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HomeMy WebLinkAbout06/01/1987 . . . . TOWN OF NEWCASTLE General Purpose & Administration Committee Minutes of a meeting of the General Purpose and Administration Committee, held on Monday, June 1, 1987, at 9:30 a.m., in Court Room #2. Roll Call PUBLIC MEETINGS June 1, 1987 Present Were: Mayor J. Winters Councillor A. Cowman (at 9:40 a.m.) Councillor M. Hubbard Councillor H. McKnight Councillor F. Stapleton Councillor A. Wotten Absent: Councillor D. Hamre (On Regional Business) Also Present: Chief Administrative Officer, L. Kotseff Town Clerk, D. W. Oakes Treasurer, J. Blanchard (until 1:00 p.m.) Director of Public Works, G. Ough (until 1:00 p.m.) Director of Planning, T. Edwards (until 1:00 p.m.) Acting Director of Community Services, J. Caruana (until 11:20 a.m.) Deputy Clerk, R. Rutledge Councillor Marie Hubbard chaired this portion of the meeting. Resolution #GPA-497-87 Moved by Councillor Wotten, seconded by Councillor McKnight THAT the delegation of Mark Hancock, R.R. 1, Enniskillen, LOB 1HO, be added to the Agenda. "CARRIED" Proposed Hamlet Development Plan Amendment, Part Lot 19, Plan 10M-775 - Enniskillen Hamlet - Barbara Thajer The Chairman announced the purpose of the Public Meeting. As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 18, Concession 7, former Township of Darlington The Chairman asked if there were any persons present wishing to speak to this matter. No person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. . . . . G.P.A. Minutes PUBLI C MEETI NGS - 2 - June 1, 1987 The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 30, 1987; b) Notice of the Public Meeting was posted on the property by May 1, 1986; c) The Notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed Hamlet Development Plan amendment would change the designation of a 0.745 ha parcel of land being Lot 19, Plan 10M-775, to permit the development of one (1) additional residential lot. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all quesiions must be asked through the Chai r. No questions were asked. The Chairman concluded the Public Meeting. ******************************************* Proposed Official Plan Amendment, Part Lot 35, Concession 1, former Township of Darlington - Gatehouse Holdings The Chairman announced the purpose of the Public Meeting. As required under the new Planning Act (Section 21(1)), Council is holding a public meeting prior to either adopting or rejecting the proposed Official Plan Amendment for Part of Lot 35, Concession 1, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. Several persons indicated a desire to speak to this ~men~ment. Beforerrproceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on April 30, 1987; b) Notice of the Public Meeting was posted on the property by May 1, 1987; c) The Notice complies with the regulations under the Planning Act. . . . . G.P.A. Minutes PUBLIC MEETINGS - 3 - June 1, 1987 The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave t~eir name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed Official Plan Amendment would change the designation of a 8.26 hectare (20.4 acre) parcel of land in Part Lot 35, Concession 1, former Township of Darlington, from "General Agricultural" to "Urban Residential" to permit the development of a 160 unit residential subdivision. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. Lou Anne and George McNab, 748 Down Crescent, Oshawa, advised that they had not received written notice of this amendment. They are five houses away from the subject lands. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a fina decision. Mr. J. Slemko, R.R. 4, Oshawa, L1H 7K6, objected to the density being proposed on the subject property. Mr. Slemko has bui I t a:. 2700 sq. ft. hljuse on a one acre lot. to the east of the subject lands. There are another 3 properties in the immediate area similar to his. The proposed 160 units on 20 acres is 8 units per acre, compared to the established one unit per acre. He asked that the Planning Committee seriously look at the density and have the applicant reduce the number of homes particularly where the link homes are being proposed. Mr. Slemko suggested executive type homes. General Motors new proposed headquarters will be located'in the nearby area. Elsie Mayne, R.R. 4, Oshawa, L1H 7K6, is concerned that the new residential development will force her out of the area. Mrs. Mayne owns 11 acres to the north east of the subject lands and owns some ho~ses which she presently rides along the