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HomeMy WebLinkAbout05/31/1982 TOWN OF NEWCASTLE General Purpose and Administration Committee May 31, 1982 . Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 31, 1982, at 9:30 a.m., in Court Room #2 Roll Call Present Were: Councillor M. Hubbard, Chairperson Councillor A. Cowman, Member at 9:40 a.m. until 12:30 p.m. Counci110r D. Hamre, Member, until 2:50 p.m. Councillor M. Prout, Member Councillor R. B. Taylor, Member Councillor E. R. Woodyard, Member, 9:30 - 12:30 p.m. 2:00 - 3:20 p.m. Mayor G. B. Rickard, Member Deputy Clerk, Gertrude Gray Also Present: Chief Administrative Officer, D. N. Smith Town Clerk, David W. Oakes Director of Planning, T. T. Edwards, until 12:30 p.m. Director of Public Works, R. Dupuis until 2:30 p.m. Fire Chief, J. Hayman until 2:30 p.m. Director of Community Services, T. A. Fanning until 2:30 p.m. Treasurer, K. Campbell at 9:45 a.m. . Minutes Resolution #GPA-681-82 Moved by Councillor Taylor, seconded by Councillor Prout THAT the minutes of the meeting held on May 17, 1982, be approved as read. "CARRIED" Newcastle Arena Mayor Rickard informed the Committee that the Newcastle Arena Fund Raising Committee had presented him with a cheque for $51,736.81 on Saturday, May 29th on the occasion of the Mortgage Burning of the Newcastle Arena. This represented the amount outstanding on this project. Resolution #GPA-682-82 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the Mayor be directed to write a letter of thanks and appreciation to the Newcastle Arena Fund Raising Committee for their hard work in completing this project. . "CARRIED" G.P.A. Minutes . Newcastle Lions Club C.C.L. Industries (Hollingshead Plant) . Newcastle Arena Fund Raising Committee Masterplan - Stephen's Gulch Conservation Area . - 2 - May 31, 1982 Mr. George Cameron spoke to the Committee requesting permission for the Newcastle Lions Club to hold a carnival on July 30th and 31st, 1982, in the Newcastle Village, and to close Mill Street North from the stoplights to the old Bell Building. Resolution #GPA-683-82 Moved by Mayor Rickard, seconded by Councillor Woodyard THAT Mr. Peter Adams be heard. "CARRIED" Mr. Peter Adams addressed Committee on behalf of C.C.L. Industries owners of the Hollingshead Plant in Bowmanville. He stated that the owners were not going to object to the rezoning of the property, Part Lot 13, Concession 2, Bowmanville, but wished to state, for the record, the following points: 1. They feel that the rezoning should include all the lands right up to Rheder Avenue. 2. They feel that the wording in 1.3 c)(i), "within an existing building" is too restrictive. 3. They would prefer a less restrictive use than "dry, light." At this point, Mayor Rickard presented the cheque from the Arena Fund Raising Committee to the Treasurer. Mr. J. Drumm, Vice-Chairman, Mr. D. Lawrence, and Mr. L. Malcolm, members, and Mr. Steve LeForest, staff of C.L.O.C.A., and Mr. J. McWilliams, representing the Consulting Firm which had prepared the plan, were in attendance for the presentation of the Masterplan for the Stephen's Gulch Conservation Area. Interested members of the public were also present. Mr. Drumm spoke to the Committee and drew to their attention that Councillors Taylor and Hubbard were also members of C.L.O.C.A. He stated that it was necessary to have a Masterplan in order to approach the Ministry for funds. This was a plan for the next 10 - 15 years and was a working document. The Authority is looking for comments from the public. Mr. McWilliams outlined the main feature of the plan which encompassed 850 acres, 317 acres of which are already owned by the Authority. The property is 8 km north of Bowmanville and bounded by Taunton Road, Reg. Rd. #3, wooded valley and farmland. G.P.A. Minutes . Masterplan - Stephen's Gulch Conservation Area . . - 3 - May 31, 1982 At present, there is one access and there are some homes on the site. Soper and Mackie Creeks and two small tributaries flow through the area. He described the nature of the area and pointed out that most of the proposed development would be in the middle of the property. He described the visitors reception area and the other areas proposed for fishing, picnicking, swimming, group camping and proposed hiking and cross-country ski trails. He explained that additional facilities would relieve the pressure on the Enniskillen Park. Some areas would be used for parking and some would be retained as agricultural land. The Chairman invited comments and questions from members of the public. Mr. David Lawson, President of the Bowmanville Anglers Association asked how long the plan had been in preparation and was told that it had been more than one year. He asked how long the Bowmanville Creek Valley Lands had been under study; the amount of tourist dollars Stephen's Gulch would bring to