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HomeMy WebLinkAbout11/09/1981 " , TOWN O~ NEWCASTLE ~ General Purpose and Administration Committee Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 9 1981 at 9:30 a.m. in Court Room #2 November 9 1981 The Deputy Clerk read a memorandum from Mayor Rickard advising that he would be absent due to a previous commitment. He also advised that the Vice-Chairman, Councillor Hubbard was absent on vacation. Resolution GPA-88-8l Chairman Moved by Councillor Woodyard, seconded by Councillor Taylor THAT Councillor Prout be appointed Chairman of the meeting. "CARRIED" Ro 11 Ca 11 Present were: Councillor Maurice Prout, Acting Chairman Councillor Ann Cowman, Member Councillor Diane Hamre, Member Councillor R. Bruce Taylor, Member Councillor E. R. Woodyard, Member Deputy Clerk, Gertrude Gray . Absent: Councillor Marie Hubbard, on vacation Mayor G. B. Rickard Also Present: Administrator, Don Smith Director of Community Services, T.A.Fanning,lO - 10:15 a.m. Deputy Director of Planning, T.T.Edwards, 10:30 - 11 a.m. Treasurer, K. Campbell, 11 a.m. to 3:10 p.m. Resolution GPA-89-8l Minutes Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the minutes of the meeting held on October 26 1981 be adopted as read. "CARRIED" . General Purpose and Administration Committee - 2 - . Exchange of Lands Stati on Street Orono McLaren . . November 9 1981 Resolution GPA-90-81 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendation in Report Admin 30-81 be endorsed and 1. Report Admin 30-81 be received and the following actions be considered: 2. Those portions of municipal road allowance described as Parts 5, 6,7, 8 and 9 on Plan 10R-1042 be conveyed to the abutting property owner in exchange for Parts 1 and 2 on Plan 10R-1042; and 3. The exchange be undertaken on the basis that the lands are of equivalent value and that such values include all lot development charges; and 4. The Town solicitor be requested to bring forward such by-laws as may be necessary for such conveyance, and to effect such conveyance as soon as possible; and 5. The Town forward the following resolution to the Region of Durham in respect of the future servicing of the possible residential lots to be created on the subject lands: "WHEREAS the Town of Newcastle will be exchanging certain lands with Mr. A. McLaren in Part of Lot 38, Concession 5, former Clarke, in order to obtain the necessary portions of the road allowance for "Station Street" in Orono; and WHEREAS such exchange will allow Mr. McLaren to apply for land severances for 2 residential lots fronting on "Station Street"; and 6. WHEREAS such exchange may recognize previous commitments to the development of residential lots on the McLaren property; BE IT NOW RESOLVED THEREFORE that the Region of Durham is hereby requested to consider charging only the service 'connection charges' applicable to the development of the residential lots." The Town approve the attached by-law rezoning a portion of the subject lands from "M-l" - Industrial to "R-l- - Residential to allow for the development of a single family lot (application Z-A-3-9-2); and Mr. A. McLaren be forwarded a copy of this report and all related documents. 7. "CARRIED" Genera 1 Purpose and Administration Committee - 3 - November 9 1981 . Resolution GPA-91-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendation in Report Admin 32-81 be endorsed and Municipal Property Lots 11 and 12 Block 5 Hanning's Plan Caroline St. Vi 11 age of Newcas t 1 e . Dar1 i ngton Generating Stati on Licence to Construct Approval of Design of the Cooling Water System . 1. Report Admin 32-81 relative to Sale of Municipal Property Part of Lots 11, 12 Block 5, Hanning's Plan, Town of Newcastle former Village of Newcastle, Caroline Street, be received; and 2. The above noted lot be considered as surplus to requirements of the Town of Newcastle and be now offered for sale; and 3. Further, Council hereby authorize the Chief Administrative Officer to advise local public agencies that the property is considered "surplus" and to advertise the parcel as being 'for sale". "CARRI ED" Resolution GPA-92-81 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the recommendation in Report Admin 34-81 be endorsed and 1. 2. Report Admin 34-81 be received. That Council adopt the following resolution: "The Town of Newcastle hereby acknowledges receipt from Ontari 0 Hydro of copi es of the "Li cence to Cons truct the Darlington Generating Station" and the "Approval of the Design of the Cooling Water System" for the Darlington Generating Station, as recently presented to the Town's Hydro Liaison Committee; and further the Town hereby recognizes and supports the approvals as important steps in the Darlington Generating Station Project"; and 3. A copy of the above resolution be forwarded to Ontario Hydro. "CARRIED" . General Purpose and Administration Committee November 9 1981 U.H.F. Radio Freq uency Fire Department . Use of Soccer Pitches . - 4 - Resolution GPA-93-8l Moved by Councillor Hamre, seconded by Councillor Cowman THAT the recommendation in Admin. 