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HomeMy WebLinkAbout03/21/1983 TOW N 0 F NEW CAS T L E . General Purpose and Administration Committee Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 21, 1983, at 9:30 a.m., in Court Room #2. March 21, 1983 Roll Call Present Were: Councillor A. Cowman, Chairman Councillor K. Barr, Member, 9:40 - 12:45 p.m., (due to illness) Councillor D. Hamre, Member, 9:40 - 3:15 p.m. (Municipal Business) Absent: Also Present: Councillor I. Hobbs, Member Councillor R. B. Taylor, Member Mayor G. B. Rickard, Member Deputy Clerk, Gertrude E. Gray Councillor M. Hubbard, Member, (On Vacation) Chief Administrative Officer, D. N. Smith Director of Public Works, R. Dupuis until 4:00 p.m. Director of Planning T.T. Edwards, until 12:45 p.m. Fire Chief, J. Hayman, until 12:00 Noon Treasurer, K. Campbell, at 9:50 a.m. Clerk, David W. Oakes . Minutes Resolution #GPA-228-83 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the minutes of the meeting held on March 7, 1983, be approved as read. "CARRIED" Resolution #GPA-229-83 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the minutes of the meeting held on March 14, 1983, be approved as read. "CARRIED" Delegations Mrs. Yvonne Trafford appeared before the Committee in support of Report PD-50-83 (Rezoning) Mrs. M. Bartlett, spoke to Report PD-55-83, re Beaucage Rezoning. She said that the proponents support the report with the addition of the proposed minor amendment. . G.P.A. Minutes . 1983 Road Maintenance Program Ontario Good Roads Association 1983 . Street Light on Mill St., at Graham Creek, Village of Newcastle . - 2 - March 21, 1983 Resolution #GPA-230-83 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the recommendations in Report WD-21-83 be endorsed; and 1. That this report be received; and 2. That staff be authorized to advertise tenders for the supply, delivery and placing of road oil, prime, surface treatment, and asphalt patching materials; and 3. That the expenditure be in accordance with 1983 budget approvals. "CARRIED" Resolution #GPA-231-83 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the recommendations in Report WD-23-83 be endorsed; and 1. That this report be received; and 2. That the Director of Public Works be authorized to enrol two senior public works staff members in the 1983 Ontario Good Roads Association Road Schools; and 3. That all tuition fees and reasonable out-of-pocket expenses incurred, be charged to the Current Public Works Budget, Account Number 7202-0231-X-6 - Seminars and Workshops. "CARR! ED" Resolution #GPA-232-83 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the recommendations in Report WD-24-83 be endorsed; and 1. That a street light not be installed on Mill Street at the Graham Creek Bridge in the former Village of Newcastle; and 2. That a copy of this report be forwarded to Mr. & Mrs. D. Walton as the Town's position with respect to the placement of a street light on Mill Street at Graham Creek in the Village of Newcastle. "CARRI ED AS AMENDED" G.P.A. Minutes . Proposed Improvements by Region of Durham for Intersection of Regional Road 17 and North Street in Newcastle Village . Public Works Joint Health and Safety Committee . - 3 - March 21, 1983 Resolution #GPA-233-83 Moved by Councillor Hamre, seconded by Councillor Barr THAT Mr. & Mrs. Walton be further advised that the Town recognizes the concerns of the area residents and discussions are going on with regard to this matter. "CARRIED" Resolution #GPA-234-83 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendations in Report WD-25-83 be endorsed; and 1. That the Region of Durham be advised that the Town of Newcastle does not wish to have a cul-de-sac constructed on North Street at Regional Road 17; and 2. That the Region of Durham be further advised that the Town of Newcastle prefers to have the one-way southbound connection from Regional Road 17 to North Street closed as part of any intersection improvements; and 3. That the Region of Durham be requested to consider flattening the curvature of the east edge of pavement on Regional Road 17, north of Monroe Street to improve visibility; and 4. That a copy of this report be forwarded to the Region of Durham. "CARRIED" Resolution #GPA-235-83 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the recommendations in Report WD-26-83 be endorsed; and 1. That this report be received; and 2. That the Public Works Joint Health and Safety Committee, formed in accordance with the Occupational Health and