HomeMy WebLinkAboutGG Report 2017-04-18 General Government Committee
Report to Council
Page 1
Report to Council Meeting of May 1, 2017
Subject: General Government Committee Meeting of Tuesday, April 18, 2017
Recommendations:
1. Receive for Information
(a) 7.1 Tim Burke, Evergreen Power Ltd. and Krista Klawitter,
Newcastle Family Chiropractic, Regarding Access to 3985
Concession Road 3 for a Single Family Dwelling
(b) 8.1 Minutes of the Kawartha Conservation dated February 22,
2017
(c) 8.2 Minutes of the Central Lake Ontario Conservation Authority
dated March 21, 2017
(d) 8.3 Minutes of the Newcastle Downtown Business Improvement
Area Association dated March 27, 2017
(e) 8.4 Minutes of the Bowmanville Business Improvement Area
Association dated February 7, 2017
(f) 8.5 Minutes of the Ganaraska Region Conservation Authority
dated March 16, 2017
(g) FND-007-17 Annual Leasing Report for 2016
(h) FND-008-17 Annual Commodity Hedging - 2016
2. Rhonda Houston, Clarington Cycling Club Regarding a Request to
Name a Section of the Waterfront Trail After Jim Boate
That the delegation of Rhonda Houston be received with thanks;
That the Clarington Cycling Club be thanked for their offer to pay for sign s; and
That the request, from the Clarington Cycling Club, to name a specific section of
the Waterfront Trail “Jim Boate Hill”, be endorsed.
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 2
3. Brian Kelly, Manager of Sustainability, Office of the CAO, Region of
Durham and Hida Manns, Durham Environmental Advisory Committee,
Regarding the Durham Community Climate Adaptation Plan
That the Municipality of Clarington approve, in principle, the Durham Community
Climate Adaption Plan 2016; and
That the Interim CAO be directed to continue to have dialog with the Region of
Durham regarding the staff resources available from the Municipality of Clarington
to the Plan.
4. Sheila Hall, Executive Director, Clarington Board of Trade, Regarding
an Economic Development Update
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Development Update, be received with thanks; and
That the staff of the Clarington Board of Trade be thanked for their efforts.
5. Rose Garden Subdivision Phase 2, Bowmanville, Plan
40M-2457‘Certificate of Acceptance’ and ‘Assumption By-law’, Final
Works Including Roads and Other Related Works
That Report EGD-011-17 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2457;
That Council approve the by-law attached to Report EGD-011-17 (Attachment 2 to
Report EGD-011-17) assuming certain streets within Plan 40M-2457 as public
highways; and
That all interested parties listed in Report EGD-011-17 be advised of Council’s
decision.
6. 2017 Community Grant Requests
That Report CSD-004-17 be received;
That Council consider all submitted grant requests; and
That all interested parties listed in Report CSD-004-17 and any delegations be
advised of Council's decision by the Department.
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 3
7. Brownsdale Community Centre
That Grant Application #17-01 from the Brownsdale Community Centre, be
approved in the amount of $3000.00.
8. Kendal Community Centre
That Grant Application #17-02 from the Kendal Community Centre, be approved in
the amount of $3000.00.
9. Orono Town Hall
That Grant Application #17-03 from the Orono Town Hall, be approved in the
amount of $3000.00.
10. Solina Community Centre
That Grant Application #17-04 from the Solina Community Centre, be approved in
the amount of $3000.00.
11. Tyrone Community Centre
That Grant Application #17-05 from the Tyrone Community Centre, be approved in
the amount of $3000.00.
12. Newtonville Community Hall
That Grant Application #17-06 from the Newtonville Community Hall, be approved
in the amount of $3000.00.
13. Hampton Community Association
That Grant Application #17-07 from the Hampton Community Association, be
approved in the amount of $3000.00.
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 4
14. Liberty Allotment Gardens
Bowmanville Allotment Gardens
Orono Horticultural Society
Bowmanville Horticultural Society
Newcastle Horticultural Society
That Grant Application #17-08 from the Liberty Allotment Gardens, be approved in
the amount of $500.00;
That Grant Application #17-09 from the Bowmanville Allotment Gardens, be
approved in the amount of $500.00;
That Grant Application #17-10 from the Orono Horticultural Society, be approved in
the amount of $500.00;
That Grant Application #17-11 from the Bowmanville Horticultural Society, be
approved in the amount of $500.00; and
That Grant Application #17-31 from the Newcastle Horticultural Society, be
approved in the amount of $500.00.
15. Orono Agricultural Society
That Grant Application #17-12 from the Orono Agricultural Society, be approved in
the amount of $2500.00.
16. Lakeshore New Horizons Band
That Grant Application #17-13 from the Lakeshore New Horizons Band, be
approved in the amount of $750.00.
17. Clarington Concert Band
That Grant Application #17-14 from the Clarington Concert Band, be approved in
the amount of $1000.00.
18. Newcastle Art Show
That Grant Application #17-15 from the Newcastle Art Show, be approved in the
amount of $2500.00.
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 5
19.Newcastle Village and District Historical Society
That Grant Application #17-16 from the Newcastle Village and District Historical
Society, be approved in the amount of $1500.00.
20.Architectural Conservancy of Ontario – Clarington Branch
That Grant Application #17-17 from the Architectural Conservancy of Ontario –
Clarington Branch Society, be approved in the amount of $3000.00.
21.The Gathering Place
That Grant Application #17-18 from The Gathering Place, be approved in the
amount of $2000.00.
