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Report
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Report To: General Government Committee
Date of Meeting: March 27, 2017
Report Number: OPD-003-17 Resolution: GG-155-17
File Number: By-law Number:
Report Subject: 2016 Winter Budget Report
Recommendations:
1.That Report OPD-003-17 be received for information.
Municipality of Clarington
Report OPD-003-17 Page 2
Report Overview
Further to our 2016 Winter Budget Report #OPD-006-16, submitted June 20th, 2016, staff is
providing a final update to the results and the costs of the 2016 winter maintenance
program.
1. Background
1.1 Winter Maintenance:
The Municipality of Clarington delivers winter control services across a road system of
1,783 lane kilometres. The Operations Department winter response capacity features
thirty-four (34) units on assigned routes and up to fourteen (14) ancillary pieces of
equipment depending on our winter response. Our response is composed of a mix of
vehicles from the Orono, Hampton, and Yard 42 depots to clear roads in accordance with
the Ontario Minimum Maintenance Standards.
In 2016, the Operations Department had sixty-six (66) responses including twenty-four
(24) full callouts and forty-two (42) events. Of these sixty-six (66) responses, forty-one
(41) were for snow accumulation, one (1) was for drifting snow, and twenty-four (24) were
for ice conditions.
The Operations Department continues to closely monitor weather forecasts including the
Meteo Group Weather Services Canada Precipitation Forecast for Clarington which
accurately predicts each hour anticipated precipitation, air, dew point temperature (the
moment fog occurs) and wind speed / gusts, and respond accordingly. The weather
monitoring is part of the compliance with minimum maintenance standards. General
conditions encountered are lake effect flurries, drifting snow on rural roads, freezing rain,
icy / flash freeze conditions, or snow accumulations that require maintenance.
As of December 31, 2016 the following table illustrates the expenditures incurred.
Winter Control 2016 Budget 2016 Actual +/-Variance
Winter Plow/Sand $1,700,659 $1,933,214 -$232,555
Winter Maintenance Other $ 389,250 $ 449,408 -$60,158
Total: $2,089,909 $2,382,622 -$292,713
The 2016 winter maintenance budget from January 1st to December 31st actual
expenditure of $2,382,622.00 includes the sand/salt inventory at year end for a value of
$92,312.00. Included in the above total is the 2016 cost of $131,060.00 to provide winter
maintenance to un-assumed developments which is recovered from developers.
Costs for the contractor’s expense to remove snow in the three business improvement
areas are included in the 2016 Winter Maintenance Other account.
Municipality of Clarington
Report OPD-003-17 Page 3
1.2 Winter Call-Out Statistics:
Year Jan Feb Mar Apr Oct Nov Dec Total
2012 18 13 1 0 0 1 12 45
2013 14 21 7 2 0 9 19 72
2014 26 20 9 1 0 5 8 69
2015 17 19 8 1 0 1 5 51
2016 15 18 4 6 0 6 17 66
1.3 Winter Patrol:
Winter Patrol is a critical winter control function. It provides us the assurance that the
road system is observed on a continual basis during the winter season so that any
potentially hazardous conditions encountered can be addressed. Road patrol is also
backed up by an On Call Lead Hand available to visit the areas of concern if necessary
and to make judgment calls as appropriate. An Operations Supervisor is also on call to
assist with winter maintenance. The ability to schedule staff for evening and overnight
winter response has improved efficiencies in the off hours.
1.4 Senior Citizens and Physically Disabled Sidewalk Program:
Participation in the Senior Citizens and Physically Disabled Sidewalk and Driveway
Windrow Snow Clearing Program increased less than 1% from last season’s total of 312
residents on the program to 315 for the 2016/17 season. The driveway windrow snow
clearing service is not undertaken until the snow plowing on all municipal streets has
been completed. However, there was a 22% increase in call outs.
Program Call-Out Statistics:
Year Jan Feb Mar Apr Oct Nov Dec Total
2012 8 5 1 0 0 0 6 20
2013 4 11 4 0 0 1 9 29
2014 12 10 2 0 0 2 3 29
2015 9 13 3 0 0 0 2 27
2016 9 9 3 3 0 0 9 33
The total budget for this program in 2016 was $50,000.00 with an actual expenditure of
$71,302.00. There is an annual administration fee of $60.00 plus HST per registered
property.
Municipality of Clarington
Report OPD-003-17 Page 4
Area 2016-2017 Season 2015-2016 Season
New Returning Total New Returning Total
Bowmanville 34 99 133 22 106 128
Burketon 0 0 0 0 1 1
Courtice 18 99 117 25 96 121
Enniskillen 0 2 2 0 2 2
Hampton 0 3 3 2 2 4
Newcastle 13 36 49 13 32 45
Newtonville 1 3 4 2 1 3
Orono 1 6 7 1 7 8
Totals 67 248 315 65 247 312
1.5 Sidewalk Snow Clearing Program:
The total budget for municipal sidewalk snow clearing program in 2016 was $197,000.00
with an actual expenditure of $126,638.00. The snow clearing service on municipal
sidewalks starts when a snowfall ends and only when there is more than two (2)
centimetres of snow on sidewalks.
Below is a table of call-out statistics for this program from 2012 to 2016:
Year Jan Feb Mar Apr Oct Nov Dec Total
2012 12 12 1 0 0 0 6 31
2013 11 16 4 0 0 4 24 59
2014 22 17 7 0 0 3 4 53
2015 14 17 4 0 0 0 2 37
2016 4 4 2 0 0 3 16 29
2. Concurrence
This report has been reviewed by Nancy Taylor, Director of Finance.
3. Conclusion
Clarington provides winter maintenance over a large scope of roads: 1,783 lane
kilometers. Costs were up 14% over 2015 and reflect an increase in the number and
severity of snow occurrences.
Municipality of Clarington
Report OPD-003-17 Page 5
4. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
Frederick J. Horvath Curry Clifford, MPA, CMO
Director of Operations Interim CAO
Staff Contact: Frederick Horvath, 905-263-2291 ext.523, or fhorvath@clarington.net
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