HomeMy WebLinkAbout07/14/1983
TOW N 0 F NEW CAS T L E
~General Purpose & Administration Committee
Minutes of a meeting of the General
Purpose & Administration Committee,
held on Monday, July 4th 1983, at
9:30 a.m., in Court Room #2.
July 4, 1983
Ro 11 Ca 11
Present Were: Councillor I. Hobbs, Chairman
Councillor A. Cowman, Member, at 9:55 a.m.
Councillor D. Hamre, Member
Councillor M. Hubbard, Member
Councillor R. B. Taylor, Member
Mayor G. B. Rickard, Member, at 9:40 a.m.
Town Clerk, David W. Oakes
Also Present: Chief Administrative Officer, D. N. Smith
Director of Public Works, R. Dupuis
Treasurer, K. Campbell
Director of Community Services, T. A. Fanning
Minutes
Resolution #GPA-585-83
.
Moved by Councillor Hubbard, seconded by Councillor Hamre
THAT the minutes of the meeting of June 20th 1983,
be approved as read.
"CARRIED"
Delegations
Mrs. Beth Campbell, Treasurer, Newcastle Lakers Baseball
Team, addressed Committee with respect to the conditions being
imposed upon the Team by the Town in the operation of their
'beer tent' during the Championships being held from
September 3rd to 5th 1983 inclusive.
The Club is requesting that the Town consider the following:
- waiver of the performance bond requirement;
- clarification of the security requirements;
- clarification of the site plan requirement for interior
tent layout.
Mrs. Campbell indicated that the undertaking of the event
would be costly and if they must meet all of the conditions
imposed, would result in a cost of about $1,300.00.
Mrs. Ruth Beaucage advised the Committee that she was in
attendance with respect to Report Admin 45-83, and had no
objection to the contents of the report.
His Worship Mayor Rickard declared a Conflict of Interest
with respect to Report WD-60-83, and did not participate
in the discussion or voting.
Beth Campbell re
Newcastle Lakers
Baseball Team
Mrs. Ruth Beaucage re
Admin 45-83, Road
Closing & Conveyance
.
G.P.A. Minutes
.
Closure & Conveyance
Lots 34 & 35, B.F.C.,
Clarke(Pt. 21, Plan
10R-1330 1
Lots 2 & 3, B.F.C.,
Darlington(Pt. 25, Plan
10R-1330)
.
Closure & Conveyance
Clarke St. (Unopenedl
West of Mill Street,
Blocks 'I' and 'N'
Hanni ng' s Pl an
Village of Newcastle
.
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July 4, 1983
Resolution #GPA-586-83
Moved by Councillor Hubbard, seconded by Councillor Taylor
THAT the recommendations in Report WD-60-83 be endorsed; and
1. That Report WD-60-83 be received; and
2. That the Clerk advise the appropriate authority (Parks
Canada) of the request to close and convey portions of
two unopened municipal road allowance with frontage onto
Lake Ontario; and
3. That, upon receiving the approval of the ruling authority,
a by-law be passed authorizing the closure and sale of
the lands described as Parts 21 & 25, Plan 10R-1330; and
4. That the value of each parcel of land be established by
Council at $3,000.00 (three thousand dollarsl per parcel; and
5. That Ridge Pine Park Inc., developers of Wilmot Creek
Mobile Home Park, be advised of the actions taken in
this matter which are in accordance with the Agreement
dated November 2, 1980.
"CARRIED AS AMENDED"
Resolution #GPA-587-83
Moved by Councillor Taylor, seconded by Councillor Hamre
THAT recommendation 4. in Report WD-60-83, be deleted and
the following substituted therefore:
THAT the value of each parcel of land be established
separately; and
THAT the parcels be appraised by the Durham Region's appraisers
on the basis of the highest and best use.
"CARRIED"
Resolution #GPA-588-83
Moved by Councillor Hamre, seconded by Councillor Taylor
THAT the recommendations in Report WD-61-83 be endorsed; and
1. That Report WD-61-83 be received; and
2. That the unopened portion of Clarke Street, west of Mill
Street, between Blocks 'I' and 'N' according to C.G.
