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HomeMy WebLinkAbout07/18/1983 TOW N 0 F NEW CAS T L E July 18, 1983 . General Purpose & Administration Committee Minutes of a meeting of the General Purpose and Administration Committee, held on July 18, 1983, at 9:30 a.m., in Court Room #2. Ro 11 Ca 11 Minutes . One Foot Reserve - Carruthers W. Frank Real Estate - Rezoni ng Drainage Problem - Lot 28, B.F. Cone., N/E Corner of 401 Highway & Courtice Road . Present Were: Councillor I. M. Hobbs, Chairman Councillor A. Cowman, Member, 9:30 - 12:00 Noon and 2:00 p.m. - 4:50 p.m. Councillor D. Hamre, Member Councillor M. Hubbard, Member Councillor R. B. Taylor, Member Mayor G. B. Rickard, Member Deputy Clerk, G. Gray Also Present: Town Clerk, David W. Oakes Director of Planning, T. T. Edwards Deputy Director of Public Works, D. Gray Deputy Treasurer, J. Blanchard Director of Community Services, T. A. Fanning Resolution #GPA-629-82 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the minutes of the meeting of July 4, 1983, be approved as read. "CARRIED" Robert Carruthers addressed the Committee relative to Report PD-I07-83. He asked Committee to approve the request to accept a one-foot reserve imposed by the Region of Durham Land Division Committee as a condition of severance. W. Frank Real Estate, represented by Mr. A. Strike, spoke to Committee re Applicationfor Rezoning, Part Lot 10, Conc. 1, 196 King St. E., Bowmanville. He presented suggested changes to the proposed rezoning by-law related to (rear yard), (interior side yard, and landscaped area). Mr. F. Howard Smith addressed the Committee relative to a drainage problem at Lot 28, B.F. Conc., N/E corner of 401 Highway and Courtice Road. Run-off from drainage ditches adjacent to the Courtice Industrial Park and Baseline Road are causing excess water on land which he owns and which is being farmed. He asked that something be done to alleviate this problem. Resolution #GPA-630-83 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Lucian Michaels, Mr. Hiemstra and any others present wishing to speak, be heard at this time. "CARRI ED" G.P.A. Minutes . Encroachment - Queen St., Bowmanville Permission to Use a Mobile Home Opening of Parking Lot Insurance Coverage 1983-84 Recess . Contract for Crushed Gravel . Road Construction - Lot 19, Conc. 3, Darlington-Klawitter - 2 - Jul y 18, 1983 Mr. Lucian Michaels spoke to Committee re Roman sale to Kalijundic, 54 Queen Street, Bowmanville. He stated that there was a slight encroachment of a roof onto Queen Street. He asked for a by-law allowing the encroachment and that this be dealt with before August, the closing date of the sale. Mr. F. Hiemstra asked permission to locate a mobile home on Lot 19, Concession 7, Darlington, until a permanent home has been constructed. He spoke of the urgency for him to move onto this property to protect the white veal operation presently operating there. Mr. A. Strike announced the opening of the improved parking lot, Thursday, July 21, 1983, 11:00 a.m. (Church and Division Streets). Mr. Dave Reed, Frank Cowan Co., was present and answered questions relative to TR-83-46, Insurance Coverage 1983-84." Resolution #GPA-631-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT there be a 10 minute recess. "CARRIED" Resolution #GPA-632-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report WD-63-83, be endorsed; and 1. That this report be received; and 2. That Staff be authorized to advertise tenders for the crushing and delivery of granular materials to the Town of Newcastle, in accordance with the 1983 Road Maintenance and Construction Budget; and 3. That the supply of pit run gravel for crushing be obtained from the Kovacs Pit and the Reid Pit, at the unit prices quoted, as well as from the Town-owned Pit in Part Lot 16, Concession 2, former Township of Cl arke. "CARRIED" Resolution #GPA-633-83 Moved by Counci 11 or Taylor, seconded by Councillor Hubbard THAT the recommendations in Report WD-64-83 be endorsed; and G.P.A. Minutes . Road Construction - Lot 19, Conc. 3, Darlington-Klawitter . Report on Corres- pondence from Luise Lens - Improvements to Mill Lane, Bowmanville Municipal Parking Lot, Vi 11 age of Newcastle . - 3 - Jul y 18, 1983 1. That the Director of Public Works be authorized to construct approximately sixty feet (60 ft.l of road allowance between Lots 18 & 19, Concession 3, Darlington, from approximately 