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HomeMy WebLinkAbout12/07/1981 TOWN OF NEWCASTLE . General Purpose and Administration Committee December 7 1981 Ro 11 Ca 11 . Minutes Sam Curea tz Gordon Carveth Newcas tl e Vi 11age Urban Area Plan . Minutes of a meeting of the General Purpose and Administration Committee held on Monday, December 7 1981 at 9:30 a.m. in Court Room #2 Present were: Mayor G. B. Rickard, Chairman Councillor Ann Cowman, Member, at 9:35 a.m. Councillor Diane Hamre, Member Councillor Marie Hubbard, Member until 4:50 p.m. 7:30 to 8:50 p.m. Councillor Maurice Prout, Member, at 1:15 p.m. to 11 p.m. Councillor R. Bruce Taylor, Member Councillor E. R. Woodyard, Member, until 12 noon Deputy Clerk, Gertrude Gray Chief Administrative Officer, Don Smith Town Clerk, David Oakes, until 2:30 p.m. Deputy Director of Planning, T.T.Edwards, to 9 p.m. Deputy Director of Public Works, D. Gray, to 9:30 Director of Community Services, T.A.Fanning until 2:45 p.m. Also Present: Resolution #GPA-166-81 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the minutes of the meeting of November 9 1981 be adopted as read. "CARRIED" Mr. Sam Cureatz addressed the Committee relative to the Newcastle UrDan Area Plan and the South East Section of the Village of Newcastle, historically known as Bond Head. He advised Committee that Mr. Gordon Carveth would make the presentation. Mr. Carveth, who lives on Mill Street South in the Village, spoke to the Plan and the effect on the Bond Head area because of its exclusion from the Plan. He stated that there are approximately fifty residences in that area. He felt that the present plan would prevent further desirable residential development in Bond Head. Permanent Agriculture designation refers to farming and the area does not belong in that category. He felt that Council should be encouraging development and certain infilling, where development already exists. He understood that water services had already been requested by residents on Boulton Street and included in the 1982 budget, but may be deleted because the area is zoned 'permanent agriculture'. He felt that 330 ft. frontage G.P.A. . Rex Walters Jim Dunne Paul Roscoe Ontari 0 Hydro Rural area Proposed Merger - Bowmanvi 11 e & Cobourg Areas . M. Bartlett R. Beaucage Peter Robarts Py th bow Developments Durham Ma 11 Proposa 1 . - 2 - December 7 1981 and 2 acre lot size was too onerous. He asked that the Plan be changed before it is approved and the Bond Head Area be designated as a modified urban area to allow limited development. The area would be from the lake to Baseline Road and from Graham Creek to Arthur Street. He asked that Committee defer approval of the plan until the planners could consider these requests and come back with further recommendations. Mr. Carveth was advised that water services are the responsibility of the Region of Durham. Rex Walters of Ontario Hydro brought the Committee up-to-date on the proposed merger of the Bowmanville and Cobourg areas of rural Ontario Hydro. He said the merger was sound, economically. Ontario Hydro is now in the process of obtaining input into the study. There are now two small areas. The Wesleyville Plant site is available for a new headquarters. The study will be completed by the end of this year. Final approval will come from Ontario Hydro Head Office and could be given by the end of January 1982 with the merger becoming fact by mid 1983. He felt that staff would not be moving from the Bowmanville area. He introduced Mr. Paul Roscoe, of the marketing division of Ontario Hydro and Mr. Jim Dunne, of Public Relations. Mr. Dunne was asked if there would be public meeting to allow input. He stated that there had been Public Announcements and contact with the media since July of 1981. They were now contacting municipal officials and there would be a chance for public input before the end of the year but the study would be open for comments until the final submission was made. As a result of questioning, it was brought out that the restructuring of Hydro utilities had not included rural Ontario Hydro. The two areas to be amalgamated were now charged at the same rate. The area is 40 miles wide and will include 