Hanning's Plan of the Village of Newcastle, be closed
by by-law and conveyed to the abutting owners; and
G.P.A. Minutes
.
Reconstruction Hwy.
35/115, Pt. Lot 27,
Conc. 5, Cl arke
.
Amendment No. 2 to
the Haydon Hamlet
Mr. C. Skerratt
.
O.P.A. - Temporary
Waste Disposal Site -
Ontario Hydro
Darl ington Site
- 3 -
July 4, 1983
3. That the value of the lands involved be established in the
amount of $2,500.00 (twenty-five hundred dollars) per
acre; and
4. That staff be authorized to complete the procedure for the
closure and conveyance of this road allowance, in accordance
with Town Policy.
"CARRIED"
Resolution #GPA-589-83
Moved by Mayor Rickard, seconded by Councillor Taylor
THAT the recommendations in Report WD-62-83 be endorsed; and
1. That this report be received; and
2. That approval be given to the proposal of the Ministry
of Transportation & Communications to purchase three
areas of land required to accommodate the reconstruction
of Highway 35/115, in Part Lot 27, Concession 5, former
Township of Clarke, more specifically described as Part
9, Plan P-2390-70 and Parts 2 & 3, Plan P-2390-71; and
3. That the appraised value of the lands in the amount of
$1,315.00 (one thousand three hundred and fifteen dollars)
be accepted, and the Mayor and Clerk be authorized to
execute the Property Purchase Agreement prior to August
9, 1983, as requested by the Ministry.
"CARRIED"
Resolution #GPA-590-83
Moved by Councillor Hamre, seconded by Councillor Taylor
THAT the recommendations in Report PD-99-83 be endorsed; and
1. That Report PD-99-83 be received; and
2. That Amendment No. 2 to the Haydon Hamlet
Development Plan attached to this report, be approved
in accordance with Resolution #GPA-393-83.
"CARRIED"
Resolution #GPA-591-83
Moved by Councillor Hamre, seconded by Councillor Taylor
THAT the recommendations in Report PD-I00-83 be endorsed;
1. That Report PD-100-83 be received; and
and
G.P.A. Minutes
.
.
Minutes of Committee
of Adjustment
O.P.A., F. Docimo,
Pt. Lot 19, Conc. 2,
Darlington, Lot 9,
Plan 650.
.
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July 4, 1983
2. That the Region of Durham be advised that the
Town of Newcastle has no objection to
Application 83-13/0 submitted by Ontario Hydro
to amend the Durham Region Official Plan to
redesignate a 1 hectare parcel in Part Lot 24,
Broken Front Concession, Darlington (Darlington
Nuclear Generating Station Site) to indicate a
waste disposal facility; and
3. That a copy of Staff Report PD-I00-83 and
Council's Resolution be forwarded to the Region
of Durham and the applicant.
Councillor Hobbs turned the Chair over to Councillor Hubbard
in order that he Imight participate in the discussion of
Report PD-IOO-83.
Resolution #GPA-592-83
Moved by Councillor Hobbs, seconded by Mayor Rickard
THAT Report PD-100-83 be Tabled, pending a meeting of
the Hydro Liaison Committee on Thursday, July 7, 1983.
"CARRIED"
Councillor Hobbs resumed the Chair.
Resolution #GPA-593-83
Moved by Councillor Hubbard, seconded by Councillor Cowman
THAT the Minutes of a meeting of the Committee of
Adjustment held on June 22, 1983, be received for
information.
"CARRIED"
Resolution #GPA-594-83
Moved by Councillor Taylor, seconded by Councillor Hamre
THAT the recommendations in Report PD-I01-83 be endorsed; and
1. That Report PD-I01-83 be received; and
2. That the Region of Ourham be advised that the
Town of Newcastle has no objection to Official
Plan Amendment Application 83-14/0, submitted by
F. Docimo, to redesignate Lot 9, Registered
Plan 650, former Township of Darlington, now
Town of Newcastle, to permit the construction
and operation of a retail store for farm
produce; and
G.P.A. Minutes
.
Rezoning - Elva Reid
Pt. Lot 14, Conc. 6,
Clarke
.
