HomeMy WebLinkAbout1982-05-10CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
LiC3A6
TELEPHONE 623.3379
REPORT TO COUNCIL MEETING OF MAY 10th, 1982
FROM: MAYOR G..B. RICKARD
SUBJECT: REPORISTO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETINGS
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RECOMMENDATIONS:
It is respectfully recommended t";at
1. This report be received;
2. That the order of staff .reports to the General Purpose
and Administration Meetings be altered and presented in the
following order Public Works
Planning
Community Services
Fire Department
Treasury
Clerk's Department
Administrator;
3. That this order for receiving reports by the committee be
implemented at the meeting of May 17th, 1982.
COMMENTS:
In reviewing the performance of the General Purpose and
Administration Committee meetings, it is my opinion that improvements can be
made.If it is necessary to have a confidential report to the meeting, it
should be one of the last items on the agenda rather than near the first.
Some staff members are required to wait long hours for their reports to
be heard.
The Public Works and Planning Department staff come in from
Hampton Office. If their reports are scheduled first, they can be about
their business sooner than they have been able to previously. Also, the
majority of delegations are related to public works and planning matters
and the concerns of the debgations would be dealt with earlier in the
meeting. The committee is oftenrequired to receive and open tenders for
public works .and this is another reason for these reports to be heard early.
The Community Services and Fire Department staff are located
in offices i.n Bowmanville and they can be ready to attend the meeting on
short notice. Likewise, the Treasurer and the Clerk need not wait throughout
the entire day as they,too, are in offices close to the Court Rooms and C, 3�g,gv
- REPORT TO COUNCIL -Page 2- MEETING OF MAY 10th, 1962
could be notified in time to attend the meeting. for their reports.
Council has a responsibility in conducting Council and
Committee. meetings in a manner that would not keep the public and press
for an undue length of time. Neither should they be asked to vacate the
Council. Room only to wait in the corridors for an undertermined amount
of .time.
If we are going to continue with.a one -committee system,
we need to continue to review our operation. I believe that the above
noted recommendations would be an improvement and recommend the approval
of the same.
Respectfully submitted,
Garnet B. Rickard
Mayor
GBR/mr