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HomeMy WebLinkAbout07/12/1982 TOWN OF NEWCASTLE General Purpose and Administration Committee July 12th 1982 . Minutes of a meeting of the General Purpose and Administration Committee held on Monday, July 12, 1982, at 9:30 a.m., in Court Room #2. Roll Call Present Were: Councillor M. Prout, Chairman Councillor Ann Cowman, Member Councillor Diane Hamre, Member Councillor Marie Hubbard, Member Councillor R. B. Taylor, Member Councillor E. R. Woodyard, Member Mayor G. B. Rickard, Member Deputy Clerk, G. Gray Also Present: Chief Administrative Officer, C. N. Smith Director of Planning, T. T. Edwards Director of Public Works, R. Dupuis Deputy Director of Public Works, D. Gray until 10:45 a.m. Treasurer, K. Campbell Town Clerk, D. W. Oakes Minutes Resolution #GPA-843-82 . Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the minutes of the meeting held on June 28th 1982, be approved as read. "CARRIED" Resolution #GPA-844-82 Delegations Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the delegation be heard. "CARRIED" Wa 1 ter Fracz re Report PD-116-82 Mr. W. Fracz spoke to Committee regarding Report PD-1l6-82, Land Severance LD430/81. He stated that he disagreed with the recommendations in the report and asked for a favourable decision. Resolution #GPA-845-82 Moved by Councillor Cowman, seconded by Mayor Rickard THAT the agenda be altered to deal with Report PD-116-82. "LOST" . . . G. P. A. Mi nutes Contract for Crushed Gravel Contract for Hot Mix Paving - 2 - July 12th 1982 Resolution #GPA-846-82 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendations in Report WD-53-82 be endorsed, and 1. That Report WD-53-82 be received; and 2. That staff be authorized to advertise tenders for the crushing and delivery of granular materials to the Town of Newcastle, in accordance with the 1982 Road Maintenance Budget; and 3. That the supply of pit run gravel for crushing be obtained from the Kovacs Pit and the Reid Pit, at the unit prices quoted, as well as from the Town-owned Pit in Part Lot 16, Concession 2, former Township of Clarke. "CARRIED" Resolution #GPA-847-82 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendations in Report WD-54-82 be endorsed, and 1. That Report WD-54-82 be received; and 2. That staff be authorized to call tenders for the supply and placement of hot mix paving in the Town of Newcastle, in accordance with the 1982 Road Maintenance and Construction Budget; and 3. That, upon the award of the successful tender, it be forwarded to the Ministry of Transportation & Communications for approval. "CARRIED" Resolution #GPA-848~82 1982 Culvert MaintenanceMoved by Councillor Hubbard, and Construction Quotations seconded by Councillor Hamre THAT the recommendations in Report WD-54A-82 be endorsed, and 1. That Report WD-54A-82 be received; and 2. That the quotation for the supply and delivery of corrugated steel pipe, submitted by Peterboro Culvert Limited, be accepted. "CARRIED" G.P.A. Minutes . Policy in respect of the closure and/or closure and conveyance, of municipal road allowances . Construction of Holt Road (Ontario Hydro) Land Purchase and Acqui s iti on - 3 - July 12th 1982 Resolution #GPA-849-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Confidential Report WD-55-82 be dealt with in Open Committee. "CARRIED" Resolution #GPA-850-82 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Confidential Report WD-55-82 be endorsed, and 1. That Report WD-55-82 be received; and 2. That the Policy in respect of the Closure, and/or Closure and Conveyance, of Municipal Road Allowances, be adopted; and further 3. That the procedures detailed and attached to the Policy for the Closure, and/or Closure and Conveyance of Municipal Road Allowances, be implemented forthwith. "CARRIED AS AMENDED" Resolution #GPA-851-82 Moved by Councillor Cowman, seconded by Councillor Hamre THAT Item 2 of the "procedure" porti on be renumbered, 2 to 2(a)(i) & (ii), and that the following be added 2(b) The Director place a public notice to the effect that such an application is to be considered. "CARRIED" Resolution #GPA-852-82 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Confidential Report WD-56-82 be referred to the end of the agenda. "CARRIED" Resolution #GPA-853-82 Public Works Moved by Councillor Taylor, seconded by Councillor Woodyard Department Organization THAT Confidential Report WD-57-82 be referred to the end of the agenda. "CARRIED" G.P.A. Minutes . Recess Glenson Investments