35-81 be approved as amended, as follows: 1. Report Admin 35-81 be received: 2. Council adopt the following resolution: "~~HEREAS the Department of Communi cati ons has allowed the Board of East York, Metropolitan Toronto to share a common radio frequency with the Town of Newcastle, Regional Municipality of Durham, Ontario; and WHEREAS this action has resulted in serious technical and operational difficulties to the Fire Department of the Town of Newcastle to the extent that the Town has expended some $6,300.00 to obtain an interference free frequency, and WHEREAS this expenditure has resulted from the actions of the Federal Ministry of Communications staff; BE IT NOW RESOLVED that the Town hereby requests the Minister responsible for Communications, the Honourable F. Fox, to authori ze an "ex-grati a" payment to the Town of Newcastle in the amount of $6,300.00"; and 3. The Clerk be authorized to forward a letter to the Minister and the Staff of the Federal Department of Communications, outlining the Town's request and asking for immediate consideration. 4. A copy of the letter be sent to Allan Lawrence, M.P. "CARRIED" Resolution GPA-94-8l Moved by Councillor Hamre, seconded by Councillor Taylor THAT report CS-7-8l, Use of Soccer Pitches, be received for information. "CARRIED" . General Purpose and Administration Committee November 9 1981 Switchboard Operater . Commi ttee of Adj us tmen t Mi nu tes Subdivision Agreement S-D-1-15-2 (Sucee) . - 5 - Resolution GPA-95-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report CD-7-81, Hiring of a Switchboard Operator for the Clerk's Department (Mrs. J. O'Neil) be received for information. "CARRIED" Resolution GPA-96-81 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT there be a 10 minute recess. "CARRIED" Resolution GPA-97-81 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the minutes of the meeting of the Committee of Adjustment held on October 21 1981 be received for information. "CARRIED" Resolution GPA-98-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendation in Report PD-183-81 be endorsed and 1. Report PD-183-81, Sucee Subdivision Part of Lot 20 Concession 10, former Township of Darlington S-D-1-15-2 be received. 2. The attached agreement between the Town and Ronald J. Sucee and Gertrude Irene Sucee be approved; and 3. Council pass the attached by-law authorizing the execution of the aforesaid agreement. "CARRI ED" . General Purpose and Administration Committee November 9 1981 Bowmanville Mall Phase III Development Agreement S-P-2-14 . Courtice Urban Area Neighbourhood 3A Plan Abandoned Well Lots 21 & 22 Conc. 9 Darlington Municipal Property . - 6 - Resolution GPA-99-81 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the recommendation in Report PD-182-81 be endorsed and 1. Report PD-182-81 be received 2. The attached Agreement between the Town and LDCM Investments Ltd. and Barmond Builders Ltd. be approved; and 3. Council pass the attached By-law authorking the execution of the aforesaid agreement. "CARRIED" Resolution GPA-100-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendation in Report PD-181-81 be endorsed and 1. The Report be received for information by the Committee; 2. Staff be authorized to hold a public meeting in late November or early December 1981 to present the draft Neighbourhood Development Plan for Neighbourhood 3A of the Courtice Urban Area. "CARRIED" Resolution GPA-10l-81 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendation in report WD-126-81 be endorsed and 1. Report WD-126-81 be received; 2. It be recommended to Council that, subject to the execution of an Agreement between the Town and Mr. J. McLaughlin, permission be granted to the latter to use the well, located in Lot 21, Concession 9 former Township of Darlington and; 3. The term of the Agreement shall be from year-to-year for so long as the land in question is not required for municipal purposes or public use. "CARRIED" General Purpose and Administration Committee . Amount of Insurance Bond . Applications for Cancellation Reduction or Refund of Taxes Reserve for Self-Insured Losses . - 7 - November 9 1981 Resolution GPA 102-81 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the Agenda be altered to deal with reports from the Treasurer in a different order. "CARRIED" Resolution GPA-103-81 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendation in Report TR-88-8l be endorsed and 1. Report TR-88-81 be received for information. 2. The Insurance Bond remain at $100,000. "CARRIED" Resolution GPA-104-8l Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendation in Report TR-90-81 be endorsed and 1. Report TR-90-8l be received. 2. The recommendations as per the attached list of applications for cancellations, reduction or refund of taxes be approved. "CARRIED" Resolution GPA-105-81 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the recommendation in Report TR-87-81 be endorsed and 1. Report TR-87-81 be received. 2. The Treasurer be authorized to transfer $7,400.00 to the Reserve for Self-Insured Losses for the 1981 fiscal year. "CARRIED" General Purpose and Administration Committee . - 8 - November 9 1981 Resolution GPA-106-8l Personnel Ma tters Moved by Councillor Taylor, seconded by Councillor Woodyard THAT personnel matters related to Report TR-7l-8l be discussed 'in camera' at the end of the meeting prior to Committee dealing with the report. "CARRIED" Resolution GPA-107-8l Reserve for Municipal Acquisitions of Property Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendation in Report TR-85-8l be endorsed and 1. Report TR-85-8l be received. 