESSPEND APRFOAMATELY$1400 ON PUFUHAaDWATI�RYEARR--Y, LIQUID THAT ALMOST i B/EWONESOWN HOME] • IT REQ UI FEB 3 TIMES THE AMO UNT O F WATERTO PF -J DUCE A PLASTIC BOTTLE THAN IT DOES TO R LL IT • W E MUST SHI FT AWAY FF�J M THIS PPAC110E A AT SOW MANVILLE HIGH SCHOOL WEF:iAN TCS... . 3 KIM 9 1 m- y." Mw� Ql 10 i' • F EII ll O N THE SCHOOL ADM I N I STRAIT O N TO G Er 4 ADDITI O NAL MO DELI WATER FOUNTAINS W HICH ALLOW WATER BOTTLES TO BE EASILY (ALFEADY IN PRAC110E IN MANY MUNICIPAL BUILDINGS IN CLAFdNGTON) FFEEZONE -ff 11-1� IN CLAIRINGTON, WEWOULD UKETC) WHY? • ITWOULD FEDUCETHEBUPDB14 ON OURWASTE FACIL111ES • ITWOULD SAVE THE TAXPAYBF;S MONEY • CLARNGTON WOULD BEA LEADERIN WATER CONSBFVA11ON & BNVlF;0NMB\4TAL. PPAC110ES . W E W 0 LD U KE TO aJG G EST THE PURCHASE Municipalities such as Peterborough, Toronto, Guelph, K ngston, Waterloo currently use systenns l i ke these. Many Universities (Queens York, McMaster) have banned the use of disposable water bottles on site. WATERSTATONS COULD BEI USS AT: V/C1�Mmt:'..71 M' ::.. 10 . � IPICASSO'S PICNIC THEOFONO FAIR... The refill station could be loaned or could be a muroe of revenue for the municipality. Some municipalities reit their ref i I I i ng s#ati on out to everts and private everts MAMNG CONNEDTONS.. • OUR TRI P TO TANZANIA CO N N ECT® US TO PBD PLE O N THE OTHER SI DE O F THE F%RTH • WE FELT MORECONNEl'TBD TO THE IMFORTANCEOF • W E HO PE THAT W E CAN MAKEA SMALL DI FFEFBV CE I N OUROWN COMMUNITIES A SAFE PLACE TO BUILD HOPE AND A FUTURE SafeHope HOME HOW CAN YOU GET INVOLVED? DONATE to SafeHope Home. BECOME a monthly supporter. Help us to reach our goal of two thousand monthly supporters. ORGANIZE a fund and awareness raising event in your community, workplace or Church. EDUCATE yourself, visit our website safehopehome.com and explore our library of articles and suggested literature on human trafficking in our region and beyond. VOLUNTEER your skills and talents. SafeHope Home is a charitable organization registered in Ontario, Canada. CRA #77871 2521 RR0001 SafeHope H O M E FACTS about Human T HUMAN TRAFFICKING has surpassed 1 international arms trade to become the second largest business of organized crime. Almost 6 in 10 indentified trafficking survivors (out of 30.9 million annually) are trafficked for sexual exploitation. (United Nations) �: Lei UTFMZa0:Z1yA1541NIi![42I'iL1115TiF.CF.' 2 refers to the coercion of others for material gain; in other words, young women are forced into the sex trade against their will. The coercion is often based on false relationship manipulation, money, drugs, physical abuse or any combination of these. What awaits them is a life of despair, violence, fear and degradation. EVERY ECONOMIC DEMOGRAPHIC 3 is at risk, some who are coerced into the sex trade have a history of abuse and neglect while others come from loving and more stable environments. No matter their stories, they deserve an avenue of escape. SAFEHOPE HOME utilizes the programs 1 of the Servants Anonymous Foundation. SAF has 25+ years of history helping young women exit the sex trade and rebuilding their lives. OUR PROGRAM MODEL 2 encompasses front-line housing and a uniquely designed day program that addresses the specific needs of women exiting sexual exploitation and trafficking. PROVEN BY SUCCESS 3 When fully implemented, this program model generates an impressive 70% success rate over a 3 year period. 4 SAFEHOPE HOME is a Durham Region based organization with the long term objective to break the cycle of exploitation by providing new hope and a future for those wanting to escape their entrapment. GENERAL INFO About SafeHope Home SafeHope Home offers a unique and comprehensive long term recovery program for young women and their children. Our commitment to every young woman who has escaped the sex trade is 3 to 7 years. During this time the women receive housing & childcare services, counseling, recovery, life skills & job preparedness classes, job shadowing & on-the-job training. SafeHope Home's long term objective is to break the cycle of exploitation. SafeHope will seek to accomplish its vision by providing a way out for young women (and their children). Not only will we provide these women with a safe place to live but we will also work to empower them to transition into a healthy lifestyle within the community. SafeHope Home provides proven and highly effective recovery programs based on the principle of personal recovery, building self-worth, independence and community.