HomeMy WebLinkAbout03/03/2006 (Budget)
General Purpose and Administration Committee
Minutes
March 3, 2006
Minutes of a Special meeting of the General Purpose and Administration Committee held on
Friday, March 3, 2006 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were:
Also Present:
Mayor J. Mutton
Councillor A. Foster
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim
Chief Administrative Officer, F. Wu
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Deputy Treasurer, L. Gordon
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services, G. Weir
Municipal Clerk, P. Barrie
Clerk II, C. Tennisco
Mayor Mutton chaired the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
DELEGATIONS
Sally Barrie, Community Care Durham, Clarington, appeared before the Committee outlining
the organization's Home Support, COPE Mental Health, and Respite (caregiver relief)
programs available to Clarington residents in 2006. Ms. Barrie reviewed the expected
increase in their 2006 Budget due to the increase in population, demand for services, and
supplier costs.
Ron Bailey, Treasurer, Richard Toms, Executive Director and Jean-Michel Komarnicki,
President, Visual Arts Centre provided a delegation to the Committee regarding the Centre's
2006 budget request, highlighting their services, exhibits and events planned for 2006 and the
2005 revenue highlights.
General Purpose and Administration Committee
Minutes
March 3, 2006
Gail Rickard, Board Member, Clarington Public Library Board, made a presentation to
Committee outlining the Library services and programs, 2005 in review and the 2006 operating
and capital budget priorities. Ms. Rickard thanked the Committee for supporting the
"Informational Heart of Clarington", an essential and valued service in this community.
John Witheridge and Martha Rutherford Conrad, Clarington Museums and Archives made a
presentation to Committee regarding the Board's budget request for 2006. They highlighted
their plans for 2006 and the 2005 revenue sources.
FINANCE DEPARTMENT
Nancy Taylor, Director of Finance/Treasurer provided a presentation to Committee highlighting
the following:
. 2005 BMA Municipal Study
. 2006 Budget Overview
. 2006 Proposed Capital Budget
. Significant Capital Projects
. 2006 Proposed Current Budget - Additional Revenues
. 2006 Proposed Current Budget - Cost Increases/lnflationary Impacts
. Municipal Comparison
. What's in this Budget? - Capital
. What's in this Budget? - Current
. Status of Reserve and Reserve Funds
. Services Provided by Your Local Tax Dollars.
2005 CURRENT AND CAPITAL BUDGET
Resolution #GPA-110-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report FND-002-06 be received;
THAT the 2006 Operating and Capital Budgets as outlined, at an estimated total tax levy of
$27,157,513 (exclusive of tax policy impacts), as directed in Report FND-002-06 be approved;
THAT Schedules "A", "B" and "C" in Report FND-002-06 outlining Reserve and Reserve Fund
Contributions be approved;
THAT additional revenues earned through increases in fees for recreational facilities be set
aside in a Community Services building replacement reserve fund, with no impact on the
existing tax base;
THAT approximately $1,000,000 be drawn from the accumulated surplus to offset the tax rate
impact;
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General Purpose and Administration Committee
Minutes
March 3, 2006
THAT the financing of capital projects, as outlined in the document attached to Report
FND-002-06 be approved;
THAT the capital forecast be received for information;
THAT the external agencies referred to in Report FND-002-06 be advised of Council's decision
regarding their grant request;
THAT 2006 staffing changes be approved, as identified in Report FND-002-06;
THAT Report FND-002-06 satisfy the requirements of Section 300(1) of the Municipal Act,
S.O. 2001, c.25; and
THAT the appropriate by-laws to levy the 2006 tax requirements for Municipal, Regional and
Education purposes be forwarded to Council for approval, once final tax policy information is
available.
(SEE FOLLOWING AMENDING MOTIONS)
Resolution #GPA-111-06
Moved by Councillor Trim, seconded by Councillor Ping Ie
THAT the foregoing Resolution #GPA-11 0-06 be amended as follows:
"THAT the 2006 Budget be reduced by $94,400, by making the following changes:
1) Defering bridge work at Nichols and Rundle Road to the year 2007 - $14,000;
2) Defering Lambs Road and Concession 4 Drainage to the year 2007 - $10,000;
3) Defering guiderail replacement for Lake Road, Bowmanville - $7,000;
4) Reducing traffic sign replacement by $10,000;
5) Reducing guide post replacement by $5,000;
6) Eliminating satellite link for Channel 12 - $20,000;
7) Reducing Bowmanville Indoor Soccer Hydro by $10,000; and
8) Reducing Rickard Recreation Complex Hydro budget by $18,400."
CARRIED
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General Purpose and Administration Committee
Minutes
March 3, 2006
Resolution #GPA-112-06
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT the foregoing Resolution #GPA-110-06 be amended by adding the following:
"THAT the Furniture/Fixture Accounts totaling $79,500 be reduced by 50%."
MOTION LOST
Resolution #GPA-113-06
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT the foregoing Resolution #GPA-11 0-06 be amended by adding the following:
"THAT the Furniture/Fixture Accounts totaling $79,500 be reduced by 70%."
CARRIED
Resolution #GPA-114-06
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT the foregoing Resolution #GPA-110-06 be amended by adding the following:
"THAT the Other Capital Accounts totaling $39,400 be reduced by 50%."
CARRIED
Resolution #GPA-115-06
Moved by Councillor Trim, seconded by Councillor Ping Ie
THAT the foregoing Resolution #GPA-110-06 be amended by adding the following:
"THAT the Other Equipment Accounts totaling $27,100 be reduced by 50%."
CARRIED
Resolution #GPA-116-06
Moved by Councillor Schell, seconded by Robinson
THAT the foregoing Resolution #GPA-110-06 be amended by adding the following:
"THAT the Operations Department budget for Student Wages be reduced from $8,500
to $6,000."
CARRIED
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General Purpose and Administration Committee
Minutes
March 3, 2006
Resolution #GPA-117-06
Moved by Councillor Ping Ie, seconded by Councillor Foster
THAT the foregoing Resolution #GPA-110-06 be amended be adding the following:
"THAT the hiring of four firefighters in December 2006 at a cost of $28,750 be
approved."
CARRIED
Resolution #GPA-118-06
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the foregoing Resolution #GPA-110-06 be amended as follows:
"THAT the Clarington Older Adult Association request for $9,000 from the Capital
Reserve Fund for the purchase of three office workstations be approved."
CARRIED
Resolution #GPA-119-06
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the meeting be "closed" to allow for consideration of a personnel matter.
CARRIED
The meeting resumed in "open" session at 10:45 a.m.
RATIFY ACTIONS
Resolution #GPA-120-06
Moved by Councillor Schell, seconded by Councillor Trim
THAT the actions taken during the "closed" session be ratified.
CARRIED
The foregoing Resolution #GPA-11 0-06 was then put to a vote and CARRIED AS AMENDED.
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