Bowmanville. He stated that he believed the local inhabitants would get more use from the Bowmanville Valley System, than Stephen's Gulch. He spoke of a petition containing more than 1,000 signatures, asking that the Bowmanville Creek Valley Lands be developed. He was informed that the Bowmanville Valley is in the planning stage at the moment. Mr. Lawson asked for a comparison of the cost compared to Bowmanville Valley. He said that Stephen's Gulch area was a natural ~own trout habitat as had been Enniskillen Park before the work done there. He felt that limited access would retain the area in a more natural state. He was advised that the study had not identified a need for gabion work, and that the trails did not follow the stream valley. Mr. Lawson concluded by saying that the Bowmanville Creek Valley would be accessible to more people on a daily basis. Mrs. Joan Higginson asked what were the boundaries of the area and were motor bikes permitted. She was advised that there is no access for motorized vehicles. Mr. Smith stated that the Stephen's Gulch Area is well used at this time, is a natural habitat for brown trout, the trails are used by bikes and there is target shooting. He felt that trails do not enhance trout fishing and the Bowmanville Creek area is in competition for limited funds. G.P.A. Minutes . Masterpl an - Stephen's Gulch Conservation Area Recess . D.R. Agencies (Oshawa) Subdivision, Part of Lot 32, Concession 2, Darlington Block 9, Registered Plan No. M-747 Construction of Holt Road (Ontario Hydro) Land Purchase and Acquisition . - 4 - May 31, 1982 Mr. Darch asked the size of the area. He was advised that the ultimate size will be more than 800 acres and 316 acres is presently owned. Members of the Committee also questioned Mr. McWilliams. Some of their concerns included the providing of recreational facilities for residents by a Conservation Authority, the manner of future funding, and problems to residents of private property in the area. Mr. Drumm thanked the Committee and said that this was the type of input the Authority was looking for. The Chairman thanked the members and staff of C.L.O.C.A. for their presentation. Resolution #GPA-684-82 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT there be a 10 minute recess. "CARRIED" Resolution #GPA-685-82 Moved by Councillor Hamre, seconded by Councillor Prout THAT the recommendations in Report WD-42-82 be approved, and 1. That this report be received; and 2. That the .30 metre reserve shown on Block 9, Registered Plan M-747, be lifted; and 3. That the said Block be dedicated as a Public Road Allowance. "CARRIED" Resolution #GPA-686-82 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report WD-43-82 be endorsed, and 1. That this report be re ceived; and 2. That a by-law be passed authorizing the Mayor and Cl erk to execute Offers to Sell related to 1 ands required for the reconstruction of Holt Road, between Highway 401 and Baseline Road, in the former Township of Darlington, between: G.P.A. Minutes . . Pedestrian Crossover, King Street, Bowmanvi lle, East of Division St. 1982 Equipment Purchases . - 5 - May 31, 1982 (i) The Town of Newcastle and Helen for a portion of Lot 21, Broken former Township of Darlington; Van Camp, Front Concession, and (ii) The Town of Newcastle and Samuel Van Camp, for a portion of Lot 21, Broken Front Concession, former Township of Darlington; and (iii) The Town of Newcastle and Emil and Amalia Vandracek, for a portion of Lot 21, Broken Front Concession, former Township of Darlington; and 3. That letters of acceptance be forwarded to the Vendors, in accordance with the requirements of the Offers to Sell, and further; 4. That the documents be forwarded to the Town Solicitor for completion of the transactions and registration of the documents. "CARRI ED" Resolution #GPA-687-82 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendations in Report WD-44-82 be endorsed, and 1. That this report be received; and 2. That the Region of Durham be requested to undertake a spring traffic count at the King Street/Division Street intersection in Bowmanville, to determine whether the warrants for traffic signalization are met. "CARRIED" Resolution #GPA-688-82 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendations in Report WD-45-82 be endorsed, and 1. That this report be received; and 2. That staff be authorized to advertise for tenders for the supply of: (i) Three half-ton pickup trucks; and (ii) Three five-ton dump trucks; and (iii) One tractor/mower/loader; and G.P.A. Minutes . 