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HomeMy WebLinkAbout04/18/1983 REPORT # 1 . REPORT TO THE COUNCIL MEETING OF APRIL 25 1983 Mayor Rickard and Members of Council :- The following recommendations to Council were made at a meeting of the General Purpose and Administration Committee held on April 18 1983: 1. Access - Elliott Street Burketon THAT Report WD-41-83 be received and Mr. Skinner be advised that his application for property access will require installation of an entrance comple~with a fifteen inch (15") diameter culvert at a cost to him of $460.00 less applica~ion fees of $55.00, already paid; and Mr. Skinner be so advised by copy of this report. 2. Conditions of Sale - Golf Course Road (a) THAT the Town engage an appraiser to determine the fair market value of lands on the west side of Golf Course Road in Lot 21 of Concession 2, former Township of Clarke; and . (b) That a copy of said appraisal be provided to William and Lois Adams and their solicitor with the advice that the Town will rely upon such an appraisal if an agreement cannot be reached and expropriation becomes necessary: and (c) That if an agreement of purchase and sale is reached as a result of the appraisal, the Town shall pay all reasonable legal fees of the vendors in accordance with the Durham Law Association recommended tariff; (d) That Mr. J. D. MacGregor be so advised. 3. Speed Limit - Maple Grove Road THAT Report WD-43-83 be received and a copy be forwarded to the Durham Regional Police Force and Mr. W. Hockett, for information. 4. Storm and Sanitary Sewer Cross- Connections Beau Valley Estates Subdivision - Bowmanville 1. That, in view of the supplementary information contained in this report, the recommendations presented in Report WD-40-83 be adopted; namely; . '(, \10' }1\ ; r~\ ~~,; J \': 1f ,~"'1 v: ,~.'<i i Report #1 . 4. (Continued) (a) That the Region of Durham be advised that the Town of Newcastle is willing to pay its share of the cost of eliminating storm sewer house connections to the sanitary sewers in the Beau Valley Estates Subdivision in Bowmanville; and (b) That the Region be further advised that the Town will only participate in costs at those houses where there is, in fact, a connection of the storm to the sanitary sewer found, rather than on a blanket SO/SO bas is; and (c) That the Region be further advised that the Town will pay fifty percent (SO%) of the investigative work leading to the program of eliminating the cross- connecting; and (d) That funds to cover the Town's share of the cost of correcting the cross-connections (about $10,000) and for the eleven connections involved, be derived from the lot levy reserve account. . 5. Policy for Unmaintained Road Construction That Report WD-4S-83 be received and Council adopt the following resolution: "THAT the Town of Newcastle will not undertake the construction of any unmaintained road until June, 1985, and will not, within that pertod, assume for maintenance purposes any additional roads, save and except those which are constructed by others, at no cost to the Town, under a Subdivision Agreement, the Local Improvement Act or private enterprise. Roads so constructed must meet the design criteria and construction standards required by the Town of Newcastle, and all applications for implementation of this policy must be approved by the Director of Public Works for the Town of Newcastle, and be in accordance with the provisions of the appropriate Zoning By-law and Official Plan". 6. THAT Report WD-46-83 MECHANIC VACANCY FLEET SECTION PUBLIC WORKS be received for information. . Report # 1 . 7. "No Bicycle Riding" Signs (a) Report WD-47-83 be received. (b) The Public Works Department install "No Bicycle Riding on Sidewalks" signs as requested by the Bowmanville Business Centre; and (c) The installation costs be charged to Public Works, Street Signs - Bowmanville, Account Number 7211-x-00422-x; and (d) The installation be in accordance with Schedule 'A' of By-law 80-36; and (e) The Bowmanville Business Centre be so advised. 