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HomeMy WebLinkAbout11/02/1987 . . . . TOWN OF NEWCASTLE General Purpose & Administration Committee Minutes of a meeting of the General Purpose & Administration Committee, held on Monday, November 2, 1987, at 9:30 a.m., in Court Room #2 November 2, 1987 / Roll Call Present Were: Mayor J. Winters Councillor A. Cowman Councillor D. Hamre Councillor H. McKnight Councillor F. Stapleton Councillor A. Wotten Absent: Councillor M. Hubbard Also Present: Chief Administrative Officer, L. Kotseff Treasurer, J. Blanchard Director of Planning, T. T. Edwards Fire Chief, J. Aldridge Acting Director of Community Services, J. Caruana (until 12:14 p.m.) Deputy Director of Public Works, D. Gray Deputy Clerk, R. Rutledge Public Hearings Councillor Cowman chaired this portion of the meeting. Removal of Holding Symbol, Part Lot 35, Concession 2, former Township of Darlington - Kingsberry Properties The Chairman announced that the Council of the Corporation of the Town of Newcastle intends to pass an amending by-law under Section 35 of the Planning Act, to remove the holding provision from lands within Part of Lot 35, Concession 2, former Township of Darlington, from "Holding - Urban Residential Type One ((H)R1)" to "Urban Residential Type One (R1)." The "(H)R1" zone permits existing Residential and Conservation, Forestry and Farm uses exclusive of livestock operation uses. Removing and Holding symbol from the "(H)R1" zone would permit the development of twenty-three (23) urban residential lots. The Council of the Corporation of the Town of Newcastle will consider the proposed amending by-law not earlier than at its General Purpose and Administration Committee Meeting of November 2, 1987, and consider passing a by-law not earlier than November 9, 1987. The Chairman asked three times if there were any persons wishing tospeak tothis matter, other than the applicant. No person indicated a desire to speak. Mark Foley of Kingsberry Properties advised that he concurs with the staff recommendations and is present to answer questions. . . . . G.P.A. Minutes - 2 - November 2, 1987 Delegations Resolution #GPA-837-87 Moved by Councillor Stapleton, seconded by Councillor Hamre THAT Irwin Hamilton be added to the Agenda under Delegations. "CARRIED" Mrs. V. L. Anderson, 1585 Townline Rd. N., R.R. 5, Oshawa, advised that she had not seen a copy of Report PD-272-87 at the time of her request to be put on the Agenda. She asked confirmation of the hearsay that Mr. Veltri has sold the property and has withdrawn his Official Plan and Rezoning Applications. Staff have been verbally advised by the applicants that the subject properties have been sold and that they have no objection to the closing of the file. Councillor Wotten chaired this portion of the meeting. Councillor Cowman made a declaration of interest relative to the presentation of Harold Gascoigne. Councillor Cowman owns property within 400 feet of the subject lands. Harold Gascoigne, 13 Darlington Blvd. S., Oshawa, submitted a petition opposing the construction of a condominium project on approximately 19 acres of land to the east of Darlington Boulevard, to the south of King's Highway No.2, and to the west of the valley of the Farewell Creek. The area residents feel this development will detract from the value of their homes. The area is presently zoned R1 and consists of long time residents. They want the area to remain as R1 and only development along this line allowed. Problems exist with the valley being improperly used. He asked Committee to take the concerns of the area residents into serious consideration. All the wells are polluted in this area. Tom Gascoigne, 13 Darlington Blvd. S., Oshawa, commented on the study that Price Waterhouse did for the Township of York. He is of the opinion that this study is a close comparison of this proposal. The study examined all services and all hidden long term costs. The Township considered the report then down zoned the lands. Mr. Gascoigne commented on the serious strain the proposal would have on the Fire Department in making calls on high rise apartments and on police protection. The valley lands are used by teenagers for parties and bonfires. Mr. Gascoigne voiced his dissatisfaction with the public notice process. They found out about the development through an article in the newspaper. The sign is not visible. Irwin Hamilton, Hamilton & Bellefontaine, 43 Ontario Street, Bowmanville, asked that Committee table Report PD-284-87 for 4 - 6 weeks to allow response to the comments contained therein. G.P.A. Minutes . Planning & Development . . . O.P.A. & Rezoning Applications Veltri & Son Ltd. 60.30.147. 