HomeMy WebLinkAbout2017-04-18General Government Committee
Minutes
April 18, 2017
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Minutes of a meeting of the General Government Committee held on Tuesday, April 18,
2017 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill until
10:53 AM, Councillor W. Woo
Staff Present: C. Clifford, S. Brake, T. Cannella, A. Greentree, M. Marano,
S. Meredith, N. Taylor, G. Weir, J. Gallagher, M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business – Introduction
Councillor Neal added a New Business item, regarding staffing, to the New Business –
Consideration section of the agenda.
Councillor Partner added a New Business item, regarding the “Do Not Call List”, to the
New Business – Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG-174-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That the Agenda for the Planning and Development Committee meeting of
April 18, 2017 be adopted with the addition of the following new business Items:
Staffing
Do Not Call List
Carried
4 Declaration of Interest
Councillor Cooke declared an interest in regarding Report CSD-004-17 regarding the
2017 Community Grant Request (Application #17-24).
Councillor Neal declared an interest in regarding Report CSD-004-17 regarding the
2017 Community Grant Request (Application #17-20).
Councillor Traill declared an interest in regarding Report CSD-004-17 regarding the
2017 Community Grant Request (Application #17-23). However, Councillor Traill was
not present during this consideration of this Grant Request.
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5 Announcements
Members of Council announced upcoming community events and matters of community
interest.
6 Adoption of Minutes of Previous Meeting
Resolution #GG-175-17
Moved by Councillor Traill, seconded by Councillor Partner
That the minutes of the regular meeting of the General Government Committee meeting
held on March 27, 2017, be approved.
Carried
7 Delegations
7.1 Tim Burke, Evergreen Power Ltd. and Krista Klawitter, Newcastle Family
Chiropractic, Regarding Access to 3985 Concession Road 3 for a Single
Family Dwelling
Tim Burke, Evergreen Power Ltd. and Krista Klawitter, Newcastle Family Chiropractic,
were present regarding access to 3985 Concession Road 3 for a single family dwelling.
They made a verbal presentation to accompany an electronic presentation. Mr. Burke
explained to the Committee that they are looking at purchasing the property, located at
3985 Concession Road 3, to build a home and he reviewed the location of the property.
He advised the Committee they have been in discussions with both the Pl anning and
Engineering Departments and, at this time, they are not able to obtain a building permit
as it does not front onto a municipal road allowance. Mr. Burke explained he is asking
Committee for assistance to find a suitable solution for all parties involved. He reviewed
the existing road allowance conditions, building permit availability and the benefit to the
Municipality of Clarington. Mr. Burke explained to the Committee that he has come up
with three potential options for a solution. He revie wed Option 1 which would be to
convey the road allowance and provide deeded access to the two adjacent landowners.
Mr. Burked reviewed a map containing the zoning of the property. He continued by
explaining Option 2 which is to allow for the use of the road as a private driveway and
Option 3 which is to grant a 3-season building permit to construct a 3-season structure.
Ms. Klawitter explained to the Committee that their intent is to go off the grid for this
property which would include solar power. She added that Mr. Burke’s company has
the means to improve the road.
Mr. Burke and Ms. Klawitter offered to answer question from the Committee.
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Alter the Agenda
Resolution #GG-176-17
Moved by Councillor Neal seconded by Councillor Hooper
That the Agenda be altered to consider Communication Item 9.1, from Tim Burke,
Evergreen Power Ltd. and Krista Klawitter, Newcastle Family Chiropractic regarding
access to 3985 Concession Road 3 for a single family dwelling, at this time.
Carried
Resolution #GG-177-17
Moved by Councillor Neal, seconded by Councillor Partner
That the delegation and Correspondence Item 9.1 from Tim Burke, Evergreen P ower
Ltd. and Krista Klawitter, Newcastle Family Chiropractic, regarding access to 3985
Concession Road 3 for a single family dwelling, be received for information.
Carried
Later in the Meeting
(See following motion)
Suspend the Rules
Resolution #GG-178-17
Moved by Councillor Woo, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG-177-17 a second time.
