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HomeMy WebLinkAbout02/08/1982 TOWN OF NEWCASTLE General Purpose and Administration Committee February 8, 1982. . Minutes of a meeting of the General Purpose and Administration Committee meeting held on Monday, February 8, 1982, at 9:30 a.m. in Court Room #2 Roll Call Present Were: Councillor Ann Cowman, Chairman Councillor Diane Hamre, Member Councillor Marie Hubbard, Member Councillor Maurice Prout, Member Councillor E.R. Woodyard, Member Mayor G. B. Rickard Deputy Clerk, G. Gray Absent: Councillor R. B.Taylor, Member, attending R.O.M.A. Convention Also Present: Chief Administrative Officer, D. N. Smith Treasurer, K. Campbell Deputy Director of Community Services until 10:35 a.m. Fire Chief, J. Hayman, 10:45 - 11:05 a.m. Town Clerk, David W. Oakes, until 11:40 a.m. Director of Planning, T. Edwards until 12:00 noon Deputy Director of Public Works, D. Gray until 1:50 p.m. Resolution #GPA-113-82 . Minutes Moved by Councillor Prout, seconded by Councillor Hubbard THAT the minutes of a meeting held on January 25, 1982, be adopted as read. "CARRIED" Resolution #GPA-114-82 Cul ture & REcreation Master Plan Moved by Councillor Prout, seconded by Mayor Rickard THAT recommendations in Admin 82-10 be endorsed, and 1. That this report be received; and . 2. That the proposal for undertaking the "Culture and Recreation Master Plan" presented by MacLaren Plansearch be accepted and MacLaren Plansearch be asked to undertake preparation of the Plan according to their revised proposal at an upset limit of $35,000.00; and 3. That the Plan preparation be undertaken under the supervision of a Technical Co-ordinating Committee of Town Staff and a representative of Ontario Hydro, and Ontario Hydro be requested to provide such representation through the Hydro Liaison Committee meeting of February 18, 1982; and . . . G.P.A. Minutes - 2 - February 8, 1982 4. That the Technical Co-ordinating Committee in addition, to be responsible for advising the Master Plan Committee of the progress of the Plan; and 5. That Council forward the following resolution to the Ministry of Culture and REcreation with the attached documentation: "Whereas the "Terms of Reference" for undertaking the Master Plan have been approved by the Minister: The Town hereby requests the Ministry to review the proposal as soon as possible and advance to the Town, 50% of the project cost ($17,500)." "CARRIED AS AMENDED" Resolution #GPA-115-82 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Recommendation #3 be amended by replacing "Hydro Liaison Committee Meeting of February 18, 1982" with "the next Hydro Liaison Committee Meeting." "CARRI ED" Resolution #GPA-116-82 Budget Discussion Moved by Councillor Hubbard, seconded by Councillor Hamre Papers 1 & 2 Schedule of Committee THAT the recommendations in Admin 82-11 be endorsed, and and Council Discussions Budget Discussion 1. That this report be received; and Papers 1, 2, 3, & 4 Request for Information - Mr. A. Wotten 2. That Committee recommends to Council that the following resolution be adopted: "Council hereby adopts Discussion Papers 1 and 2 as background information for the consideration of Budget Discussion Papers 3 and 4." "CARRI ED" Resolution #GPA-117-82 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the recommendations in Admin 82-12 be endorsed, and Report Admin 82-12 be received and a copy of the report be forwarded to Mr. A. Wotten by Council, in reply to his request for information of February 1, 1982. "CARRIED" . . . G.P.A. Minutes Animal Control Monthly Report for Oct., Nov., and Dec., 1981 - 3 - February 8, 1982 Resolution #GPA-118-82 Moved by Councillor Hubbard, seconded by Councillor Prout THAT Report CD-9-82, Animal Control Monthly Report for October, November and December 1981, be received for information. "CARRIED" Resolution #GPA-119-82 Approval of Tile Moved by Councillor Prout, seconded by Councillor Woodyard Drainage Loan Hendrik & Beatrice THAT the recommendations in Report CD-10-82 be endorsed, and Van Dorp Conveyance Donald C. Evans 1. That this report be received; 2. And that the Tile Drainage Loan submitted by Hendrik and Beatrice Van Dorp on March 31st 1981, in the amount of $18,000 be approved; 3. And that the application be processed when Provincial funds become available; 4. And further that Mr. and Mrs. Hendrik Van Dorp, R.R. #1, Enniskillen be so advised. "CARRIED" Resolution #GPA-120-82 Moved by Mayor Rickard, seconded by Councillor Hamre THAT Report CD-8-82 re Conveyance of a closed road allowance between Lots 24 and 25, Concession 4, former Township of Clarke to Donald C. Evans, be considered by the Committee. "CARRIED" Resolution #GPA-121-82 Moved by Mayor Rickard, seconded by Councillor Woodyard THAT the following resolution in CD-8-82, be recommended to Council : "WHEREAS it