18,600 customers. A trouble crew will be kept in Bowmanville and Cobourg every night. The study will be available in the new year and if the decision to go ahead with the merger is affirmative, public meetings will be held at that time. The Administrator announced that the delegation representing Mrs. Ruth Beaucage had been withdrawn. Mr. Peter Robarts, representing the 22 investors in Pythbow Developments Limited, spoke to Report PD-194-81, Proposed Durham Mall. He disagreed with the recommendation in the report. He stated that C.L.O.C.A. had been acting under the wrong information and was now in support of the new proposal. He stated that the developers of the Bowmanville Mall had agreed to bring in a Junior Department Store within 2 years but had failed to do so. Zellers had said that they would . . . G.P.A. Roger Ell i ott L.D.C.M. Bowmanville Mall Geo. Pollitt By- 1 aw 81- 129 (Faber) - 3 - December 7 1981 locate in the Durham Mall Site within 6 months of the approval by Council. He also stated that the 22 investors would not be able to carryon much longer. The proposed mall would employ 250 people and there are 220,000 square feet committed. He does not believe the proposal to be prema ture. Mr. Elliott also spoke to Report PD-194-81 representin9 the owners of Bowmanville Mall. He asked Council to consider the sincerity of the applicant. He stated that the market study to support the Durham Mall had been prepared in 1973. No study had been done in support of this application. Current studies indicate that a new proposal would have a devastatin9 effect on the present commercial area. The I.B.I. group had given the previous council an independent study showing the impact on the Central Business district of a new development. The municipality has taken a consistent view that it is firmly dedicated to the premise that the central business district must be protected and revitalized. This is also consistent with the plan of the Region of Durham. He asked Committee to endorse the recommendation in the report. Resolution #GPA-167-81 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the two delegations who requested permission to speak and have contacted the Clerk, now be heard as they did not received notice of the meeting in time to adhere to the newly instigated policy for delegations. "CARRIED" Mr. George Pollitt, representing Mr. and Mrs. Rudy Faber, spoke to Report P-192-81. He stated that he had contacted many of the objectors to the by-law and felt they would withdraw their objections if the business was operated under strict adherence to the definition of 'home occupation'. The objection to the light, had now been overcome. The traffic had been generated by a general 'Tea' twice a year and Mrs. Faber had agreed not to advertise. There had been a sale of food at one time about 4 years ago. The objection to two businesses on one premises was made. Mrs. Faber had advised that her husband was an independent plumber and there was a phone in the house for answering service only. No plumbing supplies were kept on the premises. . . . G. P .A. M. Paterson Newcas tl e Chamber of Commerce and B. LA. Newcastle Urban Area Plan. Mrs. Stainton By-law 81-127 (Bal int). - 4 - December 7 1981 Mr. Murray Paterson, representing the Newcastle Chamber of Commerce and the Newcastle B.I.A. spoke to the Newcastle Urban Area Plan. He reiterated the need for the Bond Head Area to be included in the plan. He stated that the plan included a crossing of Foster creek in the North West Section of the Plan, on to North Street and a connection into the core of the Village at George and Andrew Streets and felt that there should be a crossing of Foster Creek in the south west section of the Plan. This would provide access to Baldwin street and prevent the generation of traffic to Rudell's Road and south to Sunset. He stated that they had approached the Ganaraska Conservation Authority who had agreed that a culvert in that area would be suitable. He felt that Staff was not justified in precluding a crossing in that area. Resolution #GPA-168-8l Moved by Councillor Woodyard, seconded by Councillor Cowman THAT there be a short recess. "CARRIED" Resolution #GPA-169-81 