Carried
The foregoing Resolution #GG-177-17 was then carried on the following recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Neal X
Councillor Partner X
Councillor Traill X
Councillor Woo X
Councillor Cooke X
Councillor Hooper X
Mayor Foster X
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Alter the Agenda
Resolution #GG-179-17
Moved by Councillor Cooke seconded by Councillor Traill
That the Agenda be altered to hear the delegation of Rhonda Houston, Clarington
Cycling Club and consider Communication Item 9.2, regarding a request to name a
section of the Waterfront Trail after Jim Boate, at this time.
Carried
7.3 Rhonda Houston, Clarington Cycling Club Regarding a Request to Name a
Section of the Waterfront Trail After Jim Boate
Rhonda Houston, Clarington Cycling Club, was present regarding a request to name a
section of the Waterfront Trail after Jim Boate. She made a verbal presentation to
accompany an electronic presentation. Ms. Houston provided a summary of Mr.
Boate’s profile and explained to the Committee that he is very deserving of having a
section of the Waterfront Traill named after or dedicated to him. She added that she
has spoken to Staff regarding this and they support her request. Ms. Houston reviewed
the history of the Waterfront Trail and noted that Mr. Boate has been an active volunteer
since the trail was developed. She explained that Mr. Boate started Bike Friendly and
has been an advocate for cycling, safety and being active. Ms. Houston advised the
Committee that the section they are proposing to be renamed was a rerouted section
completed in 2015. She added that Mr. Boate was persistent in having it rerouted
earlier than scheduled due to the significant grade of that portion of the trail. Ms.
Houston is requesting that this section be named “Jim Boate Hill” and, if this request is
approved, the Clarington Cycling Club is willing to pay for the two signs at the site. She
concluded by asking for the dedication to be included with the dedication of the
Waterfront Trail in Wilmot Creek on May 27, 2017.
Resolution #GG-180-17
Moved by Councillor Cooke, seconded by Councillor Woo
That the delegation of Rhonda Houston be received with thanks;
That the Clarington Cycling Club be thanked for their offer to pay for signs; and
That the request, from the Clarington Cycling Club, to name a specific section of the
Waterfront Trail “Jim Boate Hill”, be endorsed.
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Carried on the following recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Cooke X
Councillor Hooper X
Councillor Neal X
Councillor Partner X
Councillor Traill X
Councillor Woo X
Mayor Foster X
Recess
Resolution #GG-181-17
Moved by Councillor Woo, seconded by Councillor Traill
That the Committee recess for 10 minutes.
Carried
Councillor Traill left the meeting at 10:53 AM. The meeting reconvened at 11:03 AM
with Mayor Foster in the Chair.
10 Presentations
10.1 Brian Kelly, Manager of Sustainability, Office of the CAO, Region of Durham
and Hida Manns, Durham Environmental Advisory Committee, Regarding the
Durham Community Climate Adaptation Plan
Brian Kelly, Manager of Sustainability, Office of the CAO, Region of Durham and Hida
Manns, Durham Environmental Advisory Committee, were present regarding the
Durham Community Climate Adaptation Plan. He made a verbal presentation to
accompany an electronic presentation and a handout. Mr. Kelly reviewed his requests
of the Committee. He provided an overview of the four phases and scheduling and
noted this has been a three year process. Mr. Kelly highlighted the process
characteristics, the current phase (Phase 3) and the current status of the Plan. He
continued by reviewing the vision statement and noted the 8 Sections and 18 Programs.
Mr. Kelly provided details on cross-sectoral programs, building sector, electrical sector,
flooding sector, human health sector, roads sector and natural environment sector. He
continued by providing an overview of the roles and responsibilities and details on the
letters of referral. Mr. Kelly advised the Committee of the approvals from other
stakeholders and indicated when the remaining municipalities are scheduled for
consideration. He continued by highlighting the upcoming initiatives. Mr. Kelly
concluded by asking Council to support the plan in principle and for Clarington to
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delegate Staff as, appropriate, to working groups to develop further programs. Mr. Kelly
and Ms. Manns answered questions from the Committee.
Recess
The Committee recessed for their one hour scheduled break as per the Procedural
By-law.
The meeting reconvened at 1:00 PM with Mayor Foster in the Chair.