1982 Equipment Purchases Detailed Design for Hi ghways 35/115 Between 35/115 and Highway 401 . Minutes of Committee of Adjustment Monthly Building Report . Proposed Rezoning - R.M. Hollingshead Plant - 6 - May 31, 1982 3. That staff be authorized to obtain quotations for the supply and delivery of: (a) Three chain saws; and (b) One concrete saw; and (c) One electric welder; and 4. That all items above-mentioned, are in accordance with the 1982 Public Works Budget; and further 5. That the tender award in respect of the equipment, as specified in Item 2 (i), (ii) and (iii) be subject to Council approval. "CARRIED" Resolution #GPA-689-82 Moved by Councillor Woodyard, seconded by Councillor Hamre THAT the Ministry of Transportation and Communications be requested to meet with Members of Council and Staff regarding the detailed design for Highways 35/115 to include areas between the junction of 35/115 and the 401 Highway. "CARRIED" Resolution #GPA-690-82 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the minutes of the Committee of Adjustment for May 12, 1982, be received for information "CARRIED" Resolution #GPA-691-82 Moved by Councillor Prout, seconded by Councillor Woodyard THAT Report PD-88-82, Monthly Building Report for April 1982, be received for information. "CARRIED" Resolution #GPA-692-82 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the delegation of Mr. Peter Adams be acknowledged, and he be advised of Council's action and the recommendations in Report PD-90-82 be approved, and G.P.A. Minutes - 7 - May 31, 1982 1. That Report PD-90-82 be received; and . Proposed Rezoning - 2. R.M. Holl ingshead Plant That the amendment to Restricted Area By-law 1587, as amended, rezoning part of Lot 13, Concession 2, (Bowmanville) from "R-General Residential" to "SPECIAL CONDITION 22" to recognize the existing industrial uses of the property be approved. Resolution #GPA-693-82 Moved by Councillor Prout, seconded by Councillor Hamre THAT the matter be tabled due to the fact that Mr. I. Hamilton had not been notified that this matter would be on the agenda. "LOST" Resolution #GPA-694-82 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the matter be tabled to Council and Council entertain delegations at that time. "LOST" . Resolution #GPA-695-82 Moved by Mayor Rickard, seconded by Councillor Prout THAT the subject matter be referred to Council, for public input. "CJI,RRIED" Resolution #GPA-696-82 Extension of Draft Plan Moved by Councillor Taylor, seconded by Mayor Rickard Approval-Courtice Hgts. Developments THAT the recommendations in Report PD-91-82 be endorsed, and Darlington . 1. That Report PD-91-82 be received; and 2. That the Ontario Municipal Board be advised that the Corporation of the Town of Newcastle has no objection to a further one-year extension to the draft plan approval of plan 18T-76048 conditional upon revision to the lot numbering to reflect the proposed changes as shown on the plan prepared by J. D. Barnes Limited, Surveyors, and identified as drawing 78-116-2-A; and 3. That the Ontario Municipal Board be advised that the Corporation of the Town of Newcastle has no objection to a further one-year extension to the draft plan approval of plan 18T-76027, subject to the following: G.P.A. Minutes - 8 - May 31, 1982 . Extension of Draft Pl an Approval - Courtice Hgts. Developments Darlington (i) That the conditions of draft plan approval be amended to require the owner to address, prior to final approval of the plans, the concerns of the Central Lake Ontario Conservation Authority and the Ministry of Natural Resources relative to those portions of the subject plan located within the Regional Floodplain of the Robinson Creek; and (ii) That the conditions of draft plan approval be amended to require that the subdivision agreement between the Municipality and the owners contain provisions wherein the concerns raised by the Central Lake Ontario Conservation Authority and the Ministry of Natural Resources will be satisfied; and (iii) That in addition to any revisions required to the plan of subdivision as a result of the Owner's consideration of the concerns of the Central Lake Ontario Conservation Authority and the Ministry of Natural Resources, that the plan be further revised to reflect the proposed changes in lot lay- out as shown on the plan prepared by J.D. Barnes Limited, Surveyors, and identified as drawing 78-21-115-4-C. The Planning Director advised that the Ontario Municipal Board approved a 6 months' extension of draft plan approval for the 2 subdivisions. Resolution #GPA-697-82 Moved by Mayor Rickard, seconded by Councillor Woodyard THAT the matter be referred to staff for an updated report. . "CARRIED" Resolution #GPA-698-82 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the previous resolution be amended, and the Mayor immediately draft a letter to the Ministry, protesting strongly this action and send it off forthwith. "LOST" Resolution #GPA-699-82 Proposed Amendments Moved by Councillor Taylor, seconded by Councillor Hamre to By-law 2111, former Darlington THAT the recommendations in Report PD-92-82 be endorsed; and 1. That Report PD-92-82 be received; and 2. That the by-law be