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HomeMy WebLinkAbout06/20/1983 TOW N 0 F NEW CAS T L E General Purpose & Administration Committee June 20, 1983 . Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 20th, 1983, at 9:30 a.m. in Court Room #2. Roll Call Present Were: Councillor Ivan M. Hobbs, Chairman Councillor Ann Cowman, Member Councillor Diane Hamre, Member Councillor R. Bruce Taylor, Member, at 9:40 a.m. Mayor G.B. Rickard, Member Deputy Clerk, Gertrude Gray Absent: Councillor M. Hubbard, Member on Regional Business Also Present: Chief Administrative Officer, D.N. Smith Director of Public Works, R. Dupuis Director of Planning, T.T. Edwards Town Clerk, David W. Oakes Director of Community Services, T.A. Fanning until 12:1S p.m. Treasurer, K. Campbell Resolution #GPA-532-83 Minutes Moved by Mayor Rickard, seconded by Councillor Cowman THAT the minutes of the meeting of June 6, 1983 be approved as read. . Delegations Confl i ct of Interest "CARRIED" Councillor Cowman declared a conflict of interest in By-law 83-69, Moase rezoning although she has no pecuniary interest in the matter, the owner of the land also owns lands abutting here property. The representatives of the Ganaraska Conservation Authority were not present at this time. Mr. Roy Forrester Mr. Roy Forrester spoke to Ganaraska Watershed Plan. He agreed with the high priority for valleyland management and the regulations for fill and construction. He felt that the degree of implementation would be important. He also felt that the proper management of 10,000 acres of forest area could eventually be a financial asset. . He suggested participation in the Canada/Ontario Forestry Program by the Authority to do work such as thinning trees, this would increase employment and b~ good business. He also drew to Committee's attention the recent announce- ment of the Ontario Heritage Foundation regarding environmentally sensitive areas. He suggested the consideration of Carr's Marsh and the marsh north of Bewdley. He stated that land acquisition was an important proposal. In his view, public ownership gives permanency. G. P .A. Mi nutes Mr. Tomlinson . Mr. W. Klose Mrs. Liz VanderSchee Mr. Don Hamm .Mr. Jim Tedford B.B.C. "Sunrise Sale" . - 2 - June 20, 1983 Mr. Tomlinson spoke as a result of a public advertisement relative to Application to amend Official Plan, part of lot 25, Concession 5, Clarke to permit an exotic cat sanctuary. He was concerned with the safety factor of such a facility. He felt that the ten acres, owned by the proponent were not sufficient to permit the animal facilities and parking for visitors. Mr. W. Klose, the applicant spoke in support of the application. He stated that he would be cutting down on the dog training aspect and concentrating on the exotic cats. The site plan had already been prepared and allowed parking for fifty - sixty cars. He said the animals would be well looked after. Mrs. Liz VanderSchee said that she was a neighbour and was opposed to the whole idea. She presented a letter from Mrs. E. Mostert, also in opposition. Mr. Don Hamm who lives directly opposite to the property, asked what benefit would accrue from changing the land designation. He stated that he was opposed to the whole proposa 1. Councillor Cowman stated that she had been contacted by Mr. Kramer who would probably be in attendance at Council. Mr. Jim Tedford, of the Ganaraska Conservation Authority presented some corrections to the Watershed Plan and reviewed the Plan. He pointed out that the Authority had deleted the section which turned over recreation costs to benefitting municipalities. However, the cost of new recreational development, requested by municipalities would be charged to the benefitting municipality. Resolution #GPAc533-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT there be a ten minute recess. "CARRIED" Resolution #GPA-534-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendation in Report WD-57-83 be endorsed; and 1. That conditional upon the Bowmanville Business Centre acquiring the necessary Road Occupancy Permits, in compliance with Town Policy and By-law 83-32, approval be given to the proposal to hold a "Sunrise Sale" on Saturday, July 23, 1983 from 6:00 a.m. until 2:00 p.m. G.P.A. Minutes - 3 - June 20, 1983 . 