was not the practice in the former Township of Clarke to stop up and close an unopened road allowance unless it was to be conveyed; AND WHEREAS certain documents submitted in support of the subject application support this hypothesis; AND WHEREAS the practice has been confirmed by the former Reeve of the former Township of Clarke, Mr. J.W. Stone and former Township of Clarke, Councillor Woodyard; . . . G. P.A. Minutes Recess Vehicle Fires Revenue - 4 - February 8, 1982 BE IT RESOLVED that the Mayor and Clerk be authorized to execute a deed in favour of Mr. Donald C. Evans, conveying to him the northerly 165 feet of the westerly half of the unopened road allowance between Lots 24 and 25, Concession 4 of the former Township of Clarke, now legally closed; BE IT FURTHER RESOLVED that the balance of the said closed road allowance be appraised and offered to the other abutting property owners in accordance with Town policy; and to facilitate the process, that a reference plan be acquired and the costs associated with the preparation of the reference plan be charged to the Reserve Fund - Sale of Road Allowances Account 5001-003-006." subject to Mr. Stone's signature being witnessed. "CARRI ED AS AMENDED" Resolution #GPA-122-82 Moved by Councillor Woodyard, seconded by Councillor Prout THAT the previous resolution be amended by deleting in the 3rd paragraph "and former Township of Cl arke, Councillor Woodyard." "CARRIED" Resolution #GPA-123-82 Moved by Councillor Woodyard, seconded by Mayor Rickard THAT there be a short recess. "CARRIED" Resolution #GPA-124-82 Moved by Councillor Hubbard, seconded by Councillor Prout THAT the recommendations in Report FD-3-82, Vehicle Fires - Revenue, be endorsed and 1. Report FD-3-82 be received; 2. That the Town Solicitor be consulted as to the legality of invoicing non-residents for remuneration for responding to vehicle emergencies. "CARR! ED AS AMENDED" Resolution #GPA-125-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the previous resolution be amended by deleting Recommendation #2. "CARRIED" . . . G.P.A. Minutes Part-time Fi refi ghter, Station #3 Orono Month 1 y Fi re Report for January 1982 BY-Law 81-172 Edward & Gloria Noseworthy - 5 - February 8, 1982 Resolution #GPA-126-82 Moved by Mayor Rickard, seconded by Councillor Prout THAT resolution #GPA-124-82 be further amended by adding "and staff prepare some background information which would assist Council in seeking funding from the Province which would recognize in their transfer of payments, the services provided by Fire Departments, in particular Motor Vehicle Emergencies. "CARRIED" Resolution #GPA-127~82 Moved by Councillor Prout, seconded by Councillor Hubbard THAT the recommendations in Report FD-4 be endorsed, and 1. Report FD-4-82, re part-time firefighter, Station #3, Orono, be received for information; 2. That a suitable replacement be considered with preference given to a person who could attend during day-time hours; 3. Subject to 6 months probation period and a medical certificate. "CARRIED" Resolution #GPA-128-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report FD-5-82, Monthly Fire Report for January 1982, be received for information. "CARRI ED" Resolution #GPA-129-82 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the recommendations in PD-18-82, be endorsed, and 1. Report PD-18"82 be received; and 2. That the General Purpose and Administration Committee recommend to Council that the following resolution be adopted and forwarded to the Ontario Municipal Board: . . . G.P.A. Minutes By-law 81-172 Edward & Gloria Noseworthy By-law 83-81 The Corporation of the Township of Scugog Rezoning Z-A-3-12-10 Kraco - 6 - February 8, 1982 "WHEREAS the Council of the Town of Newcastl e has approved By-law 81-172 amending Restricted Area By-law 1587, as amended, pursuant to their consideration of an application for such an amendment, submitted by the affected property owner; AND WHEREAS the intent of By-law 81-172 was to recognize an existing use; AND WHEREAS the Council of the Town of Newcastle has received an objection to the approval of By-law 81-172; AND WHEREAS the Council of the Town of Newcastle is satisfied that the proposed By-law is in conformity with the Durham Regional Official Plan in that the Official Plan allows a Municipality to recognize an existing use; BE IT NOW RESOLVED that the Town of Newcastle hereby requests the Ontario Municipal Board to approve By-law 81-172, and hereby authorizes Planning Staff and the Town Solicitor to attend any hearing that may be convened in respect of the By-l aw on behalf of the Town." "CARRIED" Resolution #GPA-130-82 Moved by Councillor Prout, seconded by Councillor Woodyard THAT the recommendation in Report PD-19-82 be endorsed, and By-law 83-81 of the Township of Scugog be received and filed. "CARRI ED" Resolution #GPA-131-82 Moved by Councillor Prout, seconded by Councillor Hamre THAT the recommendations in Report PD-20-82, be endorsed, and 1. That Report PD-20-82 be received; and 2. That application for REzoning Z-A-3-12-10 affecting Part of Lot 28, Concession 1, be approved; and 3. That the attached By-law be forwarded to Council for approval. "CARR I ED" . . . G. P. A. Minutes By-l aw 119-81 City of Oshawa Status Report Residential Plans of Subdivision C.I.B.C. Closing & Conveying a portion of Sabra Street, Orono Committee of Adjustment Minutes January 20, 1982 - 7 - February 8, 1982 Resolution #GPA-132-82 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report PD-21-82 be endorsed, and By-law 119-81 of the City of Oshawa be received and filed. "CARRIED" Resolution #GPA-133-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report PD-22-82 be endorsed, and Report PD-22-82 Status Report - Residential Plans of Subdivision, be received for information and discussion. "CARRIED" Resolution #GPA-134-82 Moved by Councillor Prout, seconded by Councillor Hubbard THAT the recommendations in Report PD-23-82, be endorsed, and 1. Report PD-23-82 be received; and 2. That the Canadian Imperial Bank of Commerce request for the closing and conveying of part of Sabra Street in the Hamlet of Orono and conveyance of a further 15' strip of land adjacent to the west property boundary of the CIBC lands be approved; and 3. That staff prepare the necessary by-laws for closing Sabra Street and the short section of Water Street connecting Sabra Street to Station Street; and 4. That the CIBC be advised that this approval is given on the understanding that the CIBC will fulfill the conditions of conveyance outlined in a letter dated December 22, 1981 from their agent, Mr. D. Mills, Architect, which conditions shall form a portion of the requisite Site Plan Agreement. "CARRIED" Resolution #GPA-135-82 Moved by Councillor Prout, seconded by Councillor Hamre THAT the minutes of a meeting of the Committee of Adjustment for January 20, 1982, be received for information. "CARRIED" G.P.A. Minutes . Recess . . Couch and Armstrong Wells Orono Oshawa/Newcastle Boundary Agreement Assumption of Hi ghway by MTC Lots 12 & 13 B.F. Concession Bowmanvi lle - 8 - February 8, 1982 Resolution #GPA-136-82 Moved by Councillor Prout, seconded by Councillor Hubbard THAT the meeting recess for lunch until 1:15 p.m. "CARRIED" The meeting reconvened at 1:15 p.m. Resolution #GPA-137-82 Moved by Councillor Hubbard, seconded by Councillor Prout THAT Report WD-5-82, re Couch & Armstrong Wells in Orono, be received for information. "CARRI ED" Resolution #GPA-138-82 Moved by Councillor Prout, seconded by Councillor Hubbard THAT the recommendations in Report WD-6-82, be endorsed and 1. This report be received; and 2. The City of Oshawa be advised of the Town of Newcastle's wish to negotiate a new Boundary Road Maintenance Agreement; and 3. The new Agreement recognize those portions of unmaintained Boundary Road, clearly defining the responsibility of each respective municipality; and 4. That staff be authorized to negotiate this Agreement with the City of Oshawa. "CARRIED" Resolution #GPA-139-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendation in Report WD-7-82 re Assumption of Highway by the Ministry of Transportation and Communications, Part of Road Allowance between Lots 12 & 13, B.F. Concession, former Bowmanville, be endorsed and the report be received for information. "CARRIED" . . . G.P.A. Minutes Lots 10,11,12,13, 14, & 15, Cone. 6 Clarke, Closure & Conveyance to Ministry of Natural Resources C.P. Rail Crossing Mil eage 155.66 Lots 22 & 23 B.F. Concession, Clarke #C-63-82, #GPA-88-82) - 9 - February 8, 1982 Resol ution #GPA-140-82 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report WD-8-82 be endorsed, and 1. This report be received; and 2. The appraised value of the road allowances between Lots 10 and 11, Lots 12 & 13, and Lots 14 & 15, Concession 6, in the former Township of Clarke, be established at $1,000.00 (One Thousand Dollars) per acre; and 3. The Ministry of Natural REsources be advised, in accordance with Town of Newcastle Policy. "CARRIED" Resolution #GPA-141-82 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report WD-10-82, re C.P. Rail Crossing (Mileage 155.66) Lots 22 & 23, Broken Front Concession, former Township of Clarke, be received for information. "CARRIED" Resolution #GPA-142-82 Parking - Caroline Moved by Councillor Hamre, seconded by Councillor Hubbard Street, Newcastle THAT the recommendations in Report WD-9-82 be endorsed, and 1. This report be received; and 2. By-law 80-156, being a by-law to amend by-law 79-1. restricting parking on both sides of Caroline Street, from Baldwin Street to Church Street in the Village of Newcastle, be rescinded; and 3. By-law 79-1, being a