Recess
.
Status of Washrooms
in Newcastle Village
Park
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July 4, 1983
3. That the Region of Durham be further advised
that the Town of Newcastle recommends that Lot
9, Registered Plan 650, former Township of
Darlington, now Town of Newcastle and Part
Lot 18, Concession 2, former Township of Darlington,
on the north-west and north-east corners of Maple
Grove Road and Highway 2 respectively, be redesignated
to indicate a Special Purpose Commercial Node, with
the boundaries of the node to approximate the boundaries
of the existing C2 (Highway Commerciall zoning in By-law
2111, of the former Township of Darlington; and
4. That a copy of Staff Report PD-I01-83 and Council's
Resolution be forwarded to the Region of Durham and
the applicant.
"CARRIED"
Resolution #GPA-595-83
Moved by Councillor Hamre, seconded by Mayor Rickard
THAT the recommendations in Report PD-102-83 be endorsed; and
1. That Report PD-I02-83 be received; and
2. That application for rezoning DEV 83-10 be approved; and
3. That the attached By-law be forwarded to Council for
approval; and
4. That the applicant be advised that prior to the
issuance of a building permit, the Durham
Regional Health Unit requires the submission
of three (3l copies of the floor plan for the
proposed snack bar, together with a schedule of
finishing materials and equipment, for their approval.
"CARRIED"
Resolution #GPA-596-83
Moved by Councillor Hamre, seconded by Councillor Taylor
THAT there be a 10 minute recess.
"CARRIED"
Resolution #GPA-597-83
Moved by Councillor Hamre, seconded by Councillor Hubbard
THAT the Director of Community Services be directed to review
and prepare a report for the General Purpose & Administration
Committee on the status of the washrooms in the Newcastle
Vi 11 age Park.
"CARRIED"
G.P.A. Minutes
4IIt Minutes of a meeting
in Burketon
.
Use of Recreational
Facilities on
Holidays
Roll #1-9-160
Elmer Pollard
Insurance Coverage
1983-84
.
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July 4, 1984
Resolution #GPA-598-83
Moved by Councillor Hubbard, seconded by Councillor Hamre
THAT Councillor Taylor be permitted to introduce an item
of business relating to Community Services at this time.
"CARRIED"
Resolution #GPA-599-83
Moved by Councillor Taylor, seconded by Councillor Hamre
THAT the minutes of the public meeting held in Burketon
on July 3, 1983, be received; and
THAT Councillor Taylor and the Town Clerk prepare a report
for Council's consideration with respect to the establishing
of a Community Centre Board to operate and manage the Park
in Burketon.
"CARRIED"
Resolution #GPA-600-83
Moved by Mayor Rickard, seconded by Councillor Hubbard
THAT the Director of Community Services and staff review and
report to the General Purpose and Administration Committee,
on the use of Community Recreation Facilities on holidays and
the costs associated therewith.
"CARRIED"
Resolution #GPA-601-83
Moved by Councillor Taylor, seconded by Councillor Hamre
THAT the recommendations in Report TR-83-44 be endorsed; and
1. That this report be received; and
2. That Minutes of Settlement be approved; and
3. The Clerk be authorized to sign the Minutes of Settlement
on behalf of the Town of Newcastle.
"CARRIED"
Resolution #GPA-602-83
Moved by Councillor Taylor, seconded by Mayor Rickard
THAT the recommendations in Report TR-83-46 be endorsed; and
1. That this report be received; and
G. P .A. Mi nutes
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July 4, 1983
.
2. That the present insurance coverages held with the Frank
Cowan Company Limited be renewed for the period of July 1,
1983, to June 30th 1984; and
3. That the following amendments to the municipality's insurance
coverage be made at this time to be effective upon Council
approval of these recommendations for amendments:
(il The present blanket bond limit be increased from
$250,000.00 to $500,000.00 at an additional annual
cost of $579.00; and
(ii) That present insurance coverages not be extended to
include an "All Risk" form of insurance for protection
from flood and earthquake damage to building at an annual
cost of $1,369.00; and
(iiil That present deductible limits be maintained at
$2,500.00 for another year and then be reviewed; and
(iv) That the present electronic data processing insurance
be reviewed to insure all municipally owned elements
are included in the coverage.