2. That King Street from the west side of Division Street to the east side of Scugog Street, and Temperance Street from just south of the Post Office to just north of St. John's Anglican Church, be closed for the duration of the sale; 3. That westbound Highway #2 traffic be detoured via Division, Church and Scugog Streets, and eastbound Highway #2 traffic be detoured via Scugog, Queen and Division Streets; 4. That advertisements advising of the road closures and detours be placed in the local newspapers; 5. That the Works Department provide assistance in the form of barriers, signs and a supervisor for erection of same; 6. That the Bowmanville Business Centre be advised that erection and removal of the signs and barriers will be their responsibility and they be requested to contact the Works Department to co-ordinate the necessary arrangements; 7. That a copy of this report be forwarded to the BO\1manville Business Centre. . "CARRIED" Resolution #GPAc535-83 Advertising Banners Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendation in Report WD-58-83 be endorsed; and 1. That this report be received; and, 2. That the Town erect wooden posts on King Street at both ends of Bowmanville to facilitate the placement of advertising signs by service clubs. 3. That Mr. A. Tielmans be requested to contact the Works Department with respect to the location and physical layout of such posts and arrangements for placement of signs thereon. 4. That a copy of this report be forwarded to Mr. Tielmans with the request that he contact the various service clubs who have shown an interest in this matter to determine their needs with respect to the sign posts. . "CARRIED" G.P.A. Minutes - 4 - June 20, 1983 Resolution#GPA~S36C83 .. Village of Newcastle Connecting Link - Reconstruction Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendation in Report WD-59-83 be endorsed; and 1. That this report be received; and, 2. That the attached Construction By-law for the reconstruction of the King Street Connecting Link (Highway #2l from west of Baldwin Street to east of Beaver Street in the former Village of Newcastle be passed. 3. That the Mayor and Clerk be authorized to execute the said Construction By-law forthwith, so that it may be submitted to the Minister of Transportation and Communications for approval. "CARRIED" Resolution #GPAc537-83 Minutes of Commi ttee of Adjustment Moved by Councillor Hamre, seconded by Councillor Taylor THAT the minutes of the. Committee of Adjustment meeting June 1st, 1983 be received for information. . "CARRIED" Resolution #GPAc538-83 Application for Moved by Councillor Taylor, seconded by Mayor Rickard Subdivision Approval - R. Zakarow THAT the recommendation in Report PD-73-83 be endorsed; and 1. That Report PD-73-83 be received; and 2. That consideration be given to adopting the following Resolution: "That the Regional Municipality of Durham be advised that the Town of Newcastle has no objection to draft plan approval of subdivision application 18T-82037, subject to the conditions outlined by Attachment 1 to thi s Report". 3. That a copy of Staff Report PD-73-83 be forwarded to the Regional Municipality of Durham for their information. . 4. That the attached development plan for Neighbourhood 2B of the Bowmanville Major Urban Area be adopted, as amended by staff. 5. That a copy of said plan be forwarded to the Regional Municipality of Durham for their information. - G.P.A. Minutes . Arnold Geisberger - One Foot Reserve . . - 5 - June 20, 1983 Resolution #GPA-539-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the Report be referred back to staff for further dialogue with the applicant to address the concerns raised. "CARRIED AS AMENDED" 'Resolution'#GPA-540-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the amendment be amended further by adding, "including the low water pressure concerns of the present residents of the Town of Newcastle". CARRIED Resolution #GPAcS41-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendation in Report PD92-83 be endorsed; and 1. That Report PD-92-83 be received; and 2. That the Town of Newcastle and Mr. Arnold Geisberger enter into a licencing agreement with respect to Part of Lot 29, Concession 8, former Township of Darlington, thereby permitting Mr. Geisberger access over the Town's one-foot reserve for farming purposes only. 3. Furthermore, that any entrance to be approved by the Town of Newcastle Works Department shall be pursuant to the requirements of Town Entrance Permit policies. 4. Any costs resulting from the preparation of the necessary documents and registration thereof, where applicable, shall be borne by the applicant. "CARRIED" Resolution #GPAc542-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the recommendation in Report PD-93-83 be endorsed; and 1. That Report PD-93-83 be received; and 2. That the Ganaraska Region Conservation Authority be advised that the Town of Newcastle recommends that the G.P.A. ~1inutes . Bondhead Development Plan and By-law Admendment . Edith L ill ey . - 6 - June 20, 1983 first draft of the Ganaraska Region Conservation Authority Watershed Plan, dated June 6th, 1983, and, as amended by the Conservation Authority on June 16, 1983, be submitted to the Ministry of Natural Resources as an interim Watershed Plan. 3. That the Ganaraska Region Conservation Authority be further advised that the Town of Newcastle will provide more detailed comments on the draft Watershed Plan at such time as the Town has had an opportunity to thoroughly review the Plan. That a copy of Staff Report PD-93-83 and Council's Resolution be forwarded to the Ganaraska Region Conservation Authority and the Ministry of Natural Resources. 