ravine. If the development is approved, Mrs. Mayne would like to have access along the creek and ravine area so that this area doesn't get built up. Mrs. Gillian Jurchinson, 7956 Down Crecent, Oshawa, L1H 7Y1, voiced her objection to the proposed density of the proposal. The increase in houses will create an increase in traffic along her street. Mr. George McNab, 748 Down Crescent, Oshawa, voiced his concern with the high density. The access from 401 at Harmony and Bloor is backed up during rush hours. The level crossing there also has a tendency to back up traffic. There is no shopping in the area and no Catholic or Public Schools. The children in the area are bussed to 5 different schools. The Chairman announced that Committee would now hear from the supporters. No person except the applicant spOke in support of the application. . . . . G.P.A. Minutes PUBLIC MEETINGS - 4 - June 1, 1987 The Applicant, Cal Potter, Gatehouse Holdings Limited, 633 King Street East Oshawa, L1H 163, in support of his application briefly outlined the history of his proposal since his purchase 15 years ago. The plan has been in limbo because of the proposed re-alignment of Bloor Street, which will allow for the natural flow of traffic. The parcel contains limited arable land. The layout of the development is only a proposal and has yet to be finalized. He supports the Planning recommendations to refer back to staff for further review and report . The Chairman conoluded the.publiltmeeting. ****************************************** Proposed Zoning By-law Amendment - Part Lot 32, Concession 3, former Township of Darlington - Gearing The Chairman announced the purpose of the Public Meeting. As required under the new Planning Act (Section 34(12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part Lot 32, Concession 3, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. No person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) Pufulio Nottce was maifrled to property owners within 120m of the subject property on April 30, 1987~; b) Notice of the Public Meeting was posted on the property by May 1, 1987; c) The Notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 5.188 hectare parcel of land located in Part Lot 32, Concession 3, former Township of Darlington, from "Agricultural (A)" to an appropriate zone to permit the development of ten (10) estate residential lots. . . . . G.P.A. Minutes PUBLIC MEETINGS - 5 - Ju~e 1, 1987 The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. No questions were asked. The applicant was not present. The Chairman con€Luded the Public Meeting. ********************************************* Proposed Modifications to the Town of Newcastle Official Plan - Parkland Policy The Chairman announced the purpose of the Public Meeting. "Pursuant to Council Policy, Council is holding a public meeting prior to either adopting or rejecting the following proposed modification to the Town of Newcastle Official Plan": Modification #6 - Parkland Policy. The Chairman asked if there were any persons present wishing to speak to this matter. No persoll indicated a desire to SPeak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) Public Notice was advertised in the Oshawa Times, the Bowmanville Statesman, the Newcastle Independent, and the Orono Weekly Times on May 13, 1987; b) The Notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The subject modifications would have the following effect: 1. clarify policies in respect of Neighbourhood Parks, Community Parks and Parkettes; 2. clarify policies in respect of the public acquisition of and access to the valleylands of the Bowmanville and Soper Creek systems in the Bowmanville Urban Area, the Black and Farewell Creek systems in the Courtice Urban Area, and the Graham and Foster Creek systems and the Lake Ontario waterfront in the Newcastle Village Urban Area; 3. clarify policies in respect of Community Parks in Hamlets. G.P.A. Minutes 4It PUBLIC MEETINGS . DElEGATIONS - 6 - June " 1987 The Chairman announced that questions may be asked concerning the manner of noti~e or the purpose and effect of the by-law, and that all questIons must be asked through the Chair. No questions were asked. The Chairman concluded the Public Meeting. ********************************************* Samuel Ilechukwu, Wyndland Consultants,S Lavington Drive, Weston, on behalf of Mathew Morra, President, Merika Investments, 77 Huntley Street, Toronto, appealed to the Committee for consideration to allow Merika Investments to pay their lot levies at the old