HomeMy WebLinkAbout05/20/1986
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CORPORATION OF THE TOWN OF NEWCASTLE
OFFICE OF THE TOWN CLERK
REPORT #l
40 TEMPE RANCE STR E ET
BOWMANVILLE, ONTARIO
LlC3A6
TELEPHONE 623-3379
REPORT TO COUNCIL MEETING OF MAY 26, 1986.
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SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF
MAY 20, 1986.
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RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
a) Report PD-129-86 - Comprehensive Zoning By-law, Delegation
of Mr. B. Heming.
b) Report PD-130-86 - Summary of Land Division Committee
Applications for April, 1986.
c) Report PD-136-86 - Rezoning Application Richard and Susan
Lovekin.
d) Report CD-26-86 - Parking Enforcement Report for April, 1986
e)
Report CD-28-86 - Animal Control Monthly Report for April, 1986
Report FD-14-86 - Monthly Fi re Report, April, 1986.
f)
2. REZONING APPLICATION - ESTATE OF MARY ETHEL LYCETT
That Report PD-122-86 be received; and
That the application submitted by the Estate of Mary Ethel Lycett,
to rezone a 1.67 hectare parcel of land located in Part Lot 28,
Concession 5, former Township of Clarke (Orono) to permit the
severance of two (2) residential building lots on private services
be received and referred to staff for processing and a subsequent
report and public meeting.
3. REZONING APPLICATION - THOMAS GASCOIGNE
That Report PD-123-86 be received; and
That the application submitted by Mr. Thomas Gascoigne requesting
the removal of the (H) Holding Symbol from a parcel of land
located in Part Lot 24, Concession 5, former Township of Darlington,
be received and referred to staff for processing and a subsequent
report and public meeting.
4.
APPLICATION TO AMEND DURHAM REGIONAL OFFICIAL PLAN - RlCHARD DUBEAU
That Report PD-124-86 be received; and
That the Region of Durham be advised that the Town of Newcastle
recommends that Official Plan Amendment application 86-17/0
G.P.A. REPORT
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MAY 26, 1986
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submitted by Mr. Richard Dubeau, be denied; and
That a copy of Council's decision be forwarded to the Region of
Durham, the applicant and the interested parties listed on
Report PD-124-86
REZONING APPLICATION - GEORGE ELLIOTT
5.
That Report PD-126-86 be received; and
That application for rezoning DEV 86-20 submitted by Mr. George
Elliott be approved; and
That By-law 86-68 be approved.
6. REZONING APPLICATION - KATHERINE & WILLIAM ROWLAND
That Report PD-127-86 be tabled for further dialogue and review.
7. EXEMPTION FROM PART LOT CONTROL - COURTICE HEIGHTS DEVELOPMENT
That Report PD-128-86 be recei ved; and
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That the request submitted by Mr. George Smith, Solicitor, on
behalf of Copperfield Homes Limited, thereby exempting Lots 182 - 188;'
202 - 210; and 8 - 22 as shown on the draft plan of subdivision
l8T-76048; more particularly described as Lots 63 - 69; 83 - 91;
8 - 22 on 10M-772 from Part Lot Control be acknowledged; and
That By-law 86-69 be approved and forwarded to the Regional
Municipality of Durham pursuant to Section 49, Subsection (7) of
the Planning Act; and
That Mr. George Smith be so advised.
8. REZONING APPLICATION - JAMES SAYLES
That Report PD-132-86 be received; and
That the application submitted by Mr. James Sayles to rezone a
parcel of land located in Part Lot 15, Concession 3, former Township
of Darlington to permit the development of a Node/Cluster be received
and referred to staff for processing and a subsequent report and
public meeting.
9. APPLICATION TO AMEND TOWN OF NEWCASTLE OFFICIAL PLAN
REZONING APPLICATION - W. E. ROTH CONSTRUCTION
That Report PD-133-86 be received; and
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That the Region of Durham be advised that the Town of Newcastle has
no objection to Official Plan Amendment Application 86-l9/ND
conditional upon such amendment limiting the development to a
maximum of 1110 square metres of commercial and personal service
floor space; and
That rezoning application DEV 86-15 be approved; and
G.P.A. REPORT
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MAY 26, 1986:
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That the by-law attached to Report PD-133-86 be forwarded to
Council for approval at such time as the Official Plan Amendment is
approved by the Region of Durham.
10.