4. "CARRIED" Resolution #GPA-S43-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the Recommendation in Report PD-94-83 be endorsed; and 1. That Report PD-94-83 be received; and 2. That the attached Bond Head Development Plan and By-law Amendment to the Newcastle Village Zoning By-law be approved and a copy of the Bond Head Development Plan forwarded to the Council of the Regional Municipality of Durham for their consideration. 3. That a copy of this Report, and the attachments thereto be forwarded to the Region of Durham for their information. "CARRIED" Resolution #GPA-544-83 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the recommendation in Report PD-95-83 be endorsed; and 1. That Report PD-95-83 be received; and 2. That Land Division application LD 135/83 and Committee of Adjustment application A 7/83 not be appealed. 3. The Region of Durham be requested to undertake an amendment to the Regional Official Plan to accommodate urban severance applications and to permit development of existing lots of record, conditional upon Health Unit approvals and a Servicing Agreement registered against title. "CARRIED AS AMENDED" ~ G.P.A. Minutes . . Regional Reclaimers Rezoning Application . - 7 - June 20, 1983 Resolution #GPA-545-83 Moved by Councillor Cowman, seconded by C9~ocillor Hamre THAT the recommendation be divided into "(1) and (2)" and "(3l". "LOST" Resolution #GPA-546-83 Moved by Councillor Cowman, seconded by Mayor Rickard THAT recommendation 3 be amended by deleting: "and a Service Agreement registered against title". "CARRIED AS AMENDED" Resolution #GPA-547-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT recommendation 3 be amended further by adding: "subject to satisfying the requirements of the Regional Municipality of Durham". "CARRIED" Resolution #GPA-548-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report PD-96-83 be received for information. "CARRIED AS AMENDED" Resolution #GPAcS49-83 Moved by Mayor Rickard, seconded by Councillor Hamre and copies be forwarded to the delegations at the May 30th, 1983 meeting. "CARRIED" Resolution #GPAc5S0-83 Moved by Councillor Cowman, seconded by Councillor Hamre THAT all the presentations and letters from the May 30th, 1983 meeting and this report be forwarded to the Regional Works Committee in the hope that they will refer it to their study of Alternative Landfill Methods. "LOST" G.P.A. Minutes - 8 - June 20, 1983 Resolution #GPA-S51-83 . Amendments to By-laws Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendation in Report PD-97-83 be endorsed; and 1. That Report PD-97-83 be received; and 2. That the attached by-law rectifying the sideyard requirements within By-laws 80-127, 80-137 and 81-170 be forwarded to Council for approval. "CARRIED" Resolution#GPAC552-83 The Gl en Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report. CS~08-83, "The Glen" be received for information. "CARRI ED" Resolution #GPA-S53-83 Flowering Crab Trees Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report CS-09-83, Fl oweri ng Crab Trees on ~luni ci pa 1 Property, be received for information. . "CARRIED" Resolution #GPA-554-83 Month 1 y Fi re Report Moved by Councillor Hamre, seconded by Councillor Taylor THAT Report FD"8-83, Monthly Fire Report for May, 1983, be received for information. "CARRIED" Resolution #GPA-555-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the meeting recess for one hour for lunch. (12:15 p.m.) "CARRIED" The meeting reconvened at 1:25 p.m. Resolution #GPA-S56-83 . Moved by Councillor Hamre, seconded by Councillor Taylor THAT Report TR-83-41 be received and expenditures for the month of May, 1983 be approved. "CARRIED" G. P .A. Mi nutes - 9 - June 20, 1983 Resolution #GPA-557-83 . Expansion of Computer System Moved by Councillor Taylor, seconded by Councillor Cowman THAT recommendation in Report TR-83-29 be endorsed; and 1. That this report be received; and 2. That Committee recommend to Council that the software for the Variance Analysis Program at a cost of $1,000.00 be implemented as an expansion of the Town's present computer capabilities. 3. That Committee recommend to Council that the software for the Clerk's On-Line Information System at a cost of $1,000.00 be implemented as an expansion of the Town's present computer capabilities. 4. That Committee recommend to Council the purchase of one (ll Visual Display Unit and one (ll Printer at a cost of $5,337.00. 5. That the above expansion of the computer capabilities be funded in this manner; $1,000.00 from account 7007-220-X-2 as provided in the 1983 Current Budget and $6,337.00 from the Courtice OHAP Reserve Fund. . 