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT an additional delegation be heard relative to an item on the agenda. "CARRIED" Mrs. Stainton stated that she had received the notice of the meeting on Friday. She spoke to Report PD-189-81 (Balint) and stated that she lives on the property adjoining the property being rezoned. She objects to the expansion of the present facilities on the site, because of problems with too little parking space. She also stated that expansion of the septic system might prevent the drilling of a well on her property, should that become necessary. She also stated that she was not notified of the original passing of the by-law. Resolution #GPA-170-81 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the meeting recess for lunch until 1:15 p.m. "CARR I ED" . . . G.P.A. Road A 11 owa nce Lots 26 & 27 Conc. 9 & 10 Clarke Beaucage Orono Creek Valley Clean-up Industrial and Commercial Promoti on - 5 - December 7 1981 Resolution #GPA-171-81 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the correspondence from McMaster & Meighen dated November 26th, 1981 relative to Unopened Road Allowance between Lots 26 and 27, Concessions 9 and 10, former Township of Clarke and the verbal report of the Chief Administrative Officer on this matter, be received for information. "CARRIED" Resolution #GPA-172-81 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Report Admin 41-81 - Orono Creek Valley Clean-Up Proposal, be received for information. "CARRIED" Resolution #GPA-173-81 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the following recommendation in the Mayor's report be adopted: 1. That the Committee approve in principle, that Council sponsor a day for discussion relative to industrial and commercial development in the Town of Newcastle; and 2. (a) That the Mayor and Administrator bring forth recommendations to the next regular General Purpose and Administration Committee meeting with respect to the format of such a meeting; and (b) That such a promotion day be developed to recognize the resources within our municipality, such as the Chambers of Commerce and local industries; and (c) That the Promotion Day be held early in 1982; and 3. That the program for industrial and commerial promotional day be financed from the Industrial Reserve Account. "CARRI ED" . . . G.P.A. Sa 1 t Dome Boards & Committees - Members November Parking Report - 6 - December 7 1981 Resolution #GPA-174-8l Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the Committee go 'in camera' to discuss the matter of a Salt Dome. "LOST" Resolution #GPA-175-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the matter be dealt with 'in camera' at the end of the agenda. "CARRIED" Resolution #GPA-176-81 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendation in Report CD-81 be endorsed and 1. That Report CD-81 be received and filed. 2. That the attached list of members of Boards and Committees of the Town of Newcastle be forwarded to Frank Cowan Company for the purpose of insuring Board members. Resolution #GPA-177-81 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report CD-81 be referred back to Staff for clarification and compliance with the Town's policy. "CARR! ED" Resolution #GPA-178-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report CD-14-81, Parking report for November 1981 be received for information. "CARRIED" . . . G. P .A. Free Parking Bowmanvi 11 e Downtown Core Appoi ntments to Conservation and Land Divsion Committees - 7 - December 7 1981 Resolution #GPA-179-8l Moved by Councillor Taylor, seconded by Councillor Hubbard That it be recommended to Council that the request of the Bowmanville Business Centre for free parking in the downtown core from Monday, December 21st until December 24th, 1981 be approved. "CARRIED" Resolution #GPA-180-8l Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendation in Report CD-15-81 relative to appointments to the Durham Region Land Division Committee, the Ganarasl<a Conservati on Authority, the Central Lake Ontari 0 Conservation Authority, and the Kawartha Region Conservation Authority be approved. The Clerk gave a verbal report of the attendance of the Town's representatives at these meetings. Resolution #GPA-18l-8l Moved by Councillor Hamre, seconded by Councillor Cowman THAT report CD-15-8l be respectfully received and discussed by the Committee. "CARRIED" Resolution #GPA-182-8l Moved by Councillor Prout, seconded by Councillor Taylor THAT the following appointments be recommended to Council Central Lake Ontario Conservation Authority - Councillors Ann Cowman and Marie Hubbard Ganaraska Conservation Authority - Councillors Diane Hamre and E. R. Woodyard Kawartha Conservation Authority - Councillor E. R. Woodyard. "CARRIED" . . . G.P.A. Appointments to Boa rds and Commissions Sign By-law - 8 - December 7 1981 Resolution #GPA-183-81 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the following recommendations in Report CD-15-81 be endorsed: 2. That Council nominate Mr. W. Allin, R.R.#2, Newcastle, Ontario as the Town of Newcastle's representative on the Durham Region land Division Committee for the term commencing January 1, 1982, to December 31,1984 (3 years); 4. That His Worship Mayor Garnet B. Rickard be authorized to put forward the Town's nominee, Mr. W. Allin, at the Durham Regional Council Meeting scheduled to be held on Wednesday December 16, 1981. 5. And further that the Clerk be directed to advise the Durham Regional Clerk of Council's decision with respect to the re- appointment of the incumbents to the Conservation Authorities. "CARRIED" Resolution #GPA-184-81 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendation in Report CD-16-81 be endorsed, as amended, 1. Report CD-16-81 be received. 2. The Clerk be authorized to have the appropriate advertisement published in the local newspapers on December 16,1981; 3. And further that the Striking Committee meet to consider appointments and submit their recommendations to Council with respect to appointments or re-appointments to the various Boards and Commissions early in January 1982. "CARRIED" Resolution #GPA-185-81 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the Sign by-law be brought forward for consideration as soon as possible, by the Clerk in conjunction with the Chief Administrative Officer and the Planning Department. "CARRIED" . . . G.P.A. Policy re De 1 ega ti ons Upright Scaffold Eye Protectors Squash Courts Snow Blade Fire Department 4x4 1980 Ford - 9 - December 7 1981 Resolution #GPA-186-8l Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Staff consider the timing problem associated with the policy relating to delegations and earlier mailing of the notification letter be considered with the report to be picked up later. "CARRIED" Resolution #GPA-187-8l Moved by Councillor Prout, seconded by Councillor Taylor THAT the recommendation in Report CS-10-81 be endorsed and an Up-Right Scaffold be purchased for use at the Newcastle Fitness Centre, at a cost of $2,870.50 and charged to Account # 7607-209-004, Facility Maintenance. "CARRIED" Resolution #GPA-188-81 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the Director of Community Services report to Committee on the feasibility and necessity of making it mandatory for users of our squash facilities to wear eye protectors. "CARRIED" Resolution #GPA-189-81 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT there be a short recess. "CARRIED" Resolution #GPA-190-8l Moved by Councillor Taylor, seconded by Councillor Prout THAT the recommendation in Report FD-4-81 relative to purchase of Snow Blade for Fire Department 4 x 4, 1980 Ford be endorsed. . . . G.P.A. Panic-Bar Hardware Pol i ce & Fire Building Ashes in Garbage - 10 - December 7 1981 Resolution #GPA-191-81 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the report be referred to Staff to be considered at the same time as the snow removal tender and the matter of snow removal in the municipality. "CARRIED" Resolution #GPA-192-81 Moved by Councillor Taylor, seconded by Councillor Cowman THAT the recommendation in Report FD-5-81 be endorsed and: 1. Report be received. 2. Panic-bar hardware be installed on the two exterior, side exit doors from the Policeand Fire Building (Court Rooms 1 and 2 office s - stairwell exit doors). 