Brian Kelly, Manager of Sustainability, Office of the CAO, Region of Durham and
Hida Manns, Durham Environmental Advisory Committee, Regarding the Durham
Community Climate Adaptation Plan – Continued
Mr. Kelly and Ms. Manns continued to answer questions from the Committee.
Councillor Neal returned to the meeting at 1:04 PM.
Resolution #GG-182-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That the Municipality of Clarington approve, in principle, the Durham Community
Climate Adaption Plan 2016; and
That the Interim CAO be directed to continue to have dialog with the Region of Durham
regarding the staff resources available from the Municipality of Clarington to the Plan.
Carried
7.2 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an
Economic Development Update
Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present
regarding an Economic Development Update. She made a verbal presentation to
accompany an electronic presentation. Ms. Hall reviewed the types and numbers of
inquiries and lead follow ups. Ms. Hall provided details on business support and
corporate calls and summarized attractions and outreach for 2017. Ms. Hall provided
an update on the development of Lake Road and South Service Road. She explained
that they will be creating marketing pieces for the downtowns and retail boot camps.
Ms. Hall advised the Committee that April 19, 2017 is their Annual General Meeting and
Business Awards. She added that CBOT has been named as one of the top ten
economic development offices in Ontario. Ms. Hall thanked her team and offered to
answer questions from the Committee.
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Suspend the Rules
Resolution #GG-183-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Committee to ask
questions of Sheila Hall a second time.
Carried
Resolution #GG-184-17
Moved by Councillor Woo, seconded by Councillor Partner
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Development Update, be received with thanks ; and
That the staff of the Clarington Board of Trade be thanked for their efforts.
Carried
8 Communications - Receive for Information
8.1 Minutes of the Kawartha Conservation dated February 22, 2017
8.2 Minutes of the Central Lake Ontario Conservation Authority dated March 21,
2017
8.3 Minutes of the Newcastle Downtown Business Improvement Area
Association dated March 27, 2017
8.4 Minutes of the Bowmanville Business Improvement Area Association dated
February 7, 2017
8.5 Minutes of the Ganaraska Region Conservation Authority dated March 16,
2017
Resolution #GG-185-17
Moved by Councillor Cooke, seconded by Councillor Neal
That the Communication Items 8.1 to 8.5 be received for information, with the exception
of Correspondence Items 8.4.
Carried
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Resolution #GG-186-17
Moved by Councillor Neal, seconded by Councillor Hooper
That Communication Item 8.4, Minutes of the Bowmanville Business Improvement Area
Association dated February 7, 2017, be received for information.
Carried
9 Communications – Direction
9.1 Tim Burke, Evergreen Power Ltd. And Krista Klawitter, Newcastle Family
Chiropractic, Regarding Access to 3985 Concession Road 3 for a Single
Family Dwelling
Communication Item 9.1 from Tim Burke, Evergreen Power Ltd., and Krista Klawitter,
Newcastle Family Chiropractic, regarding access to 3985 Concession Road 3 for a
single family dwelling was considered earlier in the meeting during the delegation
portion of the agenda.
9.2 Rhonda Houston, Clarington Cycling Club Regarding a Request to Name a
Section of the Waterfront Trail After Jim Boate
Communication Item 9.2 from Rhonda Houston, Clarington Cycling Club, regarding a
request to name a section of the Waterfront Trail after Jim Boate was considered earlier
in the meeting during the delegation portion of the agenda.
Councillor Neal chaired this portion of the meeting.
11 Engineering Services Department
11.1 EGD-011-17 Rose Garden Subdivision Phase 2, Bowmanville, Plan 40M-
2457‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works
Including Roads and Other Related Works
Resolution #GG-187-17
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report EGD-011-17 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2457;
That Council approve the by-law attached to Report EGD-011-17 (Attachment 2 to
Report EGD-011-17) assuming certain streets within Plan 40M-2457 as public
highways; and
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That all interested parties listed in Report EGD-011-17 be advised of Council’s decision.
Carried
12 Operations Department
No Reports for this section of the Agenda.
13 Emergency and Fire Services Department
No Reports for this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD-004-17 2017 Community Grant Requests
Resolution #GG-188-17
Moved by Mayor Foster, seconded by Councillor Partner
That Report CSD-004-17 be received;
That Council consider all submitted grant requests; and
That all interested parties listed in Report CSD-004-17 and any delegations be advised
of Council's decision by the Department.