6. That the necessary by-laws to execute the amendments to the current agreement between the Town of Newcastle and Realtime Datapro Ltd. be prepared by the Clerk's Department and forwarded to Council. Resolution #GPA-SS8c83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations be divided into "1,2,3 & 6" and "4,5 & 6". "CARRIED" The vote on "1,2,3 & 6". "CARRIED" Resolution #GPA-SS9c83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT recommendations 4,5 & 6 be deferred to the 1984 ,;Budget. "CARRIED" . G.P.A. Minutes . Photocopy Equi pment Animal Control Month 1 y Report . Annual A.M.O. Conference . - 10 - June 20, 1983 Resolution #GPA-560-83 Moved by Councillor Taylor, seconded by Mayor Rickard THAT recommendation in TR-83-43 be endorsed~ and 1. That this report be received; and 2. That Council accept the written proposal from Office Equipment Inc., Markham, Ontario to purchase via lease agreement (fixed term/fixed rate) one only Canon NP400 Copier at a monthly cost of $366.16 for a period of 60 months. 3. That Council further adopt the attached by-law authorizing the execution of a lease with Customiz.ed Equipment Leasing Ltd., Mississauga, in respect of the photocopy equipment. "CARRIED" Resolution #GPA-S61-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report CD-38-83, Animal Control Report for May, 1983 be received for information. "CARRIED" Resolution #GPAc562-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Report CD-39-83 be endorsed; and 1. That this report be received; and 2. That the Town of Newcastle appoint four voting delegates in addition to the Mayor. 3. That the Clerk be directed to advise A.M.O. of the names of the Town's delegates. "CARRIED AS At4ENDED" Resolution #GPA-S63-83 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the delegates be one (l 1 staff and three (3) elected officials. "CARRIED" G.P.A. Minutes - 11 - June 20, 1983 Resolution #GPAc564-83 . Moved by Mayor Rickard, seconded by Councillor Cowman THAT all members of Council be supported to attend the A.M.O. Convention and members of Council draw lots for voting delegates. "CARRIED" Resolution #GPA-565-83 Moved by Mayor Rickard, seconded by Councillor Hamre THAT Staff determine who their voting delegates to the A.M.O. Convention will be. "CARRIED" Resolution #GPA-566-83 Re-enactment of 1858 Council Moved by Councillor Cowman, seconded by Councillor Taylor THAT Report CD-40-83, "Costs Associated with the Re-Enactment of the 1858 Council meeting on May 24th, 1983" be received for information. . "CARRIED" Resolution #GPA-567-83 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the delegations regarding the Offici.al Plan Amendment for part lot 25, Concession 5, Clarke (Klose) be acknowledged and Committee report to Council that the delegations have been heard. "CARRIED" Resolution #GPA-S68-83 Gana ras ka Watershed Pl an Moved by Councillor Hamre, seconded by Mayor Rickard THAT the presentation of the Ganaraska Watershed Plan and the delegation of Mr. Forrester, be acknowledged. "CARRIED" Resolution #GPA-569-83 . Land Acquisition Program & Tree Planting Moved by Councillor Hamre, seconded by Councillor Taylor THAT the comments of the Ganaraska Conservation Authority regarding Land Acquisition Program and Status of Tree Planting in the Ganaraska Forest, be received for information and referred to Staff. "CARRIED" G.P.A. Minutes . Orono Town Ha 11 Board Newcastle Hydro Electric Commission . Bowmanvi 11 e Jaycees Inc. - Liquor Licence Unconditional Grants . - 12 - June 20, 1983 Resolution #GPA-570-83 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the following request of the Orono Town Hall Board be approved: 1. Hold an auction in the parking lot behind the Orono Town Hall on Sunday, July 10, 1983 at 2:00 p.m. 2. Store sale items in the Orono Armouries until the day of the Auction. 3. Place in the Auction, four (4l old wooden doors, and one (ll antique wooden wheelchair, currently stored in the Town Hall. "CARRIED" Resolution#GPA-S71C83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the request of the Newcastle Hydro Electric Commission to reduce the number of street lighting units scheduled for installation in Orono and Bowmanville for this year only and transfer the monies realized from this move, to the Newcastle King Street Rebuild Program be approved. "CARRIED" Resolotion#GPA-S72-83 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the Clerk be authorized to issue a letter to the Bowmanville Jaycees Inc., advising that the Town of Newcastle has no objection to the Liquor Licensing Board of Ontario issuing a Liquor Licence to the Bowmanville Jaycees Inc., to sell beer in Thistle Park, R.R. #5. Bowmanville, on Saturday, June 25th, 1983; AND FURTHER THAT this letter be issued forthwith. "CARRIED" Resolution #GPA-573-83 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the Town of Newcastle strongly request the Minister of Municipal Affairs and Housing to declare a moratorium