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HomeMy WebLinkAbout09/27/1982 . . . TOWN OF NEWCASTLE General Purpose & Administration Committee September 27, 1982 Roll Call Minutes Delegations Bowmanville Business Area Parking Proposal Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 27, 1982, at 9:30 a.m., in Court Room #2 Present Were: Councillor R. B. Taylor, Chairman Councillor A. Cowman, Member, 9:35 - 4:25 p.m. Councillor D. Hamre, Member Councillor M. Hubbard, Member Councillor M. Prout, Member Councillor E.R. Woodyard, Member, 2:00 - 3:30 p.m. Mayor G. B. Rickard, Member Deputy Clerk, Gertrude E. Gray Also Present: Chief Administrative Officer, D. N. Smith Director of Public Works, R. Dupuis, to 10:40 a.m. and 1:30 - 4:45 p.m. Treasurer, K. Campbell, at 1:30 p.m. Purchasing Agent, D. Homeniuk from 1:30 - 3:00 p.m. Resolution #GPA-1063-82 Moved by Councillor Prout, seconded by Councillor Hubbard THAT the minutes of the meeting held on September 13, 1982, be approved as read. "CARRIED" Resolution #GPA-1064-82 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the delegations be heard. "CARRIED" Mr. Ralph Harrison and Mrs. Mary Hambly presented a petition signed by 24 members of the Bowmanville Business Centre who oppose the parking proposal which the executive of the B.I.A. has presented to Council. They asked: 1. That a committee be formed consisting of impartial representatives of Council, the Bowmanville Business Centre Executive, and members opposed to the proposal, to poll the businesses involved by a secret ballot; 2. That any member of the Bowmanville Business Centre who is the owner of the lot at Church and Division Streets, refrain from voting; 3. That each business be entitled to only one vote on the matter. . . . G.P.A. Minutes - 2 - September 27, 1982 Enniskillen Subdivision Mr. J. Wayne Jeffrey, representing Oakland Developments, spoke to Committee relative to Subdivision 18T-24002, Enniskillen, and said that he was prepared to answer any questions the Committee might have. He stated that the cost of the water system presently designed is prohibitive and would add $4,000.00 to the cost of each lot. He indicated that he was agreeable to installing a reservoir for fire protection. Resolution #GPA-1065-82 Recess Moved by Councillor Hubbard, seconded by Councillor Hamre THAT there be a 10 minute recess. "CARRIED" Resolution #GPA-1066-82 Street Cleaning Village of Orono Moved by Councillor Prout, seconded by Councillor Cowman THAT the recommendations in Report WD-77-82 be endorsed; and 1. That this report be received; and 2. That a copy of Report WD-77-82 be forwarded to Mrs. Susan M. Sawyer, Secretary, Orono Central Business Improvement Area. "CARRIED AS AMENDED" Resolution #GPA-1067-82 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Item 3 be added: 3. That the Durham REgional Police be requested to enforce the 3 hour parking limit in the early hours of the morning. "CARRIED" Resolution #GPA-I068-82 Access to Ki rby Un ited Chu rch (Improvements to Hi ghway 35/115) Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report WD-78-82 be endorsed; and 1. That this report be received; and 2. That a certified copy of a resolution be provided to the Ministry of Transportation & Communications indicating that the Town of Newcastle agrees to provide a six-meter easement over lands owned by the Town for the purposes of providing access to the Kirby United Church; and G.P.A. Minutes - 3 - September 27, 1982 . 3. That all survey and legal costs associated with the said easement be borne by the Ministry of Transportation & Communications; and 4. That the Agreement for the said easement clearly stipulates that the Town of Newcastle will not be responsible for the maintenance of any road or driveway constructed on it; and 5. That a copy of Report WD-78-82, and the certified resolution, be forwarded to Mr. V. Mitranic, Senior Project Manager, Ministry of Transportation & Communications, far further action. "CARRIED AS AMENDED" Resolution #GPA-1069-82 Moved by Mayor Rickard, seconded by Councillor Hamre THAT Item 6 be added. 6. That a copy of the Report be forwarded to the Official Board of Kirby United Church. "CARRIED" Resolution #GPA-1070-82 ~ Monthly Building Report Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report PD-152-82, Monthly Building Report for August 1982, be received for information. "CARRIED" Resolution #GPA-I071-82 Rezoning Application Dom's Auto Parts Part of Lot 32, Conc.1, former Darlington Moved by Councillor Hamre, seconded by Councillor Cowman THAT the recommendations in Report PD-143-82, be endorsed; and 1. That Report PD-143-82 be received; and 2. That application for rezoning Z-A-1-7-1 be approved; and 3. That the by-law rezoning the subject lands be forwarded to Council for approval at such time as the applicant has entered into a Development Agreement with the Town of Newcastle. "CARRIED" . . . . G.P.A. Minutes Official Plan Amendment 86 - Kingsway Village Mall, Oshawa Ministry of Natural Resources draft land use strategy for Lindsay District