Safety Act, be recognized; and 3. That all costs incurred by the Safety Committee be in accordance with approved Public Works Budget. "CARRI ED" G.P.A. Minutes - 4 - March 21, 1983 Resolution #GPA-236-83 . By-law to Regulate the Moved by Councillor Hobbs, seconded by Councillor Barr Temporary Closure or Occupancy of Highways THAT the recommendations in Report WD-27-83 be endorsed; and of the Corporation of the Town of 1. That this report be received; and Newcastle 2. That the attached by-law to regulate the temporary closure or occupancy of highways in the Town of Newcastle, be forwarded to Council for adoption. Resolution #GPA-237-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the Report WD-27-83 be referred back to staff to re-write the by-law. "CARRIED" Resolution #GPA-238-83 Advertising Banners Service Clubs and Public Service Organizations Moved by Councillor Taylor, seconded by Mayor Rickard . THAT Report WD-28-83 be received and Committee consider the contents. "CARRIED" Resolution #GPA-239-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT staff advise the author of the letter that if he can come forward with a concensus from the other organizations as to their requirements, the Town Council and staff will work with them to come up with a solution. "LOST" Resolution #GPA-240-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT a copy of Report WD-28-83 be forwarded to Mr. Tielemans advising him of possible options and that Council supports their endeavour. "LOST" Resolution #GPA-241-83 . Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the report be tabled. "LOST" . . . G.P.A. Minutes Recess 1983 Road Needs Study Update Mrs. Y. Trafford re Report PD-50-83 Rezoning Building Rehabilitation and Improvement Program (BRIC) - 5 - March 21, 1983 Resolution #GPA-242-83 Moved by Councillor Hamre, seconded by Councillor Barr THAT the meeting recess for 10 minutes. "CARRIED" Resolution #GPA-243-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report WD-28-83 be referred to Other Business. "CARRIED" Resolution #GPA-244-83 Moved by Councillor Hamre, seconded by Councillor Barr THAT the recommendations in Report WD-22-83 be endorsed; and 1. That the Town's Road Needs Study be updated in 1983 in accordance with the guidelines set out by the Ministry of Transportation and Communications; and 2. That the Town utilize the services of the consulting firm of Totten Sims Hubicki Associates, Limited, for the 1983 Road Needs Study Update, at an estimated cost not to exceed $3,000.00. "CARRIED" Resolution #GPA-245-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT Mrs. Trafford's delegation be acknowledged; and 1. That Report PD-59-83 be received; and 2. That application for rezoning Z-A-3-9-3 be approved; and 3. That the attached amendment to By-law 1592, as amended, be forwarded to Council for approval. "CARRIED" Resolution #GPA-246-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report PD-51-83, Building Rehabilitation and Improvement Program (BRIC) be received for information. "CARRIED" . . . G. P .A. Mi nutes - 6 - March 21, 1983 Resolution #GPA-247-83 Monthly Building Report Moved by Councillor Hamre, seconded by Councillor Barr THAT Report PD-52-83, Monthly Building Report for February 1983, be received for information. "CARRIED" Resolution #GPA-248-83 Rezoning, Beaucage Holdings Limited Strathaven Nursing Home Moved by Councillor Taylor, seconded by Councillor Hamre THAT Mrs. Bartlett's Delegation be acknowledged and the recommendations in Report PD-55-83 be endorsed as amended; and 1. That Report PD-55-83 be received; and 2. That application for rezoning; our file DEV 82-38, in respect of Strathaven Nursing Home be approved; and 3. That the attached by-law to amend By-law 1587, as amended, be forwarded to Council for approval with the following amendment: Add to Section 1.3 "Zone Provisions" the following new subsection: "(ix) For the purposes of this SPECIAL CONDITION a "LOT" shall be defined as all of those lands identified as "SPECIAL CONDITION 29" on the attached Schedule' A' hereto." "CARRIED" Resolution #GPA-249-83 1982 Annual Fire Department Report Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the 1982 Annual Fire Department Report be received for information, with congratulations to the Ch i ef. "CARRI ED" Resolution #GPA-250-83 Report on Fire Department Status January 1, 1974 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Fire Chief Hayman prepare a report on the status of the Fire Department in the Town of