8. Rezoning - Plan of Subdivision 18T-82034 VanAndel and Gust . (a) Report PD-62-83 be received. (b) The Region of Durham be advised that the Town of Newcastle recommends approval of plan 18T-82034, dated September 19 1982, subject to the amended conditions contained in Attachment No.1 to this report; *Amendment - Condition 14 amended to read: 14. That the owner agrees to negotiate the purchase of Block 27 with the appropriate authority for erosion protection, flood control and conservation purposes. (c) Application for rezoning in respect of Part of Lot 15, Concession 3, Township of Darlington, be approved and the attached by-law to amend by-law 2111, as amended, be forwarded to Council for approval: See By-law 83-65 (d) A copy of Staff Report PD-62-83 be forwarded to the Region of Durham. 9. Application for Rezoning DEV 82-33 (Bolahood) Report PD-63-83 be received, application for rezoning DEV 82-33 be approved and the attached by-law be forwarded to Council upon the dedication of a 3.048 metre road widening and a 0.3 metre reserve, and payment of the Town's lot development charge. . Report #1 . 10. Objection to By-law 82-181 (Davis) Report PD-64-83 be received and the following resolution be adopted by Council and forwarded to the Ontario Municipal Board together with By-l aw 82-181 : "WHEREAS the Council of the Town of Newcastle has approved by-law 82-181 to amend Restricted Area Zoning By-law 2111, as amended, as a result of their consideration of an application for such an amendment submitted by the property owner; and WHEREAS the effect of By-law 82-181 will be to change the zone designation of the lands subject to By-law 82-181 from "D-Development" to "Special Provision By-law 82-181" to permit the development of two (2) single family residential losts created by Land Division consent; AND WHEREAS By-law 82-181 has been approved in conformity with the applicable policies of the Durham Regional Official Plan; AND WHEREAS the request for the development of the land subject to By-law 82-181 for residential purposes is in compliance with Amendment #1 of the Solina Hamlet Plan; . BE IT NOW THEREFORE RESOLVED THAT the Town of Newcastle hereby requests the Ontario Municipal Board to approve By-law 82-181, notwithstanding the objection received, and further requests the Ontario Municipal Board to convene any required public hearing in respect of By-law 82-181 at the earliest possible opportunity; and FURTHER hereby authorizes Town Staff and/or the Town Solicitor to represent the Municipality at any such hearing that may be convened" 11. Official Plan for the Township of Hope Planning Area (a) Report PD-65-83 be received; and (b) The Ministry of Municipal Affairs and Housing be advised that th,e Town of Newcastle has no objection to the proposed Official Plan for the Township of Hope Planning Area; and (c) A copy of Staff Report PD-65-83 and Council's Resolution be forwarded to the Ministry of Municipal Affairs and Housing and the Corporation of the Township of Hope. . Report #1 . 12. Newtonville Water Supply The delegation from the Durham Health Unit and the Ministry of the Environment be acknowledged; and The Town of Newcastle request the Ministry of the Environment, in communication with the Region of Durham and the Durham Health Unit to proceed immediately with a hydrological study of the Newtonville Water Supply and sanitary disposal, with the understanding that the costs for the study wi 11 be borne by the Province; and A copy of the resolution be sent to the Region of Durham for their informati on. 13. Se If Insured Losses Reserve (a) That $770.00 be taken from the Self-Insured Losses Reserve in favour of the Darlington Sports Centre to cover damage and loss of supplies. (b) That $389.S8 be taken from the Self-Insured Losses Reserve in favour of the Newcastle Fitness Centre to cover damage and loss of supplies. . 14. Activity Report That, in accordance with provision of Chapter 302, Section 81(1} of the Municipal Act, R.S.O. 1980, "The Treasurer reports to Committee that the cash position of the Town for the month ended March 31, 1983, is as shown on the schedule attached to Report TR-83-21" the expenditures for the month of March 31 1983 be approved. lS. Transfer of Record-Keeping to Various Boards (a) Report TR-83-20 be received. (b) The recordkeeping and associated banking functions for the general operations of the Bowmanville Museum Board, Clarke Museum Board, Bowmanville Business Improvement Area and the Newcastle Business Improvement Area be transferrred to the Treasurer of the individual Board at a mutually agreed upon date, on or before June 1, 1983; and (c) A meeting be convened with the Town of Newcastle