rate. Mr. Ilechukwu outlined a series of events that has delayed and put approvals behind 3 months. They have managed to meet the deadline but must arrange for financing. Mark Hancock, R. R. 1, Enniskillen, asked that consideration be given to the Town gravelling, grading and ditching the unimproved road that he uses to get to his fields. Ditching will allow the water to drain properly and keep it from washing out the middle of the road. Resolution #GPA-498-87 Moved by Councillor Stapleton, seconded by Councillor Cowman THAT Committee recess for 10 minutes. "CARRIED" The meeting reconvened at 10:55 a.m. . PMN/UING & DEVELOPMENT . Monthly Building Report, March 1987 56.49.3. Summary of Conuni ttee of Adjustment Applications for May 7, 1987 60.81.2. Resolution IGPA-499-87 Moved by Councillor McKnight, seconded by Councillor Stapleton THAT Report PD-150-87 be received for information. "CARRIED" Resolution #GPA-500-87 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT Report PD-151-87 be received for information. "CARRIED" . . . . G.P.A. Minutes PLANNING & DEVELOPMENT - 7 - June 1, 1987 Resolution #GPA-501-87 Plan lOM-781 Moved by Councillor Stapleton, (Kingsberry Properties) Temporary Turning 1. Circles/Easement 60.46.179. Application to Amend Enniskillen Hamlet Plan Barbara Thajer 60.34.104. Am~ndment to Region of Durham Official Plan & Newcastle Official Plan Gatehouse HOldings 60.30.164. Proposed Plan of Subdivision & . Rezoning Gearing 60.35.359. 60.46.213. seconded by Mayor Winters and That Report PD-152-87 be received; 2. That whereas the Town of Newcastle has no objections to the release of an easement over Part of Lots 55 and 56, on Plan 10M-781, more particularly described as Parts 2 and 3 on Plan 10R-2317, the attached by-law be approved to execute the release of said temporary easement. "CARRIED" Resolution #GPA-502-87 Moved by Councillor Wotten, seconded by Councillor McKnight 1. That Report PD-153-87 be received; and 2. That the application to amend the Enniskillen Hamlet Development Plan submitted by Ms. Barbara Thajer be approved in principle and forwarded to Regional Council for review and comment; and 3. That a copy of Staff Report PD-153-87 and Council's decision be forwarded to the applicant. "CARRIED" Resolution #GPA-503-87 Moved by Councillor Wotten, seconded by Mayor Winters 1. That Report PD-154-87 be received; and 2. That Official Plan Amendment Application 87-12/D/N, submitted by Gatehouse Holdings Limited, be referred back to staff for further processing and preparation of a subsequent report; and 3. That a copy of Staff Report PD-154-87 and Council's decision be forwarded to the applicant. "CARRIED" Resolution #GPA-504-87 Moved by Councillor Wotten, seconded by Councillor Stapleton 1. That Report PD-155-87 be received; and 2. That the applications for plan of subdivision and rezoning be referred to staff to complete the circulation procedure and prepare draft conditions for subdivision approval. "CARRIED" G.P.A. Minutes - 8 - June 1. 1987 . PLANNING & DEVELOPMENT Mayor Winters made a declaration of interest relative to report PD-156-87 - Modification No.6 to the Town of Newcastle Official Plan - Parkland POlicy; vacated his chair and refrained from discussion and voting on the subject matter. Mayor Winters is involved in lands adjacent to the Bowmanville Creek proposed to be developed. Resolution HGPA-505-87 Modification No.6 to the Town of Newcastle Official Plan - Parkland Policy 60.30.2. Moved by Councillor Stapleton. seconded by Councillor Wotten 1. That Report PD-156-87 be received; and . 2. That the Region of Durham be requested to approve the proposed Official Plan Amendment in respect of parkland policy and as attached to this report as Attachment No. 1 as Modification No.6 to the Town of Newcastle Official Plan; and 3. That a copy of Council's decision be forwarded to the Region of Durham. "CARRIED" Resolution HGPA-506-87 Newtonv i 11 e Hamlet Plan Moved by Councillor Cowman, seconded byCouncillor Wotten THAT the verbal report of the Director of Planning be acknowledged; and THAT the Director of Planning provide the Committee with the approved plan of Newtonville and any documentation at the next General Purpose and Administration Committee meeting. . "CARRIED" Councillor Cowman chaired this section of the meeting. MINUTES Resolution HGPA-507-87 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the Minutes of a meeting of the General Purpose and Administration Committee, held on Tuesday, May 19, 1987. be approved. "CARRI ED" . . . . . G.P.A. Minutes