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HomeMy WebLinkAbout02/16/1987 . TOWN OF NEWCASTLE General Purpose & Administration Committee Minutes of a meeting of the General Purpose & Administration Committee, held on Monday, February 16, 1987, at 9:30 a.m., in Court Room #2. February 16, 1987 Roll Call Present Were: Mayor J. Winters Councillor A. Cowman (at 9:37 a.m.) Councillor D. Hamre (Until 3:25 p.m.) Councillor M. Hubbard (until 12:05 p.m. - returned at 2:50 p.m.) Councillor H. McKnight Councillor F. Stapleton Councillor A. Wotten . Also Present: Chief Administrative Officer, L. Kotseff Town Clerk, D. W. Oakes Treasurer, J. Blanchard (from 9:42 until 12:15 p.m.) Director of Public Works, G. Ough Director of Planning, T. T. Edwards Director of Community Services, J. Caruana (from 1:20 until 3:00 p.m.) Deputy Clerk, R. Rutledge Councillor Hubbard chaired this portion of the meeting. PUBLIC MEETINGS . Proposed Zoning By-law Amendment, Part Lots 32/33, Concession 3, former Township of Darlington - Kassinger The Chairman announced the purpose of the pUblic meeting. As required under the new Planning Act (Section 34 (12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lots 32/33, Concession 3, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. Two persons indicated a desire to speak to this amendment. The Clerk advised that: . a) Public Notice was mailed to property owners within 120m of the subject property on January 7, 1987; b) Notice of the Public Meeting was posted on the property by January 16, 1987; c) The Notice complies with the regulations under the Planning Act. G.P.A. Minutes ~ PUBLIC MEETINGS Kassinger ~ ~ . - 2 - February 16, 1987 The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 32.245 hectare parcel of land located in Part of Lots 32/33, Concession 3, former Township of Darlington from "Environmental Protection (EP)" and "Holding-Urban Residential Type One ( (H) R1)" to an appropriate zone to permit the development of a 353 lot residential subdivision. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. No questions were asked. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Jane Rowe, R.R. #3, Bowmanville, had no objection to the proposed rezoning but voiced some concerns. Her property is adjacent to the proposed subdivision. What assurances will she have that she will not experience the drainage problems that residents on Parkwood are experiencing because some of the new houses were built on a grade higher than the existing houses. Will the Block on the Plan marked for School remain as green areas should it not be developed as a school. George Martin, 72 Blackcreek Trail, R.R. #3, Bowmanville, voiced no objections but asked if expansion in the Courtice area is going too quickly and will the rapid growth require a permanent fire protection system. The Chairman announced that Committee would now hear from the supporters. No person spoke in support of the application. The applicant was not present. The Chairman concluded the public meeting. *************************************************** . . . . G.P.A. Minutes DELEGATIONS - 3 - February 16, 1987 Alex Scott of Durham Construction Association asked if he could speak to the Committee. Resolution #GPA-153-87 Moved by CounciUbr Hamre, seconded by Councillor Wotten THAT Committee hear the delegation of Alex Scott, Durham Construction Association. "CARR I ED" Neil Ryan, R.R. 13, 8owmanville, LIC 3K4, was present to ask Council to support the land severance application of S. Cornish for 2 lots with the balance as retained land. Mr. Ryan gave a brief history of the proceedings resulting from the application to the Land Division Committee by S. Cornish for the creation of 3 new lots. The Town rezoned the subject property in 1984 from Agricultural to Rural Cluster. The severance proposal was reviewed by the Town's Planning Department. cHecause the applicant .was advised that it conformed to the existing zoning, a conditional sale was entered into with Mr. Ryan. In Report PD-45-87 the Director of Planning notes that staff could not support the application as filed. An existing farm operation causes concern because the proposal cannot comply with the minimum separation distance required by the Ministry of Agriculture & Food. Hanu Halminen Re: Simpson Avenue Plan of Subdivision advised the Committee at the beginning of the meeting that he endorsed the Planning Report recommendations. Henry Kortekaas, Architect, 82 Sherwood Rd. E., Village of Pickering, Town of Ajax, L1V 284 and Mike Armstrong, Solicitor, 