60.35.276. - 3 - November 2, 1987 Resolution HGPA-838-87 Moved by Councillor Hamre, seconded by Councillor Wotten 1. That Report PD-272-87 be received; and 2. That Staff Report PD-142-86 be lifted from the table and the recommendations therein approved: 1. That Report PD-142-86 be received; and 2. That the Region of Durham be advised that the Town of ~ewcastle recommends that Official Plan Amendment Application 86-15/D submitted by Veltri and Son Limited be denied; and 3. That Rezoning Application DEV 86-2 submitted by Veltri and Son Limited be denied; and 4. That a copy of Council's decision with respect to these applications be forwarded to the applicant and the interested parties attached hereto. "CARRIED" Resolution HGPA-839-87 Rezoning Application Moved by Councillor Wotten, seconded by Councillor Hamre Cummi ns 60.35.391. 1. That Report PD-273-87 be received; and 2. That Rezoning Application DEV 87-78 be received and referred back to staff for processing and a subsequent report and public meeting. Monthly Building Report August 1987 56.49.3. "CARRIED" Resolution HGPA-840-87 Moved by Councillor Stapleton, seconded by Councillor Hamre THAT Report PD-274-87 be received for information. "CARRIED" Resolution HGPA-841-87 Removal of (H> Moved by Councillor Hamre, seconded by Councillor Stapleton HOlding Symbol Kingsberry Properties 1. That Report PD-275-87 be received; and 60.35.371. 2. That the by-laws and schedules attached hereto be approved. "CARRIED" . . . . G.P.A. Minutes - 4 - November 2, 1987 Planning & Development Resolution HGPA-842-87 Summary of Committee Moved by Councillor Hamre, seconded by Councillor Stapleton of Adjustment Applications for THAT Report PD-276-87 be received for information. October 8, 1987 60.81.2. "CARRIED" Resolution HGPA-843-87 Castle Hotel - Relief Moved by Councillor Hamre, seconded by Councillor Stapleton From Sign By-law Requirements 1. That Report PD-277-87 be received; and 10.13.102. Proposed Plan of Subdivision - Merika Investments Inc. (Formerly perun> 60.46.176. Ontario Nuclear Safety Review 68.2.5. 2. That the request for relief from the provisions of Section 8(2)(a)(iii), Sign By-law 76-25, to erect signs in excess of the number permitted be approved subject to a permit being approved. "CARRI ED" Resolution HGPA-844-87 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report PD-278-87 be received; and 2. That the attached by-law authorizing exeCution of a Subdivision Agreement between Harmax Developments Limited and the Corporation of the Town of Newcastle be approved; and 3. That the Mayor and Clerk be authorized to execute the Subdivision Agreement between Harmax Developments Limited and the Town of Newcastle at such time as an agreement has been finalized to the satisfaction of the Director of Public Works and the Director of Planning. "CARRIED" Resolution HGPA-845-87 Moved by Councillor Hamre, seconded by Councillor Wotten THAT Report PD-279-87 be received for information. Resolution HGPA-846-87 Moved by Councillor Hamre, seconded by Councillor Wotten THAT Report PD-279-87 be referred to the Chief Administrative Officer to include in a subsequent report, information on what is happening at the Region in Nuclear Safety and Awareness and to attend to the response time on behalf of Council. "CARRIED" G.P.A. Minutes . Planning & Development - 5 - November 2, 1987 Resolution HGPA-847-87 Low Rise Rehabil i tation Program 35.49.103. Moved by Councillor Stapleton, seconded by Councillor McKnight THAT Report PD-280-87 be received for information. "CARRIED" Resolution HGPA-848-87 Initiatives For Disabled Persons 35.31.21. Moved by Councillor Stapleton, seconded by Councillor Hamre THAT Report PD-281-87 be received for information. "CARRIED" . Resolution HGPA-849-87 Rezoning Application Moved by Councillor Hamre, seconded by Councillor Stapleton Jean Payne 60~35.363. 