REZONING APPLICATION-464367 ONTARIO LIMITED
That Report PD-134-86 be recei ved; and
That the application submitted by Mr. Bob Craig on behalf of
464367 Ontario Limited, to rezone a parcel of land located in
Part of Lot 11, Concession 4, geographic Township of Darlington
to permit the development of 2 residential lots for his sons be
approved.
11. APPLICATION TO AMEND TOWN OF NEWCASTLE OFFICIAL PLAN
APPLICATION TO AMEND COURTICE NORTH NEIGHBOURHOOD 3B DEVELOPMENT PLAN
COURTICE HEIGHTS
That Report PD-135-B6 be received; and
That the Official Plan Amendment Application 86-3/ND and the
Application to amend the Courtice North Neighbourhood 3B
Development Plan submitted by Courtice Heights Developments
Limited be denied without prejudice; and
That a copy of Council's decision be forwarded to the applicant.
12.
REZONING APPLICATION - TOTA FARMS & MALECKI
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That Report PD-137-86 be received; and
That the application submitted by Tota Farms and Thadius & Anne
Malecki, to rezone a 58.5 hectare parcel of land located in
Lots 21 & 22, Concession 10, former Township of Clarke, to permit
the severance of the property into two (2) lots be received and
referred to staff for processing and a subsequent report and public
meeting.
13. CASH ACTIVITY REPORT FOR APRIL, 1986
That Report TR-36-86 be received; and
That in accordance with provision of Chapter 302, Section 81(1) of
the Municipal Act, R.S.O. 1980, The Treasurer reports to
Committee that the cash position of the Town of Newcastle for the
month ended April is as shown on the attached schedule; and
That the expenditures for the month of April, 1986 be confirmed.
14. TENDER T86-9 ASPHALT AND SURFACE TREATMENT PULVERIZING
That Report TR-37-86 be received; and
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That Miller Paving, Unionville, Ontario with a total bid of
$23,677.80 being the lowest responsible bidder, meeting all
terms, conditions and specifications of Tender No. T86-9, be
awarded the contract for Asphalt and Surface Treatment Pulverizing
and
G.P.A. REPORT
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MA Y 26, 1 986 .
That the funds be drawn from the approved 1986 Department of
Public Works Road Maintenance Budget.
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15.
TENDER T86-8 - PRIME AND SURFACE TREATMENT
That Report TR-38-86 be received; and
That Miller Paving, Unionville, Ontario, with a total bid in the
amount of $765,605.00 being the lowest responsible bidder, meeting
all terms, conditions and specifications of Tender No. T86-8, be
awarded the contract to supply and apply Prime and Surface
Treatment to various roads as required by the Town of Newcastle;
and
That the funds be provided from the approved 1986 Department of
Public Works Road Maintenance Budget.
16. DISPOSITION OF THE DENSITY GRANT
That Report TR-39-86 be received; and
That Schedule A of Report TR-39-86 be adopted.
17. PERMISSION TO OCCUpy AN EXISTING COTTAGE DURING CONSTRUCTION OF
A NEW RESIDENCE (GORDON)
That Report CD-27-86 be received; and
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That the application be approved subject to the applicants
applying for and obtaining both a demolition permit with respect
to the old dwelling, and a building permit with respect to the
new dwelling; and
That the Mayor and Clerk be authorized to execute the standard
agreement, permitting the use for a period not exceeding six
months; and
That Mr. and Mrs. Noel Gordon, 79 Merkley Square, Scarborough,
Ontario, M1G 2Y5, be advised of the decision.
18. PERMISSION TO OCCUpy AND EXISTING DWELLING DURING THE CONSTRUCTION
OF A NEW RESIDENCE (VANEYK)
That Report CD-29-86 be recieved; and
That the application be approved subject to the applicants applying
for and obtaining both a demolition permit with respect to the old
dwelling, and a building permit with respect to the new dwelling;
and
That the Mayor and Clerk be authorized to execute the standard
agreement, permitting the use for a period not exceeding six
months; and
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That Mr. & Mrs. Vaneyk, R. R. #5, Bowmanville, L1C 3K6, be advised
of the decision.
G.P.A. REPORT
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MAY 26, 1986.
19.
LETTER TO VARIOUS ORGANIZATIONS RE ADVERTISING POLICY
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That Report CD-30-86 be received; and
That the form of the letter dealing with the subject be
approved; and
That a copy of the letter be mailed to all Boards and Committees
appointed by Council in the Town of Newcastle.
