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HomeMy WebLinkAbout12/21/1987 TOWN OF NEWCASTLE General Purpose & Administration Committee Minutes of a meeting of the General Purpose & Administration Committee, held on Monday, December 21, 1987, in Court Room #2, at 9:30 a.m. December 21, 1987 Roll Call Present Were: Mayor J. Winters Councillor A. Cowman Councillor D. Hamre Councillor M. Hubbard Councillor H. McKnight Councillor F. Stapleton Councillor A. Wotten . Also Present: Chief Administrative Officer, L., Kotseff Town Clerk, D. W. Oakes Treasurer, J. Blanchard Director of Planning, T. T. Edwards Director of Public Works, W. A. Evans Acting Director of CommunityServices, J. Caruana Fire Chief, J. Aldridge Deputy Clerk, R. Rutledge Councillor Marie Hubbard chaired this portion of the meeting. Public Hearings Proposed Zoning By-law Amendment - Part Lot 27, Concession 6, ~ormer Township of Darlington, Eldad Church Cemetery The Chairman announced the purpose of the public meeting. As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 27, Cone. 6, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. No person indicated a desire to speak to this amendment. ~ Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) Public Notice was mailed to property owners within 120m of the subject property on November 17, 1987; b) Notice of the publiC meeting was posted on the property by November 20, 1987; ~.~ c) The Notice complies with the regulations under the Planning Act. . . ~ . G.P.A. Minutes - 3 - December 21, 1987 Public Hearings The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 2.07 ha parcel of land in Part of Lot 30, former Township of Darlington from "Agricultural (A-l)" to an appropriate zone to ~~rmit the development of two (2) non-farm related residential lots. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. No questions were asked. The Chairman concluded the public meeting. ******************************************** PLANNING & DEVELOPMENT Resolution #GPA-977-87 Rezoning Application Eldad Church Cemetery 60.35.393. 1. 2. Moved by Councillor Wotten, seconded by Councillor Cowman That Report PD-312-87 be received; and That the by-law attached hereto, to amend By-law B4-63, be forwarded to Council for approval; and That a copy of said report be forwarded to Pat Best, Secretary of the Cemetery Board of Eldad Church. 3. "CARRI ED" Resolution #GPA-978-87 Monthly Building Moved by Councillor Stapleton, seconded by Councillor Wotten Report for October 1987 THAT Report PD-313-87 be received for information. 56.49.3. "CARRIED" Resolution #GPA-979-87 Rezoning Application John R. Cummins 60.35.391. Moved by Councillor Wotten, seconded by Councillor Cowman THAT Report PD-314-87 be tabled until January 18, 1988, meeting of the General Purpose and Administration Committee. "CARRIED" . . ~ . G.P.A. Minutes Public Hearings -')2 - December 21, 1987 The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The proposed zoning by-law amendment would change the zone category of a 0.20 ha parcel of land in Part of Lot 27, Concession 6, former Township of Darlington, from "Agricultural (A-1)" to an appropriate zone to permit the expansion of an existing cemetery. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all Questions must be asked through the Chair. No questions were asked. The Chairman concluded the publiC meeting. ******************************************* Proposed Zoning By-law Amendment - Part lot 30, Concession 8, former Township of Darlington, John R. Cummins. The Chairman announced the purpose of the publiC meeting. As required under the new Planning Act (Section 34(12), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 30, Concession 8, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. No person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) Public notice was mailed to property owners within 120m of the subject property on October 29, 1987; b) Notice of the public meeting was posted on the property by November 20, 1987; c) The notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave teeir name, address and telephone number with the Deputy Clerk before they leave. G.P.A. Minutes ~ PLANNING & DEVELOPMENT Resolutj'oo!' IJGPA-980-87 Rezoning Applications J. Stoop; Robinson; Penwest; lIemph i s 1 . Holdings; Klawitter; Quadri II i um Corp.; 2. Checchia. . Whitecliffe Sub. Agreement Request for Reduction of Letter of Credit 60.46.135. Lambs/Bennett Rd. Interchange t MINUTES . - 4 - December 21, 1987 Moved by Councillor Cowman, seconded by Councillor Hamre That Report PD-315-87 be received; and That rezoning applications DEV 87-96; DEV 87-97; DEV 87-98; DEV 87-99; DEV 87-100; DEV 87-101; and DEV 87~ 1 02, be tecei ved andreferred:'backto staff for processing and a subsequent report and public meeting. Resolution #GPA-981-87 "CARRIED" Moved by Councillor Hamre, seconded by Councillor Stapleton 1. That Report PD-317-87 be received; and 