1. That Report PD-282-87 be received; and 2. That the application for rezoning submitted by Jean Payne, to rezone the subject lands to "Rural Cluster (RC)" be approved, and that the attached by-law be forwarded to Council for approval. "CARRIED" Resolution HGPA-850-87 O.P.A. - David And Ann Cogh i II 60.30.169. Moved by Councillor Hamre, seconded by Councillor Wotten THAT Report PD-284-87 be tabled for 6 weeks at the request of Irwin Hamilton. "CARRIED" . Resolution HGPA-851-87 O.P.A. Application Moved by Councillor Hamre, seconded by Councillor McKnight Laidlaw Landfill Site 60.30.113. 1. That Report PD-285-87 be received; and 2. That staff be authorized to engage the services of Gartner Lee to an upset figure of $2,500.00, to undertake a review of the technical submissions prepared by Henderson, Patton and Associates Ltd., and Morrison Beatty Ltd., in respect of application for Official Plan Amendment 86-77/D. "CARRIED AS AMENDED" Resolution HGPA-852-87 . Moved by Mayor Winters, seconded by Councillor Stapleton THAT Item #3 be added to Resolution #GPA-851-87: G.P.A. Minutes . Planning & Development . . . - 6 - November 2, 1987 Resolution HGPA-852-87 Cont'd 3. That staff be authorized to engage the services of legal counsel to advise the Town with respect to the future direction of how to pursue Council's objective. "CARRIED" Resolution HGPA-853-87 Moved by Councillor Stapleton, seconded by Mayor Winters THAT Item #3 of Resolution #GPA-852-87 be pursued prior to any action on Item #2 of Resolution HGPA-851-87. "CARRI ED" Resolution HGPA-854-87 Draft Plan Of Moved by Councillor Stapleton, seconded by Councillor~Hamre Subdivision - Whitecliff Developments Temporary Access 1. That Report PD-286-87 be received; and 60.46.135. Recess Minutes 2. That the Town of Newcastle would have no objection to the southerly relocation of the required temporary access. Furthermore, said temporary access shall be constructed and maintained to the satisfaction of the Town of Newcastle. "CARRIED" Resolution HGPA-855-87 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the meeting recess for 10 minutes. "CARRI ED" The meeting reconvened at 11:00 a.m. Resolution HGPA-856-87 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 19, 1987, be approved. "CARRI ED" . G.P.A. Minutes REPORTS Clerk Animal Control Report for September 1987 68.29.5. Noise Prosecution Cosy Country 10.13.4. . Treasurer . . Cash Activity Report for September 1987 Part A 10.57.9. - 7 - November 2, 1987 Resolution HGPA-857-87 Moved by Councillor Hamre, seconded by Councillor Wotten THAT Report CD-59-87 be received for information. "CARRIED" Resolution HGPA-858-87 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Report CD-70-87 be received for information. "CARRI ED" Councillor Wotten chaired this portion of the meeting. Resolution HGPA-859-87 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report TR-80-87 be received; and 2. That, in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended September 30, 1987, is as shown on the attached schedule; and 3. That Part A of the expenditures for the month of September 1987 be confirmed. "CARRIED" Mayor Winters made a declaration of interest relative to Report TR-81-87; vacated his chair and refrained from discussionand voting on the subject matter. Mayor Winters owns All Mini Storage. Resolution #GPA-860-87 Cash ACtivity Report Moved by Councillor Hamre, seconded by Councillor Stapleton September 1987 Part B 1. That Report TR-81-87 be received; and 10.57.9. 2. That in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O., 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended September 30, 1987, is as shown on the attached schedule; and 3. That Part B of the expenditures for the month of September 1987 be confirmed. "CARRIED" G.P.A. Minutes . Treasurer . . . Co-Operati ve Purchasing 10.2.8. - 8 - November 2, 1987 Resolution HGPA-861-87 Moved by Councillor Hamre, seconded by Councillor Cowman That Report TR-83-87 be received for information. "CARRIED" Resolution HGPA-862-87 Tender T87-26 - Nash Moved by Councillor Hamre, seconded by Councillor McKnight Road Reconstruction 10.2.8. 1. That Report TR-84-87 be received; and 2. That Report TR-78-87 be received; and 3. That Tender T87-26, Nash Road Reconstruction not be awarded at this time; and M. T.C. Petition For Interim Payment 18.2.2. Tender T87-33 - Roof Replacement, Public Works Depot, Orono 10.2.8. 