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HomeMy WebLinkAbout2017-03-27General Government Committee Minutes March 27, 2017 - 1 - Minutes of a meeting of the General Government Committee held on Monday, March 27, 2017 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner Regrets: Councillor W. Woo Staff Present: C. Clifford, A. Allison, S. Brake T. Cannella, J. Caruana, A. Greentree, M. Marano, N. Taylor, G. Weir, J. Gallagher, M. Chambers, B. Radomski 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business – Introduction Councillor Neal added a New Business item, regarding the plowing of secondary roads, to the New Business – Consideration section of the agenda. Councillor Traill added a New Business item, regarding information on parking and patios, to the New Business – Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG-143-17 Moved by Councillor Partner, seconded by Councillor Traill That the Agenda for the Planning and Development Committee meeting of March 27, 2017 be adopted with the addition of the following new business items:  Plowing of secondary roads  Information on parking and patios Carried 4 Declaration of Interest There were no declarations of interest stated at this meeting. 5 Announcements Members of Council announced upcoming community events and matters of community interest. General Government Committee Minutes March 27, 2017 - 2 - 6 Adoption of Minutes of Previous Meeting Resolution #GG-144-17 Moved by Councillor Hooper, seconded by Councillor Partner That the minutes of the regular meeting of the General Government Committee meeting held on March 6, 2017, be approved. Carried 7 Delegations Jaki MacKinnon, Bethesda House Shelter and Community Outreach Services, Regarding Bethesda House Men’s Walk Against Domestic Violence Jaki MacKinnon, Bethesda House Shelter and Community Outreach Services, was present regarding Bethesda House Men’s Walk Against Domestic Violence. She made a verbal presentation to accompany an electronic presentation. Ms. MacKinnon reviewed the services that Bethesda House provides to survivors of domestic violence, elder abuse, human trafficking, sexual assault, family violence and physical assault. She provided an overview of the many services that are provided by Bethesda House. Ms. MacKinnon reviewed one focus area, which is the lack of public awareness of what is going on in our community. She highlighted statistics from the Durham Regional Police Services with respect to domestic related incidents and noted that only 1/3 of incidents are reported to the police. Ms. MacKinnon reviewed recent statistics on admittance to the shelter, the recent need for extra cots and cribs, having to turn away callers, and providing support to woman living in the community. She continued by explaining the second area of concern, which is that Bethesda House receives insufficient funding to cover the cost of needed services. Ms. MacK innon continued by explaining that there is a lack of public awareness and insufficient provincial funding. She explained that they receive funds through the Second Chance Store and the y raise funds through various fundraising initiatives. Ms. MacKinnon advised the Committee that they are hoping to raise awareness in the municipality to their needs and the types of services they offer. Resolution #GG-145-17 Moved by Councillor Partner, seconded by Councillor Traill That the Rules of Procedure be suspended to allow the delegation of Jaki MacKinnon to be extended for an additional two minutes. Carried She is asking for everyone to speak out and state that this type of violence will not be tolerated in the Municipality of Clarington. Ms. MacKinnon advised the Committee of the Walk-A-Mile-In-Her-Shoes event would take place on June 17, 2017 in downtown General Government Committee Minutes March 27, 2017 - 3 - Bowmanville. She reviewed the ways to contribute to public awareness and fundraising initiatives. Ms. MacKinnon thanked the Committee for their continued support. Resolution #GG-146-17 Moved by Councillor Traill, seconded by Councillor Partner That the delegation of Jaki MacKinnon, Bethesda House Shelter and Community Outreach Services, regarding Bethesda House Men’s Walk Against Domestic Violence, be received with thanks. Carried Kris-John Kucharik, Fundraising Specialist – Durham Region, Canadian Cancer Society, Durham Regional Office, Regarding Awareness of Daffodil Month in Clarington and the Distribution of Daffodil Pins Kris-John Kucharik, Fundraising Specialist - Durham Region, Canadian Cancer Society, Durham Regional Office, was present regarding raising awareness of Daffodil Month in Clarington and the Distribution of Daffodil Pins. He thanked the Members of Council for their continued support and proclamation of April as Daffodil Month. Mr. Kucharik reviewed the mission statement for the Canadian Cancer Society. He explained that cancer is the number one killer and fear of Canadians. Mr. Kucharik noted that many cancers do not receive enough funding for research. He added that the Ca nadian Cancer Society is the largest non-government funding source for cancer research in Canada. Mr. Kucharik provided the history of Daffodil Month and the history of why the daffodil was chosen. He explained that the funds raised