by-law for the regulating of parking on highways under the jurisdiction of the Town of Newcastle, be amended to permit parking on the north side of Caroline Street, from Baldwin Street to Church Street, in the Village of Newcastle. "CARRIED AS AMENDED" G.P.A. Minutes . Activity Report . Toronto-Peter- borough-Havelock Request Defray Legal Costs . - 10 - February 8, 1982 Resolution #GPA-143~E2 Moved by Mayor Rickard, seconded by Councillor Hamre THAT recommendation #3 in the previous resol utiQn, be amended to read "from Baldwin Street to the east side of the Town-owned lot" in place of "from Baldwin Street to Church Street." "CARRIED" Resolution #GPA-144-82 Moved by Councillor Hubbard, seconded by Councillor Prout THAT Report TR-3-82, Activity Report, be endorsed, and 1. That in accordance with provision of Section 220(i) of the Municipal Act R.S.O. 1970, as restated, in part, below: "The Treasurer shall receive and safely keep all money of the Corporation and shall payout same to such persons and in such manner as the 1 aws of Ontario and the By-Laws or Resolutions of the Council direct," the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended December 1981 is as shown on the attached schedule; and 2. That the expenditures for the month be approved. "CARRIED" Resolution #GPA-145-82 Moved by Councillor Woodyard, seconded by Mayor Rickard THAT the recommendations in Report TR-5-82, be endorsed, and 1. That this report be received for information; and 2. That Committee consider a grant at an amount less than the $1,000.00 requested by the Toronto-Peterborough- Havelock Line Passenger Association; and 3. That any such grant be funded through the 1982 budget. "CARRIED" Resolution #GPA-146-82 Moved by Councillor Woodyard, seconded by Mayor Rickard THAT the Town of Newcastle approve a grant of $1,000.00 to The Toronto-Peterborough-Havelock Line Passenger Association for funding to defray legal costs. "CARRIED AS AMENDED" . . . G.P.A. Minutes Audit Committee Courtice Storm Sewer Boy Scouts Pa rade Pt. Block V Lots 14, 15 & 15 Hanning Plan Newcastle The Glen - 11 - February 8, 1982 Resolution #GPA-147-82 Moved by Mayor Rickard, seconded by Councillor Prout THAT the previous resolution be amended to read "A grant of $200.00." "CARRIED" Resolution #GPA-148-82 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report TR-6-82 re Audit Committee, be received for information. "CARRIED" Resolution #GPA-149-82 Moved by Councillor Prout, seconded by Mayor Rickard THAT the recommendations in Report TR-8-82 be endorsed, and 1. That this report be received; and 2. That the expenditures to December 31, 1981, for capital works re the Courtice Storm Sewer project be financed from the O.H.A.P. Reserve Fund, Account Number 5001-000-009. "CARRIED" Resolution #GPA-150-82 Moved by Councillor Hamre, seconded by Councillor Prout THAT Council approve the request of the 1st Newcastle Group Committee for permission to hold a parade on Sunday, February 21, 1982, from the Newcastle Village Town Hall to St. Francis of Assissi Church and the Durham Regional Police be so notified. "CARRIED" Resolution #GPA-151-82 Moved by Councillor Prout, seconded by Mayor Rickard THAT the Mayor's report re "The Glen" Pt. Block V and Village Lots 14, 15, and 16, Hanning Plan, Village of Newcastle, be referred to staff for a report back to this Committee, in conjunction with the report requested in Resolution #C-1388-81. "CARRIED" G.P.A. Minutes . Recess Mayor's verbal report Promotional Day . Adjournment . - 12 - February 8, 1982 Resolution #GPA-152-82 Moved by Councillor Woodyard, seconded by Councillor Hubbard THAT there be a short recess. "CARRIED" Mayor Rickard gave a verbal report regarding the proposed "Promotional Day" which would highlight Industrial and Commercial Development. He suggested that it be a one-day affair to be held in April - with two proposed dates, Wednesday, April 14 or Friday, April 16. He suggested that the following topics be included: Industry Commerce Tourism Agri culture Housing He proposed a noon luncheon with a keynote speaker, and a steering committee composed of representatives from different areas, such as Chamber of Commerce or Business Improvement Areas, Representative from The Ministry of Industry and Tourism, Federation of Agriculture, Regional Development Department, Ontario Hydro, and Oshawa & District Real Estate Board. Resolution #GPA-153~82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the Mayor's verbal report be received and the Mayor and Chief Administrative Officer be authorized to organize a steering committee for the Promotional Day and report back to the General Purpose and Administration Committee as soon as possible. "CARRIED" Resolution #GPA-154-82 Moved by Councillor Prout, seconded by Councillor Hubbard THAT the meeting adjourn at 3:06 p.m. "CARRI ED"