Newcastle on January 1, 1974, compared to the present status of the Fire Department including the proposals in the 1983 budget and changes in the associated services. "CARRIED" . . . G.P.A. Minutes Activity Report Self-Insured Losses Reserve - Darlington Sports Centre - Break-In - 7 - March 21, 1983 Resolution #GPA-251-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendations in Report TR-83-15 be endorsed; and 1. That in accordance with provision of Chapter 302, Section 81(1} of the Municipal Act, R.S.O. 1980, as restated, in part, below: "The Treasurer shall receive and safely keep all money of the Corporation, and shall payout same to such persons and in such manner as the laws of Ontario and the by-laws or resolutions of the Council direct," The Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended February 1983 is as shown on the attached schedule; and 2. That the expenditure for the month of February 1983, be approved. "CARRIED" Resolution #GPA-252-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendations in Report TR-83-16 be endorsed; and 1. That this report be received; and 2. That $1,417 be taken from the Self-Insured Losses Reserve in favour of the Darlington Sports Centre to cover damage and loss of supplies. "CARRIED" Resolution #GPA-253-83 Cancellation, Reduction Moved by Councillor Hamre, seconded by Councillor Taylor or Refund of 1982 Taxes 5 Year Capital Forecast THAT the list of applications for Cancellation, Reduction or Refund of 1982 Taxes in the amount of $7,313.49 be approved. "CARRIED" Resolution #GPA-254-83 Moved by Councillor Hamre, seconded by Councillor Barr THAT Report TR-83-17, Town of Newcastle 5 Year Capital Forecast, be referred to the end of the Agenda. "CARRIED" . . . G.P.A. Minutes Parking Report for February 1983 Animal Control Report for February 1983 Municipal Lot on Caroline Street, Newcastle Village Advertising Banners Servi ce Cl ubs & Public Service Organizations Tyrone Community Centre Hall Board re Insuring Members Durham Travel Guide - 8 - March 21, 1983 Resolution #GPA-255-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Report CD-19-83, Parking Report for the Month of February 1983, be received for information. "CARRIED" Resolution #GPA-256-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT Report CD-20-83, Animal Control Report for February 1983, be received for information. "CARRIED" Resolution #GPA-257-83 Moved by Councillor Hamre, seconded by Councillor Barr THAT Confidential Report Admin 21-83, be referred to the end of the Agenda to be dealt with after the 5 Year Capital Forecast. "CARRIED" Resolution #GPA-258-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Report WD-28-83 be referred to staff to convene a meeting with Mr. Tielemans and other interested organizations in the Town to discuss all possible alternatives. "CARRIED" Resolution #GPA-259-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the correspondence received from the Tyrone Community Centre Board re Insuring Members, be received for information. "CARRI ED" Resolution #GPA-260-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the Chief Administrative Officer give a verbal update on Durham Travel Guide. "CARRIED" G.P.A. Minutes 4IIt Durham Travel Guide . . Promot i on Day Recess - 9 - March 21, 1983 Resolution #GPA-261-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the matter of Advertising in the Durham Travel Guide be referred to the Chief Administrative Officer for a report to Council Meeting on a 1/2 page ad. "CARRIED" Mayor Rickard introduced a proposed agenda and discussion subjects for Town of Newcastle Promotion Day on May 27, 1983. Resolution #GPA-262-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the theme for Promotion Day "Industry in Newcastle" be approved. "CARRI ED" Resolution #GPA-263-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the suggested format as amended, be approved. "CARRIED" Resolution #GPA-264-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the Mayor and Chief Administrative Officer bring forth suggestions for a luncheon speaker to speak on "Economic Recovery." "CARRIED" Resolution #GPA-265-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the B.I.A.'s be deleted and 'Transportation' added to the list of categories of panelists. "CARRIED" Resolution #GPA-266-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the meeting recess until 1:45 p.m., for lunch. "CARRIED" . . . G. P .A. Mi nutes - 10 - March 21, 1983 The meeting reconvened at 2:00 