forwarded to Council for approval; 3. That upon approval of the by-law, the Clerk be directed to provide notice through publication. "CARRIED AS AMENDED" . G.P.A. Minutes - 9 - May 31, 1982 . Proposed Amendments Resolution #GPA-70Q-82 to By-law 2111, former Darlington Moved by Mayor Rickard, seconded by Councillor Taylor THAT the by-law be amended as follows: (3) That the setback be reduced to 1.25m for buildings, to be determined by the Planning Director. "CARRIED" Resolution #GPA-701-82 244987 Management Ltd., Durham Region Official Plan Amendment - Kingsway Village Phase II, Oshawa Moved by Councillor Prout, seconded by Councillor Woodyard THAT the recommendations in Report PD-89-82 be endorsed, and 1. That Report PD-89-82 be received; and 2. That the Region of Durham be advised that the Town of Newcastle has no objection to the proposed Official Plan Amendment 82-9/D/00 which would permit the construction of a junior department store as an extension to the existing Kingsway Village Shopping Plaza at Townline Road and Highway 2 in Oshawa. . "CARRIED" Resolution #GPA-702-82 Recess Moved by Councillor Taylor, seconded by Councillor Hamre THAT the meeting recess to 1:30 p.m. "CARRIED" Time of recess 12:35 p.m. The meeting reconvened at 1:30 p.m. Resolution #GPA-703-82 Moved by Councillor Prout, seconded by Councillor Taylor Decoration Day - THAT the recommendations in Report CS-22-82 be endorsed, and Bowmanville & Bondhead Cemeteries 1. That this report be received; and 2. That Decoration Day be held on Sunday, July 18, 1982, at Bowmanville and Bondhead Cemeteries. . "CARRIED" G.P.A. Minutes . Removal of Sod - Orono Pa rk Resolution #C-368-82 - 10 - May 31, 1982 Reso 1 uti on #GPA-70 4-82 Moved by Councillor Taylor, seconded by Councillor Prout THAT the recommendations in Report CS-23-82 be endorsed, and 1. That this report be received; and 2. That Council concur with the opinion of the Orono Athletic Association that the removal of the sod on the south diamond of Orono Park is unnecessary at this time; and 3. Recommend that the south diamond be brought up to standards for safe play; and 4. That the money approved in the 1982 capital budget be used for the upgrading of the diamond in question. "CARRIED" Resolution #GPA-705-82 1982 Capital Budget Moved by Councillor Taylor, seconded by Mayor Rickard and Four Year Forecast . Increased Costs . THAT the recommendations in Report TR-26-82 be endorsed, and 1. That this report be received; and 2. That Council adopt the following resolution in respect of the 1982 Capital Budget and Four Year Forecast previously distributed; and 3. WHEREAS, the Council of the Corporation of the Town of Newcastle has considered the 1982 Capital Budget and Four Year Forecast; BE IT NOW RESOLVED, THAT the 1982 Capital Budget and Four Year Forecast for the Town be approved. "CARRIED" Resolution #GPA-706-82 Moved by Mayor Rickard, seconded by Councillor Hamre WHEREAS the Town of Newcastle has set its 1982 budget for the current fiscal year; AND WHEREAS the estimates were based on existing Ontario Sales Tax legislation; AND WHEREAS the expenditures made no provisions for Ontario Sales Tax other than those recorded in existing Provincial legislation; G.P.A. Minutes . Increased Costs . Tri-Level Meeting Notice - Tax Bills . - 11 - May 31, 1982 AND WHEREAS the implementation of this new sales t~x on Ontario Municipalities is ~nother Shift of expenditures from the Provincial level of government to the municipal level of government; AND WHEREAS the increased cost of OHIP is another cost to the municipality not accounted for in our 1982 current budget; AND WHEREAS Ontario Municipalities do not have the right to deficit finance, these costs to the municipalities as a result of the Provincial budget will necessitate the lowering of services; NOW THEREFORE BE IT RESOLVED that Members of Council request that the Treasurer provide information for discussion at the next General Purpose and Administration Committee meeting with respect to the effect that the Provincial budget will have on the 1982 current budget of the Town of Newcastle, in particular such areas as sales tax and increased OHIP costs. "CARRIED" Resolution #GPA-707-82 Moved by Mayor Rickard, seconded by Councillor Taylor WHEREAS the Council of the Town of Newcastle has been requested on several occasions to respond to concerns of citizens on matters that are in whole or part the responsibility of the Provincial or Federal Governments; AND WHEREAS the local Council is the most accessible to citizens who have a concern and who are not sure what level of government has jurisdiction; NOW THEREFORE BE IT RESOLVED THAT Council give consideration to holding a tri-level government meeting with the Federal and Provincial members representing this Town, to discuss matters of intergovernmental relations. "CARRIED" Resolution #GPA-708-82 