.
4. That Committee consider the advisability of including
an excess layer of llability insurance with a single limit
of $5,000,000.00 overall of the underlying limits at an
annual cost of $3,794.00; and
5. That Committee consider the advisability of increasing the
Principal Sum for Loss of Life and Capital Sum for
Dismemberment from $22,500.00 to a greater amount. The
amounts and associated additional annual cost is set out
below:
Volunteer Firefighters
Principal Som/Capital Sum ' Additional Cost
(i) $25,000 $219.00
(i i) $30,000 $657.00
(iiil $50,000 $2,409.00
6. That the various departments review the lists of replacement
values and other aspects of the coverages and advise the
Treasury Department of any necessary amendments. The
resultant changes in premium costs, if any, shall become
part of the annual premium costs.
.
Resolution #GPA-603c83
Moved by Mayor Rickard, seconded by Councillor Hamre
THAT Report TR-83-46 be Tabled to the next meeting of the
General Purpose and Administration Committee to be held on
July 18, 1983, and that Mr. David Reed, Frank Cowan Insurance
Company Limited be invited to attend.
"CARRIED"
G.P.A. Minutes
~ Newcastle Lakers
Baseball Team Beer
Tent
.
.
Newcastle Tourism and
Development Project
extend for balance of
1983 and 1984
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July 4, 1983
Resolution #GPA-604-83
Moved by Councillor Taylor, seconded by Mayor Rickard
THAT the recommendations in Report CD-41-83 be endorsed; and
1. That this report be received; and
2. That the Newcastle Lakers Baseball Team be required
to provide the Town of Newcastle with a policy of insurance
covering the period of the event in an amount not less than
one (ll million dollars and a performance bond to cover
the clean-up of the park following the event, in the amount
of $1,000; and
3. That the Newcastle Lakers Baseball Team submit all of the
necessary site plans, certificates of flame retardance and
interior plans for the beer tent to the appropriate municipal
departments for their review and approval; and
4. That the Newcastle Lakers Baseball Team obtain the
approval of the Regional Health Unit respecting sanitary
facilities; and
5. That upon compliance with recommendation 1 through 4 by the
Newcastle Lakers Baseball Team, the Clerk be authorized to
issue a letter approving the holding of the event and
sanctioning the issuing of a special occasion licence by
the L.L.B.O.; and
6. Further that Mrs. Bonnie Alldred, Secretary, Newcastle
Lakers Baseball Team, Box 294, Newcastle Village, be
provided with a copy of this report.
Resolution #GPAc60S-83
Moved by Councillor Hamre, seconded by Mayor Rickard
THAT Report CD-41-83 be referred to the Council Meeting of
July 11, 1983 for further consideration; and
THAT staff meet with members of the Newcastle Lakers
Baseball Team to clarify the conditions contained in the
report; and
THAT staff report on the outcome of the meeting to Council.
"CARRIED"
Resolution #GPA-606-83
Moved by Councillor Taylor, seconded by Councillor Cowman
THAT the recommendations in Report Admin 40-83 be endorsed;
and
G.P.A. Minutes
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July 4, 1983
1. That this report be received; and
.
2. That Council consider extending the Tourism and
Development Project for the balance of 1983 at an
estimated cost of $3,350.00 to be drawn from the
Unallocated Contingency Account; and
3. That Council consider continuing the Tourism and Development
Project in 1984, and that an appropriate budget allocation
be considered during the preparation of the 1984 current
budget.
"CARRIED"
Resolution #GPA-607-83
Moved by Councillor Taylor, seconded by Mayor Rickard
THAT further consideration of Report Admin 40-83 be
deferred to the afternoon session, and be dealt with
following the presentation scheduled for 1:30 p.m.,
by Mrs. Judi Heron, Newcastle Tourism and Development
Project.
"CARRIED"
.