provide a benefit to b oth cancer patients and their family and support many programs. Mr. Kucharik concluded by thanking Members of Council for their continued support. Mr. Kucharik distributed daffodils pins to each Member of Committee. Resolution #GG-147-17 Moved by Councillor Hooper, seconded by Councillor Cooke That the delegation of Kris-John Kucharik, Fundraising Specialist – Durham Region, Canadian Cancer Society, Durham Regional Office, regarding awareness of Daffodil Month in Clarington and the distribution of Daffodil Pins, be received with thanks. Carried Byron Faretis Regarding the Recent Dust Storm and the Proposed Dust Management Plan Byron Faretis was present regarding the recent dust storm and the proposed Dust Management Plan. He made a verbal presentation to accompany an electronic presentation. Mr. Faretis advised the Committee that he is present on behalf of the residents of the Liberty Crossing area in north Bowmanville. He explained that they are concerned with the dust and debris resulting from the development site on the north General Government Committee Minutes March 27, 2017 - 4 - side of Concession Road 3 and Scugog Street. Mr. Faretis noted that there have been numerous resident complaints in addition to media coverage. He stated that, at the March 20th Council meeting, it was noted that the dust storm was due to climate change and an “Act of God”. Mr. Faretis advised the Committee that they disagree with this idea. He continued by advising that this problem is resulting from poor site planning and the previous issues of dust in the neighbourhood was not considered before removing the trees and topsoil. Mr. Faretis added that this resulted in a wind tunnel of dust and an excess of dirt and debris throughout the neighbourhood. He explained to the Committee that this has been an issue for over two years and, although there have been repeated complaints, there has been nothing done to permanently correct the problem. Mr. Faretis added that the residents feel they have been held hostage in their own homes during the dry summer months. He add that this development will continue for the next two years and the dust problem will continue to be a major issue. Mr. Faretis advised the Committee that, although they support the proposed dust mitigation measures, this will not address the issues of the existing Liberty Crossing residents. He stated that, at the Council meeting of March 20th, the Director of Engineering advised that the Halminen Homes development on Concession Road 3 will be used as a pilot project for dust control protocols and measures. Mr. Faretis asked for confirmation that these measures will be applied to the developments north of Concession Road 3 and on the southeast corner of Scugog Street and Concession Road 3. He asked whether the dust control measures will still apply if Halminen Homes sells this. Mr. Faretis noted that the Municipality indicated that they would contact the Region or the Province for dust mitigation standards and asked to be provided a copy if any are received by the Municipality. He referred to a document named “Best Practices for the Reduction of Air Emissions for Construction and Demolition Activities” and asked for the recommendations to be applied to the dust control measures. Mr. Faretis noted that the Municipality stated the soil on the site had been previously tested and it was determined to be clean fill and now additional testing has been requested. He referred to an article entitled The “Apple Bites Back” which studies orchards being developed into residential areas and the possibility of contaminants in the soil. Mr. Faretis continued by explaining that the developments on Concession Road 3 were previously an apple orchard. He asked what the initial test results were, why the soil is now being retested and for the information to be shared with the residents. Mr. Faretis asked by the members of Council to ensure that a meeting is set up with Staff and the Liberty Crossing residents to provide information on the dust control plan and enforcement. He noted that the residents were advised that claims can be filed for damages and he asked if this will include the cleaning up of the properties. Mr. Faretis referred to a situation where St. Marys Cement had in issue with dust and St. Marys Cement voluntarily power washed the homes that were affected. He asked if the Municipality would consider this as a goodwill gesture for the Liberty Crossing residents. Mr. Faretis concluded that the Liberty Crossing properties have an average value of $500,000 and pay approximately $4,500 in taxes per home and that they residents have the right to protect their homes, property values, and safety. General Government Committee Minutes March 27, 2017 - 5 - Resolution #GG-148-17 Moved by Councillor Neal, seconded by Councillor Hooper That the delegation of Byron Faretis be referred to staff to update the Members of Council at the Council meeting of April 10, 2017 on dust control measures being implemented for the subdivisions in the vicinity of the Liberty Crossing area; and That Staff update Council at the Council meeting of April 10, 2017 on any soil tests, and the results. Carried Recess Resolution #GG-149-17 Moved by Councillor Partner, seconded by Councillor Hooper That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:50 AM with Mayor Foster in the Chair. 