Pine Street . Land Division Application LD430-81 Fracz, Part Lot 31, Conc. 2, former Township of Darlington Glenson Investments Proposed Rezoning Pine Street - 4 - July 12th 1982 Resolution #GPA-854-82 Moved by Councillor Hamre, seconded by Mayor Rickard THAT all actions, regarding charges incurred by Town Departments for Special Events be tabled, pending a report and recommendation to Committee. "CARRIED" Resolution #GPA-855-82 Moved by Councillor Woodyard, seconded by Councillor Cowman THAT there be a 10 minute recess. "CARRIED" Resolution #GPA-856-82 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT Report Report Admin -82-56 be received and dealt with at this time. "LOST" REsolution #GPA-857-82 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT Report PD-116-82 and Admin 82-56 be dealt with at this time. "CARRIED" Resolution #GPA-858-82 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Mr. Walter Fracz' delegation be acknowledged and the recommendations in Report PD-116-82 re Land Division Application LD-430-81, part of Lot 31, Concession 2, Darlington, be endorsed, the report be received, and a copy be sent to Mr. Fracz. "CARRIED" Resolution #GPA-859-82 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report Admin 82-56 be endorsed, and G.P.A. Minutes Glenson Investments . Minutes of Committee of Adjustment . By- 1 aw 34-82 Township of Scugog By-l aw 37-82 Township of Scugog - 5 - July 12th 1982 1. That this report be received; and 2. That the unopened Pine Street Road Allowance be closed and conveyed in accordance with the new Town Policy in respect of closure/conveyance of road allowances (Report WD-55-82); and 3. That the representatives of Glenson Investments Limited be so advised. "CARRIED" Resolution #GPA-860-82 Moved by Mayor Rickard, seconded by Councillor Hamre THAT staff and the applicants be commended for working together to resolve the matter. "CARRIED" Resolution #GPA-861-82 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the minutes of the Committee of Adjustment of June 23, 1982, be received for information. "CARRIED" Resolution #GPA-862-82 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendations in Report PD-114-82 be approved, and by-law 34-82 of the Township of Scugog be received and filed. "CARRIED" Resolution #GPA-863-82 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendations in Report PD-115-82 be endorsed, and By-law 37-82 of the Township of Scugog be received and filed. "CARRIED" Resolution #GPA-864-82 Proposed Amendment Moved by Councillor Taylor, seconded by Mayor Rickard No. 76 to the Official Plan of the Region of THAT the recommendations in Report PD-117-82 be endorsed, and Durham Planning Area . 1. That Report PD-117-82 be received; and 2. That the Ministry of Municipal Affairs and Housing be advised that the Town of Newcastle has no objection to the amendment of the Region of Durham Official Plan incorporating a policy with respect to condominiums, and subject to Official Plan Amendment Application No. 76. "CARRIED" G. P. A. Mi nutes . Rezoning Z-A-3-2-6 Pt. Lot 16, Conc. 1, Clarke - Bonnano Hamlet Development Plan - Tyrone . Increase in Tonnage J. L. Coombes Pt. Lot 6, Conc. 4, Darl ington . - 6 - July 12th 1982 Resolution #GPA 865-82 Moved by Counci lor Taylor, seconded by Councillor Woodyard THAT the recommfndations in Report PD-119-82 be endorsed, and ! 1. That Reportl PD-119-82 be recieved; and 2. That apPlicktion for Rezoning Z-A-3-2-6 affecting p~rt of Lot 16, Concession 1, be approved; pnd 3. That the bY~law be forwarded to Council for approval. i i i Resolution #GP1-866-82 Moved by councilll or Cowman, seconded by Counci 11 or Taylor THAT the recom~endations in -Report PD-118-82 be endorsed, arid I , 1. That Repor~ PD-118-82 be received; and 2. That the rJvised Hamlet Plan for the Hamlet of Tyrone, as lattached to thi s report, be approved; and 3. That the R gion of Durham be forwarded a copy of staff R port PD-118-82 and be requested to process th required amendment to the Darlington Official Plan which is attached to this Repor; and I I 4. That a coPtof the approved Hamlet Development Plan be fo arded to the Ministry of Municipal Affairs an Housing for their information. I "CARRIED" "CARRIED" Resolution #GP -867-82 Moved by Councillor Hamre, seconded by Councillor Taylor i THAT the recom~endations in Report PD-120-82 be endorsed, and I I I 1. That Report PD-120-82 be received for information; and 2. That Mr. c;ombes be advised that he should make formal