Resolution #GPA-608-83
Ridge Pine Park
Moved by Councillor Taylor, seconded by Councillor Cowman
THAT the recommendations in Report Admin 41-83 be endorsed; and
1. That this report be received; and
2. That the Agreement between Ridge Pine Park Inc., and the
Town of Newcastle in respect of the construction of a sales
office and model homes be amended as follows:
il That the fourth paragraph of the reci ta 1 reading:
"And Whereas the Developer desires to set up a
temporary sales office and three (3l model mobile Homes
for the purposes of "pre-sell i ng" the aforementi oned
development, (hereinafter called the "works");
be revised as follows:
"And Whereas the Developer desires to set up a temporary
sales office and four (4l model mobile homes for the
purposes of "pre-sell i ng" the aforementi oned development,
(hereinafter called the "works"l; and
.
iil That Schedule "B" to the Agreement be replaced with the
attached Schedule "B".
"CARRIED"
G.P.A. Minutes
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July 4, 1983
.
His Worship Mayor Rickard declared a Conflict of Interest
with respect to Report Admin 41-83, and did not participate
in the discussion or voting.
Resolution #GPA-609-83
Closure and Conveyance Moved by Mayor Rickard, seconded by Councillor Taylor
Lots 26 & 27, Conc. 9,
Clarke, Plan 10R-1097, THAT the recommendations in Report Admin 45-83 be endorsed; and
Beaucage
1. That this report be received; and
2. That Council consider the request to close and convey
the road allowance between Lots 26 & 27, Concession 9,
Clarke, and give direction to staff.
"CARRIED"
Resolution #GPA-610-83
Moved by Councillor Taylor, seconded by Mayor Rickard
THAT the Ministry of Transportation and Communications be
advised that the Council of the Town of Newcastle endorses the
construction of a recreational underpass at Enterprise Hill on
Highway 35/115; and
.
THAT the Town of Newcastle will guarantee access to the proposed
underpass on the west side of the Highway.
"CARRIED"
Resolution #GPA-611-83
Moved by Mayor Rickard, seconded by Councillor Taylor
THAT Staff proceed to take all of the steps necessary to
stop-up, close and convey the unopened road allowance between
Lots 26 & 27, Concession 9, Clarke, in accordance with the
Town's established policy forthwith.
"CARRIED"
Resolution #GPA-612-83
Recess
Moved by Mayor Rickard, seconded by Councillor Taylor
THAT the meeting recess for lunch.
"CARRIED"
The meeting reconvened at 1:30 p.m.
.
G.P.A. Minutes
.
Mrs. Judi Heron
Newcastle Tourism and
Development Project
.
.
Town-Owned Industrial
Land, Cemetery Road,
Bowmanville
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July 4, 1983
The Administrator's Report, Admin 40-83 was referred to
this point in the meeting by Resolution #GPA-607-83, and
the verbal presentation of Judi Heron on the activities of the
Tourism Office.
Mrs. Judi Heron made a verbal and a slide presentation to
the Committee which briefly detailed the activities of the
Tourism Office Staff to date. As well, she outlined briefly
what still had to be done this year and the actions that
should take place now to have effect in the year 1984.
Following a discussion of the activities of the Tourism
Office by the Committee, it was:
Resolution #GPA-613-83
Moved by Councillor Cowman, seconded by Mayor Rickard
THAT the Town of Newcastle fund the Newcastle Tourism
and Development Project for the balance of 1983, at an
estimated cost of $3,350.00; and
THAT the funds be allocated from the Town's Unallocated
Contingency Account; and
THAT the Project be considered for continuation in 1984~ and
THAT the funding necessary for the year 1984 be considered
during the preparation of the 1984 current budget.
"CARRIED"
Resolution #GPA-614-83
Moved by Mayor Rickard, seconded by Councillor Taylor
THAT Mrs. Judi Heron's attendance at the General Purpose
and Administration Committee Meeting be acknowledged; and
THAT she be thanked for her presentation.
"CARRIED"
Resolution #GPA-615-83
Moved by Councillor Taylor, seconded by Councillor Hamre
THAT the meeting be "In Camera."
"CARRIED"
Resolution #GPA-616-83
Moved by Mayor Rickard, seconded by Councillor Hubbard
THAT the recommendations in Report Admin 38-83 be endorsed; and
G.P.A. Minutes
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July 4, 1983
1. That this report be received "In Camera"; and
.