3. And further that they be of the panic-bar vertical rods, centre mullion type at $1,225 per pair of doors and that the expenditure be charged to account #7023-222-000. "CARRIED" Resolution #GPA-193-81 Moved by Councillor Prout, seconded by Councillor Hubbard THAT the recommendation in Report TR-100-81 be endorsed, the report be received and staff carr y out the necessary implementation to publicize the concern relative to ashes being put out for Garbage Collection in Bowmanville Urban Service Area. "CARRI ED AS AMENDED" Resolution #GPA-194-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the following be added to the previous resolution: "That Staff be authorized to implement protective measures and advise the public". "CARRIED" . . . G.P.A. Application for O.P.A. 81-26/D/NB Rezoning Z-A-1-2-7 Road Closing & Conveyance Lots 12 and 13 B.F. Cone. Bowmanville Pythbow Developments Ltd. - 12 - December 7 1981 Resolution #GPA-198-81 (Continued) Application for Road Closing and Conveyance (Road Allowance between Lots 12 and 13, B.F. Concession, Bowmanville) Pythbow Developments Ltd. "WHEREAS the Council of the Town of Newcastle has received and reviewed an application to amend the Durham Regional Official Plan and the Official Plan for the Bowmanville Major Urban Area and an application to amend Restricted Area (zoning) by-law 2111, as amended, to permit the development of Part of Lots 12 and 13, Broken Front Concession, Bowmanville for the purposes of a 179,721 sq. ft. retail commercial facility; AND WHEREAS the approval of such applications would be contrary to the Council's intent to encourage the re- development and revitalization of the Historic Bowmanville Business District; AND WHEREAS the need for additional retail commercial space has not been established by the applicants nor is it evidenced or supported by the I.B.I. Comprehensive Retail/Commercial Market Analysis (November 1979) commissioned by the Town; AND WHEREAS the Council has by prior resolution approved the expansion of the existing Bowmnanville Mall to include a junior department store, which expansion is consistent with anticipated growth patterns, supportive of the Town's development objectives and supported by the above referenced IBI Retail Analysis; NOW BE IT THEREFORE RESOLVED that the Council of the Town of Newcastle recommends that the Regional Municipality of Durham deny application for Official Plan Amendment 81-26/D/NB as premature; and that application for amendment to Restricted Area by-law 2111, as amended, ZA-1-2-7 is hereby denied; and further that the request by Pythbow Developments Ltd. for closing and conveying of the Road Allowance between Lots 12 and 13 B. F. Concessi on, Bowmanvill e is also hereby deni ed. " "CARRIED" . . . G.P.A. - 11 - December 7 1981 Resolution #GPA-195-81 Repairs to Hampton Hall Moved by Councillor Cowman, seconded by Councillor Taylor THAT the memorandum to Mayor Rickard, Councillors Cowman and Taylor be received for information and staff be directed to arrange for the installation of a fire door and the necessary repairs to the furnace at the Hampton Hall and the stairway be brought into conformity with the Chief's recommendation and the cost be borne by the Town in the interest of the safety of our employees and the public. "CARRIED" Resolution #GPA-196-81 Moved by Councillor Prout, seconded by Councillor Cowman THAT the recommendation in Report PD-192-8l be endorsed and Objections 1. to By-law 81-129 2. (Faber) Report PD-192-8l be received. That the following by-law be forwarded to Council for approval By-law 81- being a by-law to repeal by-law 81-129. That the By-law Enforcement Officer and Chief Building Inspector take all necessary action to ensure that the subject property is brought into compliance with by-law 2111 and the Ontario Buil di ng Code. 3. Resolution #GPA-197-8l Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the report be referred back to staff to dialogue with the applicants and the objectors and bring back a report to the Coromi ttee. "CARR I ED" Resolution #GPA-198-8l Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendation in Report PD-194-81 be endorsed and: 1. Report PD-194-81 be received. 