on the implementation of any new method of calculating unconditional grants until 1985, in light of the predictions of a negative impact on the Town, and the significant negative impact on the Town of Newcastle, which would result from the adopted proposal of the Board of Directors of the Association of Municipalities of Ontario; G.P.A. Minutes . Implementation of Source Recycling Program Regional Reclaimers . Wi ndsor Va 11 ey Place Subdivision . - 13 - June 20, 1983 AND THAT the Association of Municipalities of Ontario be requested to endorse a moratorium; AND FURTHER THAT the Minister be advised that this moratorium would also provide the Province with the opportunity to review the impact of its proposal on the Region of Durham and its area municipalities. "CARRIED" Resolution#GPA-S74-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the Director of Public Works research and report on the impl ementati.on of a source recycl i ng program for the Town of Newcastle; AND FURTHER THAT the available grants be investigated and included in the report. "CARRIED" Resolution'#GPA-575C83 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the comments regarding Regional Reclaimers, in particular, those relative to recycling, be forwarded to the Regional Works Committee for information in conjunction with their Study of Alternatives to Landfill. "CARRIED" Resolution #GPAcS76-83 Moved by Counci 11 or Cowman, seconded by Counci 11 or Taylor THAT the meeti ng be "In Camera". "CARR I ED" Resolution #GPAc577-83 Moved by Councillor Taylor, seconded by Councillor Cowman THAT the recommendations contained in the Director of Works Report WD-56-83 respecting the Completion of Construction of Municipal Services in the Windsor Valley Place Subdivision (D.R. Agencies (Oshawa)l Limited, Part of Lot 32, Concession 2, former Township of Darlington, be approved; AND THAT the necessary steps be taken by the Director of Public Works to have completed the works forming part of the Subdivision Agreement between the Town of Newcastle and D.R. Agencies (Oshawa) Limited, dated January 22nd, 1981 and a subsequent supplementary agreement dated December 2nd, 1981; G.P.A. Minutes - 14 - June 20, 1983 . AND THAT the Royal Bank, being the agency with whom the responsibility for the"bankrupt subdivision now lies, be advised that the developer is in default of said Subdivision Agreement; that the Town proposes to exercise its rights as stipulated in Clause 33 of said agreement; and that the Town wilT util ize funds provided in Letter of Credit SB 3652/3824 in the amount of $75,921.50 to complete the works provided for in said agreement; AND THAT D.G. Biddle & Associates Ltd., the consultant formerly performing the engineering for D.R. Agencies, be engaged to complete the engineering and supervision for the works yet to be completed under the agreement, and that they be paid a start-up fee of $5,000.00 to pay for pre-engineering and contract drawings which they originally prepared for the development; AND FURTHER THAT Clarkay Contracting Limited, the contractor previously constructing the works on behalf of D.R. Agencies, be employed to complete the required works on the basis of unit costs previously agreed upon with the exception of asphalt prices which will be re-established from approximately $30.00 per ton to $36.00 per ton based upon current prices for asphalt. "CARRIED" "Resolution #GPA-578-83 . ADMIN 32-83 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the Administrator's Report ADMIN 32-83 be received "In Camera"; AND THAT Council authorize the execution of an agreement with Edvan Realty Limited for the sale of the lot on Caroline Street in Newcastle Village on a Multiple Listing Service (M. L. S.) bas is. "CARRI ED" Resolution'#GPA-S79-83 ADMIN 32-83 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the recommendation contained in Administrator's Report ADMIN 32-83 be approved. Resolution #GPA-580-83 . Moved by Councillor Hamre, seconded by Councillor Taylor THAT the Administrator's Report ADMIN 32-83 be tabled, until a reply in writing is received from the Provincial Restraint Board; AND FURTHER THAT staff bring forward an additional report dealing with the concerns raised by Committee on June 20, 1983. "CARRIED" G.P.A. Minutes - lS - June 20, 1983 Resolution#GPA-S81C83 . Graham Creek Bridge Moved by Councillor Hamre, seconded by Mayor Rickard THAT the General Purpose and Administration Committee receive the Director of Works verbal report on the Graham Creek Bridge. "CARRIED" Resolution'#GPA-S82-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the meeting rise from "In Camera". "CARRIED" 'Resolution #GPA-S83-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the actions taken "In Camera" be confirmed. "CARRIED" Resolution #GPA-S84-83 . Moved by Councillor Taylor, seconded by Mayor Rickard THAT the meeting adjourn at 4:00 p.m. "CARRIED" .