Carried
Brownsdale Community Centre
Resolution #GG-189-17
Moved by Mayor Foster, seconded by Councillor Cooke
That Grant Application #17-01 from the Brownsdale Community Centre, be approved in
the amount of $3000.00.
Carried
Kendal Community Centre
Resolution #GG-190-17
Moved by Councillor Cooke, seconded by Mayor Foster
That Grant Application #17-02 from the Kendal Community Centre, be approved in the
amount of $3000.00.
Carried
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Orono Town Hall
Resolution #GG-191-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Grant Application #17-03 from the Orono Town Hall, be approved in the amount of
$3000.00.
Carried
Solina Community Centre
Resolution #GG-192-17
Moved by Councillor Partner, seconded by Councillor Neal
That Grant Application #17-04 from the Solina Community Centre, be approved in the
amount of $3000.00.
Carried
Tyrone Community Centre
Resolution #GG-193-17
Moved by Councillor Woo, seconded by Councillor Partner
That Grant Application #17-05 from the Tyrone Community Centre, be approved in the
amount of $5000.00.
Motion Lost
Resolution #GG-194-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Grant Application #17-05 from the Tyrone Community Centre, be approved in the
amount of $3000.00.
Carried
Newtonville Community Hall
Resolution #GG-195-17
Moved by Mayor Foster, seconded by Councillor Neal
That Grant Application #17-06 from the Newtonville Community Hall, be approved in the
amount of $3000.00.
Carried
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Hampton Community Association
Resolution #GG-196-17
Moved by Councillor Cooke, seconded by Councillor Neal
That Grant Application #17-07 from the Hampton Community Association, be approved
in the amount of $3000.00.
Carried
Liberty Allotment Gardens
Resolution #GG-197-17
Moved by Councillor Neal, seconded by Mayor Foster
That Grant Application #17-08 from the Liberty Allotment Gardens, be approved in the
amount of $500.00.
Motion Withdrawn
Liberty Allotment Gardens
Bowmanville Allotment Gardens
Orono Horticultural Society
Bowmanville Horticultural Society
Newcastle Horticultural Society
Resolution #GG-198-17
Moved by Councillor Neal, seconded by Mayor Foster
That Grant Application #17-08 from the Liberty Allotment Gardens, be approved in the
amount of $500.00;
That Grant Application #17-09 from the Bowmanville Allotment Gardens, be approved in
the amount of $500.00;
That Grant Application #17-10 from the Orono Horticultural Society, be approved in the
amount of $500.00;
That Grant Application #17-11 from the Bowmanville Horticultural Society, be approved
in the amount of $500.00; and
That Grant Application #17-31 from the Newcastle Horticultural Society, be approved in
the amount of $500.00.
Carried
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Orono Agricultural Society
Resolution #GG-199-17
Moved by Councillor Partner, seconded by Mayor Foster
That Grant Application #17-12 from the Orono Agricultural Society, be approved in the
amount of $2500.00.
Carried
Lakeshore New Horizons Band
Resolution #GG-200-17
Moved by Councillor Woo, seconded by Mayor Foster
That Grant Application #17-13 from the Lakeshore New Horizons Band, be approved in
the amount of $750.00.
Carried
Clarington Concert Band
Resolution #GG-201-17
Moved by Mayor Foster, seconded by Councillor Neal
That Grant Application #17-14 from the Clarington Concert Band, be approved in the
amount of $1000.00.
Carried
Newcastle Art Show
Resolution #GG-202-17
Moved by Councillor Cooke, seconded by Councillor Neal
That Grant Application #17-15 from the Newcastle Art Show, be approved in the amount
of $2500.00.
Carried
Newcastle Village and District Historical Society
Resolution #GG-203-17
Moved by Councillor Neal, seconded by Councillor Partner
That Grant Application #17-16 from the Newcastle Village and District Historical
Society, be approved in the amount of $1500.00.
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Carried
Architectural Conservancy of Ontario – Clarington Branch
Resolution #GG-204-17
Moved by Councillor Partner, seconded by Councillor Woo
That Grant Application #17-17 from the Architectural Conservancy of Ontario –
Clarington Branch Society, be approved in the amount of $3000.00.