CLERK licensing Of Hawkers and Pedlars in the Town of Newcastle 56.15.99. Report on Illegal Use and Conversion of Semi-Detached Homes 60.46.99. ADMINISTRATOR ReliaCARE Inc. G.W. Westgarth 10.2.99. TREASURER Cash Acti vi tiy Report April 1987 Part A 10.57.9. - 9 - June 1, 1987 Resolution HGPA-508-87 Moved by Councillor McKnight, seconded by Mayor Winters 1. That Clerk's Report CD-36-87 be received; and 2. That the Town of Newcastle by-laws covering the licensing of Hawkers and Pedlars be repealed; and 3. That a by-law prohibiting sales by retail on highways or on vacant lots adjacent to them be recommended to Council for passage; and 4. That the complainants be advised of Council's decision. "CARRIED" Resolution HGPA-509-87 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT Report CD-37-87 be received for information. "CARRIED" Councillor Hubbard complimented the Clerk and Councillor Cowman on their outstanding contribution to the success of the Civic Recognition Evening. Resolution HGPA-510-87 Moved by Councillor Hubbard, seconded by Councillor Wotten 1. That Report Admin 17-87 be received for information; and 2. That a copy of Report Admin 17-87 be forwarded to Mr. G. W. Westgarth. "CARRIED" Councillor Wotten chaired this section of the meeting. Resolution HGPA-511-87 Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. That Report TR-36-87 be received; and 3. That, in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O., 1980, the Treasurer reports to Committee that the cash position of the Townof Newcastle for the month ended April 1987, is as shown on the attached Schedule; and 3. That Part A of the expenditures for the month of April 1987 be confirmed. "CARRIED" . . . . G.P.A. Minutes TREASURER Cash Activity Report April 1987 Part,B Tender T87-11 Street Sweeper 10.2.8. 1987 Rating By-law for School Baords & Regional Government 1. Purposes 10.57.17. - 10 - June 1, 1987 Mayor Winters made a declaration of interest relative to Report TR-38-87; vacated his chair and refrained from discussion and voting on the subject matter. Mayor Winters owns All Mini Storage which leases space to the Town. Resolution IGPA-512-87 Moved by Councillor Stapleton, seconded by Councillor Hubbard 1. That Report TR-38-87 be received; and 2. That in accordance with provision of Chapter 302, Section 81(1), of the Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended April 1987, is as shown on the attached schedule; and 3. That Part B of the expenditures for the month of April 1987, be confirmed. "CARRIED" Resolution HGPA-513-87 Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. That Report TR-39-87 be received; and 2. That Amaco Equipment, Mississauga, Ontario, with a total bid in the amount of $122,515.00, meeting all terms, conditions and specifications of Tender T87-11, be awarded the contract, forthwith, to supply and deliver one (1) only Mack MS200P, self-propelled, Vacuum Street Sweeper, as required by the Town of Newcastle Public Works Department; and 3. That the funds be expended from the approved 1987 Public Works Equipment Reserve Account. "CARRIED" Resolution #GPA-514-87 Moved by Councillor Hubbard, seconded by Councillor Stapleton That Report TR-40-87 be received; and 2. That the attached by-law be forwarded to Council for approval. "CARRIED" G.P.A. Minutes . TREASURER . . . Tax Notice - Garbage Pickup and Disposal 10.57.99. 1987 Information Bulletin ~ Insert For Tax Bi lIs 10.57.99. PUBLIC WORKS - 11 - June 1, 1987 Resolution #GPA-515-87 Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. That Report TR-41-87 be received; and 2. That the following notice be inserted on the tax bill and also the information bulletin: NOTE: At the present time, the Towndoes not provide garbage pickup and disposal to the Courtice Urban Area or Rural areas within the Town of Newcastle. The costs associated with providing said service in these areas are not included in the calculation of the tax bill; 3. That Mr. Larry Hannah of the Courtice Urban Area Community Association be thanked for his input and advised of Council's actions. "CARRIED AS AMENDED" Resolution #GPA-516-87 Moved by Councillor McKnight, seconded by Councilor Cowman THAT the word "Forthwith" be inserted after the word "Bulletin." "CARRIED" ~esolution #GPA-517-87 Moved by Councillor Hubbard, seconded by Mayor Winters 1. That Report TR-42-87 be received; and 2. That the attached 1987 information bulletin be approved forthwith. "CARRIED" Resolution #GPA-518-87 Installation of Moved by Councillor Cowman, seconded by Councillor McKnight Gates and Fences on Unimproved Roads 1. That Report WD-38-87 be received; and 77.2.102. 