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HomeMy WebLinkAbout03/06/2006 General Purpose and Administration Committee Minutes March 6, 2006 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 6, 2006 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Accounting Services Manager, Finance Department, L. Barta (attended until 11 :27 a.m.) Director of Engineering, 1. Cannella (attended until 11 :27 a.m.) Director of Community Services, J. Caruana (attended until 11 :27 a.m.) Director of Operations, F. Horvath (attended until 11 :27 a.m.) Director of Corporate Services, M. Marano (attended until 11 :27 a.m.) Manager of Planning Services, C. Pellarin (attended until 11 :27 a.m.) Director of Emergency & Fire Services, G. Weir (attended until 11 :27 a.m.) Deputy Clerk, A. Greentree Administrative Assistant to the Clerk, H. Keyzers (attended until 11 :27 a.m.) Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. General Purpose and Administration Committee Minutes March 6, 2006 MINUTES Resolution #GPA-122-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 20, 2006 be approved. CARRIED Resol ution #G P A-123-06 Moved by Councillor Trim, seconded by Councillor MacArthur THAT the agenda be altered to add Sheila Hall, Cathy Abraham and Ron Hooper to the list of delegations. CARRIED PRESENT ATIONS Mayor Mutton presented William Reid, Acting Fire Prevent Officer, Emergency and Fire Services Department the Exemplary Service Medal and the Long Service Medal. Inspector Bill Temple, Durham Regional Police Services provided a powerpoint presentation to Council highlighting the following activities of the Durham Regional Police Services: . Majority of crime related calls in Clarington are for thefts; . Property damage/mischief are the most significant disorder related calls; . Traffic collisions/fatalities are significant and various initiatives have been undertaken to address this trend. . Break and enters have been addressed through such initiatives as Project Smokebreak, Project Blast, Project Burn; and Youth sentencing. Inspector Temple reported that Clarington is a safe community and highlighted measurers our citizens can take to ensure their own safety. - 2 - General Purpose and Administration Committee Minutes March 6, 2006 Mike Porporo, Municipal Relations Representative along with Greg Martino, Account Manager, Municipal Relations and Keith Watt, MPAC provided a powerpoint presentation to Council highlighting the following: farm assessment overview, current value assessment - farms, farm sales analysis, 2005 reassessment highlights and farm land reassessment changes. Mr. Porporo further described the Request for Reconsideration process. This allows any property owner to have their assessment reviewed by an MPAC representative. There is no cost for a Reconsideration for Review. The deadline to apply to the Assessment Review Board for an independent review is March 31, 2006. DELEGATIONS Gerald Hasiuk advised prior to the meeting that he would not be in attendance. Sheila Hall, Clarington Board of Trade appeared before Council to present the Clarington Physician Recruitment Committee Report. Ms. Hall requested Council to re-allocate $38,000 to be used to hire a part-time administrative person to assist in the recruiting process. Cathy Abraham, Trustee, Kawartha Pine Ridge District School Board appeared before Council to offer the Board's support regarding Report CLD-007-06 and the passing of the by-law to regulate the sale and possession of replica and imitation firearms. Ron Hooper appeared before Council regarding the advertisement by the Durham Regional Police in the Clarington Spring Community Guide on pages 54 and 55 pertaining to Clarington's top 10 collision intersections. Mr. Hooper requested Council to conduct an inventory analysis of traffic intersections within the Municipality of Clarington to identify deficiencies. PUBLIC MEETING There were no public meetings considered under this section of the Agenda. PLANNING SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. ENGINEERING SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports considered under this section of the Agenda. - 3 - General Purpose and Administration Committee Minutes March 6, 2006 EMERGENCY & FIRE SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT HOURS OF OPERATION FOR GAS STATIONS Resolution #GPA-124-06 Moved by Mayor Mutton, seconded by Councillor Schell THAT Report CLD-005-06 be referred to the end of the agenda to be considered at a "closed" meeting. CARRIED REPLICA AND IMITATION FIREARMS Resolution #G P A-125-06 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CLD-007 -06 be received; THAT the by-law attached to Report CLD-007 -06 to regulate the sale and possession of replica firearms and imitation firearms in the Municipality be forwarded to Council for passage; and THAT PC Todd Petzold, Durham Regional Police Services, and all area municipalities within Durham Region be advised of Council's decision. CARRIED - 4 - General Purpose and Administration Committee Minutes March 6, 2006 Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT PUBLIC SECTOR SALARY DISCLOSURE ACT Resolution #GPA-126-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report COD-011-06 be received for information; and THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees, if any, were paid a salary of $100,000.00 or more (as defined in the Act), for the year 2005, FORTHWITH. CARRIED Resolution #GPA-127-06 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT in consideration of the increasing costs associated with Corporate advertisement, staff is requested to bring forward a comprehensive report outlining cost effective options, and a review of the existing policy, for consideration in respect of print media advertisement; and THAT this report be brought back to the General Purpose and Administration Committee on a timely basis. CARRIED FINANCE DEPARTMENT There were no reports considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no reports considered under this section of the Agenda. - 5 - General Purpose and Administration Committee Minutes March 6, 2006 UNFINISHED BUSINESS Resolution #GPA-128-06 Moved by Councillor Robinson, seconded by Councillor Foster THAT Inspector Bill Temple, Durham Regional Police Services be thanked for his presentation. CARRIED Resolution #GPA-129-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the presentation of Mike Porporo, Municipal Relations Representative, MPAC, be referred to the Director of Finance for an information report. CARRIED Resolution #GPA-130-06 Moved by Councillor Schell, seconded by Councillor Trim WHEREAS the Clarington Physician Recruitment Committee has put forth a recommendation to Council to re-allocate $38,000 of the fund that was set aside for Organization Consulting Ltd. to recruit physicians; and WHEREAS the Committee advised staff that the Consultant in unlikely to recruit the expected number of physicians at the conclusion of the contract at year end; and WHEREAS the Committee requested the said fund to be used to hire a part-time administrative person to assist in the recruiting process and that the said fund be administered through the Clarington Board of Trade; NOW THEREFORE, Council resolve that $38,000 of the remaining fund for the physician recruitment consultant be re-allocated to the Clarington Board of Trade for the purpose of assisting in the physician recruitment effort. CARRIED Resolution #GPA-131-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the delegation of Ron Hooper be referred to the Engineering Department. CARRIED - 6 - General Purpose and Administration Committee Minutes March 6, 2006 OTHER BUSINESS Councillor Schell advised that he would not be seeking re-election in November. Resolution #GPA-132-06 Moved by Councillor Trim, seconded by Councillor Robinson THAT Sylvia VanHaverbeke be nominated for the Woman of Distinction Award. CARRIED VERBAL CONFIDENTIAL REPORT - LEGAL MATTER Resolution #GPA-133-06 Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting be "closed" to allow for consideration of the Verbal Confidential Report of the Solicitor regarding a legal matter and to seek legal advise respecting Report CLD-005-06. CARRIED The meeting resumed in "open" session at 11:40 a.m. Resolution #GPA-134-06 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report CLD-005-06 be referred to staff. CARRIED ADJOURNMENT Resolution #GPA-135-06 Moved by Councillor Robinson, seconded by Councillor Schell THAT the meeting adjourn at 11 :41 a.m. CARRIED c;?fla rldir----.. MAYOR 1 '1-" 1"--." /' \/. . ! /'t~ · DEPUTY CLERK ." .7.