32 Simcoe St. 5., Oshawa, were present to ask for a tabling of Report PD-48-87. They propose to reduce the number of lots and to address many of the concerns voiced. Alex Scott, President, Durham Construction Association, 627A Wentworth Street East, Oshawa, L1H 3V8, asked the Committee to advise A. J. Diamond & Associates to extend the closing date of the Town Hall Tenders to February 27th and to allow all local contractors to bid on the Tender. Because of the terms of union agreements, Mr. Scott is positive that local contractors will not have the opportunity to work on the Town Hall Project. " G.P.A. Minutes ~ PLANNING & DEVELOPMENT Resolution #GPA-154-87 Rezoning - Taunus Const. 60.35.340. ~ Rezoning - Foster Creek 60.35.342. ~ Monthly Building Report December 1986 56.49.3. - 4 - February 16, 1987 Moved by Councillor Hamre, seconded by Councillor Wotten 1. That Report PD-43-87 be received; and 2. That the application submitted by Mr. Michael Schuster on behalf of Rossert Taunus Construction, to rezone a 6.597 hectare parcel of land located in Part Lot 15, Concession 3, former Township of Darlington, to permit the development of twelve (12) "Estate Residential" lots on private services be received and referred to staff for processing and a subsequent report and public meeting. "CARRI ED" Resolution #GPA-155-87 Moved by Councillor Stapleton, seconded by Councillor Hamre 1. That Report PD-44-87 be received; and 2. That the application submitted by Mr. E. Vanhaverbeke, on behalf of Foster Creek Developments Ltd., to rezone a 5.17 hectare parcel of land located in Part Lot 29, Concession 1, former Village of Newcastle to permit the development of single family dwellings on lots with 12.0m frontages on municipal services be received and referred to staff for processing and a subsequent report and public meeting. "CARRI ED" Resolution #GPA-156-87 Moved by Councillor Hamre, seconded by Councilbr Stapleton THAT Report PD-46-87 be received for information. "CARRIED" Resolution #GPA-157-87 Rezoning - Michael Moved by Councillor Hamre, seconded by Councillor Wotten & Ann O'Donnell 60.35.341. 1. That Report PD-47-87 be received; and 2. That the application submitted by Mr. L. Trotter on behalf of Michael and Ann O'Donnell, to rezone a 0.93 hectare parcel of land located in Part Lot 23, Concession 8, former Township of Clarke to permit the development of a Gas Bar on private services be received and referred to staff for processing and a subsequent report and public meeting. . "CARRIED" G.P.A. Mintues ~ PLANNING & DEVELOPMENT Resolution HGPA-158-87 O. P .A. Wi 11 iam Clarke 60.30.151. . O.P.A., Rezoning, Subdivision 591415 Ontario 60.30.133. 60.35.277. 60.46.206. By-laws for Boarding Homes 60.2.9. ~ - 5 - February 16, 1987 Moved by Councillor Hamre, seconded by Councillor Cowman THAT Report PD-48-87 be referred back to staff for further review and subsequent report. "CARRIED" Resolution HGPA-159-87 Moved by Councillor Stapleton, seconded by Councillor Hamre 1. That Report PD-50-87 be received; and 2. That the Region of Durham be advised that the Town of Newcastle has no objection to the draft approval of Proposed Plan of Subdivision 18T-85018 as revised January 7, 1987, subject to the conditions as outlined by Attachment No.2 to this report; and 3. That a copy of Council's decision be forwarded to the Region of Durham, the applicant and the interested parties indicated hereto; and 4. That a copy of Staff Report PD-50-87 be forwarded to the Region of Durham. "CARRIED" Resolution HGPA-160-87 Moved by Councillor Hamre, seconded by Councillor Wotten 1. That Report PD-51-87 be received for information. "CARRIED" Resolution HGPA-161-87 Subdivision Approval Moved by Councillor Hamre, seconded by Councillor McKnight Kiddicorp Invest. 60.46.202. 1. That Report PD-52-87 be received; and 2. That Reports PD-20-87, PD-217-86 and PD-303-86 be lifted from the table and received for information; and 3. That the Region of Durham be advised that the Town of Newcastle recommends approval of the draft plan of Subdivision 18T-86018, dated November 13, 1986, as revised in red, subject to the revised conditions contained in Attachment No. 1 to this report; and . 