8 Communications - Receive for Information Minutes of the Newcastle Village Community Hall Board, dated January 17, 2017 and February 21, 2017 and February 28, 2017 Minutes of the Ganaraska Region Conservation Authority dates December 8, 2016 Minutes of the Tyrone Community Centre, dated March 15, 2017 Karen Martin, Clerk, Township of Zorra – Automatic External Defibrillators in Ontario Schools Dave Keys, Environmental Manager, Blackbird Constructors 407 General Partnership – Highway 407 East Phase 2 Design and Construction Report #5 Resolution #GG-150-17 Moved by Councillor Partner, seconded by Councillor Traill That the Communication Items 8.1 to 8.5 be received for information, with the exception of Correspondence Items 8.4. Carried General Government Committee Minutes March 27, 2017 - 6 - Resolution #GG-151-17 Moved by Councillor Neal, seconded by Councillor Cooke That Communication Item 8.4 from Karen Martin, Clerk, Township of Zorra regarding automatic external defibrillators in Ontario schools, be received for information. Carried 9 Communications – Direction Donna Lanigan – Energy From Waste – Waste Management Advisory Committee Resolution #GG-152-17 Moved by Councillor Neal, seconded by Councillor Cooke That Correspondence Item 9.2 from Donna Lanigan regarding the Energy From Waste – Waste Management Advisory Committee, be referred to the Energy From Waste – Waste Management Advisory Committee. Carried Susan Wills – Regarding Natural Gas Access on Green Road, North of Nash Road Resolution #GG-153-17 Moved by Councillor Hooper, seconded by Councillor Partner That Communication Items 9.2 from Susan Wills regarding natural gas access on Green Road, north of Nash Road, be referred to the Director of Engineering Services. Carried 10 Presentations No Presentations General Government Committee Minutes March 27, 2017 - 7 - Councillor Neal chaired this portion of the meeting. 11 Engineering Services Department EGD-010-17 Foster Creek North Subdivision Phase 1A, Newcastle, Plan 40M-2445 ‘Certificate of Acceptance’ and ‘Assumption By law’, Final Works Including Roads and Other Related Works Resolution #GG-154-17 Moved by Councillor Traill, seconded by Councillor Partner That Report EGD-010-17 be received; That the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2445; That Council approve the by-law attached to Report EGD-010-17 (Attachment 2 to Report EGD-010-17) assuming certain streets within Plan 40M-2445 as public highway; and That all interested parties listed in Report EGD-010-17 be advised of Council’s decision. Carried Councillor Partner chaired this portion of the meeting. 12 Operations Department OPD-003-17 2016 Winter Budget Report Resolution #GG-155-17 Moved by Councillor Hooper, seconded by Mayor Foster That Report OPD-003-17 be received for information. Carried OPD-004-17 Pitch In Week Resolution #GG-156-17 Moved by Mayor Foster, seconded by Councillor Hooper That Report OPD-004-17 be received for information. Carried General Government Committee Minutes March 27, 2017 - 8 - Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department ESD-002-17 Emergency and Fire Services - Governing By-Law Update, Automatic Aid Agreement Update Resolution #GG-157-17 Moved by Mayor Foster, seconded by Councillor Hooper That Report ESD-002-17 be received; That the updated Emergency and Fire Services Governing By-law (Attachment 1 to Report ESD-002-17) be forwarded to Council for approval; That the Mayor and Clerk be authorized to execute the Automatic Aid Agreement with Port Hope, Attachment 2 to Report ESD-002-17; and That By-law 2010-077 and By-law 2001-172 be repealed. Carried 14 Community Services Department No Reports for this section of the Agenda. Councillor Traill chaired this portion of the meeting. 15 Municipal Clerk’s Department CLD-006-17 Municipal Elections - Methods of Elections Resolution #GG-158-17 Moved by Mayor Foster, seconded by Councillor Partner That Report CLD-006-17 be received; That the Council of the Municipality of Clarington endorse Internet and Telephone Voting for Advance Polls and Voting Day (Option 2) as the preferred method of voting for the Municipality of Clarington, beginning with the 2018 Municipal Elections; and General Government Committee Minutes March 27, 2017 - 9 - That Attachment 2 of Report CLD-006-17, the draft by-law to authorize the use of internet and telephone voting, and to repeal By-law 2013-038 (which authorizes the use of vote tabulators, special ballots, and accessible equipment for Municipal Elections), be approved. Motion Tabled Later in the meeting (See following motions) Suspend the Rules Resolution #GG-159-17 Moved by Mayor Foster, seconded by Councillor Hooper That the rules of procedure be suspended to extend the meeting by five minutes until 12:05 PM. Carried Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. The meeting reconvened at 1:05 PM with Councillor Traill in the Chair. Resolution #GG-160-17 Moved by Mayor Foster seconded by Councillor Cooke That the foregoing Resolution #GG-158-17, regarding Report CLD-006-17, Municipal Elections - Methods of Elections, be tabled until the Council meeting of April 10, 2017. Carried