2. The attached by-law establishing a Reserve for Municipal Acquisitions of Real Property be approved. . 3. The proceeds from the sale of municipal real property except where prohibited by statute or where the monies are specifically designated to another use, be an addition to the aforementioned reserve. "CARRIED" Resolution GPA-108-8l Orono Arena Financing Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendation in Report TR-86-8l be endorsed and 1. Report TR-86-8l be received. 2. The Treasurer be authorized to charge the Park Reserve Fund with $12,536.00 which is the balance of the Town's commitment to the Orono Arena Capital Project. "CARR I ED" . General Purpose and Administration Committee -9- November 9 1981 . Resolution GPA-109-81 Industrial Promotion Reserve Fund Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendation in Report TR-89-8l be endorsed and 1. Report TR-89-8l be received. 2. The attached by-law to establish a Reserve Fund for Industrial Promotion Reserve Fund be approved. 3. The net proceeds from the sale of industrial lands and the accumulated interest presently in the Town's accounts be an addition to the aforementioned reserve fund. 4. Only such funds as are necessary to meet the advertising costs of remaining lands be maintained in the reserve fund. The remainder, after payment of the balance of the cost for the aerial fire truck be transferred to the Reserve for the Municipal Acquisitions of Real Property. . Resolution GPA-llO-81 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Report TR-89-81 be referred to the Chief Administrative Officer for a further report. "CARRIED" Resolution GPA-111-8l Moved by Councillor Taylor, seconded by Councillor Woodyard Personnel Matters THAT the meeting be 'in camera' to discuss personnel matters. "CARRIED" Resolution GPA-112-8l Moved by Councillor Cowman, seconded by Councillor Hamre THAT the Committee rise. "CARRIED" . General Purpose and Administration Committee . Staffi ng Treasury Department Base Line Storm Sewer Tender . A.J.Diamond Administrative Facility Feasi bil ity Study . - 10 - November 9 1981 Resolution GPA-113-81 Moved by Councillor Cowman, seconded by Councillor Woodyard THAT the recommendation in Report TR-71-81 be endorsed and 1. Report TR-71-81 be received. 2. Authority be given to the Treasurer to hire, effective immediately, one additional staff member who would be a full-time permanent employee in the Category #3 Clerk-Typist of the Inside Collective Agreement. "CARRIED" Resolution GPA-114-81 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the Committee concur with the recommendation in the verbal report by the Administrator that, as a decision is necessary before November 12 1981, the contract for the Base Line Storm Sewer not be awarded at this time but that it be considered in 1982 as part of the 1982 Capital Budget. "CARRIED" Resolution GPA-115-81 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the meeting recess until 2 p.m. "CARRIED" The meeting reconvened at 2 p.m. with the following present: Councillors Prout, Cowman, Hamre, Taylor and Woodyard. Administrator, D. Smith, Town Clerk, D. Oakes, Deputy Director of Planning, T.T.Edwards and Treasurer K. Campbell. K. Garland of A. J. Diamond Associates gave a presentation of the Feasibility Study for Administrative Facility for the Town of Newcastle. . General Purpose and Administration Committee - 11 - November 9 1981 The study covered 3 proposed sites and the analysis of each. The sites were the present Town Hall, the Police and Fire Building and Specialty Paper Products Building on Temperance Street. The space budget had been proposed as 27,500 square feet and it was determined that all three sites could accommodate the proposed space requirements. The total cost of construction on the three sites was approximately equal, however the cost of the acquistion of the property and the allowance for moving at the Specialty Paper Site were significant. The preliminary costing was as follows: Site A - 40 Temperance St. Site B - Court House Site Site C.- Renovation $2,097,500. Acquisition $1,666,000. $2,256,300. $2,103,000. $3,763,500. There was a general discussion relative to parking, renovation of present Town Hall to retain the present architecture, grants for heating conversion, staging,cos:t of money, etc. . Councillor Woodyard asked if the Committee was aware that a watermain ran under the parking lot to the east of the court House. Resolution GPA-116-81 Moved by Councillor Cowman, seconded by Councillor Woodyard THAT on the understanding that phasing will be clearly addressed, 1. Due to the high acquisition costs of Site C this option be dropped from further consideration at this time. 2. The preliminary schematic designs for Sites A and B be refined and a more detailed cost analysis be undertaken in order to permit a clear recommendation to Council on the preferred option. . . . . General Purpose and Administration Committee - 12- November 9 1981 Resolution GPA-116-8l (Continued) 3. All possible options for government grants be investigated to assist with the capital costs of the preferred option. "CARRI ED" Resolution GPA-117-8l Moved by Councillor Cowman, seconded by Councillor Woodyard THAT the meeting adjourn at 3:10 p.m. "CARRIED"