applicatio to the Ministry of Natural Resources for an increas in his annual tonnage limit; and 3. That Mr. Combes be further advised that the Town will omment on his application at such time as it has een circulated by the Ministry of Natural Re ources. "CARRIED" G.P.A. Minutes . Rezoning Z-A-1-10-2 Pt. Lot 35, Conc. 3, Darlington - Dubeau Recess . Also Present: Monthly Fire Report for June Audi t Fees for Newcastle B.I.A. . - 7 - July 12th 1982 Resolution #GPP-868-82 I Moved by councilllor Hubbard, seconded by Councillor Taylor I THAT the recommFndations in Report PD-121-82 be endo rsed, and i 1. That Reportl PD-121-82 be received; and 2. That applic~tion for Rezoning Z-A-1-10-2 be approved; and 3. That the bY~laW be forwarded to Council for approval. , i "CARRIED" Resolution #GPA~869-82 Moved by counci110r Hubbard, seconded by Councillor Woodyard . i THAT the meetln~ recess until 1:30 p.m. I I "CARRIED" i The meeting rec?nVened at 1:30 p.m. with the following members present: I , Counci 11 or Prou Counci 11 or Hamr Councillor Tayl r Mayor G. B. Ric ard Councillor Wood ard, at 1:35 p.m. Councillor Cowm n at 1:40 p.m. Councillor Hubb rd at 1:50 p.m. Deputy Clerk, Gj Gray, Treasurer, K. Campbell, Chief Administr tive Officer, D. Smith, Director of Pla ning, T. Edwards, Director of Public Works, R. Dupui , Purchasing Agent, Dennis Homeniuk, 1:30-2:00 p.m. Resolution #GPA 870-82 Moved by Councillor Hamre, seconded by Councillor Taylor , THAT the recomm~ndations in Report FD-11-82 be endorsed, and t e Monthly Fire Report for June 1982, be received for information. I I i "CARRIED" Resolution #GPA-'871-82 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recomme dations in Report TR-35-82 be endorsed, and 1. That this ma ter of the requirement of the Newcastle I I G.P.A. Minutes . Aud it Fees for Newcastle B.I.A. Purchasing By-law . Parking Report for June 1982 Newcastle Hydro Electric Commission Lease - Pt. Lot 10, B.F. Conc., Parts 1 and 2, Ref. Pl an lOR-1195 . - 8 - July 12th 1982 B.I.A. to eet its audit fee be considered by Commi ttee; and 2. That staff be given direction regarding the dispositio of this matter. I "CARRIED" Resolution #GPt-872-82 Moved by counc1110r Hamre, seconded by Councillor Woodyard THAT the aCCOU1't be referred back to the auditors for v rification. "CARRIED" Resolution #GP -873-82 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recom endations in Report TR-36-82 be endorsed, and I i 1. That this 1eport be received; and I 2. That the by-law in respect to the Purchasing & Tendering P licies be forwarded to Council for approval; and 3. That the Pu chasing Procedures Manual be endorsed as the guid for purchasing within the Town of Newcastle. I Resolution #GPA 874-82 "CARRIED" Moved by Counci lor Hamre, seconded by Councillor Taylor I THAT Report CD-t4-82, Parking Report for June 1982, be received for information. "CARRIED" Resolution #GPA 875-82 Moved by Counci lor Taylor, I THAT the recomm~ndations in endorsed, and seconded by Councillor Woodyard Report CD-45-82 be 1. That this r port be received; and 2. That the re uest that the lease respecting Town-owned lands descrlbed as Pt. Lot 10, B.F. Concession, Parts 1 and 2, on Reference Plan 10R-1195, be amended, and G.P.A. Minutes . Parking Enforcement Orono and Newcastle Village - Purchase of Enforcement Services . Relocation of Public Works, Pl anni ng Departments . - 9 - July 12th 1982 the term of, the lease reduced to forty-nine (49) years; and 3. That the Mayor and Clerk be authorized to execute the amending agreement on behalf of the Town; and 4. That the firm of Van Nest and Associates, Solicitors, 118 King Street, Bowmanville, Ontario, LIC 3K9, be so advised. "CARRIED" Resolution #GPAt876-82 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the recomm$ndations in Report CD-43-82 be endorsed, and 1. That this report be received; and 2. That the Town of Newcastle award a contract to Oshawa Security Service Ltd., for the provision of Parking Enforcement Service in Orono and Newcastle Village for the balance of 1982; and 3. That the by.law be approved and the Mayor and Clerk be authoriz$d to execute the agreement on behalf of the Town; and 4. That the effectiveness of the program be monitored and reviewe1 by Committee at the end of the year 1982, and d1pending upon the findings, the contract be extended ,for the year 1983, or cancelled; and 5. That the cost be charged to "Parking Enforcement - Purchase of Services," Account Number 7225-0249-X-7. "CARRIED" Resolution #GPA-877-82 Moved by Counci 1'1 or Hamre, seconded by Mayor Ri ckard THAT Report Admi,n 82-50 be dea lt with in open meeting. "LOST" Resolution #GPA~878-82 Moved by Counci 11 or Cowman, seconded by Mayor Ri ckard THAT all Confid~ntial Reports on the Agenda, be left to the elnd of the meeting. "CARRIED" G.P.A. Minutes . Feasibility Study - Bowmanville Museum Clarke Museum . Ministry of Municipal Affairs & Housing re Bill 149, Regional Municipalities Amendment Act and Bill 150, Municipal Amendment Act A.M.O. Convention . - 10 - July 12th 1982 Resolution #GPA-879-82 Moved by Councillor Taylor, seconded by Councillor Cowman THAT the recommendations in Report Admin 82-54 be endorsed, and 1. That this report be received; and 2. That the Mayor, Council and staff convene a meeting with representatives of the Bowmanville Museum Board, the Clarke Museum Board, the Newcastle Village Historical Society and LACAC, to discuss the creation of a single Board of Management for the Administration and Operation of Museums in the Town of Newcastle; and 3. That a copy of this report be forwarded to the above-mentioned organizations for information. "CARRIED" Resolution #GPA-880-82 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the correspondence from the Ministry of Municipal Affairs & Housing, and Bill 149, the Regional Municipalities Amendment Act, and Bill 150, the Municipal Amendment Act, be received for information. "CARRIED AS AMENDED" Resolution #GPA-881-82 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the previous resolution be amended by adding: "and staff review and prepare a report to Committee, on the implications to the Municipality of Sections 3 and 9 of Bill 149." "CARRIED" Resolution #GPA-882-82 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the 4 voting delegates to the A.M.O. Convention be one staff person and 3 members of Council. "CARRIED" G.P.A. Minutes . A.M.O., Mayor G.B. Rickard, Director of the Associ ati on Citizens Committee Recess . Construction of Holt Road (Ontario Hydro) Land Purchase and Acquisition . - 11 - July 12th 1982 Resolution #GPA-883-82 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the A.M.O. be notified that the Council of the Town of Newcastle supports Mayor G. B. Rickard's position as a Director of the Association. "CARRIED" Resolution #GPA-884-82 Moved by Councillor Hamre, seconded by Mayor Rickard THAT staff bring forward a report on the formation of a Citizens' Committee and advertising for members for that Committee in connection with a Municipality-Wide Canada Day Celebration and celebrations for the 125th anniversary of Bowmanvi 11 e. "CARRIED" Resolution #GPA-885-82 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the meeting recess for 10 minutes. "CARRIED" Resolution #GPA-886-82 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the meeting be 'in camera'. "CARRIED" Resolution #GPA-887-82 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendations in Report WD-56-82 be endorsed, and 1. That this report be received; and 2. That a by-law be passed authorizing the Mayor and Clerk to execute an Offer to Sell related to lands required for the reconstruction of Holt Road, between Highway 401 and Baseline Road, in the former Township of Darlington, between; (i) The Town of Newcastle and Mr. James A. Barnes, for a portion of Lot 20, Broken Front Concession, former Township of Darlington, being an area of 0.058 acres, more or less; and . . . G.P.A. Minutes Block "J' Future Possible Pedestrian Walkway Hetherington Drive Sale of Town Property Acquisition of Lands for Expansion to Park Area Solina Recess - 12 - July 12th 1982 3. That a letter of acceptance be forwarded to the Vendor, in accordance with the requirements of the Offer to Sell; and 4. That the documents be forwarded to the Town Solicitor for completion of the transaction and registration of the documents. "CARRIED" Resolution #GPA-888-82 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report Admin 82-55 be endorsed, and 1. That this report be received "in camera"; and 2. That the Town proceed to execute an agreement with Mr. J. Ralfe, as per resolution #GPA-832-82, despite the objection received; and 3. That a copy of this report be forwarded to Mr. J. Ralfe and Mr. M. Morphet. "CARRIED" Resolution #GPA-889-82 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendations in Report Admin 82-51, Sale of Town Property, Acquisition of Lands for Expansion to Park Area Solina be endorsed. Resolution #GPA-890-82 