4. That funds to complete this project be included in the 1988 Public Works Capital BUdget. "CARRI ED AS AMENDED" Resolution HGPA-863-87 Moved by Councillor Cowman, seconded by Councillor Hamre THAT an Item #5 be added to Resolution #GPA-852-87 as follows: 5. That staff proceed and address the concerns of the new homes on Nash Road. "CARRIED" Resolution HGPA-864-87 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report TR-85-87 be received; and 2. That the Treasurer be authorized to make application to the Ministry of Transportation and Communications for petition for interim payment of subsidy funds based on subsidizable expenditures of $2,852,139.00 incurred during the period of January 1 to September 31, 1987. "CARR I ED" Resolution HGPA-865-87 Moved by Councillor Hamre, seconded by Councillor Cowman 1. That Report TR-86-87 be received; and . . . . G.P.A. Minutes - 9 - November 2, 1987 Treasurer Resolution HGPA-865-87 Cont'd 2. That Top Roofing and Sheet Metal, Toronto, Ontario, with a bid in the amount of $12,377.00, being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender T87-33, be awarded the contract for the Roof Replacement at the Public Works Depot, Orono, as required by the Department of Public Works; and 3. That the funds expended be drawn from the approved 1987 Public Works Building Maintenance, Division #3 - Account No. 7212-00413-0249. "CARR I ED" Resolution HGPA-866-87 1988 Five Year Capital BUdget Guideli nes 10.57.12. Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report TR-70-87 be received; and 2. That the attached guidelines for preparation of the 1988 Five Year Capital Budget be approved in principle; and 3. That the wording as discussed by Councillor McKnight be revised and the amended document forwarded to Council under separate cover. "CARRIED" Resolution HGPA-867-87 Tender T87-14 - ColI ecti on of Household &:JColJlDercial 1. Refuse for Courtice 10.2.8. Moved by Councillor Hamre, seconded by Mayor Winters That Report TR-87-87 be received; and 2. That Browning Ferris Industries Ltd., Courtice, Ontario, with a bid of $6,734.74 per month, ($80,816.88 annually), being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender No. T87-14, be awarded the contract forthwith to provide garbage collection and disposal services in the Courtice Collection Area effective immediately and expiring December 31, 1988; and 3. That the cost incurred to provide this service for the balance of 1987 be charged to a new account entitled, Garbage Collection - Courtice and said costs be added to the Courtice 1988 garbage estimates in order to calculate the 1988 area mill rate for garbage collection within the Courtice Urban Area. "CARRIED AS AMENDED" G.P.A. Minutes . Treasurer . . . Tender SD87-4 - Sale Of Property South- East Corner of Ormiston Road and Old Scugog Road, Hampton 10.2.8. Fi re Depa rtment Fire Department Monthly Report for September 1987 68.13.2. Implementation of 911 - 10 - November 2, 1987 Resolution HGPA-868-87 Moved by Councillor McKnight, seconded by Councillor Cowman THAT Item #4 be added to Resolution #GPA~867-87 as follows: 4. That the Deputy Director of Public Works in conjunction with Browning Ferris Industries Ltd., work out the pick-up schedules and advise the area residents by letter of the outcome along with the cost for the service and how the cost will be applied to each household. "CARRIED" Resolution HGPA-869-87 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report TR-74-87 be received; and 2. That Gregory Steeves, Hampton, Ontario, with an offer in the amount of $5,000.00, be accepted for the sale of property located at the south-east corner of Ormiston Road and Old Scugog Road, Hampton, in accordance with all terms and conditions of Tender SD87-4; and 3. That the funds generated from the approved sale be credited to Municipal Acquisition of Real Property. "CARRIED" Councillor McKnight chaired this portion of the meeting. Resolution HGPA-870-87 Moved by Councillor Hamre, seconded by Councillor Wotten THAT Report FD-23-87 be received for information. "CARRIED" Councillor Hamre made a declaration of interest relative to Report FD-24-87; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Hamre's husband is employed by Bell Canada. Resolution HGPA-871-87 Moved by Councillor Wotten, seconded by Mayor Winters 1. That Joint Report FD-24-87, from the Treasurer and Fire Chief be received; 2. That the Town of Newcastle support in principle, the 911 enhanced emergency 'phone system for Durham Region; and G.P.A. Minutes - 11 - November 2, 1987 . Treasurer Resolution HGPA-871-87 Cont'd 3. That should the 911 system receive Regional approval, the Town of Newcastle endorse the establishment of a Central Dispatch Centre at Newcastle Fire Department Headquarters. "CARRIED AS AMENDED" Resolution HGPA-872-87 Moved by Mayor Winters, seconded by Councillor Wotten THAT an Item #4 be added to Resolution #GPA-871-87 as follows: . 