Extension of Draft Plan Approval Courtice Heights Developments - 4 - September 27, 1982 Resolution #GPA-1072-82 Moved by Councillor Prout, seconded by Councillor Hamre THAT Report PD-149-82, re Official Plan Amendment 86 - Kingsway Village Mall, Oshawa, be received for information. (File 82-9/D/00) "CARRIED" Resolution #GPA-1073-82 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the recommendations in Report PD-150-82 be endorsed; and 1. That Report PD-150-82 be received; and 2. That Council endorse staff's comments to the Ministry of Natural Resources on the Draft Land Use Strategy for Lindsay District; and 3. That the Ministry of Natural Resources be so advised. "CARRIED" Resolution #GPA-1074-82 Moved by Mayor Rickard, seconded by Councillor Prout THAT the recommendations in Report PD-155-82 be endorsed; and 1. That Report PD-155-82 be received; and 2. That Report PD-I08-82, attached, be lifted from the table and revised insofar as is necessary to delete all references to the Ministry of Natural Resources and by deleting condition 2 as set out on page 3 of said Report, and replacing it with the following: "2. That the conditions of draft plan approval be amended to require that prior to the issuance of building permits for those lots affected, the Restricted Area Zoning By-law be amended to provide a minimum elevation of building openings of 0.3 metres above the level of the Regional Storm." "LOST" Resolution #GPA-1075-82 Moved by Councillor Hamre, seconded by Councillor Cowman THAT Report PD-155-82 be tabled until November 30, 1982. "LOST" . . . G.P.A. Minutes - 5 - September 27, 1982 Resolution #GPA-I076-82 Request for special Moved by Mayor Rickard, seconded by Councillor Hubbard resolution of Council as provided in sign by-law THAT the recommendations in Report PD-156-82 be 76-25 to permit the use endorsed; and of the colours red, green or amber within 150 feet 1. That Report PD-156-82 be received; and of an intersection Amendment to Courtice West Neighbourhood Development Plan - Proposed Plan of Subdivision - Ri znek Property Residential Nodes and Cl usters 2. That an exemption be granted from Section 4(3)(b) of sign by-law 76-25, as amended, as requested by Mr. Quinney. "CARRIED" Resolution #GPA-I077-82 Moved by Mayor Rickard, seconded by Councillor Prout THAT the recommendations in Report PD-151-82 be endorsed; and 1. That Report PD-151-82 be received; and 2. That Council approve Amendment No. 2 to the Courtice West Neighbourhood Development Plan, attached to this Report as Attachment 1, and that the Region of Durham be so advised; and 3. That the Region of Durham be advised that the Town of Newcastle recommends approval of Plan 18T-81015, as revised in red and attached to this Report as Attachment 2, and subject to the conditions contained in Attachment 3 to this Report; and 4. That a copy of Staff Report PD-151-82 be forwarded to the Region of Durham. "CARRIED" Resolution #GPA-I078-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report PD-157-82, Residential Nodes and Clusters, be received for information. Resolution #GPA-1079-82 Moved by Mayor Rickard, seconded by Councillor Prout THAT Item 2 be added as follows: That the report be forwarded to the Regional Planning Department and they be advised that determining Nodes and Clusters as defined in the Regional Official Plan is creating problems and request that the Regional Planning Department give further study to this matter. "LOST" . . . G. P. A. Mi nutes Residential Nodes and Clusters Rezoning Application R. Davis, Block 10, Plan M-746: Application to amend the Solina Hamlet Development Plan Recess - 6 - September 27, 1982 Resolution #GPA-1080-82 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the question of Nodes and CLusters be referred back to staff to be considered in the 1983 Works Program and staff bring back reasonable definitions of "Nodes and Clusters", taking into account the concerns raised at this meeting. "CARRIED" Resolution #GPA-1081-82 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the agenda be altered to deal with Report PD-154-82 before the recess for lunch. "CARRIED" Resolution #GPA-1082-82 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the recommendations in Report PD-154-82 be endorsed; and 1. That Report PD-154-82 be received; and 2. That the attached by-law and amendment to the Solina Hamlet Development Plan be forwarded to Council for approval at such time as the Council of the Regional Municipality of Durham has considered the attached amendment to the Solina Hamlet Plan; and 3. That a copy of this Report and the attachments thereto, be forwarded to the Region of Durham for their information and consideration as soon as possible. "CARRI ED" Resolution #GPA-I083 Moved by Councillor Prout, seconded by Councillor Cowman THAT the meeting recess for lunch until 1:30 p.m. "CARRIED" . . . G.P.A. Minutes Request by Pioneer Petroleums (Central) Ltd., exemption from sign by-law - Grant Auto Service, 114 Liberty St., Bow. Oakland Developments Ora ft Pl an of Subdivision - Part of Lot 18, Conc. 