22.Feed the Need Durham
That Grant Application #17-19 from Feed the Need Durham, be approved in the
amount of $3000.00.
23.Autism Home Base Durham
That Grant Application #17-20 from Autism Home Base Durham, be approved in
the amount of $2500.00.
24.Big Brothers Big Sisters of Clarington
That Grant Application #17-21 from Big Brothers Big Sisters of Clarington, be
approved in the amount of $2500.00.
25.Distress Centre Durham
That Grant Application #17-22 from Distress Centre Durham, be approved in the
amount of $1000.00.
26.Grandview Children’s Foundation
That Grant Application #17-23 from the Grandview Children’s Foundation, be
approved in the amount of $3000.00.
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 6
27. Bowmanville District Navy League
That Grant Application #17-24 from the Bowmanville District Navy League, be
approved in the amount of $2000.00.
28. Bowmanville Tennis Club
That Grant Application #17-25 from the Bowmanville Tennis Club, be approved in
the amount of $2000.00.
29. Soper Valley Model Railroad Association
That Grant Application #17-26 from the Soper Valley Model Railroad Association,
be approved in the amount of $1000.00.
30. Clarington Face Farmers
That Grant Application #17-27 from the Clarington Face Farmers, be denied.
31. Darlington Soccer Club
That Grant Application #17-28 from the Darlington Soccer Club, be approved in the
amount of $1500.00.
32. Clarington Minor Football Association
That Grant Application #17-29 from the Clarington Minor Football Association, be
approved in the amount of $1500.00.
33. Oshawa Camaros Baton Club
That Grant Application #17-30 from the Oshawa Camaros Baton Club, be approved
in the amount of $1000.00.
34. Community Grant Policy
That the Community Grant Policy be amended such that all organizations would be
required to provide financial background information for Community Grant
Requests, for amounts of $3000 or greater, not $3001 or greater.
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 7
35. Smoking on Municipal Property
That Report CLD-002-17 be received;
That Council prohibit smoking within 9 metres of any entrance to any Municipal
building within the Municipality of Clarington;
That the 9 metre smoking prohibition be communicated to the general public and
patrons of the buildings and facilities;
That the organizers of special events be advised of the smoking prohibitions
contained in the Smoke-Free Ontario Act, in particular those dealing with smoking
in reserved seating areas of entertainment venues; and
That all interested parties listed in Report CLD-002-17 and any delegations be
advised of Council's decision.
36. Access Permit and Ditching Services
That Nick Carchidi Excavating Limited with a total bid amount of $159,362.52 (Net
HST Rebate) being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2016-28 be awarded the contract for Access Permit and
Ditching Services as required by the Operations Department;
That funds required for this project in the amount of $167,503.32 (Net of HST
Rebate) which includes the construction cost of $159,362.52 (Net of HST Rebate)
and consulting costs of $8,140.80 (Net of HST Rebate) be drawn from the following
account:
Ditch/Shoulder Maintenance 100-36-380-10240-7112 $167,503.32
That the Purchasing Manager be authorized to extend the contract for up to four
additional one year terms pending satisfactory service, available funds, and subject
to yearly rate increase based on the Consumer Price Index, All Items, Ontario, most
recent issue;
That all interested parties listed in Report COD-005-17 and any delegations be
advised of Council's decision by the Purchasing Division.
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 8
37. 2017 Surface Asphalt
That Report COD-006-17 be received;
That Coco Paving Inc. with a total bid amount of $283,857.38 (Net HST Rebate)
being the lowest responsible bidder meeting all terms, conditions and specifications
of Tender CL2017-6 be awarded the contract for the 2017 Surface Asphalt as
required by the Engineering Services Department;
That the funds required for this project in the amount of $321,000.00 (Net HST
Rebate) which includes the construction cost of $283,857.38 (Net HST Rebate)
and other related costs such as materials testing and contingencies of $37,142.62
(Net HST Rebate) be funded by the Municipality as follows:
Green Road Surface Asphalt 110-32-330-83356-7401 $176,000.00
Given Road Surface Asphalt 110-32-330-83371-7401 $ 43,000.00
Wilmot St Surface Asphalt 110-32-330-83373-7401 $ 38,000.00
Fourth St Surface Asphalt 110-32-330-83236-7401 $ 64,000.00; and
That all interested parties listed in Report COD-006-17 and any delegations be
advised of Council’s decision by the Purchasing Division.
38. Pavement Rehabilitation
That Report COD-007-17 be received;
That Coco Paving Inc. with a total bid amount of $1,818,857.38 (Net HST Rebate)
being the lowest responsible bidder meeting all terms, conditions and specifications
of Tender CL2017-8 be awarded the contract for the 2017 Pavement Rehabilitation
as required by the Engineering Services Department;
That the funds required for this project in the amount of $2,070,000.00 (Net HST
Rebate) which includes the construction cost of $1,818,857.38 (Net HST Rebate)
costs such as inspection and contract administration, material testing, permit fees
and contingencies of $251,142.62 (Net HST Rebate) be funded by the Municipality
as follows:
Pavement Rehabilitation 110-32-330-83212-7401 $1,920,000.00
Rural Road Rehabilitation Program 110-32-330-83680-7401 $ 150,000.00;
and
General Government Committee
Report to Council
For Council Meeting of May 1, 2017 Page 9
That all interested parties listed in Report COD-007-17 and any delegations be
advised of Council’s decision by the Purchasing Division.