2. Council adopt the following resolution in respect of the noted subject matters: Application for Official Plan Amendment (81-26/D/NB) Application for Rezoning (Z-A-1-2-7) . . . G. P .A. Rezoning Application Z-A-3-6-9 Lot 32 Cone. 7 Clarke (Prue) - 13 - December 7 1981 Resolution #GPA-199-81 Moved by Councillor Taylor, seconded by Councillor Cowman THAT the recommendation in Report PD-184-81 be endorsed and: 1. Report PD-184-81 be received. 2. Application for Rezoning Z-A-3-6-9, Part lot 32, Concession 7 Former Township of Clarke, Denis and Vella Prue, be approved. 3. The attached by-law be forwarded to Council for approval at such time as the Applicants have fulfilled the following requi rements: (i) Submission of an engineering report from a certified engineer indicating that the existing dwelling is in conformity with the Ontario Building Code and approved structurally as a residence; If the existing dwelling is not in conformity with the Ontario Building Code then the applicants must ensure that alterations are undertaken to bring the structure into conformity with the Code; The existing driveway culvert and minor ditching be brought into conformity with the present Town of Newcastle standards, design criteria and approved by the Director of Public Works. Approval of a permit by the Durham Regional Health Unit indicating that the existing well and septic system is satisfactory and in compliance with the Health Unit standards. (i i) (i i i) (iv) "CARRIED" Resolution #GPA-200-81 Moved by Councillor Prout, seconded by Councillor Taylor THAT the meeting recess until 7 p.m. "CARRIED" The meeting reconvened at 7 p.m. . . . . . G. P .A. Objections to by-law 81-127 Haml et of Mitche 11 ' s Corners (Balint) - 14 - December 7 1981 Resolution #GPA-20l-8l Moved by Councillor Prout, seconded by Councillor Taylor THAT the recommendation in Report PD-189-8l be endorsed and: 1. Report PD-189-81 re Objections to By-law 81-127, part lot 31, Concession 5, Hamlet of Mitchell's Corners, be received. 2. The following resolution be forwarded to Town Council for adoption and submission to the Ontario Municipal Board along with By-law 81-127: "WHEREAS the Council of the Town of Newcastle has approved by-law 81-127 to amend By-law 2111, as amended, as a result of their consideration of an application for such an amendment, submitted by the affected property owner; AND WHEREAS the effect of by-law 81-127 will be to significantly reduce the number of uses presently permitted on the subject lands; AND WHEREAS by-law 81-127 has been approved in conformity with the applicable policies of the Durham Regional Official Plan; AND WHEREAS the Town of Newcastle is satisfied that the proposed development is in keeping with the character of the Hamlet of Mitchell's Corners, and that the provisions of by-law 81-127 are more consistent with the intent of the approved Official Plan Policies than was the previous Local Commercial "Cl" zoning; BE IT NOW THEREFORE RESOLVED that the Town of Newcastle hereby requests the Ontario Municipal Board to approve by-law 81-127 notwithstanding the objections received and further requests the Ontario Municipal Board to convene any required public hearing in respect of by-law 81-127 at the earliest possible opportunity; and Further hereby authorize Town Staff and/or the Town Solicitor to represent the Municipality at any such hearing tha t may be convened." "CARRIED AS AMENDED" Resolution #GPA-202-8l Moved by Councillor Hamre, seconded by Councillor Cowman THAT the previous resolution be amended by adding: 3. The delegation be acknowledged and staff invite them to meet to discuss their concerns. "CARRI ED" . . . . . G. P.A. - 15 - December 7 1981 Resolution #GPA-203-81 Trans Canada Pipe Lines Looping Proposal Moved by Councillor Taylor, seconded by Councillor Cowman THAT Report PD-191-81 - Trans Canada Pipe Lines looping proposal, be received for information. "CARRIED" Resolution #GPA-204-81 Moved by Councillor Prout, seconded by Councillor Taylor THAT the recommendation in Report PD-193-81 be endorsed and: Proposed 1. Approval 2. Process for the Bowmanville Urban Area Plan 3. Report PD-193-81 be received. The attached modified Official Plan of the Bowmanville Major Urban Area - Part of the District Planning Area of the Town of Newcastle be forwarded to Council for approval; and The Region of