Carried
The Gathering Place
Resolution #GG-205-17
Moved by Councillor Woo, seconded by Councillor Partner
That Grant Application #17-18 from The Gathering Place, be approved in the amount of
$2000.00.
Carried
Feed the Need Durham
Resolution #GG-206-17
Moved by Mayor Foster, seconded by Councillor Cooke
That Grant Application #17-19 from Feed the Need Durham, be approved in the amount
of $3000.00.
Carried
Autism Home Base Durham
Councillor Neal declared an interest in the Community Grant Application for “Autism
Home Base Durham” as he is a member of the Board. Councillor Neal left the room
and refrained from discussion and voting on this matter.
Resolution #GG-207-17
Moved by Councillor Cooke, seconded by Mayor Foster
That Grant Application #17-20 from Autism Home Base Durham, be approved in the
amount of $2500.00.
Carried
Councillor Neal returned to the meeting.
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Big Brothers Big Sisters of Clarington
Resolution #GG-208-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Grant Application #17-21 from Big Brothers Big Sisters of Clarington, be denied.
Motion Withdrawn
Resolution #GG-209-17
Moved by Councillor Neal, seconded by Councillor Partner
That Grant Application #17-21 from Big Brothers Big Sisters of Clarington, be approved
in the amount of $2000.00.
Motion Withdrawn
Resolution #GG-210-17
Moved by Councillor Neal, seconded by Councillor Partner
That Grant Application #17-21 from Big Brothers Big Sisters of Clarington, be approved
in the amount of $2500.00.
Carried
Distress Centre Durham
Resolution #GG-211-17
Moved by Councillor Partner, seconded by Mayor Foster
That Grant Application #17-22 from Distress Centre Durham, be approved in the
amount of $2000.00.
Motion Lost
Resolution #GG-212-17
Moved by Councillor Neal, seconded by Councillor Cooke
That Grant Application #17-22 from Distress Centre Durham, be denied.
Motion Lost
Resolution #GG-213-17
Moved by Mayor Foster, seconded by Councillor Woo
That Grant Application #17-22 from Distress Centre Durham, be approved in the
amount of $1000.00.
Carried
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Grandview Children’s Foundation
Resolution #GG-214-17
Moved by Councillor Woo, seconded by Mayor Foster
That Grant Application #17-23 from the Grandview Children’s Foundation, be approved
in the amount of $3000.00.
Carried
Bowmanville District Navy League
Councillor Cooke declared an interest in the Community Grant Application for
“Bowmanville District Navy League” as he is a member of the Navy League. Councillor
Cooke left the room and refrained from discussion and voting on this matter.
Resolution #GG-215-17
Moved by Mayor Foster, seconded by Councillor Neal
That Grant Application #17-24 from the Bowmanville District Navy League, be approved
in the amount of $2000.00.
Carried
Councillor Cooke returned to the meeting.
Bowmanville Tennis Club
Resolution #GG-216-17
Moved by Councillor Cooke, seconded by Mayor Foster
That Grant Application #17-25 from the Bowmanville Tennis Club, be approved in the
amount of $2000.00.
Carried
Soper Valley Model Railroad Association
Resolution #GG-217-17
Moved by Councillor Neal, seconded by Mayor Foster
That Grant Application #17-26 from the Soper Valley Model Railroad Association, be
approved in the amount of $1000.00.
Carried
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Clarington Face Farmers
Resolution #GG-218-17
Moved by Councillor Partner, seconded by Councillor Woo
That Grant Application #17-27 from the Clarington Face Farmers, be denied.
Carried
Darlington Soccer Club
Resolution #GG-219-17
Moved by Councillor Woo, seconded by Mayor Foster
That Grant Application #17-28 from the Darlington Soccer Club, be approved in the
amount of $1500.00.
Carried
Suspend the Rules
Resolution #GG-220-17
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG-219-17 a second time.
Carried
Clarington Minor Football Association
Resolution #GG-221-17
Moved by Mayor Foster, seconded by Councillor Woo
That Grant Application #17-29 from the Clarington Minor Football Association, be
approved in the amount of $1500.00.