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the following notice be included in tax bills: "That the education and region amounts shown above result from budgets of the Board of Education and the Region of Durham and such amounts are not established by and are not the responsibility of the Town Council. The Town simply collects such amounts on behalf of the Board and the Region." "CARRIED" G.P.A. Minutes . Newcastle Lodge for Senior Citizens Assessment Capita 1 Budget Amendment Library "Access" Project . Osborne Taxes . - 12 - May 31, 1982 Resolution #GPA-709-82 Moved by Mayor Rickard, seconded by Councillor Prout THAT the memorandum from the Treasurer, dated May 28th 1982, be received and staff be prepared to provide the necessary information to the Appeal Board, relative to the Newcastle Lodge for Senior Citizens. "CARRIED" Resolution #GPA-710-82 Moved by Councillor Prout, seconded by Councillor Taylor THAT the memorandum from the Treasurer dated May 31, 1982, containing corrections to the capital budget, be received for information. "CARRIED" Resolution #GPA-711-82 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the memorandum of the Administrator dated May 31, 1982, be received and the Town of Newcastle thank each of the bidders on the Newcastle Library. "CARRIED" Resolution #GPA-712-82 Moved by Councillor Prout, seconded by Councillor Taylor THAT the correspondence from the Solicitor relative to Mr. Osborne's request for taxation rebate, be received for information. "CARRIED" Resolution #GPA-713-82 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendations in Report CD-28-82, Tile Drainage Act - Borrowing By-law, be endorsed, and 1. That this report be received; and 2. That the Committee recommend to Council that a by-law entitled "A By-law to raise money to aid in the construction of Drainage Works under the Tile Drainage Act 1971" in an amount not exceeding $150,000.00 be approved; and G.P.A. Minutes . Refreshment Vehicle Licence - Mr. Dignard Clarke Museum Board Feasibility Study . Schedul e of Committee and Council Meetings Balance of 1982 Counci 1 Term Newcastle Lions Club . - 13 - May 31, 1982 3. That the said by-law be given two readings by Council and the Clerk directed to obtain the necessary approvals. "CARRIED" Resolution #GPA-714-82 Moved by Mayor Rickard, seconded by Councillor Woodyard THAT the recommendations in Report CD-31-82 be endorsed, and 1. That this report be received; and 2. That Council authorize the issuing of a Refreshment Vehicle Licence to Mr. Dignard. CARRIED" Resol ution #GPA-715-82 Moved by Councillor Prout, seconded by Councillor Taylor THAT the recommendations in Report Admin 82-37 be endorsed, and 1. That this report be received; and 2. That a meeting be convened with the Clarke Museum Board, Members of Council and staff to discuss the Board's proposed feasibility study. "CARRIED" Resolution #GPA-716-82 Moved by Councillor Taylor, seconded by Councillor Prout THAT the recommendations in Report Admin 82-40, be endorsed, and 1. That this report be received; and 2. That Committee forward the revised schedule of meetings to Council for approval. "CARRIED" Resolution #GPA-717-82 Moved by Councillor Woodyard, seconded by Councillor Prout THAT the Newcastle Lions Club be advised that the Town of Newcastle has no objection to the holding of a carnival on July 30 and 31, 1982, or to the closing of Mill Street North from the stoplights to the old Bell Building, and Councillor Prout convey this request G.P.A. Minutes . Newcastle Lions CLub Masterplan - Stephen's Gul ch Conservation Area . Canada Day Other Bus i ness Division Street, former Village of Orono Adjournment . - 14 - May 31, 1982 of the Club, forthwith, to the Works Committee at the Region, and report back to Council. "CARRIED" Resolution #GPA-713-82 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Mr. Cameron's delegation be acknowledged and he be advised of the action taken. "CARRIED" Resolution #GPA-719-82 Moved by Mayor Rickard, seconded by Councillor Taylor THAT C.L.O.C.A. be thanked for the presentation and the proposed Masterplan be referred to staff for a report to the General Purpose and Administration Committee at an appropriate time. "CARRIED" Resolution #GPA-720-82 Moved by Councillor Taylor, seconded by Councillor Prout THAT the Report of Mayor Rickard and Councillor Cowman relative to Canada Day, be received for i nformati on. "CARRIED" Resolution #GPA-721-82 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the Chief Administrative Officer liaise with the Director of Public Works, and arrange for a meeting with appropriate officials of the Ministry of Transportation and Communications regarding Division Street in the former Village of Orono. "CARRIED" Resolution #GPA-722-82 Moved by Councillor Taylor, seconded by Councillor Prout THAT the meeting adjourn at 3:10 p.m. "CARRIED"