2. That the request from the property owners on Clemens Road (the road allowance between Lot 8 & 9, Darlington) south of Concession Road 6; on Cedar Park Road (the road allowance between Lot 14 & 15 Darlington) south of Concession Road 6; and on West Townline Road South of Durham Regional Road 3, to have gates installed across the roadway to restrict access, be approved, subject to the respective property owners providing the Director of Public Works with a letter of occurrence of property owners affected; and 3. That the costs incurred be charged to Account #7209 - "Summer Maintenance Road" of the Pub I ic Works Budget. "CARRIED" G.P.A. Minutes ~ PUBLIC WORKS ~ ~ . Varcoe Road Construction 18.2.110. Request to Re-Locate Bus Stop - King & Division Sts. 35.31.100. Producti vi ty Management Partnership Concept UNFINISHED BUSINESS Delegation Mark Hancock - 12 - June 1, 1987 Resolution HGPA-519-87 Moved by Councillor Stapleton, seconded by Councillor McKnight 1. That Report WD-40-87 be received; and 2. That the urbanization of the west side of Varcoe Road be completed in conjunction,!With the Town's 1987 Nash Road reconstruction project; 3. That the cost of the urbanization be funded from Public Works Lot Levies. "CARRI ED" ResolutionHGPA-520-87 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT the communication addressed to Councillor McKnight, from Florence E. Mcquarrie, CliffcrestCleaners, 38 King St. E., Bowmanville, requesting the re-location of the bus stop and assoc i ated bus she I ter just west of Ki ng ancLDi vliiorL streets, be received and referredUto the Director of Public Works for review and sUB-sequent report:-- "CARRI ED" Mayor Winters distributed a copy of an article entitled "How Municipalities can benefit from productivity Management." The article mentions that in many Canadian and U.S. municipalities, management systems have been altered to create partnerships among the key groups involved in the delivery of municipal services. Resolution HGPA-521-87 Moved by Mayor Winters, seconded by Councillor McKnight THAT G:ounCi:1 adopt in principle the partnership concept referred to, in the article entitled "How Municipalities Can Benefit From Productivity Management"; and THAT the Director of Public Works review and report on how the Town can establish such a partnership. "CARRIED" Resolution HGPA-522-87 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the ditching and gravel requested by Mr. Mark Hancock be approved subject to Mr. Hancock signing the letter agreeing to allow the municipality to install the gates; and THAT the Director of Public Works report back as soon as pOSSible with the detailed information. "CARRIED AS AMENDED" . . . . G. P .A. ~1i nutes UNFINISHED BUSINESS Samuel Ilechukwu OTHER BUSINESS Expansion of Private Landfill Site Newtonville - 13 - June 1, 1987 Resolution #GPA-523-87 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT Resolution #GBA-522-87 be amended and the following be added: "THAT the delegation of Mark Hancock be acknowledged and advised of Council's actions." "CARRI ED" Resolution #GPA-524-87 Moved by Councillor Cowman, seconded by Councillor Stapleton THAT the presentation of Samuel Ilechukwu be received and Mr. Ilechukwu be advised of Council's policy relative to Lot Levies. "CARRIED" Resolution #GPA-525-87 Moved by Mayor Winters, seconded by Councillor McKnight THAT the Town of Newcastle oppose any further expansion of the private landfill site located in Newtonville; and THAT staff be directed to refer this matter to the appropriate legal counsel so that proper representation may be made opposing the expansion; AND FURTHER THAT the Town of Newcastle write to the Region asking for their support to the Town's position. "COST" Resolution #GPA-526-87 Moved by Councillor Stapleton, seconded by Mayor Winters THAT Resolution #GPA-525-87 be referred for legal counsel through the Chief Administrative Officer and for a subsequent report to the General Purpose and Administration Committee. "LOST" Resolution HGPA-527-87 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT Committee move "In Camera." "CARRIED" . . . e G.P.A. ~'1inutes OTHER BUSINESS Adjournment - 14 - June 1, 1987 Resolution #GPA-528-87 Moved by Councillor Cowman, seconded by Councillor Stapleton THAT the meeting be o~en. "CARRIED" Resolution #GPA-529-87 Moved by Councillor Cowman, seconded by Councillor McKnight THAT the meeting adjourn at 1:10 p.m. "CARRI ED"