4. That copies of Staff Reports PD-217-86, PD-303-86, PD-20-87 and PD-52-87 be forwarded to the Region of Durham; and G.P.A. Minutes 4It PLANNING & DEVELOPMENT Resolution #GPA-161-87 Cont'd - 6 - February 16, 1987 5. That the attached by-law authorizing execution of a Subdivision Agreement between Kiddicorp Investments Limited and the Corporation of the Town of Newcastle be approved; and 6. That the Mayor and Clerk be authorized to execute the Subdivision Agreement between Kiddicorp Investments Limited and the Town of Newcastle at such time as an agreement has been finalized to the satisfaction of the Director of Public Works and the Director of Planning. "CARRIED" Resolution #GPA-162-87 4It Rezoning Application Moved by Councillor Hamre, seconded by Councilbr Wotten Kassinger 60.35.335. 1. That Report PD-53-87 be received; and 2. That the application filed by Mr. H. Kassinger on behalf of Kassinger Construction Limited, be referred to staff for further review in conjunction with a proposed Plan of Subdivision. "CARRIED AS AMENDED" Resolution #GPA-163-87 4It Moved by Councillor Hamre, seconded by Councillor Wotten THAT Resolution #GPA-162-87 be amended by adding the following: "THAT the presentation.ofMrs. ; Rowe be acknowledged; and THAT staff contact Mrs. Rowe to address her concerns; and THAT a subsequent report be submitted to the General Purpose and Administration Committee." "CARRIED" Resolution #GPA-164-87 Comprehensive Zoning By-law 84-63 60.35.6. Moved by Councillor WotEn, seconded by Councillor McKnight THAT Report PD-41-87 be referred back to staff for further review and subsequent report. "CARRIED" . G.P.A. Minutes . PLANNING & DEVELOPMENT Resolution #GPA-165-87 - 7 - February 16, 1987 Shoreline Management Moved by Councillor Hamre, seconded by Councillor Stapleton Review Committee 35.31.19. 1. That Report PD-54-87 be received; and . 2. That the Minister of Natural Resources and the Minister of Municipal Affairs be advised that the Town of Newcastle has no objection to the recommendations of the Report of the Shoreline Management Review Committee, with the exception that it is recommended that funding available through the Ontario Home Renewal Program and the Federal Residential Rehabilitation Assistance Program not be extended to those elements already covered by the Shoreline Property Assistance Act; and 3. That a copy of Council's decision and Staff Report PD-54-87 be forwarded to the Ministry of Natural Resources and the Minister of Municipal Affairs. "CARRIED AS AMENDED" Resolution #GPA-166-87 . Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Resolution #GPA-165-87 be amended by adding to the end of the sentence in paragraph 3: "and to the Ganaraska Region Conservation Authority, Central Lake Ontario Conservation Authority and the Kawartha Region Conservation Authority." Councillor Wotten made a declaration of interest relative to Report PD-55-87; vacated his chair and refrained from discussion and voting on the subject matter. The subject lands abutts Councillor Wotten's property. Resolution #GPA-167-87 Subdivision Approval Moved by Councillor Hamre, seconded by Councillor Stapleton 677922 Ontario Ltd. 60.46.205. 1. That Report PD-55-87 be received; and 2. That the Region of Durham be advised that the Town of Newcastle recommends approval of the draft plan of Subdivision 18T-86058, dated October 3. 1986, as revised in red, subject to the conditions contained in Attachment No. 1 to this Report; and 3. That a copy of Staff Report PD-55-87 be forwarded to the Region of Durham; and . G.P.A. Minutes ~ PLANNING & DEVELOPMENT Resolution #GPA-167-87 Cont'd - 8 - February 16, 1987 4. That the attached by-law authorizing execution of a Subdivision Agreement between 677922 Ontario Limited and the Corporation of the Town of Newcastle be approved; and 5. That the Mayor and Clerk be authorized to execute the Subdivision Agreement between 677922 Ontario Limited and the Town of Newcastle at such time as an agreement has been finalized to the satisfaction of the Director of Public Works and the Director of Planning. "CARRIED" Resolution #GPA-168-87 . Recess Moved by Councillor Hamre, seconded by Councillor Stapleton THAT there be a 10 minute recess. "CARRIED" The meeting reconvened at 10:55 a.m. Councillor Cowman chaired this portion of the meeting. MINUTES Resolution #GPA-169-87 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the Minutes of the General Purpose and Administration Committee meeting held on February 2, 1987, be approved. "CARR I ED" ~ CLERK Resolution #GPA-170-87 Bill 179 "An Act to Amend the Municipal Act and Certain Other Acts Related to Municipalities 35.31.5. Moved by Councillor Hamre, seconded by Councillor Wotten 1. That Report CD-8-87 be received for information; and 2. That the Minister of Municipal Affairs be advised that the Council of the Town of Newcastle support the amendments proposed in Bill 179. Resolution #GPA-171-87 Animal Control Moved by Councillor Hubbard, seconded by Councillor Wotten Monthly Report for January 1987 THAT Report CD-9-87 be received for information. 