HomeMy WebLinkAbout06/04/1984
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REPORT # 1
CORPORATION OF THE TOWN OF NEWCASTLE
OFFICE OF THE TOWN CLERK
40 TEMPE RANCE STR E ET
BOWMANVILLE, ONTARIO
LlC 3A6
TELEPHONE 623-3379
REPORT TO THE COUNCIL MEETING OF JUNE 11 1984
SUBJECT: REPORT OF THE GENERAL PURPOSE AND ADMINISTRATION
COMMITTEE MEETING HELD ON JUNE 4 1984
RECOMMENDATIONS:
1.
Rezoning - Madgwick
THAT Report PD-109-84 be received and the attached by-law
to amend zoning by-law 2111. as amended, of the former
Township of Darlington, be approved. See by-law 84-82
2.
Rezoning - Ulirich
THAT Report PD-113-84 be received and the application submitted
by Mr. Ulirich to rezone a parcel of land in Part Lots 11 and 12
Concession 5. fonner Townshipof Darlington. from "Agricultural"
to permit the construction of an Abattoir to be used in conjunction
with the existing meat processing plant, be received and referred
to staff for processing and a subsequent report and public hearing.
3.
Rezoning - Melor Farms Limited
THAT Report PD-1l4-84 be received and the application submitted
by Mr. Laszlo Pandy on behalf of Melor Farms Limited to rezone
a 14.150m2 parcel of land in Part of Lot 19, Concession 5.
former Townshi p of Darl i ngton. from "Agri cultura 1" to "RH-Res i denti a 1
Hamlet" to permit the development of three (3) residential lots. be
received and referred to staff for processing and a subsequent report
and public hearing.
O.P.A. - Gearing
THAT Report PD-115-84 be received and the Region of Durham be
advised that. with respect to Official Plan Amendment Application
84-1/D, the Town of Newcastle has no objection to the redesignation
of that portion of the site. east of Farewell Creek, for a maximum
of (22) Estate Residential Lots.
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G.P.A. June 4 1984
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5.
Rezoning - Lomax
THAT Report PD-116-84 be received and the by-law attached
to this report to amend by-law 1592, as amended, of the former
Township of Clarke, be approved and forwarded to Council for
approval at such time as the Town has received the required
road widening, which shall be held in escrow pending final
approval of the by-law.
6.
Rezoning - Cean Investments
THAT Report PD-118-84 be received and by-law 84-59 be
forwarded to the Ontario Municipal Board for approval.
7.
Annual A.M.O. Conference
THAT the Town appoint four (4) voting delegates in addition
to the Mayor,and the Clerk be directed to advise A.M.O. of
the names of the Town's delegates;
THAT any member of Council wishing to attend the Conference
be authorized to do so, according to Town Policy;
THAT the voting delegates be 3 members of Council and one
member of Staff, and failing a full complement of either Council
or Staff, the number be made up from the other group.
8.
Memorial Park Association
THAT REport Admin 50-84 be received;
THAT the request to expand the Memorial Park Hall as
described by Mr. Niddery and filed with the Planning
Department, be approved and staff, with representation
from the Memorial Park Association, explore the feasibility
of grants;
THAT the Capital Grant request of the Memorial Hall Board for
$15,000. be referred to 1985 Budget discussions'and, an interest
free loan, as has been made to others in the past, to allow the
Memorial Park Board to proceed with their project at this time, be
discussed with the Board and a report of the discussion be brought
back to the General Purpose and Administration Committee;
THAT the Hall Board be advised of Council's actions.
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9.
Sale by Quotation - Zion Park Clubhouse SD84-1
THAT REport TR-43-84 be received and the Oshawa General Racing
Pigeon Club, Oshawa, with an offer to purchase in the amcunt of
$565.00 being the highest responsible bidder meeting all terms,
conditions and specifications of Quotation SD84-1, be accepted for
the purchase of the Zion Park Clubhouse, as offered for sale by
the Town of Newcastle;
THAT the revenue received be credited to tAe Parkland Reserve Fund.
10.
Tender T84-9 - Sand/Salt Dome
THAT Report TR-46-84 be received and Bulk Store Structures Ltd.,
Erin, Ontario, with a total bid in the amount of $62,000.00,
being the lowest responsible bidder meeting all terms, conditions,
and specifications of Tender T84-9, be awarded the contract for
the construction of a 116 foot diameter sand/salt storage dome, as
required by the Town of Newcastle:
THAT the funds be drawn from the 1984 approved Capital Budget of
$110,000.00.
11.
Tender Q84-7 - Culvert Supply
THAT Report TR-44-84 be received and Corrugated Pipe Company Limited,
Stratford Ontario, with a total bid in the amount of $26,049.38
being the lowest responsible bidder meeting all terms, conditions
and specifications of Quotation Q84-7, be awardedthe contract for
the supply and delivery of Corrugated Steel Pipe Culvert as required
for 1984 by the Department of Public Works;
THAT the funds be drawn from the approved 1984 Culvert Maintenance
and Construction Account Budget ($145,000).
12.
1984 Risk Management Report
THAT Report TR-45-84 and the 1984 Risk Management Report
prepared by Frank Cowan Company Ltd. be approved as amended,
as follows:
(a) Council defer the consideration of the purchase of
an excess layer of liability insurance to cover possible
catastrophic loss in the amount of $5,000,000 until the
1985-1986 premium year.
G.P.A. June 4 1984
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12. (b) Council not consider the inclusion of earthquake and
flood damage insurance in its current property insurance.
(c) Council approve the review of the electronic data
processing insurance coverage already in place and the
coverage of the Town-owned hardware be updated, as
necessary, at an annual cost to be determined.