20. RETURN OF CENTENNIAL ARTIFACTS
That Report CD-3l-86 be tabled until such time as Council's
representative (Councillor McKnight) on the Bowmanville Museum
Board, discusses the proposal with the Board.
21. CONTROLLED PARKING - BOWMANVILLE COMMERCIAL AREA
That Report CD-25-86 be referred to the Bowmanville Improvement
Area Board of Management for their written comments.
21. SPEED LIMIT ON NASH ROAD FROM TOWNLINE ROAD TO COURTICE ROAD
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That Report WD-44-86 be received; and
That the speed limit on Nash Road from Townline Road (Regional
Road 55) to Courtice Road (Regional Road 34) be lowered from
60 kilometres per hour to 50 kilometres per hour; and
That By-law 79-5, being a by-law to authorize speed limits on
Highways under the jurisdiction of the Town of Newcastle be
amended to reflect the change; and
That the associated costs of changing the signs be charged to the
Public Works Traffic Sigh Account, Division 1.
23. STORMWATER OUTFALL - COURTICE SUBDIVISION
That Report WD-46-86 be received for information.
24. FIRE DEPARTMENT POSTER CONTEST
That Miss Melinda Broome and Master Brett Rogers being the
winning contestants in the Fire Safety Poster Contest, be invited
to attend the evening Council Meeting of May 26, 1986;
That Councillor Hal McKnight, Fire Department Chairperson, and
Mr. Howard Davey, Fire Prevention Officer, make the presentation
to the winners on behalf of the Town; and
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That Councillor Hal McKnight and Fire Chief J. Aldridge make a
presentation to Miss Broome on behalf of the Durham Region Fire
Chiefs' Association for being the winner in the girls' category
for the Durham Region Fire Chiefs' Association Fire Safety Poster
Contest;
That the Fire Department be congratulated on the success of this
program and thanked for their participation.
G.P.A. REPORT
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MAY 26, 1986.
25.
NATIONAL PHYSICAL ACTIVITY WEEK
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That Report CS-30-86 be received; and
That May 24 - June 1, 1986, be proclaimed "National Physical
Activity Week" in Newcastle; and
That the said week be advertised in accordance with Town Policy;
and
That all citizens of the Town of Newcastle be encouraged to
participate in fitness activities the week of May 24 - June 1, 1986
in particular during Participaction Challenge Day, May 28, 1986.
That the Community Services staff be congratulated on the organization
of the National Physical Activity Week Events, and thanked for
their participation.
26. NEGOTIATIONS WITH PUBLIC SCHOOL BOARDS RE JOINT USE OF PROPERTIES
That Report CS-3l-86 be received for information.
27. ESTABLISHMENT OF A COMMITTEE OF MANAGEMENT FOR THE LIONS CENTRE
That Report ADMIN 40-86 be received;
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That the attached By-law naming four Lions nominees be tabled to
Counci 1 ;
That the matter of appointment of the three additional nominees to
the Committee of Management be referred to the Striking Committee
for recommendation to the next meeting of Council;
At such time that the Striking Committee reports to Council that
the by-law be lifted from the table and approved;
That when the By-law is adopted establishing the Committee that the
Lions Club be advised of Council's actions;
That the Lions Club be advised immediately that they as owners of
the Hall should arrange for the continuation of private insurance.
28. DISPOSITION OF EXCESS PROPERTIES
That Report ADMIN 39-86 be tabled to Council; and
That a map locating the surplus lands be provided.
29. STAFFING - PUBLIC WORKS DEPT.
That Repol't ADMItt 43-86 be received "In Camera";
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That Salary Grade 14 for the Deputy Director of Public Works be
confi rmed;
That Salary Grade 5 for the Confidential Secretary to the Public
Works Department be confirmed.
G.P.A. REPORT
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MAY 26, 1986.
30.
CHANGED JOB DESCRIPTIONS OF THE CHIEF BUILDING OFFICIAL AND
BY-LAW ENFORCEMENT OFFICER
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That Report ADMIN 44-86 be recei ved "In Camera";
That the attached job descriptions for the Chief Building
Official and By-law Enforcement Officer be approved;
That the By-law Enforcement Officer's position be reclassified
from Salary Grade 9 to Salary Grade 11, and that the
incumbent be placed on the grid at Step 3 (18 Month Level) of
Sa 1 ary Grade 11;
Allocate funds from Contingencies to cover the salary adjustment
and to provide $3,500 for office expenses for the running of the
Property Standards function (#7007-298-X-9).