68.29.5. "CARRIED" . G.P .A. Minutes . CLERK Acquisition of a Lapel Pin for Use in Recognizing the Efforts of Volunteers 10.2.22. - 9 - February 16, 1987 Resolution #GPA-172-87 Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. That Clerk's Report CD-11-87 be received; and 2. That the design for the "Volunteer Pin" selected by the Civic Recognition Committee be approved; and 3. That the Civic Recognition Committee be authorized to commission the manufacture of a "Die" by Coyle and Greer Awards Ltd., in the approved design at a cost of $75.00 plus taxes; and 4. That the funds be drawn from the Unclassified Administration Receptions and Tributes Account #7007-00000-0235. . "CARRIED" TREASURER Cash Activity Report for January 1987 10.57.9. Councillor Wotten Chaired this portion of the meeting. Resolution #GPA-173-87 Moved by Councillor Hubbard, seconded by Councillor Hamre 1. That Report TR-11-87 be received; and 2. That in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended January 1987, is as shown on the attached schedule; and 3. That the expenditures for the month of January 1987, be confi rmed. . "CARRIED" PUBLIC WORKS Councillor Hamre chaired this portion of the meeting. Resolution #GPA-174-87 Road Allowance Moved by Councillor Hubbard, seconded by Councillor Stapleton Dedication - Mearns Avenue 1. That Report WD-8-87 be received; and 77.2.22. . 2. That a by-law be passed by the Town of Newcastle dedicating lands acquired for the future widening of Mearns Avenue, specifically Part 4 of R.P. 10R-1718, as part of the road allowance; and 3. That Mr. Irwin Hamilton, of Hamilton & Bellefontaine, be so advised. "CARRIED" . . . . G.P.A. Minutes PUBLIC WORKS Road Allowance Dedication - Simpson Avenue Bowmanvi lle 77.2.23. Closure and Conveyance between First & Second St., 1. & Halfway between Elgin & High Sts. 77 .44.139. 198?; Public Works Equipment Rates 10.2.8. MAYOR Diagnostic Checklist of Organizational Health 10.12.99. - 10 - February 16, 1987 Resolution #GPA-175-87 Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. That Report WD-9-87 be received; and 2. That a by-law be passed by the Town of Newcastle dedicating lands acquired for the future widening and improving of Simpson Avenue as public highway; and 3. That a copy of said by-law be forwarded to the law firm of Hamilton and Bellefontaine. "CARRIED" Resolution #GPA-176-87 Moved by Councillor Hubbard, seconded by Councillor McKnight That Report WD-14-87 be received; and That a portion of the unopened laneway lying between First Street and Second Street and halfway between Elgin Street and High Street, in Bowmanville, more particularly described as Parts 2 & 3, Plan 10R-2332, be closed and conveyed to the abutting owners subject to the owners' making satisfactory arrangements with Bell Canada; and 3. That the value of the land be established at $400.00, plus costs, i.e. Part 2 at $300.00 and Part 3 at $100.00; and 2. 4. That staff be authorized to complete the procedure for closure and conveyance of the subject lands in accordance with Town Policy. "CARRI ED" Resolution #GPA-177-87 Moved by Councillor Hubbard, seconded by Councillor Wotten 1. That Report WD-15-87 be received; and 2. That the attached 1987 Schedule of Equipment Rates be approved. "CARRIED" Resolution #GPA-178-87 Moved by Mayor.Winters, seconded by Councillor Cowman 1. That Mayor's Report 1-87 be recei ved; and 2. That the attached Diagnostic Checklist of Organizational Health be adopted and completed annually, as part of an ongoing evaluation and self assessment of the Administration of the Town of Newcastle. . . . . G.P.A. Minutes MAYOR - 11 - February 16, 1987 Resolution #GPA-179-87 Moved by Councillor Cowman, seconded by Councillor McKnight THAT Mayor's Report 1-87 be referred to the Chief Administrative Officer for review and subsequent report to the General Purpose and Administration Committee. "CARRIED" Resolution #GPA-180-87 Industrial and Moved by Mayor Winters, seconded by Councillor McKnight Regional Development Program 1. That Mayor's Report 2-87 be received; and 10.2.5. Mayor's Memo Re: Legal Fees Eldorado 60.2.100. 