p.m. Promoti on Day Resolution #GPA-267-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the amended list of panelists be approved. "CARRIED" Resolution #GPA-268-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the matter of an invitation list be referred to the Mayor and Chief Administrative Officer to confer with industry and develop a list of names for invitation to Newcastle Promotion Day. "CARR I ED" Resolution #GPA-269-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the goal for the day be to improve the quality of life for the residents of the Town of Newcastle through strengthening and expanding our Industrial Base and increasing employment opportunities for our citizens. "CARRIED" Resolution #GPA-270-83 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the Mayor and Chief Administrative Officer bring forward a policy paper on the goals and objectives for Industrial Development in the Town of Newcastle. "CARRI ED" Resolution #GPA-271-83 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the correspondence from D. R. Evans, Chief Administrative Officer of the Region of Durham re C.O.T.A. Travel Guide, be received and referred to the Chief Administrative Officer and Tourist Office to correct any errors and omissions. "CARRIED" . . . G.P.A. Minutes l25th Anniversary Bowmanvill e Five Year Capital Forecast - 11 - March 21, 1983 Resolution #GPA-272-83 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the memo from the Administrator to the Mayor relative to re-enactment of the first Council Meeting in Bowmanville, be received and referred to staff to consider the implications in consultation with Council. "CARRIED" Resolution #GPA-273-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendations in Report TR-83-17, Five Year Capital Forecast 1983, be endorsed; and It is respectfully recommended that the Town of Newcastle 1983 Five Year Capital Forecast be approved as presented and forwarded to Council. Resolution #GPA-274-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the Capital Budget be amended, and that the headings on Page 1 be changed and footnotes be added to incorporate explanations as a result of concerns expressed. "CARRIED" Councillor Hamre left the meeting at this time. Mover of Resolution #GPA-273-83, that resolution amendment #GPA-274-83, were nullified. As the and Resolution #GPA-275-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Report TR-83-17 be received as presented and reviewed by the Committee. "CARRIED" Resolution #GPA-276-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the headings"other than Taxation""other and debentures" on Page 1 of the Five Year Capital Forecast, be changed and footnotes added to incorporate the following explanation: government grants, subsidies, reserves and reserve funds, funding from external sources and proceeds from possible debenturing. "CARRI ED" . . . G.P.A. Minutes Five Year Capital Forecast Municipal Lot on Caroline St., Newcastle Village Tunne 1 under Highway 35/115 - 12 - March 21, 1983 Resolution #GPA-277-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the Five Year Capital Forecast be dealt with by the Committee at an appropriate time. "LOST" Resolution #GPA-278-83 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the meeting be 'in camera' to discuss a property matter. "CARRIED" Resolution #GPA-279-83 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendations in Report Admin 21-83, Municipal Lot on Caroline Street, Newcastle Village, be endorsed; and 2. That the "Newcastle Village Arena Improvement Committee" be thanked for their interest in the Caroline Street Lot; and further 3. That the Newcastle Village Arena Improvement Committee be advised that the Town has requested the Region of Durham to proceed with the servicing of the property for future sale as a residential building lot. "CARRIED" Resolution #GPA-280-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the verbal report of the Chief Administrative Officer relative to the tunnel under Highway 35/115, be received and Council view the property on the Road Inspection Tour. "CARRI ED" Resolution #GPA-281-83 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the meeting be open. "CARRIED" . . . G. P .A. Minutes - 13 - March 21, 1983 Resolution #GPA-282-83 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the action taken 'in camera' be approved. "CARRIED" Adjournment Resolution #GPA-283-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the meeting adjourn at 4:45 p.m. "CARRIED"