Durham be requested to approve and to submit the above noted Official Plan of the Bowmanville Major Urban Area, as modified, to the Ministry of Municipal Affairs and Housing for approval as soon as possible. The Region of Durham be advised that the Council of the Town of Newcastle has no objection to the proposed amendment 81-31/NB submitted by Glenson Investments Co. Ltd. and have modified Section 2.1.2 (iv) of the above reference plan to permit Council's consideration of the subject proposal as well as other similar proposals for higher density residential developments to be located within the Bowmanville Major Urban Area. Official Plan Amendment 81-31/NB Gl enson 4. Investments Ltd. "CARRIED" Resolution #GPA-205-81 Moved by Councillor Hamre, seconded by Councillor Prout Newcas tl e Vi 11 age Sma 11 Urba n Area Plan THAT THE recommendations in Report PD-195-81 - Official Plan for the Newcastle Village Small Urban Area, be divided: Items 1, 2 and 3; and Item 4. "CARRIED" '. . . . . G.P.A. Subdivision Proposals Danarus Management Ltd. and Wil swa r Enterpri ses Ltd. - 16 - December 7 1981 Resolution #GPA-206-81 Moved by Councillor Hamre, seconded by Councillor Prout THAT the delegation from the Bond Head Area and the Newcastle B.I.A. and Chamber of Commerce be acknowledged and Items 1, 2 and 3 be tabled until staff, the local B.I.A., representative from Bond Head, Regional Works and area Councillors have met and are able to discuss the concerns raised by the delegations. "CARRIED" Resolution #GPA-207-8l Moved by Councillor Hamre, seconded by Councillor Prout THAT Item 4 in Report PD-195-8l be approved and; Report P-166-81 which relates to a subdivision proposal by Danarus Management Ltd. and Report P-167-8l which relates to a subdivision proposal by Wilswar Enterprises Ltd. be lifted from the table and dealt with at this time. Resolution #GPA-208-8l Moved by Councillor Hamre, seconded by Counclllor Prout THAT the question be called. "CARRIED" On being put to a vote, Resolution #GPA-207-8l was "CARRIED" Resolution #GPA-209-81 Moved by Councillor Hamre, seconded by Councillor Prout THAT the recommendations in Report P-166-81 re Danarus Management Limited and P-167-81 re Wilswar Enterprises Ltd. be approved. Resolution #GPA-210-8l Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the matter be tabled until committee has received the report from the meeting relative to the Newcastle Urban Area Plan. "CARR I ED" . . . . . G.P.A. By-l aw 108-81 Ci ty of Oshawa By- 1 aw 71-81 Township of Scugog Commi ttee of Adjustment Minutes Outstanding Accounts from Vari ous Boa rds Ins ura nce Po 1 icy on Ha 11 s - 17 - December 7 1981 Resolution #GPA-2ll-8l Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendation in report PD-108-8l be endorsed and By-law 108-81 of the City of Oshawa be received and filed. "CARR I ED" Resolution #GPA-2l2-8l Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendation in Report PD-197-8l be endorsed and By-law 71-81 of the Corporation of the Township of Scugog be received and filed. "CARRIED" Resolution #GPA-2l3-8l Moved by Councillor Taylor, seconded by Councillor Prout THAT the minutes of the meeting of the Committee of Adjustment held on November 18 1981 be received for information. "CARRIED" Resolution #GPA-2l4-8l Moved by Councillor Taylor, seconded by Councillor Cowman THAT Report TR-97-8l, Outstanding Accounts due from Various Boards, be received for information and discussion. "CARRIED" Reso 1 uti on #GPA- 215- 81 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the Town institute a policy whereby insurance on town- owned community hall buildings be paid by the Town. "CARRI ED" . . . . . G. P.A. Letter to Boards of Communi ty Centres Letter to Arena Boards Cos t of Implementation of Po 1 i cy - 18 - December 7 1981 Resolution #GPA-216-81 Moved by Councillor Hamre, seconded by Councillor Prout THAT the matter be referred back to staff for a report and recommendation relating to the policy. "LOST" Resolution #GPA-217-81 Moved by Councillor Hamre, seconded by Councillor Cowman THAT no action be taken on implementing the policy until the outstanding accounts are disposed of. "CARRIED" Resolution #GPA-218-81 