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HomeMy WebLinkAbout11/15/1982 . . . THE TOWN OF NEWCASTLE General Purpose and Administration Committee Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 15, 1982, at 9:30 a.m., in Court Room #2. November 15, 1982 Roll Call Present Were: Councillor E. R. Woodyard, Chairman Councillor D. Hamre, Member Councillor M. Hubbard, Member, 9:45 a.m. Councillor R B. Taylor, Member Mayor G. B. Rickard, Member Deputy Clerk, G. E. Gray Absent: Councillor A. Cowman, Member Councillor M. Prout, Member Also Present: Chief Administrative Officer, D. N. Smith Director of Public Works, R. Dupuis Treasurer, K. Campbell Director of Planning, T. T. Edwards Minutes Resolution #GPA-1220-82 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the minutes of a meeting held on October 22, 1982, be adopted as read. "CARRIED" Resolution #GPA-1221-82 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the minutes of a meeting of October 25, 1982, be adopted as read. "CARRIED" Resolution #GPA-1222-82 Petit i on re El gi n Street Moved by Mayor Rickard, seconded by Councillor Taylor THAT the Petition re sidewalks, west side of Elgin Street, be received and referred to the Public Works Department. "CARRIED" Resolution #GPA-1223-82 Delegations Moved by Councillor Taylor, seconded by Mayor Rickard THAT the delegation from Haydon Hall Board be heard. "CARRIED" Haydon Hall Board. W. Blackburn Mr. Wilbur Blackburn representing the Haydon Hall Board "Club 21", spoke to the Committee and asked that in view of the fact that the Town had forgiven outstanding . . . G.P.A. Minutes Haydon Hall Board LDCM Investments Ltd. & Barmond Builders Ltd., Block 'C', R.P. 698, Bowmanville, Release of Development Agreement Proposed Road - Village of Orono #C-888-82 - 2 - November 15, 1982 insurance for other boards, the insurance which they had paid on the Hall since 1978, be applied against the amount owing to the Town on a capital project. The amount owing to the Town is $1,727.00, and the amount paid by the Board $1,002.08. Resolution #GPA-1224-82 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the matter be dealt with at this time. "CARRIED" Resolution #GPA-1225-82 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the matter be referred to 'Other Business', and staff bring forward a suitable recommendatton. "CARRIED" Resolution #GPA-1226-82 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the Recommendations in Report WD-92-82 be endorsed; and 1. That this report be received; and 2. That the Town Solicitor prepare the necessary documentation for the execution and Final Release of Block 'C', Registered Plan 698, from the Subdivision Agreement; and 3. That the Mayor and Clerk be authorized to issue a certificate of Release on behalf of the Town of Newcastle. "CARRIED" Resolution #GPA-1227-82 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT Report WD-93-82, re Proposed Road, Vtllage of Orono, be received for information. "CARRIED AS AMENDED" . . . G.P.A. M.inutes Proposed Road - Village of Orono Maintenance of Highway #2, through Newtonvill e Parking - Duchess St., Orono (#GPA-1042-82) Recess - 3 - November 15, 1982 Resolution #GPA-1228-82 Moved by Mayor Rickard, seconded by Councillor Taylor THAT a copy of the report be forwarded to the of Transportation & Communications, outlining Concerns, with a copy to S. Cureatz. Ministry Councl 1 "CARRIED" Resolution #GPA-1229-82 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report WD-94-82 be received for information. "CARRIED" Resolution #GPA-1230-82 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendations in Report WD-95-82 be endorsed; and 1. That this report be received; and 2. That the general conditions and provlslons of By-law 79-1 be stringently enforced on Duchess Street, Orono; and 3. That a copy of this report be forwarded to the Durham Region Police Force, for appropriate action, and to Mrs. V. Bridger, for information. "CARRIED AS AMENDED" Resolution #GPA-1231-82 Moved by Mayor Rickard, seconded by Councillor Hamre THAT a copy of the report be forwarded to the Clerk's Department for the information of the By-law Enforcement Officer. "CARRIED" Resolution #GPA-1232-82 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT there be a 10 minute recess. "CARRIED" . . . G.P.A. Minutes - 4 - November 15, 1982. Resolution #GPA-1233-82 Extension of Draft Moved by Councillor Hubbard, seconded by Mayor Ric~ard Plan Approval 18T-76Q71 Pt. Lot 14, Cone. 2, THAT the recommendations tn Report PD-185-82 be endorsed; and Bowmanville - Luverme Investments Ltd. 1. That Report PD-185-82 be received; and 2. That Council adopt the following resolution; "That Council of the Town of Newcastle hereby requests the Minister of Municipal Affatrs and Housing to extend the draft plan approval for Subdivision 18T-76071 for a further one year period to March 22, 1984." 