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Report To: General Government Committee
Date of Meeting: March 27, 2017
Report Number: COD-002-17 Resolution: GG-166-17
File Number: T-539-2017 By-law Number:
Report Subject: Co-op Tender for the Supply, Delivery and Application of Liquid
Calcium Magnesium Chloride
Recommendations:
1.That Report COD-002-17 be received;
2.That all interested parties listed in Report COD-002-17 and any delegations be advised
of Council's decision by the Purchasing Division;
3.That Miller Paving Limited, with a bid in the amount of $149,819.80 (Net of HST), being
the low, compliant bidder meeting all terms, conditions and specifications of Co-Op
Tender T-539-2017 Supply, Delivery and Application of Liquid Calcium Magnesium
Chloride (Section II) be awarded the contract, as recommended by the Operations
Department;
4.That Miller Paving Limited, with a total bid in the amount of $10,532.16 (Net of HST),
being the only compliant bidder meeting all terms, conditions and specifications for the
supply and delivery of bagged flaked magnesium chloride (Section IV) be awarded the
contract, as recommended by the Operations Department;
5.That pending satisfactory pricing and service the Purchasing Manager be given
authority to extend the contract these goods and services for a second and third year;
and
6.That funds required be drawn from the Operations Department annual operating
accounts.
Municipality of Clarington
Report COD-002-17 Page 2
Report Overview
To request authorization from Council to award Co -op Tender T-539-2017 for the Supply,
Delivery and Application of Liquid Calcium Magnesium Chloride.
1. Background
A tender for the supply, delivery and application of Liquid Calcium Magnesium Chloride
was issued on a Co-operative basis with the Municipality of Clarington, City of Oshawa,
City of Pickering, Town of Ajax, Town of Whitby and the Township of Scugog
participating. The host agency for the tender call was the Town of Whitby.
The tender was publicly advertised and called for bids for the Supply, Delivery and
Application of Liquid Calcium or Magnesium Chloride as required by the Co-operative
agencies.
The tender closed on Thursday, February 16, 2017.
A total of three submissions were received in response to the tender call for liquid calcium
magnesium chloride and one was deemed non-compliant. A total of two submissions
were received in response to the tender call for bagged flaked magnesium chloride and
one was deemed non-compliant. The compliant bids are tabulated as per Attachment 1.
2. Proposal
2.1 Analysis
After review and analysis of the bids by the Operations Department, the Purchasing
Division and the Durham Purchasing Co-operative, it was mutually agreed that the low,
compliant bidder, Miller Paving Limited, be awarded the contract for Supply, Delivery and
Application of Liquid Calcium Magnesium Chloride.
After review and analysis of the bids by the Operations Department, the Purchasing
Division and the Durham Purchasing Co-operative, it was mutually agreed that the only
compliant bidder, Miller Paving Limited, be awarded the contract for Supply and Delivery
of Bagged Flaked Magnesium Chloride.
Miller Paving Limited has provided similar services to the Municipality of Clarington for a
number of years and the level of service has been satisfactory.
2.2 Financial
The total funds required for Co-Op Tender T-539-2017 Supply, Delivery and Application
of Liquid Calcium Magnesium Chloride is $160,351.96 (Net of HST). The funds required
to complete this project will be drawn from the Operations Department annual operating
accounts.
Municipality of Clarington
Report COD-002-17 Page 3
3.Concurrence
This report has been reviewed by the Director of Operations who concurs with the
recommendations.
4.Conclusion
It is respectfully recommended that Miller Paving Limited, with the lowest compliant bid of
$160,351.96 (Net of HST) be awarded the contract for Supply, Delivery and Application of
Liquid Calcium Magnesium Chloride and Supply and Delivery of Bagged Flaked
Magnesium Chloride as per the terms, conditions and specifications of T-539-2017 Co-op
Tender for the Supply, Delivery and Application of Liquid Calcium Magnesium Chloride.
5.Strategic Plan Application
Not applicable.
Submitted by:__________________________ Reviewed by:
Marie Marano, H.B. Sc., C.M.O., Curry Clifford, MPA, C.M.O.,
Director of Corporate Services Interim CAO
Staff Contact: David Ferguson, Purchasing Manager, x2209 or dferguson@clarington.net
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
Municipality of Clarington
Attachment 1 to
Report COD-002-17
Summary of Bid Results
Co-op Tender T-539-2017
Supply, Delivery and Application of Liquid Calcium Magnesium Chloride
Bid Tabulation: Liquid Calcium Magnesium Chloride (Section II)
Bidder Total Bid
(Including H.S.T.)
Total Bid
(Net H.S.T. Rebate)
Projected 3 Year
Contract Value
(Net H.S.T. Rebate)
Miller Paving Limited $166,368.29 $149,819.80 $449,459.40
Morris Chemicals $195,817.39 $176,339.63 $529,018.88
Bid Tabulation: Bagged Flaked Magnesium Chloride (Section IV)
Bidder
Total Bid
(Including H.S.T.)
Total Bid
(Net H.S.T. Rebate)
Projected 3 Year
Contract Value
(Net H.S.T. Rebate)
Miller Paving Limited $11,695.50 $10,532.16 $31,596.48