Library Board to discuss the assessing of a charge to cover the processing of the 1 ibrary' s bi -weekly payroll and the associated administration costs related to that payroll activity. . . . . Report #1 16. Private Municipal Acts (a) That Council adopt the resolution attached to Report CD-21-83; and (b) A copy of the said resolution be forwarded to the Ministry of Municipal Affairs and Housing, c/o Mr. Brtan Donaldson, Legislation Section, Local Government Organization Branch, Hearst Block, Queen's Park, Toronto Ontario. M7A 2K5. j 17. Receive for Information J (a) Report CD-25-83, Parking Report for March 1983. (b) Report CD-26-83, Animal Control Report for March 1983. (c) Correspondence from Mrs. Forsey on behalf of the Jr. C. Hockey Club. 18. Ministry of Agriculture and Food - Grant The correspondence from the Mini'stry of Agriculture and Food re reconsideration of 1983 Grant Request, be received for information and they be advised that the budget has been struck. 19. Re-Enactment of 1858 Council The Chamber of Commerce, 125th Anniversary Committee, be advised that Counctl does not see fit to re-enact the first Council Meeting, due to costs and time constraints, and further that Council has shown i'ts support in a number of ways and will continue to do so. 20. Brownsdale Hockey Team Each girl on the Brownsdale Community Centre Girls' Hockey Team be presented wtth an apple blossom. 21. C.U.P.E Local 74 Council approve the following resolution: "The Corporation of the Town of Newcastle agrees that no employee subject to the Outside Collective Agreement with C:U.P.E. Local 74 shall be laid off from work during the period of time in which the Town participates in the Canada Community Development Program or the Canada/Ontario Employment Development Program." Report #1 . 22. Promoti on Day Councillor Hubbard be authorized to make luncheon arrangements for Promotion Day at a cost of $7.S0 per guest for lSO guests. 23. Mr. Obrist Mr. Obrist's delegation be acknowledged and he be advised of the Town's policy for unmaintained road construction. . 24. Staff Training (a) Report Admin 24-83 be received; (b) Council authorize staff to attend a "Communications and Public RelaUons Workshop" at the Durham College Conference Centre during the week starting May 9 1983; (c) Council authorize the submission of an application under the Provi'ncial Training in Business and Industry Program (1. 1. B. 1.) for sharing the cost of the "CommunicaUons and Publ ic Rel ations Workshop" and (d) All costs for the workshop be drawn from the "Staff Training Account" 7004-0233-x-4. 1 2S. Staff Retirement Policy The fOllowing policy for staff retirement be adopted: (1 ) Any person retiring with 10 years service or less will receive a "Retirement Certificate" from the Town and a letter from the Mayor and Council, thanking them for their service; (2}Any person retiring with 11 to 20 years of service will receive a "Retirement Certificate" from the Town and a letter from the Mayor and Council thanking them for their service. In addition, they will receive a gift valued at not more than $SO. (3}Any person retiring with more than 20 years of service will receive a Retirement Certificate" from the Town and a letter from the Mayor and Council thanking them for their service. In addition, they will receive a gift valued at not more than $100. . In all cases the presentation should be made at a Council meeting by the Mayor. For persons in Category (3) that have held senior positions in the Town or former municipalities. above the rank of Works Foreman, then the Town should convene a reception to a maxim~cost of $2S0.00. Length of service should be interpreted to include employment with the former Municipalities of Clarke, Darlington, Bowmanville and Newcastle. Report #1 . 2S.Staff Retirement Policy (Continued) The certificate, letter, gift and possible reception should be undertaken by the Town regardl ess of what gifts, 1 uncheons, etc. might be organized by individual departments or volunteers. Arrangements should be made through the Administrator's Office. All monies would be drawn through Unclassified Administration Account Number 7007-023S-X-S. 26. Employees Leaving the Municipality A Certificate of Appreciation be presented at the discretion of Council to all employees leaving the Municipal ity. Respectfully submitted Diane Hamre, Chairman . .