3,470 feet north of Nash Road to 3,530 feet north of Nash Road to accommodate the entrance application of Messrs. Terry and John Klawitter; and 2. That the total costs of constructing the road, complete with gravel base, prime and surface treatment, be paid by Mr. Klawitter and that Mr. Klawitter be required to ~bmit a performance guarantee in the amount of the Works Cost Estimate to the Treasurer; and 3. That upon completion of the construction, the Town assume the section of road for maintenance. "CARRIED" Resolution #GPA-634-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report WD-65-83 be endorsed; and 1. That consideration be given to extraordinary maintenance reconstruction of Mill Lane in Bowmanville in 1984; and 2. That a copy of this report be forwarded to Luise Lens. "CARRI ED" Resolution #GPA-635-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report WD-66-83 be endorsed; and 1. That the Works Oepartment immediately perform the following works on the Municipal Parking Lot in the Village of Newcastle: (a) Regrade, place gravel, apply calcium for dust control, and cut weeds on the parking lot perimeter; (bl Place a "No Parking on Boulevard" sign on the boulevard just north of the parking lot entrance; (cl Place a sign to indicate the existence of the municipal parking lot; and G.P.A. Minutes . Municipal Parking Lot, Vi 11 age of Newcastle - 4 - July 18, 1983 2. That funds for the above improvements be drawn from Account Number 7212-X-00442-X, Off Street Parking; and 3. That consideration be given to including funds for fencing and bituminous surfacing of said parking lot in 1984; and 4. That a copy of this report be forwarded to Mr. & Mrs. Lover. "CARRI ED" Resolution #GPA-636-83 Reconstruction on Moved by Councillor Taylor, seconded by Mayor Rickard Division St. in Orono . Contract for Aspha lt Pavi ng Recess . THAT the recommendations in Report WD-67-83 be endorsed; and 1. That improvements to Division Street in Orono, by raising catchbasins and ditch grades, not be pursued; and 2. That consideration be given in the 1984 budget to installation of curbs and gutters and asphalt pavement on Division Street in Orono between Cobbledick Street and Sommerville Drive. "CARRIED" Resolution #GPA-637-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report WD-68-83 be endorsed; and 1. That this report be received; and 2. That Staff be authorized to call tenders for the supply and placement of Asphalt Paving in the Town of Newcastle, in accordance with the 1983 Road Maintenance and Road Construction Budget. "CARRIED" Resolution'#GPA-638-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Committee recess until 1:30 p.m. for lunch. "CARRIED" The meeting reconvened at 1:30 p.m. G.P.A. Minutes . Minutes of the Committee of Adjustment Summary of Land Division Committee Applications for the Month of May 1983 W. Frank Real Estate Rezoni ng . . Liberty Pentecostal Church Rezoning - 5 - July 18, 1983 Resolution #GPA-639-83 Moved by Councillor Hubbard seconded by Councillor Taylor THAT the Minutes of the Meeting of the Committee of Adjustment held on July 6, 1983, be received for information. "CARRIED" Resolution #GPA-640-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report PD-103-83, Summary of Land Division Committee Applications for ~~y 1983, be received for information. "CARRIED" Resolution #GPA-641-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Mr. Strike's delegation be acknowledged, and the recommendations in Report PD-104-83 be endorsed; and 1. That Report PD-104-83 be received; and 2. That application for rezoning DEV 83-7, in respect of Lot 8, Block 1, Hanning's Plan of the former Town of Bowmanville, being Part of Lot 10, Concession 1, on the north-west corner of Lambert Street and King Street, be approved and that the attached zoning by-law to amend Restricted Area (Zoningl By-law 1587, as amended, be forwarded to Council for approval at such time as a site plan agreement has been properly executed between the Town of Newcastle and the owner of said lands. Resolution #GPA-642-83 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT Report PD-104-83 be referred to the Director of Planning to confer with Mr. Strike relative to revisions to the proposed by-law, and report to the next Council Meeting. "CARRIED" Resolution #GPA-643-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendations in Report PD-106-83 be endorsed; 