CLD-007-17 Online Visitor Parking Pass Resolution #GG-161-17 Moved by Mayor Foster, seconded by Councillor Neal That Report CLD-007-17 be received for information. Carried General Government Committee Minutes March 27, 2017 - 10 - CLD-008-17 Senior of the Year Nominations Suspend the Rules Resolution #GG-162-17 Moved by Councillor Neal, seconded by Councillor Cooke That the rules of procedure be suspended to allow the Committee to conduct a vote by ballot to select Clarington’s Senior of the Year nominee. Carried Resolution #GG-163-17 Moved by Councillor Cooke, seconded by Councillor Hooper That Report CLD-008-17 be received; That one individual be selected as Clarington's nominee for the 2017 Senior of the Year Award; That all interested parties listed in Report CLD-008-17 and any delegations be advised of Council's decision. Motion Tabled (See following motions) Resolution #GG-164-17 Moved by Mayor Foster, seconded by Councillor Neal That the foregoing Resolution #GG-163-17 be amended by adding the following paragraph two: “That Mr. Jim Boate be added as a nominee for the 2017 Senior of the Year Award.” See following Motion Resolution #GG-165-17 Moved by Councillor Partner seconded by Councillor Neal That the foregoing Resolutions #GG-163-17 and #GG-164-17, regarding Report CLD-008-17, Senior of the Year Nominations, be tabled until the Council meeting of April 10, 2017. Carried General Government Committee Minutes March 27, 2017 - 11 - Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department COD-002-17 Co-op Tender for the Supply, Delivery and Application of Liquid Calcium Magnesium Chloride Resolution #GG-166-17 Moved by Councillor Neal, seconded by Councillor Hooper That Report COD-002-17 be received; That all interested parties listed in Report COD-002-17 and any delegations be advised of Council's decision by the Purchasing Division; That Miller Paving Limited, with a bid in the amount of $149,819.80 (Net of HST), being the low, compliant bidder meeting all terms, conditions and specifications o f Co-Op Tender T-539-2017 Supply, Delivery and Application of Liquid Calcium Magnesium Chloride (Section II) be awarded the contract, as recommended by the Operations Department; That Miller Paving Limited, with a total bid in the amount of $10,532.16 (Ne t of HST), being the only compliant bidder meeting all terms, conditions and specifications for the supply and delivery of bagged flaked magnesium chloride (Section IV) be awarded the contract, as recommended by the Operations Department; That pending satisfactory pricing and service the Purchasing Manager be given authority to extend the contract for these goods and services for a second and third year; and That funds required be drawn from the Operations Department annual operating accounts. Carried COD-003-17 Health and Safety Committee – 2016 Summary Resolution #GG-167-17 Moved by Councillor Partner, seconded by Councillor Cooke That Report COD-003-17 be received; and That Council endorse the updated Corporate Harassment and the Health & Safety Policy Statement (Attachment 1 to Report COD-003-17). Carried General Government Committee Minutes March 27, 2017 - 12 - 17 Finance Department FND-003-17 Mayor and Council Remuneration and Expenses For 2016 Resolution #GG-168-17 Moved by Councillor Hooper, seconded by Councillor Cooke That Report FND-003-17 be received for information. Carried FND-004-17 City of Oshawa Application to Join the Durham Municipal Insurance Pool (DMIP) Resolution #GG-169-17 Moved by Councillor Neal, seconded by Councillor Traill That Report FND-004-17 be received; and That the Municipality of Clarington approve the City of Oshawa’s application to join the Durham Municipal Insurance Pool (DMIP) effective July 1, 2017. Carried FND-006-17 Building Permit Fees Annual Report for 2016 Resolution #GG-170-17 Moved by Councillor Cooke, seconded by Councillor Partner That Report FND-006-17 be received for information. Carried 18 Solicitor’s Department No Reports for this section of the Agenda. General Government Committee Minutes March 27, 2017 - 13 - 19 Chief Administrative Office CAO-006-17 Mid-Term Report on the Status of the Implementation of the 2015-2018 Strategic Plan Resolution #GG-171-17 Moved by Councillor Cooke, seconded by Councillor Hooper That Report CAO-006-17 and the Progress Report (Attachment #1 to Report CAO-006-17) be received for information. Carried 20 New Business – Consideration Plowing of Secondary Roads Resolution #GG-172-17 Moved by Councillor Neal, seconded by Councillor Hooper That Staff be directed to report back to a General Government Committee meeting on the following:  cost of using private contractors to plow secondary roads to supplement staff resources where the road would otherwise remain unplowed for 24 hours; and  any resulting savings in overtime. Carried Information on Parking and Patios Councillor Traill did not introduce the New Business Item regarding information on parking and patios as it was deemed a planning matter. This New Business Item may be introduced at the next Planning and Development Committee meeting. 21 Unfinished Business There were no items considered under this section of the Agenda. 22 Confidential Reports There were no items considered under this section of the Agenda.