31. UTILIZATION OF EVALUATION SYSTEM
That Staff investigate and report on the implications of
utilizing the evaluation system in progression on the grid with
the Labour Relations Lawyer and report back to the General
Purpose and Administration Committee.
32. ADMIIffSTRATIVE REVIEW
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That Report ADMIN 45-86 be received "In Camera", and considered
in conjunction with Administrator's Reports 43-86; 44-86; 46-86;
47-86; 48-86; and 49-86.
33. ADMINISTRATIVE REVIEW OF CLERK AND TREASURY DEPARTMENT
That Report ADMIN 46-86 be received "In Camera";
That the attached job descriptions for the Treasury Department
as previously written be approved;
That the attached job descriptions for the Clerk's Department
as revised be approved;
That the Organizational Chart of the Treasury Department be
received for information, and the consideration of the conversion
of the part-time secretary in Purchasing be considered as part of
the 1987 budget process and a decision on any technical support
staff be considered in conjunction with the implementation
schedule of the new computer system;
That the Organizational Chart of the Clerk's Department be
received for information.
34.
CONFIRMATION OF ORGANIZATIONAL STRUCTURE AND JOB DESCRIPTIONS FOR
THE PLANNING DEPT.
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That Report ADMIN 47-86 be received "In Camera";
That the attached organizational chart be received for information;
That the attached jOb descriptions for the Planning Department be
approved.
G.P.A. REPORT
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MAY 26, 1986.
35.
DEPARTMENT HEADS AND DEPARTMENT HEAD SECRETARIES
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That Report ADMIN 48-86 be received "In Camera";
That the Director of Planning currently classified at Salary
Grade 15 be re-classified to Salary Grade 16 at the Step 5
(36 month) rate;
That the Clerk, currently classified at Salary Grade 15 be
re-classified to Salary Grade 16 at the Step 5 (36 month) rate;
That the Director of Community Services, currently at Salary
Grade 14 be re-classified to Salary Grade 15 at the Step 3
(18 month) rate, effective September 1, 1986;
That the question of rates of pay for the Fire Chief and full
time Fire Fighters be reviewed as part of the 1987 budget process.
36. RESTRUCTURING OF COMMUNITY SERVICES DEPARTMENT
That Report ADMIN 49-86 be received "In Camera", together with
the attached jOb descriptions and organizational charts;
That the job descriptions of the Director, Deputy Director,
Facilities Manager, Parks and Cemeteries Manager, Program
Director, Scheduling and Concessions Supervisor and Aquatics
Manager be approved, for implementation September 1st, 19B6;
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That the job description for Confidential Secretary to the
Community Services Department be re-labelled Clerk-Typist II,
Community Services Department;
That the following job grade classifications or re-classifications
be approved, September 1 st, 1986;
a) Aquatics Manager, Salary Grade Level 7 (Position to be filled);
b) Scheduling and Concessions Supervisor, Salary Grade Level 8,
and that a current programmer be shifted to this position and
their current salary of Grade 9 be red circled;
c) Parks and Cemeteries Manager, Salary Grade Level 10 from Level 9;
d) Deputy Director, Salary Grade Level 13 from Level 11.
37. DELEGATIONS
That the Delegation of Dubeau and Craig be acknowledged and advised
of Council's actions.
That the Delegation of Jean Hall be acknowledged; and
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That Staff be directed to waive the levies and all conditions because
of the hist&rical background of the lot;
That the Delegation of Neil Allin be acknowledged; and
That Council endorse the "Ri ght to Farm";
G.P.A. REPORT
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MAY 26, 1986.
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That the Province of Ontario be requested to table the proposed
Foodland Preservation Policy Statement until such time as Right
To Farm Legislation is approved; and
That Neil Allin be advised of Council's actions.
38. VANCOUVER CENTENNIAL COMMISSION
That the letter from Michael Harcourt, Mayor, Co-Chairman,
Vancouver Centennial Commission, inviting the Town to select a
gift that represents the Town and conveys information about the
Town for display around Vancouver throughout 1986 be received; and
That Councillor Hamre select an appropriate gift with an upset
limit of $500.00.
39. BOWMANVILLE HIGH SCHOOL BAND
That Councillor McKnight and Mayor Winters greet the Bowmanville
High School Band upon the band's return from Vancouver and
convey to them the appreciation of Council and staff.
40 PART TIME STAFF - MANDATORY TRAINING SESSION
That the Director of Community Services bring forward a report on
a policy re: remuneration of part time staff for attending mandatory
training sessions.
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