7, Darlington Enniskillen Subdivision Monthly Fire Report for August 1982 - 7 - September 27, 1982 Meeting reconvened at 1:30 p.m. Resolution #GPA-I084-82 Moved by Councillor Hubbard, seconded by Councillor Prout THAT the recommendations in Report PD-158-82 be endorsed; and 1. That Report PD-158-82 be received; and 2. (a) that the attached amendment to By-law 76-25, as amended, be approved to permit Pioneer Petroleums (Central) Ltd., to erect a ground sign having a maximum sign area of 3.7 square metres (40 sq. ft.),and (b) that an exemption be granted by Special Resolution of Council to permit the use of the colour red within 150 feet of an intersection. "CARRIED" Resolution #GPA-1085-82 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the recommendations in Report PD-159-82 ' be endorsed; and 1. That Report PD-159-82 be received for consideration; and 2. That appropriate direction be provided to staff. "CARRIED" Resolution #GPA-1086-82 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT staff proceed to negotiate an Agreement with Mr. Jeffrey that would relieve him of the regulations of the water systems, as proposed, and substitute a policy which is acceptable to the Town. "CARRI ED" Resolution #GPA-1087-82, Moved by Councillor Prout, seconded by Councillor Woodyard THAT Report FD-13-82, Monthly Fire Report for August 1982, be received for information. "CARRIED" G.P.A. Minutes 4It Renewal of Lease for the Court Facilities in the Police & Fire Building . . Activity Report for August 1982 Vehicle Tender T82-1 - 8 - September 27, 1982 Resolution #GPA-I088-82 Moved by Councillor Hubbard, seconded by Councillor Prout THAT the recommendations in Report TR-53-82 be endorsed; and 1. That this report be received; and 2. That "Offer to Renew Lease" between Her Majesty the Queen and the Corporation of the Town of Newcastle be approved; and 3. That Clerk be authorized to draw a by-law to execute the "Offer to Renew the Lease" and said by-l aw be forwarded to Council. "CARRIED" Resolution #GPA-1089-82 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report TR-54-84, be endorsed; and 1. That in accordance with provision of Section 220(i) of the Municipal Act R.S.O. 1970 as restated, in part below: "The Treasurer shall receive and safely keep all money of the Corporation and shall payout same to such persons and in such manner as the laws of Ontario and the by-laws or resolutions of the Council di rect," the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended August 31, 1982, is as shown on the attached schedule; and 2. That the expenditures for the month of August 31, 1982, be approved. "CARRIED" Resolution #GPA-I090-82 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the recommendations in Report TR-57-82 be endorsed; and 1. That this report be received; and 2. That Thorncrest Ford Sales Ltd., Islington Ontario, with the tendered bid in the amount of $28,768.02, being the lowest acceptable bidder meeting the minimum specifications, be awarded to supply three (3) 1983 half ton pick up trucks . . . G.P.A. Minutes Tender T82-1 Vehicle Tender Tile Drainage Loans Jim & Nancy Allin and Steven W. Carruthers Animal Control Monthly Report for June 1982 - 9 - September 27, 1982 in accordance with terms, conditions and specifications of Tender T82-1. 2. That the funds expended be allocated to the Vehicle Replacement account as provided within the 1982 fiscal year budget. Resolution #GPA-1091-82 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the Tenders be referred back to staff for a report to the General Purpose and Administration Committee meeting of October 11th 1982, setting out the cost implications of the Works Department changing to unleaded or diesel fuel. "CARRIED" Resolution #GPA-1092-82 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the recommendations in Report CD-62-82, be endorsed; and 1. That this report be received; and 2. That the Tile Drainage Loan Application submitted by Jim and Nancy Allin on April 30th 1982, in the amount of $11,100.00 be approved; and 3. That the Tile Drainage Loan Application submitted by Steven W. Carruthers on June 29th 1982, in the amount of $6,300.00 be approved; and 4. That the Rating By-law attached be recommended to Council for passage; and 5. That the Clerk be authorized to make application to the Regional Municipal ity of Durham for the debenturing of loans pursuant to the Tile Drainage Act R.S.O. 1980; and 6. That the applicants be advised of the actions taken with respect to their applications. "CARRIED" Resolution #GPA-1093-82 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report CD-62-82, Animal Control Report for the month of June 1982, be received for information. "CARRIED" . . . G.P.A. Minutes Animal Control Report for July 1982 Animal Control Report for August 1982 By-law Enforcement & Property Standards By- 1 aw Parking Enforcement Orono and Newcastle Vi 11 age Conveyance of Parts 1,2,3,4,6,7,8, and 9 of Plan 10R-1250 to CLOCA. Lots 6 & 7, Cone. 4, Darlington, Stephen's Gulch - 10 - September 27, 1982 Resolution #GPA-I094-82 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report CD-63-82, Animal Control Report for the month of July 1982, be received for information. "CARRIED" Resolution #GPA-1095-82 Moved by Councillor Woodyard, seconded by Councillor Prout THAT Report CD-64-82, Animal Control Report for August 1982, be received for information. "CARRIED" Resolution #GPA-1096-82 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the Chief Administrative Officer bring forward a report at the next General Purpose and Administration Committee Meeting, on the activities of By-law Enforcement including the Property Standards By-law. "CARRIED" Resolution #GPA-1097-82 Moved by Councillor Prout, seconded by Councillor Hamre THAT the Clerk prepare a report on the parking enforcement in Orono, and Newcastle Village, for the next General Purpose and Administration Committee Meeting. "CARRIED" Resolution #GPA-1098-82 Moved by Councillor Hamre, seconded by Councillor Prout THAT the recommendations in Report Admin 82-67 be endorsed; and 1. That this report be received; and 2. That the Central Lake Ontario Conservation Authority be advised that the Town of Newcastle will convey Parts 1, 2, 3,4, 6, 7,8, 9, of Plan 10R-1250 at the appraisal value plus costs rather than nominal amount. "CARRIED" . . . G.P.A. M.inutes Donation to the Canadian Cancer Society or to the Terry Fox Marathon of Hope Unfinished Business Bowmanville Business Area Parking Proposal Enniskillen Subdivision Orono Fi re Ha 11 - 11 - September 27, 1982 Resolution #GPA-1099-82 Moved by Mayor Rickard, seconded by Councillor Prout THAT Report Admin 82-69 be received; and 2. That Council donate the $300.00 received from Glen-Warren Productions Ltd., to the Canadian Cancer Society, c/o the Local Society Branch. "CARRIED" Resolution #GPA-1100-82 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the delegation of Mr. Harrison and Mrs, Hambly be acknowledged and the petition and presentation be referred to the Bowmanville Business Improvement Area for comment and a report to the General Purpose and Administration Committee Meeting of October 12, 1982. "CARRIED" Resolution #GPA-1101-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the delegation of Mr. Jeffrey be acknowledged, and he be advised of action taken by Committee. "CARRIED" Resolution #GPA-1102-82 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the agenda be altered to deal with Confidential Report Admin 82-65, at the end of the meeting. "CARRIED" Resolution #GPA-I103-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT staff proceed with setting a date for a Special Meeting of Committee with representatives of the 'Splash Committee' in relation to their project. "CARRIED" . . . G.P.A. Minutes - 12 - September 27, 1982 Resolution #GPA-1104-82 125th Anniversary Celebration Moved by Council 1 or Hubbard, seconded by Mayor Ri ckard WHEREAS, the Council of the Corporation of the Town of Newcastle is recognized to be in support of the celebration of the 12Sth anniversary of the incorporation of Bowmanville; and WHEREAS, some interested citizens deem it to be desirable to have a limited edition coin struck, commemorating the 125th anniversary of the incorporation of Bowmanville; BE IT RESOLVED THAT, a limited edition coin commemorating the 125th anniversary of the incorporation of Bowmanville be struck ready for sale in 1983; and BE IT FURTHER RESOLVED THAT, the funds required to meet the initial costs of $5,000 of the issue be drawn from the General Operating Fund of the Corporation of the Town of Newcastle; and BE IT FURTHER RESOLVED THAT, the funds generated from the sale be applied to the $5,000 advance to completely retire same; and BE IT FURTHER RESOLVED THAT, the additional funds raised from sale of coin be used to further the celebration of the 125th anniversary of the incorporation of Bowmanville. "CARRIED" Resolution #GPA-I10S-82 Orono Fi re Hall Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the meeting be 'in camera' to deal with Confidential Report Admin 82-65. "CARRIED" Resolution #GPA-1106-82 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT Report Admin 82-65 be lifted from the table. "CARRIED" Resolution #GPA-1107-82 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT any action on Report Admin 82-65 be deferred, and the Committee entertain Mayor's Report. "CARRIED" . . . G.P.A. Minutes - 13 - September 27,1982 Resolution #GPA-1108-82 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Mayor's Confidential Report re Orono Fire Hall, be approved. "CARRIED AS AMENDED" Resolution #GPA-I109-82 Moved by Mayor Rickard, seconded by Councillor Hamre THAT Item 2 be amended to include Schedule "C". "CARRIED" Resolution #GPA-1110-82 Moved by Mayor Rickard, seconded by Councillor Prout THAT the meeting be open. "CARRIED" Resolution #GPA-1111-82 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the action taken 'in camera' be approved. "CARRIED" Resolution #GPA-1112-82 ADJOURNMENT Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the meeting adjourn at 4:45 p.m. "CARRIED"