2. That the letter from the Honourable Allan Lawrence, regarding the Industrial and Regional Development Program, along with that of the Honourable Michel Cote, be referred to the Hydro Liaison Committee for consideration. Resolution #GPA-181-87 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT Mayor's Report 2-87 be referred to the Chief Administrative Officer for review and subsequent report. "CARRIED" Resolution #GPA-182-87 Moved by Councillor Cowman, seconded by Councillor Wotten THAT the Mayor's Memorandum Re: Eldorado Nuclear Waste Disposal Legal Fees be received for information and referred to the Special Committee at the Region. "LOST" Resolution #GPA-183-87 Moved by Mayor Winters, seconded by Councillor McKnight THAT Council approve the Payment of $2,750.00 representing the Town's 25% agreed to share of the costs incurred with respect to the Eldorado Nuclear Waste Disposal Proposal; and THAT the subject funds be expended from the 1986 Contingency Account; and THAT the terms of funding with Eldorado be reviewed to determine if funds can be retrieved from that Account. "CARRIED" - 12 - February 16, 1987 G.P.A. Minutes . UNFINISHED BUSINESS . . . Resolution #GPA-184-87 Delegations Marti n Moved by Councillor Cowman, seconded by Councillor Wotten THAT the presentation of George Martin be acknowledged; and THAT Mr. Martin be advised of the staging aspects of Courtice which will be reviewed in the future. "CARR I ED" Resolution #GPA-185-87 Kortekaas/Armstrong Moved by Councillor Cowman, seconded by Councillor Wotten THAT the delegations of Mr. Henry Kortekaas and Mr. Mike Armstrong, be acknowledged; AND THAT they be advised of the Tabling of Report PD-48-87. "CARRIED" Resolution #GPA-186-87 Alex Scott Moved by Mayor Winters, seconded by Councillor McKnight THAT the presentation of Alex Scott be referred to the "In Camera" session of the meeting. "LOST" Resolution IGPA-187-87 Moved by Mayor Winters, seconded by Councillor Wotten THAT the presentation of Alex Scott be acknowledged; and THAT a meeting of the Committee be called with the Architects to discuss the concerns of Alex Scott. "LOST" (Voted on later in the meeting) . . . . G.P.A. Minutes DELEGATION Arena Project - 13 - February 16, 1987 Resolution #GPA-18B-87 Moved by Councillor Cowman, seconded by Councillor McKnight THAT the presentation of Alex Scott be referred to the end of the Agenda. "CARRIED" Resolution #GPA-189-87 Moved by Councillor Wotten, seconded by Councillor McKnight THAT Committee recess until 1:15 p.m. "CARRIED" Don Clarke, Ben Sproule & Don McCoy of Phillip, Barratt, Kaiser, were present to give an update of the arena project. A site layout was presented along with the reasons for the selection. Resolution #GPA-190-87 Moved by Councillor Hamre, seconded by Councillor Wotten THAT WHEREAS Council has approved the site of Regional Road 57 and Highway #2 by majority vote; THAT the p'f1esentation of Phi II ips, Barratt. Kaiser be received with appreciation; and THAT Phillips, Barratt,Kaiser be advised that Council looks forward to the next stage in their reporting process. "CARR I ED" Resolution #GPA-191-87 Moved by Councillor Cowman, seconded by Mayor Winters THAT Phillips, Barratt. Kaiser prepare a brief analysis of costs associated with the Baseline Site. "LOST" Resolution #GPA-192-87 Moved by Councillor Cowman, seconded by Councillor Hamre THAT all the points raised by the Chief Administrative Officer be reviewed by the Chief Administrative Officer; and THAT the Chief Administrative Officer submit a subsequent report and suitable resolution to Council on Monday, February 23, 1987. "CARRIED" . . . . G.P.A. Minutes Alex Scott Adjournment - 14 - February 16, 1987 Resolution #GPA-193-87 Moved by Councillor Cowman, seconded by Councillor Wotten THAT Committee move "In Camera." "CARRIED" Resolution #GPA-194-87 Moved by Councillor Cowman, seconded by Councillor Hubbard 1. That Report PD-45-87 be received; and 2. That the Town Solicitor or Mr. Mike Armstrong, in the event the Town Solicitor is not available, hereby be authorized to attend and represent the Municipality's financial interest at said Ontario Municipal Board Hearing in support of two (2) lots and retained lot forthwith. "CARRIED" Resolution 3GPA-195-87 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the meeting be open. "CARRIED" Resolution #GPA-196-87 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the actions taken "In Camera" be approved. "CARRIED" Resolution #GPA-197-87 Moved by Councillor Wotten, seconded by Councillor McKnight THAT the presentation of Alex Scott, Durham Construction Association, be acknowledged. "CARRIED" Resolution #GPA-198-87 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the meeting adjourn at 3:35 p.m. "CARRI ED"