3. That the request in 2. above, be forwarded to the Ministry of Municipal Affairs and Housing, and that Luverme Investments Limited be so advised. "CARRIED" Resolution #GPA-1234-82 By-law 61-82 - Township of Scugog Moved by Councillor Hamre, seconded by Councillor Hubbard THAT By-law 61-82, Township of Scugog, be received and fil ed. "CARRIED" Resolution #GPA-1235-82 By-law 62-82 - Township of Scugog Moved by Councillor Taylor, seconded by Mayor Rickard THAT By-law 62-82, Township of Scugog, be received and fil ed. "CARRIED" Resolution #GPA-1236-82 By-law 64-82 - Township of Scugog Moved by Councillor Hubbard, seconded by Councillor Hamre THAT By-law 64-82, Township of Scugog, be received and fil ed. "CARRIED" Resolution #GPA-1237-82 By-law 63-82 - Township of Scugog Moved by Councillor Hubbard, seconded by Councillor Hamre THAT By-law 63-82, Township of Scugog be received and filed. "CARRIED" G. P. A. Minutes . By-l aw 66-82 - Township of Scugog By-l aw 109-82 - City of Oshawa By-law 68-82 - Township of Scugog . Minutes - Committee of Adjustment Summary of Land Division Committee Applications - June 1982 to Sept. 1982 . Certifi cate of Completion - Marnie Industrial Park Subdivision Agree- Ment By-law 79-25 - 5 - November 15, 1982 Resolution #GPA-1238-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT By-law 66-82, Township of Scugog, be received and fil ed. "CARRIED" Resolution #GPA-1239-82 Moved by Councillor Hubbard, seconded by Counctllor Hamre THAT By-law 109-82, City of Oshawa, be received and fil ed. "CARRIED" Resolution #GPA-1240-82 Moved by Councillor Hamre, seconded by Councillor Taylor THAT By-law 68-82, Township of Scugog, be received and fil ed. "CARRIED" Resolution #GPA-1241-82 MoVed by Councillor Taylor, seconded by Councillor Hubbard THAT the minutes of a meeting of the Committee of Adjustment of October 27, 1982, be received for information. "CARRIED" Resolution #GPA-1242-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report PD-193-82, Summary of Land Division Committee Applications, June 1982 - September 1982, be received for information. "CARRIED" Resolution #GPA-1243-82 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in report PD-194-82 be endorsed; and 1. That Report PD-194-82 be received; and G. P. A. Mi.nutes . Fire Prevention Week Activities Self-Insured Losses Reserve - Publtc . Library - Loss Activity Report - November 15, 1982 . - 6 - November 15, 1982 2. That Council authorize the Director of Public Works to issue a Certificate of Completion to Solina Investments Limited, as successor tn title to Marnie Industrtal Park Limited, in accordance with the Subdivtsion Agreement drawn up between Marnie Industrial Park Limited and the Town of Newcastle, and authorized by By-law 79-25; and 3. That at such time as a Certificate of Acceptance is required, a further staff Report will be submitted for Council's consideration. "CARRIED" Resolution #GPA-1244-82 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report FD-19-82, Activities Fire Prevention Week, be received for information. "CARRIED" Resolution #GPA-1245-82 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendations in Report TR-69-82, be endorsed; and 1. That this report be received; and 2. That $910.00 be taken from the Self-Insured Losses Reserve in the favour of the Town of Newcastle Public Library to cover their loss. "CARRIED" Councillor Taylor declared a Conflict of Interest in Report TR-73-82, and refrained from discussion and voting. Resolution #GPA-1246-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report TR-73-82 be endorsed; and 1. That in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act R.S.O. 1980, as restated, in part below: "The Treasurer shall receive and safely keep all money of the Corporation, and shall payout same to such persons and in such manner as the laws of Ontario and the by-laws or resolutions of the council direct," . . . G.P.A. Minutes Activity Report - November 15, 1982 Tender T82-9, Snow Clearing and Winter Maintenance of Sidewalks and Parking Lots Approval of Tile Drainage Loan Application, Clifford Robinson. R.R. #1, Hampton - 7 - November 15, 1982 the treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended October 1982 is as shown on the attached schedule; and 2. That the expenditure for the month of October 1982 be approved. "CARRIED" Resolution #GPA-1247-82 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendations in Report TR-74-82 be endorsed; and 1. That this report be received; and 2. That D & F Snow Removal, Bowmanville, Ontario, with a bid in the amount of $1,270.00 for snow clearing and sand/salting for all specified locations per callout being the lowest responsible bidder meeting all terms, conditions and specifications of tender T82-9 be awarded the contract for snow clearing and winter maintenance of sidewalks and parking lots for the 1982/83 winter season and that the funds expended be provided from within the approved 1982 and 1983 current operating budgets for the locations. "CARRIED" Resolution #GPA-1248-82 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report CD-72-82 be endorsed; and 1. That this report be received; and 2. That the Tile Drainage Loan Application in the amount of $11,100.00 submitted by