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HomeMy WebLinkAbout02/09/1987 (Special) . . . . TOWN OF NEWCASTLE General Purpose & Administration Committee February 9, 1987 Roll Call Minutes of a Special Meeting of the General Purpose & AdministratimCommittee, held on Monday, February 9, 1987, at 9:00 a.m., in Court Room #2 Present Were: Mayor J. Winters (from 9:25 a.m.) Councillor A. Cowman (from 9:35 until 3:15 p.m.) Councillor D. Hamre (from 9:52 a.m.) Councillor M. Hubbard (from 9:00 - 11:30 a.m., and 1:38 until 3:05 p.m.) Councillor H. McKnight Councillor F. Stapleton Councillor A. Wotten Also Present: Chief Administrative Officer, L. Kotseff Deputy Director of Community Services, J. Caruana (from 9:00 - 10:00 a.m.) Director of Public Works, G. Ough (from 1:15 - 3:45 pm) Fire Chief, J. Aldridge (from 10:40 - 11:45 a.m.) Treasurer, J. Blanchard Clerk, D. W. Oakes Deputy Director of Public Works D. Gray (1:15 - 3:45) Meeting Chaired and Called to Order by Councillor Arnot Wotten, Chairman, Finance Department. Resolution #GPA-123-87 Moved by Councillor Hubbard, seconded by Councillor McKnight 1. That Report TR-10-87 be received; and 2. That the attached 1987 Five Year Capital Budget be received for review and consideration in conjunction with the 1987 Current Budget Discussions. "CARRIED" Resolution #GPA-124-87 Community Services Moved by Councillor Hubbard, seconded by Councillor Stapleton Department THAT the cement mixer, $2,500, four wheel wagon, $1,200, and dump truck, $10,000, referenced on page 84 of the Community Services Department's 1987 Capital Budget be removed from the subject budget. "CARRIED" . . . . S.G.P.A. Minutes Community Services Department Recess - 2 - February 9, 1987 Resolution #GPA-125-87 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the project detail sheet "Enniskillen Park" be amended; THAT the Backstop $3,100, Property Fence $17,000, Soccer Goal Posts $1,400, Bleachers $5,000, referenced on page 90 of the Community Services Department's 1987 Capital Budget, be removed; AND THAT the funds for land acquisition also referenced on page 90 of the Community Services Department's 1987 Capital Budget be reduced to $20,000; AND FURTHER THAT the total project be spread over the years 1987 and 1988. Resolution #GPA-126-87 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the parks projects proposed by the Community Services Department in the 1987 Capital Budget be deferred; AND FURTHER THAT the municipality retain the services of a "Parks Planner" to review and establish a parks development program, including cost estimates forthwith. Resolution #GPA-127-87 Moved by Councillor Hamre, seconded by Councillor McKnight THAT the balance of the Community Services Department's 1987 Capital Budget be referred back to the Chief Administrative Officer, the Treasurer and departmental staff for review and refinement; AND FURTHER THAT the subject budget be considered further on Friday, February 13th 1987. "CARRI ED" Resolution #GPA-128-87 Moved by Mayor Winters, seconded by Councillor Hamre THAT there be a 5 minute recess. "CARRI ED" The meeting reconvened at 10:31 a.m. S.G.~.A. Minutes ~ Fire Department . ~ . - 3 - February 9, 1987 Resolution #GPA-129-87 Moved by Mayor Winters, seconded by Councillor Cowman THAT a reserve account be established; AND THAT $9,000 per year for a period of two (2) years be placed in the reserve account to cover the cost of constructing a sanitary sewer and water line to Fire Station #4, Courtice; AND FURTHER THAT the expenditures relating to the cost of providing sanitary sewer and water connection for Fire Station #4, Courtice, referenced on page 73 of the Fire Department's 1987 Capital Budget, be adjusted to reflect this decision; "CARRIED" Councillor Hamre made a declaration of interest with respect to the following item; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Hamre's husband is employed by Bell Canada. Resolution #GPA-130-87 Moved by Councillor Hubbard, seconded by Mayor Winters THAT the Reel to Reel Recorder $31,000, for Fire Station #1, referenced on page 73 of the Fire Department's 1987 Capital Budget be removed from the subject budget. "CARRIED" Councillor Hamre made a declaration of interest with respect to the following item; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Hamre's husband is employed by Bell Canada. Resolution #GPA-131-87 Moved by Mayor Winters, seconded by Councillor Cowman THAT a reserve account be established; AND THAT $10,000 per year for a period of two (2) years be placed in the reserve account to cover the cost of acquiring communication equipment for the Fire Department. "CARRIED" Resolution #GPA-132-87 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT the Fire Pumper $150,000 referenced on page 73 of the Fire Department's 1987 Capital Budget be deleted from the subject budget; AND FURTHER THAT $50,000 be added to the Fire Department's Equipment Reserve Account. "LOST" S.G.P.A. Minutes . Fite Department . . . 