2. That the recommendations of staff Report PD-305-87 (attached) be approved. "CARRIED" Resolution IJGPA-982-87 Moved by Councillor Wotten, seconded by Councillor Cowman THAT the Director of Planning be authorized to attend at the Region on January 5th to convey the Town's concerns relative to the interchange. "CARRIED" Resolution IJGPA-983-87 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the efforts of the Director of Planning and staff of the Planning Department for the current year be acknowledged; and THAT the Director of Planning convey Council's appreciation to members of staff in the Planning Department. "CARR I ED" Councillor Ann Cowman chaired this portion of the meeting. Resolution #GPA-984-87 Moved by Councillor Stapleton, seconded by Councillor Hubbard THAT the Minutes of the General Purpose and Administration Committee, held on Monday, December 7, 1987, be approved. "CARRIED" ~ . . ~ . G. P .A. Mi nutes CLERK'S REPORTS Request for Crossing Guard - Penfound Drive & Martin Road 68.26.2. Animal Control Report for November 1987 68.29.5. TREASURY Establish a New Reserve entitled Information & Computer Equipment - Finance Dept. 10.57.15. Establish a New Reserve entitled Technical Services 1. Planning Dept. 10.57.15. - 5 - December 21, 1987 Resolution #GPA-985-87 Moved by Councillor Hubbard, seconded by Councillor Hamre 1. That Clerk's Report CD-79-87 be received; and 2. That the recommendations in Clerk's Report CD-56-87 respecting the need for a crossing guard at Penfound Drive and Martin Road, Bowmanville, be approved. "CARRIED" Resolution #GPA-986-87 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report CD-BO-87 be received for information. "CARRI ED" Councillor Arnot Watt en chaired this portion of the meeting. Resolution IJGPA-987-87 Moved by Councillor Hubbard, seconded by Councillor Hamre 1. That Report TR-98-87 be received; and 2. That the Treasurer be authorized to establish a reserve account enti tied" Information & Computer Equipment Pe serve - F i na nee Depa rtment. " 3. That the attached by-law be forwarded to Council for approval. "CARRIED" Resolution #GPA-988-87 Moved by Councillor Hubbard, seconded by Councillor Cowman That Report TR-99-87 be received; and 2. That staff be authorized to establish a Technical Services Reserve Account - Planning Department; and 3. That the Treasurer be directed to transfer $80,000.00 from the Consulting Services Account (7702-X-0247) in the Planning Department to the Technical Services Reserve Account; and 4. That the attached by-law be forwarded to Council for approval. "CARRIED" G.P.A. Minutes ~ TREASURY - 6 - December 21, 1987 Resolution #GPA-989-87 Tender T87-36 Petroleum Products 10.2.8. Moved by Councillor Hubbard, seconded by Councillor Hamre 1. That Report TR-l00-87 be received; and 2. That Esso Petroleum Canada Ltd., Don Mills, Ontario, with a total bid price of $43,010.00 (Section A) Leaded Gasoline, being the lowest responSible bidder, meeting all terms, conditions and specifications of Tender No. T87-36, be awarded the supply contract for Section A, as required by the Town of Newcastle; and . 3. That Durham Farmers County Co-Op, Orono, Ontario, with a total bid price of $16,360.00 (Section B) Unleaded Fuel and $115,200.00 (Section C) Diesel Fuel, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender No. T87-36, be awarded the supply contract for Sections Band C, as required by the Town of Newcastle; and 4. That the required funds be drawn from the 1988 current operating fleet budgets. "CARRIED" Resolution #GPA-990-87 Request for 1988 Moved by Councillor Hamre, seconded by Councillor Hubbard Debenture Approval on behalf 1. That Report TR-101-87 be received; and of Newcastle Hydro Electric Commission 2. That the following resolution be approved: 68.2.3. , WHEREAS the Newcastle Hydro-Electric Commission has approved the 1988 Capital Budget on November 19, 1987 and Resolution #993-87 specifically gives approval for an application for $300,000, ten (10) year debentures for capital construction; .1 NOW THEREFORE BElT RESOLVEDiTHAT the Town of Newcastle endorses the request of the Newcastle Hydro-Electric Commission to make application to the Ontario Municipal Board through the Town to issue $300,000 in debentures for a ten (10)/year term on behalf of the Newcastle Hydro Electric Commission; and that the funds for repayment of said debentures be provided from utility rates of the Newcastle HydrooElectric Commission. 3. That the Treasurer be authorized to make application to the Ontario Municipal Board subsequent to approval from Ontario Hydro. "CARRI ED" . G.P.A. Minutes ... FIRE DEPARTMENT - 7 - December 21, 1987 Councillor McKnight chaired this portion of the meeting. Resolution #GPA-991-87 Fire Protection Costs, Courtice Area 68.13.5. Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Report FD-30-87 be received for information. "CARRIED AS AMENDED" Resolution #GPA-992-87 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT Resolution #GPA-991-87 be amended and the following added: . AND THAT the issue of an aerial truck be referred to the 1988 budget deliberations. "CARRIED" Resolution IJGPA-993-87 Personnel Matter Moved by Councillor Hubbard, seconded by Councillor Cowman 10.10.99. THAT the recommendations in Confidential Report FD-29-87 be approved. Resolution #GPA-994-87 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Confidential Report FD-29-87 be referred to the end of the Agenda. "CARRIED" ~ Councillor Frank Stapleton chaired this portion of the meeting. COMMUNITY SERVICES Resolution #GPA-995-87 Capi tal Grant Moved by Counci lIon. Hubbard, seconded by Counci IIor Hamre Request Regarding New ARena Project 1. That Report CS-38-87 be received for information; and 10.57.11. 2. That Council authorize staff to prepare and submit to the Ministry of Tourism and Recreation, the Capital Grant REquest as it relates to the Multi-Purpose Facility portion of the new Arena Project. "CARRIED" . . . ~ . G.P.A. Minutes PUBLI C WORKS Road Closings For Highway 35/115 Improvements - Lots 18 - 21, Conc. 9 & 10 former Clarke 77.44.99. Ontario Street Reconstruction - 8 - December 21, 1987 Councillor Hamre chaired this portion of the meeting. Resolution #6PA-996-87 Moved by Councillor Hubbard, seconded by Mayor Winters 1. That Report WD-63-87 be received; and 2. That the Town of Newcastle approve the proposed road closures in the geographic Township of Clarke as follows: i) Road Allowance between Lots 22 & 23, Concession 9 ii) Road Allowance between Concessions 9 & 10, lot 21, iii) Road Allowance between Lots 20 & 21, Concession 10 iv) Road Allowance between Township of Manvers and the Town of Newcastle, Lot 19, Concession 10 v) Road Allowance between Lots 18 & 19, Concession 10 3. That the Ministry of Transportation and Communications be advised of Council's actions. Resolution #GPA-997-87 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Report WD-63-87 be tabled to the next General Purpose and Administration Committee Meeting. "CARRIED" Resolution #GPA-998-87 Moved by Councillor Hamre, seconded by Councillor Hubbard WHEREAS the residents of Wilmot Creek have expressed concerns regarding and questioning safety at the #2 Highway and Bennett Road Intersection; NOW THEREFORE BE IT RESOLVED THAT staff investigate and report to the General Purpose and Administration Committee any measures that could be taken to resolve the concerns of the residents. "CARRIED" Resolution #6PA-999-87 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the Ontario Street reconstruction be considered in the 1988 Budget; AND THAT staff investigate the insurance liability to owners. "CARRIED" G.P.A. Minutes . PUBLIC WORKS . . . - 9 - December 21, 1987 Resolution #GPA-1000-87 Main Street Orono Moved by Mayor Winters, seconded by Councillor Hubbard Reconstruction Telephone Exchange - Town of Newcastle Boundary Line Between 8th & 9th Concession UNFINISHED BUSINESS THAT the Region of Durham be requested to consider the reconstruction of the southern portion of the Main Street, in Orono, known as Regional Road #17. "CARRIED" Councillor Stapleton chaired this portion of the meeting. Councillor Hamre made a declaration of interest relative to the discussion taking place regarding the long distance areas within the Town of Newcastle; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Hamre's husband is employed by Bell Canada. Resolution #GPA-1001-87 Moved by Mayor Winters, seconded by Councillor McKnight THAT staff contact Bell Canada requesting that all the exchanges within the Town of Newcastle and along the Lakeshore Area of the Durham Region be considered as a toll free area. "CARRIED" Counci!lor Hamre resumed the Chair. Resolution #GPA-1002-87 Moved by Councillor Wotten, seconded by Councillor McKnight THAT the West Boundary Line Road between the 8th and 9th Concessions be considered in the 1988 Budget. "CARRIED" Resolution IJGPA-1003-87 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT the Outstanding Resolutions be put on the next General Purpose and Administration Committee Agenda. "CARRIED" Resolution #GPA-1004-87 Moved by Councillor Wotten, seconded by Councillor Hubbard THAT Committee move "In Camera." "CARRIED" . . , . G.P.A. Minutes Personnel Matter Fire Department 10.10.99. Adjournment - 10 - December 21, 1987 Resolution #GPA-l005-87 Moved by Councillor Hamre, seconded by Councillor Wotten THAT Confidential Report FD-29-B7 be referred to the Evaluation Committee and Treasurer for review. "CARRI ED" Resolution #GPA-1006-87 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the meeting be open. "CARRI ED" Resolution #GPA-1007-B7 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the actions taken "In Camera" be approved. "CARRIED" Resolution #GPA-100B-B7 Moved by Councillor Hubbard, seconded by CounciIlorWotten THAT the meeting adjourn at 10:55 a.m. "CARRIED"