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HomeMy WebLinkAbout04/03/1987 (Special) . . . e TOWN OF NEWCASTLE General Purpose & Administration Committee Minutes of a special meeting of the General Purpose & Administration Committee held on Friday, April 3, 1987, at 9:30 a.m., in Court Room #2 to discuss the Current Budget Present Were: Mayor J. Winters Councillor D. Hamre Councillor Hubbard Councillor Stapleton Councillor Wotten Apri I 3, 1987 Roll Call Absent: Councillor A. Cowman Councillor H. McKnight Also Present: Chief Administrative Officer, L. Kotseff Treasurer, J. Blanchard Director of Planning T. T. Edwards (until 10:00 a.m.) Deputy Clerk, R. Rutledge Meeting Chaired and called to order by Councillor Wotten, Chairman, Finance Department. Minutes Resolution #GPA-298-87 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT the minutes of the General Purpose & Administration Committee held on February 9, February 13, and March 20, 1987, be approved. "CARRIED" Chief Administrative Officer, L. Kotseff reviewed the adjustments proposed in Report TR-27-87, and advised that the Director of Planning, T. T. Edwards, wished to discuss a matter with the Committee. Resolution #GPA-299-87 Moved by Councillor Hubbard, seconded by Mayor Winters THAT Committee hear the presentation of the Director of Planning, T. T. Edwards. "CARRIED" . . . . S.G.P.A. Minutes Reports Museums in the Town of Newcastle as They Relate to Tourism 35.60.11. & 35.60.12. 1981 Current - Capital Budget & Rating By-law 10.57. 5 - 2 - Apri I 3, 1987 Mr. T. T. Edwards commented that he was not present when the adjustments to the budget were discussed. One of the adjustments was the deletion of a clerical person in the Planning Department. In his original budget, Mr. Edwards asked for 3 additional staff. Approval has been given for a Plans Examiner and a Technician. After careful consideration and discussion with the Planning Department Staff, the consensus is that the clerical staff would be more of a benefit to the operation at this time than the Technician. Mr. Edwards asked the Committee to consider his request to hire a clerical person instead of a Technician. Resolution #GPA-300-87 Moved by Councillor Hubbard, seconded by Mayor Winters THAT Report Admin 5-87 be tabled until the Museum appointees are present to discuss the subject report; and THAT the subject of Museums be reviewed further and a subsequent report submitted; and THAT as part of the subsequent report, an examination of the Trust of the Bowmanville Museum be undertaken. "CARRI ED" Resolution #GPA-301-87 Moved by Councillor Hamre, seconded by Mayor Winters 1. That Report TR-27-87 be received; and 2. That the 1987 Current and Capital Budgets for local municipal services be approved; and 3. That the attached 1987 rating by-law be referred to Council for approval; and 4. That the fee structure for tax certificates be increased and the attached by-law authorizing same be referred to Council for approval; and 5. That the attached by-law to establish a Reserve Fund for Retirement of Debentures be referred to Council for approval. "CARRIED AS AMENDED" Resolution #GPA-302-87: Moved by Councillor Hubbard, seconded by Mayor Winters THAT Resolution #GPA-301-87 be amended; and THAT the 2 full time firefighters proposed under the increased staffing of the Fire Department be deleted; and THAT staff review the analysis of Municipal Fire Protection Study and report back; and . . . . S.G.P.A. Minutes Adjournment - 3 - Apri I 3, 1987 THAT in the report staff address the hourly wages of the answering service operators plus liability coverage. "CARRIED" Resolution #GPA-303-87 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Resolution #GPA-301-87 be further amended; and THAT a maximum of $40,000 be provided from the Parking Reserve Account for consideration of a Parking Lot in the Village of Orono. "CARRIED" Resolution #GPA-304-87 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Resolution #GPA-301-87 be amended; and THAT Council request the Library Board, through their needs study and in co-operation with the Town and Orono B.I.A. Association to consider establishing a municipal parking lot on the Library property. .. "CARRIED" Resolution #GPA-305-87 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Resolution #GPA-301-87 be further amended and the following added: THAT the Orono Senior Citizens Group be granted $150.00; and THAT they be advised to find an alternate source of funding for 1988. "CARRIED" Resolution #GPA-306-87 Moved by Mayor Winters, seconded by Councillor Hamre THAT Resolution #GPA-301-87 be further amended; and THAT the proposed conversion of a part-time staff person to full time in the Clerk's Department be deleted. "CARRIED" Resolution #GPA-307-87 Moved by Councillor Hubbard. seconded by Mayor Winters THAT the meeting adjourn at 10:45 a.m. "CARRIED"