4. That prior to implementation, staff be directed to present to Council, additional information on how such a plan can be implemented and the cost impact for the additional support services related thereto. "CARRI ED" Community Services Councillor Stapleton chaired this portion of the meeting. Resolution HGPA-873-87 Parks Capital Developemnt Update 68.31.2. Moved by Councillor Hamre, seconded by Councillor Wotten THAT Report CS-35-87 be received for information. "CARRIED" Public Works Councillor Hamre chaired this portion of the meeting. Resolution HGPA-874-87 . Roadside Maintenance Moved by Councillor Stapleton, seconded by Councillor McKnight Request - Mr. James Slyfield 1;- That Report WD-55-87 be received; and 77.2.102. 2. That the Quality Standard for Roadside Mowing be approved; and 3. That Mr. James Slyfield, R. R. #1, Bowmanville, be forwarded a copy of Report WD-55-87. "CARRIED AS AMENDED" Resolution HGPA-875-87 . Moved by Councillor McKnight, seconded by Mayor Winters THAT a copy of Report WD-55-87 be sent to the Region of Durham; AND THAT the Region of Durham be requested to respond to Mr. Slyfield's request as it applies to Regional Roads. "CARRI ED" G.P.A. Minutes . Public Works . . . Guide Post Replacement 77 .2.102. Long Sault Snowmobile Club 77.2.102. Unfinished Business Delegations Tom Gascoigne Mrs. V.L. Anderson Other Business Road All owances within Hambly Plan of Subdivision 77.44.99. - 12 - November 2, 1987 Resolution HGPA-876-87 Moved by Councillor Cowman, seconded by Councillor Wotten 1. That Report WD-56-87 be recei ved; and 2. That the Quality Standard for Guide Post Maintenance be approved. "CARRIED" Resolution HGPA-877-87 Moved by Councillor Stapleton, seconded by Councillor Cowman THAT the communication dated November 2, 1987, from the Long Sault Snowmobile Club, requesting permission to level and lower the unopened road allowance, between Lots 24 and 25, Clarke Township, north from Concession 9 to Beaucage Road as an access to the recreational tunnel under Highway 35/115, be received and referred to staff for review, update,recommendation, and report to Council. "CARRIED" Councillor Cowman made a declaration of interest earlier in the meeting; vacated her chair and refrained from discussion and voting on the subject matter. Resolution#GPA-878-87 Moved by Councillor McKnight, seconded by Councillor Wotten THAT the delegation of Harold and Tom GaSCOigne be acknowledged; and THAT the concerns listed on the petition be referred to the Director of Planning for inclusion in his report. relative to the Bolahood Development. "CARRIED" Resolution HGPA-879-87 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT the delegation of Mrs. V.L. Anderson be acknowledged, and advised of Council's actions. "CARRIED" Mayor Winters made a declaration of interest relative to this item; vacated his chair and refrained from discussion and voting on the subject matter. Mayor Winters is a shareholder in 671461 Ontario Limited; a company affected by the road allowance. G.P.A. Minutes . Other Business . . . Road Allowances Within Hambly Plan of Subdivision Recess Courtice Water Problems Adjournment - 13 - November 2, 1987 Resolution HGPA-880-87 Moved by Councillor Cowman, seconded by Councillor McKnight THAT the review and subsequent report requested in Resolution #C-499-87 be brought to Council. "CARRIED" Resolution HGPA-881-87 Moved by Councillor Cowman, seconded by Councillor Wotten THAT Committee recess until 1:20 p.m. "CARRI ED" The meeting reconvened at 1:20 p.m. Resolution HGPA-882-87 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the meeting be 'In Camera.' "CARRI ED" Resolution HGPA-883-87 Moved by Councillor Wotten, seconded by Councillor Hamre THAT the verbal report and update of Mayor Winters and Councillor Cowman, relative to the Courtice Water Problems be received. "CARRIED" Resolution HGPA-884-87 Moved by Councillor Wotten, seconded by Councillor Hamre THAT the meeting be open. "CARRIED" Resolution HGPA-885-87 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the meeting adjourn at 2:00 p.m. "CARRIED"