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the Treasurer and Chief Administrative Officer draft a letter to Community Centre Boards relative to outstanding accounts, to be forwarded to Council for approval. "CARRIED" Reso 1 uti on #GPA- 219-81 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the Treasurer and Chief Administrative Officer draft a letter to Arena Boards, relative to outstanding accounts, to be forwarded to Council for approval. "CARRIED" Resolution #GPA-220-81 Moved by Councillor Hamre, seconded by Councillor Cowman THAT implementation of the policy of the Town paying insurance on town-owned community hall b~ldings be referred back to staff for a detailed report to committee, in particular the cost of imp 1 ementa ti on. "CARRIED" . . . . . G.P.A. Clerk- Typist Treas ury Department Penalty Charges I nteres t Ra tes Discount Ra tes Credit Cards Audit Requi rements for Local Boards Audit Committee - 19 - December 7 1981 Resolution #GPA-221-81 Moved by Councillor Hamre, seconded by Councillor Taylor THAT report TR-98-81, the hiring of Mrs. Sherri Goodmurphy as Clerk-Typistin the Treasury Department, be received for i nformati on. "CARRIED" Resolution #GPA-222-8l Moved by Councillor Taylor, seconded by Councillor Cowman THAT the recommendation in report TR-65a (as amended) be endorsed and: 1. The report be received. 2. The charging of interest on overdue payments be at a rate equal to the highest prime rate which exists at the time the by-law is passed plus ly,% per annum, and 3. The attached by-laws be presented to Council for their approval to institute a new rate of interest charged on overdue payments effective January 1, 1982. "CARRI ED" Resolution #GPA-223-81 Moved by Councillor Prout, seconded by Councillor Taylor THAT Report TR-99-81 relative to Credit Cards held by various Department, be received for information. "CARRIED" Resolution #GPA-224-81 Moved by Councillor Cowman, seconded by Councillor Hamre THAT Report TR-10l-81 - Audit Requirements for Local Boards _ be received for information and discussion. "CARRIED" Resolution #GPA-225-81 Moved by Councillor Hamre, seconded by Councillor Prout THAT the Committee sit as an audit Committee at a suitable time in January 1982 to discuss the auditor's interim report. "CARRIED" . . . . tt G. P .A. - 20 - December 7 1981 Resolution #GPA-226-81 Moved by Councillor Taylor, seconded by Councillor Hamre THA T the meeti ng be 'i n camera'. "CARRI ED" Resolution #GPA-227-81 Moved by Councillor Cowman, seconded by Councillor Hamre Sa 1 t Dome THAT Staff investigate removing the salt supply from Orono immediately and Council immediately authorize the construction of the salt dome, and proceed to tender, as soon as possible. "CARRI ED" Resolution #GPA-228-8l Moved by Councillor Hamre, seconded by Councillor Cowman Senior Citizens Housing THAT the Town of Newcastle request Regional Management to extend the time period for one more month, until the end of January, to enable active negotiations between the Canadian Order of Foresters and the Regional staff to be finalized regarding property discussions for Senior Citizens Housing. "CARRIED" . . . . . G.P.A. Crosswalk Ki ng St. Bowmanville Hand Book for Communi ty Ha 11 Boards Adjournment - 21 - December 7 1981 Resolution #GPA-229-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the meeting be open. "CARRIED" Resolution #GPA-230-81 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the action taken 'in camera' be approved. "CARRIED" Resolution #GPA-231-81 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the correspondence from the Tenants' Association at 68 King Street East, dated December 2, 1981 regarding a request for a crosswalk on King Street be received and referred to staff for a report. "CARRIED" Resolution #GPA-232-81 Moved by Councillor Hamre, seconded by Councillor Cowman THAT Council accept Councillor Taylor's offer to co-ordinate the preparation of a Hand Book for Community Hall Boards, acting as receiving agent for staff and the elected representatives' comments, and prepare a report for committee. "CARRI ED" Resolution #GPA-233-81 Moved by Councillor Taylor, seconded by Councillor Cowman THAT the meeting adjourn at 11:10 p.m. "CARRI ED"