HomeMy WebLinkAbout2017-02-28 MinutesMINUTES
ORONO ARENA COMMUNITY CENTRE BOARD
February 28, 2017
Present: John Witheridge Brad Found Gord Lowery
Jackie Moore Wendy Partner
Laverne Boyd
Guests: Fred Horvath
Michael Di Lella
Al Lagace Rorie Woods
Regrets: Willie Woo
Call to order by John Witheridge at 7:00 p.m.
Agenda: presented by: John Witheridge
Moved to accept: Michael DiLella
Seconded: Gord Lowery Passed
Minutes from March, 29, 2016 meeting: presented by John Witheridge
Motion to accept as received: Wendy Partner
Seconded: Laverne Boyd Passed
Introduction of attendees –
Gord Lowery, OAAA, Laverne Boyd, OAAA, Rorie Woods, Treasurer, Wendy Partner, Councillor, Fred Horvath, Director of
Operations, Al Lagace, President, OAAA, Brad Found, Director, Fair Board, Michael DiLella, President Fair Board, Jackie Moore,
Secretary, John Witheridge
Fred Horvath –
Looked at recommendations how the structure of the board can be in the future. Fred Horvath presented the first 2
options to move forward.
1.Current Bylaw where the current Board stays in place and OAAA reports to the Board
–Hold minimum of 4 meetings a year
–Maintain minutes of meetings and all books
–Maintain premises in a satisfactory condition
– Agrees to abide by all applicable governmental law and regulations
– Notify municipality of any accident, defect, damage or deficiency
– Keep distinct and regular account of its receipts, payments, credits and liabilities
– Ensure employees have the necessary and appropriate health and safety training
2. Set up a new Municipal Capital Facility Agreement between the Municipality of Clarington and OAAA
– Daily responsibility of the facility
– Prepare a schedule of fees for approval by the Board
– Submit policies to the Board for approval
– Prepare and submit quarterly financial reports
– Maintain a close liaison with the Board
– Inform the Board any maintenance required in writing
3. Newcastle – Board of Council, 2 members of council, the manager sits in on the meetings, Arena Manager reports to
the board. The Board hires, fires and approves raises.
4. John suggested a different makeup of the board as another option.
Discussion was held regarding options to move forward.
Insurance coverage:
The Orono Arena Community Centre Board is covered under the Municipality’s Insurance.
OAAA currently and has always had liability insurance.
Status:
Both the Arena and the OAAA have charitable status.
Structure of OAAA:
Orono Figure Skating has never been a part of the OAAA. They are a separate entity.
OAAA runs Hockey, the facility upstairs, and Soccer. Soccer is currently under the OAAA, but sometime in the
near future, soccer will be run by Darlington.
The Arena Manager reports to OAAA.
Al Lagace, President, OAAA is not prepared to have OAAA become the Board as in Option 2. It is getting harder and
harder to recruit volunteers.
Wendy Partner requested that Jackie Moore send a copy of the Bylaw to everyone on the board as a refresher.
Motion to have Fred Horvath, Director of Operations and Al Lagace, President of OAAA meet to discuss the Municipal
Capital Facility Agreement and report back at the next meeting, Tuesday, May 30, 2017. We will continue to keep the
current structure status quo where the current Bylaw is in effect with respect to duties and responsibilities to be
adhered to.
Michael Di Lella
Seconded: Brad Found Passed Unanimously
Financial Report. Motion to receive the financial report without prejudice for October 1, to December 31, 2016 as
presented by Rorie Woods.
Seconded: Michael DiLella Passed
Ice Rental was discussed.
Approval of Rates and Fees: Received the 2016-17 Fee Schedule
Motion to receive the schedule of fees on 2/28/17 for 2016-2017 to endorse the OAAA fees.
Seconded: Brad Found Passed
Orono Arena Operating Manual: Fred Horvath brought 2 manuals. Policies for EHS, Bylaws, Risk Management, Fire
Safety and Board Administration. Fred will bring them back to the next meeting.
Correspondence: Letter to Aurora Woods from the municipality requesting information for an audit.
Motion to adjourn at 8:30 pm: Michael DiLella
Seconded: Jackie Moore Passed
Next Meeting: Tuesday, 5/30/17, Walkabout at 6 pm.
Regular meeting at 7:00 pm.
John Witheridge Jackie Moore
John Witheridge Jackie Moore
Chairperson Secretary