(d) Council not consider Gross Revenue - Business Interruption
for its arena operations, at this time.
(e) Council approve the inclusion of the insurance relating
to properties under the Tax Registration Program at an
annual cost of $350.00.
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(f) The revised form of Legal Expense Insurance for Conflict
of Interest for the Mayor and Members of Council, at an annual
cost of $50. per Member not be renewed and each year, all
members of this Council and subsequent Councils, be notified
of the availability of such insurance.
(g) The revised form of Legal Expense Insurance for Conflict
of Interest for the appointed Committe~of Council and the
appointed Boards of the Town of Newcastle not be included
and the Boards be so advised.
(h) Council approve the renewal of the present insurance
coverage for the 1984-85 premium year with the Frank Cowan Company
Limited, at an annual premium of $89,949, subject to any amendments
in that coverage which may occur during the 1984-85 premium
year.
13. Self-Insured Losses - Waverley Road Park
THAT Report TR-47-84 be received and the expenditures related
to the repair and/or replacement of the soccer field goal posts
(approximately $700) be funded from the Self"Insured Losses Reserve.
14.
Internal Control and Accounting Procedures
THAT Report TR-48-84 be received for information and the Purchasing
Department establish a fixed asset ledger to be completed by
December 31, 1984.
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15.
Proposed 1985 Budget Schedule
THAT Report TR-49-84, Proposed 1985 Budget Schedule,
with the following deletion: "in Schedule "A", September-
"by staff to Committee", be recei ved for informati on.
16.
Applications for Cancellation, Reduction of Refund
of Taxes
THAT Report TR-50-84 be received and the list of applications
for cancellation, reduction or refund of taxes, attached thereto,
be approved.
17.
Tender T84-11 - Hot Mix Patching & Resurfacing
THAT Report TR-51-84 be received and Mackie and Reid Paving Ltd.,
Orono, with a total bid in the amount of $21,871.80 being the
lowest responsible bidder meeting all terms, conditions and
specifications of TendErT84-ll, be awarded the contract to
provide Hot Mix Patching & Resurfacing as required, by the Town
of Newcastle:
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The funds be drawn from the Public Works 1984 Road Maintenance and
Construction Accounts in accordance with Appendix "A" attached.
18.
THAT Report TR-52-84, Grant Request for P.R.I.D.E. be received for
information.
19.
Impact of Provincial Budget
THAT the Treasury Department review the impact of the recent
Provincial Budget in the preparation of the 1985 Municipal
Budget, and report its findings withi n one month.
20. Report CS-06-84, Bowmanville Memorial Arena Improvements - was
referred to Council with an explanation of the proposed funding.
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G.P.A. June 4 1984
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21.
Rd. Allowance between Lots 22 and 23, Concession 6
Clarke(Obrist)
THAT Report WD-55-84 be received and Mr. Obrist be advised
that Town Policy does not make provision for upgrading or
construction of roads which have not previously existed, as
defined in Section 1.5 of the Town's Road Policy:
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THAT Mr. Obrist be advised that the Town is prepared to discuss
the upgrading of either the north or south or both portions of
the said road, to Town standards for agricultural uses, at the
cost of the benefitting landowners, as is done with subdivision
developers;
THAT 'a copy of this report be forwarded to Mr. Obrist to explain
this position.
22. Easement across Town-Owned Land for Regi ona 1 Servi ces
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THAT Report WD-56-84 be received and a by-law be passed, authorizing
the Mayor and Clerk to execute, on behalf of the Town, an agreement
of the form attached hereto granting to the Region of Durham
permission to construct services across Town-owned lands; See 84-83
THAT W.D.M. Consultants, acting as agents on behalf of
the Courtice Heights South plan of subdivision, be advised
of this action, and be requested to provide agreements in a
form suitable for registration to the Town Clerk for execution
by Town Officials:
THAT upon execution by the Town, such documents be forwarded
to W.D.M. Consultants for further processing.
23. Neighbourhood Watch Program - Signing
THAT Report WD-59-84 be received and the Town supply
the necessary labour and material to install Ministry of
Transportation and Communications approved Neighbourhood
Watch Program Signs;
THAT the Neighbourhood Watch groups be required to supply
the necessary signs;
THAT all Town costs associated with the installation be in
accordance with the annual approved Public Works Budget for
street signs.
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24.
Flood-Plan Review Committee
THAT Report WD-57-84 be received and the Minister of Natural
Resources be advised that, while the current administration of
flood plains through the Conservation Authorities is creating
hardship for municipalities, the recommendations of the Flood
Plain Review Committee may merely create a new set of problems
and, therefore, that further review be undertaken by his
Ministry towards modifying the Conservation Authorities Act
to make it more sensitive and responsive to local planning and
engineering needs;
THAT a copy of this report be forwarded to the Honourable
Alan W. Pope, Minister of Natural Resources, as the Town
of Newcastle's position with respect to the recommendations
of the Flood Plain Review Committee.
25.
Orono Co-Operative Showcase
THAT Mrs. Remington's presentation on behalf of the Orono
Co-Operative Showcase be acknowledged and the request to
defer the sale of the Orono Armouries to December 1985
be granted;
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THAT the matter of a rent increase be referred to staff
for a report;
Following the submission of the report, discussions be
held with the Co-Operative;
Mrs. Remington be so advised.
26.
Kawartha Conservation Authority Activities
THAT Mr. Ian Macnab be thanked for the presentation relative
to the activities of the Kawartha Conservation Authority.
Respectfully submitted
Marie Hubbard, Chairperson.
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