1987 Capital Budget Cle~k's Department Administrative Facility - 4 - February 9, 1987 Resolution #GPA-133-87 Moved by Councillor McKnight, seconded by Mayor Winters THAT the Fire Pumper be replaced in the year 1987; AND THAT $50,000 be from the Tax Levy and $100,000 from the Fire Department's Equipment Reserve Account; AND FURTHER THAT the references to the Pumper detailed on page 73 of the Fire Department's 1987 Capital Budget be adjusted to reflect this decision. "CARRIED" Resolution #GPA-134-87 Moved by Councillor Cowman, seconded by Mayor Winters THAT the Committee deal with the 1987 Capital Budget now; AND FURTHER THAT the 1988 and following three (3) years be referred to the end of the budget meeting. "CARRIED" Resolution #GPA-135-87 Moved by Councillor Hamre, seconded by Mayor Winters THAT the Van for Animal Control and the attendant equipment totalling $20,300 referenced on page 4 of the Clerk's Department (Animal Control) 1987 Capital Budget be deleted andfwrthenconsideration deferred until 1988. "CARRIED" Resolution #GPA-136-87 Moved by Councillor Hamre, seconded by Councillor McKnight THAT the funds with respect to the Administrative Complex detailed under General Government and referenced on page 3 of the 1987 Capital Budget, be reduced to $200,000 from the Tax Levy; AND THAT a further review of the Administrative Complex Funding Allocation be subject to a further review prior to the completion of the 1987 Capital Budget; AND FURTHER THAT the reference to the Administrative Complex detailed on page 3 of the 1987 Capital Budget be adjusted to reflect this decision. "CARRIED" . . . . S.G.P.A. Minutes - 5 - February 9, 1987 Resolution #GPA-137-87 Recess Moved by Councillor Hamre, seconded by Councillor Cowman THAT the meeting recess for lunch until 1:15 p.m. "CARRI ED" The meeting reconvened at 1:27 p.m. Public Works Department Resolution #GPA-138-87 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT consideration of the acquisition of the two garbage packers @ $95,000 each referenced on pages 58 and 59 of the Public Works Departments 1987 Capital Budget be deferred, pending receipt of the Director's Report on Garbage Collection by the General Purpose and Administration Committee in March 1987. "CARRIED" Resolution #GPA-139-87 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the 1987 Capital Budget of the Public Works Department as amended, be approved and incorporated into the 1987 Current Budget. (CARRIED LATER IN THE MEETING) Resolution #GPA-140-87 Moved by Councillor McKnight, seconded by Mayor Winters THAT the Tractor Loader Mower $40,000, detailed on page 54, and the Mobile Sweeper $105,000, detailed on page 61 of the Public Works Department 1987 Capital Budget, be removed from the subject budget. "AMENDMENT LOST" Resolution #GPA-141-87 Moved by Councillor Cowman, seconded by Mayor Winters THAT the pre-engineering consultant fees $50,000, detailed on page 10 and the unspecified construction $100,000 detailed on page 12 of the Public Works Departments 1987 Capital Budget be referred back to staff; AND THAT staff prepare a more detailed report on the proposed expenditure of these sums of money; AND THAT the report provide information on how the land acquisition process can be improved; AND FURTHER THAT staff review the Town's Sidewalk Construction Policy particularly with respect to construction along Highway #2 and report to the General Purpose and Administration Committee on the matter when the current budget is dealt with. S.G.P.A. Minutes ~ Public Works Department Resolution #GPA-142-87 - 6 - February 9, 1987 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the question on the original motion be put. "LOST" Resolution #GPA-143-87 Moved by Mayor Winters, seconded by Councillor McKnight . THAT the review of the Public Works Department's 1987 Capital Budget be continued following completion of the review of the Community Services Department's 1987 Capital Budget on Friday, February 13th 1987. "CARRIED" Resolution #GPA-144-87 Recess Moved by Mayor Winters, seconded by Councillor Stapleton THAT the meeting recess at 3:45 p.m., and reconvene at 9:30 a.m., Friday, February 13th 1987. "CARRIED" S.G.P.A. Minutes The meeting was called to order at 9:30 a.m. February 13, 1987 ~ Present Were: Mayor J. Winters Councillor A. Cowman (from 10:00 a.m.) Councillor D. Hamre Councillor M. Hubbard (from 10:37 a.m.) Councillor H. McKnight Councillor F. Stapleton Councillor A. Wotten Also Present: Chief Administrative Officer, L. Kotseff Treasurer, J. Blanchard Director of Public Works, G. Ough (9:30 - 10:12 a.m.) Deputy Director of Public Works, D. Gray (9:30 - 10:12 a.m.) Deputy Director of Community Services, J. Caruana (10:20 - 11:30 a.m.) Clerk, D. W. Oakes Resolution #GPA-145-87 . Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the Agenda be altered and the Public Works Department 1987 Capital Budget be dealt with at this time. "CARRI ED" . . . . S.G.P.A. Minutes Recess Community Services Department - 7 - February 13, 1987 Resolution #GPA-139-87 was voted on at this time and "CARRIED" Resolution #GPA-146-87 Moved by Mayor Winters, seconded by Councillor Hamre THAT staff invite several consultants to submit proposals with respect to Pavement Management Systems; AND THAT they be asked to include in their proposals: (a) a description of Pavement Management Systems; (b) the process involved in the program; (c) how it ties in with a Municipal Roads Needs Study; (d) the costs associated with the program; (e) the benefits to be derived from such a program; (f) correspondence from other municipalities identifying the value of the program from their perspective. "CARRIED" Resolution #GPA-147-87 Moved by Mayor Winters, seconded by Councillor McKnight THAT there be a 5 minute recess. "CARRIED" The meeting reconvened at 10:20 a.m. Resolution #GPA-148-87 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the sum of $1,400 be added to the Community Services Department 1987 Capital Budget and allocated to the construction of "Safety Fences" at the Courtice North Ball Diamond. "CARRIED" Resolution #GPA-149-87 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the 1987 Capital Budget of the Community Services Department as amended, be approved and incorporated into the 1987 Current Budget. "CARRIED" Resolution #GPA-150-87 Moved by Mayor Winters, seconded by Councillor Hamre THAT the Committee move "In Camera". "CARRIED" . . . . S.G.P.A. Minutes - 8 - February 13, 1987 Resolution HGPA-t5t-87 Moved by Councillor Stapleton, seconded by Councillor Cowman THAT the meeting be open. "CARRIED" Resolution HGPA-152-87 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the meeting adjourn at 11:30 a.m. "CARRIED"