Mr. Clifford Robinson, on October 5, 1982, be approved; and 3. That the application be processed when Provincial funds become available during the 1983 allocation year; and 4. That the applicant be so advised. "CARRIED" G.P.A. Minutes . Approval of Tile Drainage Loan Appltca- tion, W. Edward Watson, R.R. #2, Bowmanville Amendment to Abandoned Cemeteries By-law . Parking Report for the Month of October 1982 Animal Control Report for October 1982 . - 8 - November 15, 1982 Resolution #GPA-1249-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report CD-73-82 be endorsed; and 1. That this report be received; and 2. That the Tile Drainage Loan Application in the amount of $3,700.00, submitted by Mr. W. Edward Watson on October 12, 1982, be approved; and 3. That the application be processed when ~rovincial funds become available during the 1983 allocation year; and 4. That the appl icant be so advised. "CARRIED" Resolution #GPA-1250-82 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the recommendations in report CD-74-82 be endorsed; and 1. That Report CD-74-82 be received; and 2. A By-law be forwarded to Council for approval; and 3. When the by-l aw has been approved by Council it be forwarded to the Cemeteries Branch of the Ministry of Consumer and Commercial Relations for approval; and 4. The Clarke Cemetery Board be so advised. "CARRIED" Resolution #GPA-1251-82 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Report CD-75-82, Parking Report for October 1982, be received for information. "CARRIED" Resolution #GPA-1252-82 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report CD-76-82, Animal Control Report for October 1982, be received for information. "CARRIED" . . . G.P.A. Minutes Re-Eva 1 uati on - Non-Union Positions Unfinished Business Associ ati on of Municipalities of Ontario Ontario Recycling Information Centre Haydon Ha 11 - 9 - November 15, 1982 Resol. ution #GPA-1253-82 Moved by Mayor RicKard, seconded by CouncillQr Hubbard THAT the recommendations in Confidential Report Admin 82-80, be endorsed; and 1. That this report be received "in camera"; and 2. That Council approve the re-evaluation of the posttion of Confidential Secretary, Treasury to Salary Grade 4 from Salary Grade 3; and 3. That Council approve the re-evaluatton of the position of Deputy Director of Community Services to Salary Grade 12 from Salary Grade 11.(Carrted as amended later in the meettng) Resolution #GPA-1254-82 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the report be referred to the end of the agenda. "CARRIED" Resolution #GPA-1255-82 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the correspondence received from the Association of Municipalities of Ontario, re R.O.M.A. Annual Meeting, be received and copies distributed to Council and Staff so that any resolutions can be prepared in time to be forwarded before December 6. "CARRIED" Resolution #GPA-1256-82 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the correspondence from the Ontario Recycling Information Centre re Conference, be received for information. "CARRIED" Resolution #GPA-1257-82 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the Town forgive the Haydon Hall Board its obligation to repay all but $724.99 of its 1979 Capital Project Loan, the original loan being in the amount of $1,727.07, insurance premium Payments from 1978-1981 inclusive, being $1,002.08, and further the Board is encouraged to file a 1983 grant application with the Town if they wish to proceed with further capital works on the Hall. . . . G.P.A. Minutes - 10 - November 15, 1982 Haydon Ha II Th~ forgiveness of the advances n the amount of $1,002.08 be charged to the Cont ngency Account # 70D7-298-X-7. "LOST" Resolutton #GPA-1258-82 Moved by Mayor Rickard, seconded by Councillor TaYlor THAT the presentation by Mr. W. Blackburn, on behalf of Haydon Hall Board request, be referred to the 2 Council Members on the Hall Board and Treasurer, for a further report to Council. "LOST" Resolution #GPA-1259-82 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the delegation be aCknowledged and Haydon Hall Board be requested to pay the outstanding account and apply for a 1983 Grant for necessary capital works. "CARRIED" Resolution #GPA-1260-82 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the meeting be 'in camera' to discuss a personnel matter. "CARRIED" On being put.to a vote, Resolution #GPA-1253-82 was "CARRIED AS AMENDED" Resolution #GPA-1261-82 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report Admin 82-82 be amended by adding: 4. Job descriptions and by-laws be submitted to Council when the report is forwarded. "CARRIED" Resolution #GPA-1262-82 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the meeting be open. "CARRIED" . . . G. P. A. Mi nutes - 11 - November 15, 1982 Resolutton #GPA-1263-82 Moved by Counctllor Hubbard, seconded by Councillor Taylor THAT the action taken 'in camera' be approved. "CARRIED" Adjournment Resolution #GPA-1264-82 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the meeting adjourn at 12:30 p.m. "CARRIED"