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the report be referred back for further review by staff, Mayor Rickard and Councillor Taylor, and they be authorized to negotiate and consider repayment (partial or otherwise) on behalf of the users. "CARRIED" Resolution #GPA-891-82 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the meeting recess at 5:10 p.m. until 9:00 a.m. Tuesday, July 13th 1982. "CARRIED" G. P. A. Mi nutes - 13 - July 12th 1982 . The meeting reconvened 'in camera' at 9:00 a.m., Tuesday, July 13th 1982, with all members present with the exception of Councillor Woodyard. The following staff were also present: Chief Administrative Officer, D. Smith, Treasurer, K. Campbell, Town Clerk, David W. Oakes, Director of Public Works, R. Dupuis, Director of Planning. T. T. Edwards, Deputy Clerk. G. Gray Resolution #GPA-892-82 Re-Evaluation of Non- Moved by Mayor Rickard, seconded by Councillor Hubbard Union Positions THAT the recommendations in Confidential Report Admin 82-49, re Evaluation of Non-Union Positions, be endorsed. "CARRIED" Resolution #GPA-893-82 Non-Union Benefits Proposed Amendments to By-l aw 79-90 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the recommendations in Report Admin 82-53 be endorsed, and . 1. That this report be received "in camera"; and 2. That the proposed changes in By-law 79-90 be endorsed by Committee; and 3. That the Administrator be instructed to bring forward a by-law to amend By-law 79-90, giving effect to the proposed changes. "CARRIED" Resolution #GPA-894-82 Public Works Department Moved by Councillor Hubbard, seconded by Councillor Cowman Organization THAT the recommendations in Confidential Report WD-57-82, Public Works Organization, be endorsed. "CARRIED AS AMENDED" Resolution #GPA-895-82 . Moved by Councillor Hubbard, seconded by Mayor Rickard THAT Items 5 and 6 be deleted and amended 5 and 6 be substituted. "CARRIED AS AMENDED" . . . G.P.A. Minutes Pub 1 i c Works Department Organization Relocation of Public Works & Planning Departments - 14 - July 12th 1982 Resolution #GPA-896-82 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the amendment be amended by deleting Item 6. "CARRIED" Resolution #GPA-897-82 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the report Items 9 and 10. as follows: be further amended by deleting Recommendation as amended reads 1. That Report WD-57-82 be received; and 2. That the organizational structure of the Public Works Department of the Town of Newcastle be as set out in Schedule 'A', attached hereto; and 3. That the Director of Public Works be authorized to hire an Engineering Technician, at Category 13 ($18,800 to $23,500), in accordance with the Collective Agreement; and 4. That the Director of Public Works be authorized to hire an Administration and Records Supervisor, at Salary Grade 9, according to the Policy for Non-Union Staff; and 5. That the position of Administration and Records Supervisor be internally and externally advertised; and 6. That the Director of Public Works prepare specific Job Descriptions for each position detailed in Schedule 'A' to be presented to Council, at a later date for adoption by by-law; and 7. That the Director of Public Works be authorized to lease a word processor for use by the Public Works Department. "CARRIED" Resolution #GPA-898-82 Moved by Councillor Taylor, seconded by Councillor Cowman THAT the recommendations in Report Admin 82-50 be endorsed, and G.P.A. Minutes - 15 - July 12th 1982 . 1. That this report be received "in camera"; and 2. That staff be authorized to call for proposals for the provision of office space in Bowmanville for the Public Works and Planning Departments; and 3. That the Mayor, Members of the Hall Board and Municipal Staff meet to discuss the transfer of the Hampton Municipal Offices to the Hampton Hall Board. "CARRIED AS AMENDED" Resolution #GPA-899-82 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the previous recommendations be amended to 2(a) as in report 2(b) and that staff also consider and report on the option of the relocation of one or more departments in other public facilities. "CARRIED" Resolution #GPA-900-82 . Moved by Councillor Taylor, seconded by Mayor Rickard THAT the meeting be open. "CARRIED" Resolution #GPA-901-82 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the action taken 'in camera' be approved. "CARRIED" Resolution #GPA-902-82 Adjournment Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the meeting adjourn at 1:00 p.m. "CARRIED" .