HomeMy WebLinkAboutGG Report 2017-03-27 General Government Committee
Report to Council
Page 1
Report to Council Meeting of April 10, 2017
Subject: General Government Committee Meeting of Monday, March 27, 2017
Recommendations:
1. Receive for Information
(a) 8.1 Minutes of the Newcastle Village Community Hall Board,
dated January 17, 2017 and February 21, 2017 and February
28, 2017
(b) 8.2 Minutes of the Ganaraska Region Conservation Authority
dates December 8, 2016
(c) 8.3 Minutes of the Tyrone Community Centre, dated March 15,
2017
(d) 8.4 Karen Martin, Clerk, Township of Zorra – Automatic External
Defibrillators in Ontario Schools
(e) 8.5 Dave Keys, Environmental Manager, Blackbird Constructors
407 General Partnership – Highway 407 East Phase 2 Design
and Construction Report #5
(f) OPD-003-17 2016 Winter Budget Report
(g) OPD-004-17 Pitch In Week
(h) CLD-007-17 Online Visitor Parking Pass
(i) FND-003-17 Mayor and Council Remuneration and Expenses for 2016
(j) FND-006-17 Building Permit Fees Annual Report for 2016
(k) CAO-006-17 Mid-Term Report on the Status of the Implementation of the
2015-2018 Strategic Plan
General Government Committee
Report to Council
For Council Meeting of April 10, 2017 Page 2
2. Jaki MacKinnon, Bethesda House Shelter and Community Outreach
Services, Regarding Bethesda House Men’s Walk Against Domestic
Violence
That the delegation of Jaki MacKinnon, Bethesda House Shelter and Community
Outreach Services, regarding Bethesda House Men’s Walk Against Domestic
Violence, be received with thanks.
3. Kris-John Kucharik, Fundraising Specialist – Durham Region, Canadian
Cancer Society, Durham Regional Office, Regarding Awareness of
Daffodil Month in Clarington and the Distribution of Daffodil Pins
That the delegation of Kris-John Kucharik, Fundraising Specialist – Durham
Region, Canadian Cancer Society, Durham Regional Office, regarding awareness
of Daffodil Month in Clarington and the distribution of Daffodil Pins, be received with
thanks.
4. Foster Creek North Subdivision Phase 1A, Newcastle, Plan 40M-2445
‘Certificate of Acceptance’ and ‘Assumption By law’, Final Works
Including Roads and Other Related Works
That Report EGD-010-17 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2445;
That Council approve the by-law attached to Report EGD-010-17 (Attachment 2 to
Report EGD-010-17) assuming certain streets within Plan 40M-2445 as public
highway; and
That all interested parties listed in Report EGD-010-17 be advised of Council’s
decision.
General Government Committee
Report to Council
For Council Meeting of April 10, 2017 Page 3
5. Emergency and Fire Services - Governing By-Law Update, Automatic
Aid Agreement Update
That Report ESD-002-17 be received;
That the updated Emergency and Fire Services Governing By-law (Attachment 1 to
Report ESD-002-17) be forwarded to Council for approval;
That the Mayor and Clerk be authorized to execute the Automatic Aid Agreement
with Port Hope, Attachment 2 to Report ESD-002-17; and
That By-law 2010-077 and By-law 2001-172 be repealed.
6. Co-op Tender for the Supply, Delivery and Application of Liquid
Calcium Magnesium Chloride
That Report COD-002-17 be received;
That all interested parties listed in Report COD-002-17 and any delegations be
advised of Council's decision by the Purchasing Division;
That Miller Paving Limited, with a bid in the amount of $149,819.80 (Net of HST),
being the low, compliant bidder meeting all terms, conditions and specifications of
Co-Op Tender T-539-2017 Supply, Delivery and Application of Liquid Calcium
Magnesium Chloride (Section II) be awarded the contract, as recommended by the
Operations Department;
That Miller Paving Limited, with a total bid in the amount of $10,532.16 (Net of
HST), being the only compliant bidder meeting all terms, conditions and
specifications for the supply and delivery of bagged flaked magnesium chloride
(Section IV) be awarded the contract, as recommended by the Operations
Department;
That pending satisfactory pricing and service the Purchasing Manager be given
authority to extend the contract for these goods and s ervices for a second and third
year; and
That funds required be drawn from the Operations Department annual operating
accounts.
General Government Committee
Report to Council
For Council Meeting of April 10, 2017 Page 4
7. Health and Safety Committee – 2016 Summary
That Report COD-003-17 be received; and
That Council endorse the updated Corporate Harassment and the Health & Safety
Policy Statement (Attachment 1 to Report COD-003-17).
8. City of Oshawa Application to Join the Durham Municipal Insurance
Pool (DMIP)
That Report FND-004-17 be received; and
That the Municipality of Clarington approve the City of Oshawa’s application to join
the Durham Municipal Insurance Pool (DMIP) effective July 1, 2017.
9. Plowing of Secondary Roads
That Staff be directed to report back to a General Government Committee meeting
on the following:
• cost of using private contractors to plow secondary roads to supplement
staff resources where the road would otherwise remain unplowed for 24
hours; and
• any resulting savings in overtime.