Carried
Oshawa Camaros Baton Club
Resolution #GG-222-17
Moved by Councillor Cooke, seconded by Councillor Neal
That Grant Application #17-30 from the Oshawa Camaros Baton Club, be approved in
the amount of $1000.00.
Carried
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Community Grant Policy
Resolution #GG-223-17
Moved by Councillor Neal, seconded by Councillor Partner
That the Community Grant Policy be amended such t hat all organizations would be
required to provide financial background information for Community Grant Requests, for
amounts of $3000 or greater, not $3001 or greater.
Carried
Recess
Resolution #GG-224-17
Moved by Mayor Foster, seconded by Councillor Partner
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 3:48 PM with Mayor Foster in the Chair.
15 Municipal Clerk’s Department
Resolution #GG-225-17
Moved by Councillor Neal, seconded by Councillor Cooke
That the remainder of the Reports, listed in the Agenda, be approved, on consent with
the exception of Reports COD-005-17, COD-006-17 and COD-007-17, as follows:
15.1 CLD-002-17 Smoking on Municipal Property
That Report CLD-002-17 be received;
That Council prohibit smoking within 9 metres of any entrance to any Municipal
building within the Municipality of Clarington;
That the 9 metre smoking prohibition be communicated to the gen eral public and
patrons of the buildings and facilities;
That the organizers of special events be advised of the smoking prohibitions
contained in the Smoke-Free Ontario Act, in particular those dealing with
smoking in reserved seating areas of entertainment venues; and
That all interested parties listed in Report CLD-002-17 and any delegations be
advised of Council's decision.
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17.1 FND-007-17 Annual Leasing Report for 2016
That Report FND-007-17 be received for information.
17.2 FND-008-17 Annual Commodity Hedging - 2016
That Report FND-008-17 be received for information.
Carried
16 Corporate Services Department
16.1 COD-005-17 Access Permit and Ditching Services
Resolution #GG-226-17
Moved by Councillor Hooper, seconded by Councillor Cooke
That Nick Carchidi Excavating Limited with a total bid amount of $159,362.52 (Net HST
Rebate) being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2016-28 be awarded the contract for Access Permit and
Ditching Services as required by the Operations Department;
That funds required for this project in the amount of $167,503.32 (Net of HST Rebate)
which includes the construction cost of $159,362.52 (Net of HST Rebate) and
consulting costs of $8,140.80 (Net of HST Rebate) be drawn from the following account:
Ditch/Shoulder Maintenance 100-36-380-10240-7112 $167,503.32
That the Purchasing Manager be authorized to extend the contract for up to four
additional one year terms pending satisfactory service, available funds, and subject to
yearly rate increase based on the Consumer Price Index, All Items, Ontario, most recent
issue;
That all interested parties listed in Report COD-005-17 and any delegations be advised
of Council's decision by the Purchasing Division.
Carried
16.2 COD-006-17 2017 Surface Asphalt
Resolution #GG-227-17
Moved by Councillor Woo, seconded by Councillor Partner
That Report COD-006-17 be received;
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That Coco Paving Inc. with a total bid amount of $283,857.38 (Net HST Rebate) being
the lowest responsible bidder meeting all terms, conditions and specifications of Tender
CL2017-6 be awarded the contract for the 2017 Surface Asphalt as required by the
Engineering Services Department;
That the funds required for this project in the amount of $321,000.00 (Net HST Rebate)
which includes the construction cost of $283,857.38 (Net HST Rebate) and other
related costs such as materials testing and contingencies of $37,142.62 (Net HST
Rebate) be funded by the Municipality as follows:
Green Road Surface Asphalt 110-32-330-83356-7401 $176,000.00
Given Road Surface Asphalt 110-32-330-83371-7401 $ 43,000.00
Wilmot St Surface Asphalt 110-32-330-83373-7401 $ 38,000.00
Fourth St Surface Asphalt 110-32-330-83236-7401 $ 64,000.00; and
That all interested parties listed in Report COD-006-17 and any delegations be advised
of Council’s decision by the Purchasing Division.