2. That Council further investigate the feasibility of
servicing the Town-owned Industrial Land on Cemetery Road
(Bowmanville) by:
al Requesting information from the Eastern Ontario
Development Corporation as to the eligibility of
the servicing of the Cemetery Road Lands for
E.O.D.C. financial assistance;
b) Engaging Totten, Sims, Hubicki Ltd., to undertake
preliminary estimates of the cost of developing the
Cemetery Road Lands by plan of subdivision, including
the cost of road construction/reconstruction, storm
sewers and utilities;
cl Contacting all property owners potentially benefitting
from the installation of services with a view to po-
tential cost-sharing or participation in the project
through Section 218 of The Municipal Act;
d) Authorizing staff to proceed with the above.
"CARRIED AS AMENDED"
Resolution #GPA-617-83
.
Moved by Councillor Hamre, seconded by Councillor Taylor
THAT recommendation 2. bl of Report Admin 38-83, be
amended and that the phrase "Engaging Totten, Sims, Hubicki
Ltd., to" be deleted and the words "That Town Staff," be
substituted therefor.
"CARRIED"
Resolution #GPA-618-83
A Statement of Intent Moved by Mayor Rickard, seconded by Councillor Taylor
in Respect of Hiring
and Staffing THAT the recommendations in Report Admin 43-83 be endorsed; and
1. That this report be received "in camera"; and
2. That the attached "Statement of Intent in respect of
Hiring and Staffing" be endorsed by Council.
"CARRIED"
Resolution#GPA-619-83
Deputy Fire Chief
Moved by Councillor Cowman, seconded by Mayor Rickard
THAT the recommendations in the Administrator's Confidential
Report, Admin 42-83, be endorsed.
.
"CARRIED AS AMENDED"
G.P.A. Minutes
. Deputy Fi re Chi ef
.
Newcastle Hydro
Electric Commission
.
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July 4, 1983
Resolution #GPA-620-83
Moved by Mayor Rickard, seconded by Councillor Hamre
THAT recommendation 6. in the Administrator's Confidential
Report, Admin 42-83, be deleted in its entirety.
"CARRIED"
Resolution #GPA-621-83
Moved by Councillor Hamre, seconded by Mayor Rickard
THAT Recommendation 7. in the Administrator's Confidential Report,
Admin 42-83, be amended as follows:
That the words "April 2, 1984" be deleted; and
That the words "December 31, 1983" be substituted therefor.
"CARRIED"
Resolution #GPA-622-83
Moved by Councillor Hubbard, seconded by Councillor Hamre
THAT the word "Acting" be deleted from the Administrator's Conf.
Report, Admin 42-83, wherever it appears in the recommendations.
"CARRIED"
Resolution #GPA-623-83
Moved by Mayor Rickard, seconded by Councillor Taylor
THAT the Chief Administrative Officer and the Fire Chief
draw up the terms of reference for the position of Deputy
Fire Chief for consideration by the General Purpose and
Administration Committee.
"CARRIED"
Resolution #GPA-624-83
Moved by Councillor Taylor, seconded by Mayor Rickard
THAT the recommendations in Report Admin 44-83 be endorsed.
Resolution #GPA-625-83
Moved by Councillor Hamre, seconded by Mayor Rickard
THAT the Administrator's Report Admin 44-83, be referred
back to staff; and '
THAT staff obtain written clarification from the Newcastle
Hydro Electric Commission with respect to their intended use
of the lands.
"CARRIED"
G.P.A. Minutes
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July 4, 1983
.
Resolution #GPA-626-83
Moved by Councillor Cowman, seconded by Councillor Hamre
THAT the meeting rise from "In Camera."
"CARRIED"
Resolution #GPA-627-83
Moved by Councillor Taylor, seconded by Councillor Cowman
THAT the actions taken "In Camera" be approved.
"CARRIED"
Adjournment
Resolution #GPA-628-83
Moved by Councillor Hubbard, seconded by Councillor Hamre
THAT the meeting adjourn at 4:55 p.m.
"CARRIED"
.
.