Carried
16.3 COD-007-17 Pavement Rehabilitation
Resolution #GG-228-17
Moved by Councillor Woo, seconded by Councillor Partner
That Report COD-007-17 be received;
That Coco Paving Inc. with a total bid amount of $1,818,857.38 (Net HST Rebate) being
the lowest responsible bidder meeting all terms, conditions and specifications of Tender
CL2017-8 be awarded the contract for the 2017 Pavement Rehabilitation as required by
the Engineering Services Department;
That the funds required for this project in the a mount of $2,070,000.00 (Net HST
Rebate) which includes the construction cost of $1,818,857.38 (Net HST Rebate) costs
such as inspection and contract administration, material testing, permit fees and
contingencies of $251,142.62 (Net HST Rebate) be funded by the Municipality as
follows:
Pavement Rehabilitation 110-32-330-83212-7401 $1,920,000.00
Rural Road Rehabilitation Program 110-32-330-83680-7401 $ 150,000.00; and
That all interested parties listed in Report COD-007-17 and any delegations be advised
of Council’s decision by the Purchasing Division.
Carried
General Government Committee
Minutes
April 18, 2017
- 20 -
17 Finance Department
Finance Department Reports were considered earlier in the meeting during the
Municipal Clerk’s Department portion of the agenda.
18 Solicitor’s Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
Suspend the Rules
Resolution #GG-229-17
Moved by Councillor Partner, seconded by Councillor Woo
That the Rules of Procedure be suspended.
Carried
Resolution #GG-230-17
Moved by Councillor Partner, seconded by Councillor Woo
That the meeting be extended to 4:58 PM.
Carried
Closed Session
Resolution #GG-231-17
Moved by Councillor Neal, seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with personal
matters about an identifiable individual, including municipal or local board employees.
Carried
Rise and Report
The meeting resumed in open session at 4:51 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
General Government Committee
Minutes
April 18, 2017
- 21 -
20 New Business – Consideration
20.1 Staffing
Resolution #GG-232-17
Moved by Councillor Neal, seconded by Councillor Cooke
That the Interim CAO be directed to not fill the positions indicated in his memo to
Members of Council, dated April 12, 2017.
Motion Lost
Later in the Meeting
(See following motions)
Suspend the Rules
Resolution #GG-233-17
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended.
Carried
Resolution #GG-234-17
Moved by Councillor Partner, seconded by Councillor Neal
That the meeting be extended to 5:1 3 PM.
Carried
The foregoing Resolution #GG-232-17 was then lost on the following recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Cooke X
Councillor Hooper X
Councillor Neal X
Councillor Partner X
Councillor Traill X
Councillor Woo X
Mayor Foster X
General Government Committee
Minutes
April 18, 2017
- 22 -
20.2 Do Not Call List
Resolution #GG-235-17
Moved by Councillor Partner, seconded by Councillor Woo
Whereas residents who are on the “Do Not Call List” continue to receive unsolicited
calls from businesses;
Now therefore be it resolved that the Municipality of Clarington send a letter to the
Federation of the Municipalities of Canada and work with our Federal partners to
eliminate unsolicited phone calls being made to residents to stop this from happening;
That the MP Erin O’Toole and MP Kim Rudd be requested to provided information
regarding how many charges have been laid in connection with unsolicited phone calls
and/or the “Do No Call List”; and
That a copy of this resolution be sent to AMO, our MP’s, and MPP’s for their support.
Motion Lost
21 Unfinished Business
21.1 ESD-002-17 Governing By-law Update, Automatic Aid Agreement Update
[Tabled from the April 10, 2017 Council Meeting]
Resolution #GG-236-17
Moved by Councillor Partner, seconded by Councillor Woo
That the matter of Report ESD-002-17, regarding Governing By-law Update, Automatic
Aid Agreement Update, be lifted from the table.
Carried
Resolution #GG-237-17
Moved by Councillor Partner, seconded by Councillor Cooke
The Report ESD-002-17, regarding Governing By-law Update, Automatic Aid
Agreement Update, be referred to the Council meeting of May 1, 2017 to allow the
Director of Emergency Services time to contact his counterparts who are involved in the
agreement.
Carried
22 Confidential Reports
There were no items considered under this section of the Agenda.
Clarington
23 Adjournment
Resolution #GG -238-17
General Government Committee
Moved by Councillor Partner, seconded by Councillor Woo
That the meeting adjourn at 5:07 PM.
Carried
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Mayor
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Minutes
April 18, 2017
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Deputy Clerk