1. That Report PD-106-83 be received; and G.P.A. Minutes . Liberty Pentecostal Church Rezoni ng One Foot Reserve Carruthers . Use of Recreational Facilities - Holidays . - 6 - July 18, 1983 2. That application for rezoning DEV 83-14 in respect of part of Lot 14, Concession 1, former Town of Bowmanville, being part 5 on Plan 10R-1617; located on the north-east corner of Highway Number 2 and Durham Regional Road Number 57 (Martin Roadl be approved, and that the attached By-law to amend Restricted (Zoningl Area By-law 1587, as amended, be forwarded to Council for approval. "CARRI ED" Resolution #GPA-644-83 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the recommendations in Report PD-107-83 be endorsed; and 1. That Report PD-I07-83 be received; and 2. That Staff be provided with further direction and Council's position with respect to the appropriateness of the request on behalf of Mr. Carruthers to the acceptance of a one foot reserve as per a condition imposed by the Region of Durham Land Division Committee. "CARRIED" Resolution #GPA-645-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the Town accept the one foot reserve from S. W. Carruthers, part of lot 16, Conc. 2, Darlington, imposed as a condition of severance by the Region of Durham Land Division Committee, subject to an access agreement. Resolution #GPA-646-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the matter be referred back to the Director of Planning to consult with the Town Solicitor and report back to the next Council Meeting. "CARRIED" Resolution #GPA-647-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report CS-I0-83, Use of Recreational Facilities - Holidays, be received for information. "CARR I ED AS AMEND ED" G.P.A. Minutes . Use of Recreational Facilities - Holidays Status of Washrooms in Newcastle Village Park . Ma i ntenance of Cemeteri es Monthly Fire Report for June 1983 . Activity Report June 1983 - 7 - July 18, 1983 Resolution #GPA-648-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the previous recommendation be amended by adding "and a further report be prepared that addresses: (al What other municipalities do; and (bl A cost sheet showing the cost of operations on the following holidays: Easter Monday Victoria Day Domi nion Day Civic Holiday Remembrance Day Boxing Day "CARRIED" Resolution #GPA-649-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report CS-II-83, Status of Washrooms in Newcastle Village Park, be received for information. "CARRIED" Resolution #GPA-650-83 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT a vote of congratulations be extended to the Director of Community Services through him to his staff, who are responsible for maintenance of the cemeteries. "CARRI ED" Resolution #GPA-651-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report FO-9-83, Monthly Fire Report for JUne 1983, be received for information. "CARRIED" Resolution #GPA-652-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report TR-83-47, Activity Report for June 1983, be received, and the expenditures for the Month Of June 1983, be approved. "CARRIED" G. P .A. Mi nutes . Budget Review to June 1983 Taxes - Quarterly Report June 1983 Parking Report for June 1983 . - 8 - July 18, 1983 Resolution #GPA-653-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report TR-83-48, Budget Review to June 30, 1983, be received for information. "CARRIED" Resolution #GPA-654-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report TR-83-49, Taxes, Quarterly Report, June 30, 1983, be received for information. "CARRIED" Resolution #GPA-655-83 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Report CD-42-83, Parking Report for June 1983, be received for information. "CARRIED" Resolution #GPA-656-83 Animal Control Monthly Moved by Councillor Hubbard, seconded by Councillor Cowman Report for June 1983 Oshawa Shrine CLub Insurance Coverage 1983-84 . THAT Report CD-43-83, Animal Control Report for June 1983, be received for information. "CARRIED" Resolution #GPA-657-83 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the request of the Oshawa Shrine Club to operate a beer tent, at Mosport Park on August 12, 13 & 14, 1983, and September 9, 10, and 11, 1983, be referred to the Clerk, with power to act. "CARRIED" Resolution #GPA-658-83 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT Report TR-83-46, tabled to July 18, 1983, by Resolution #GPA-603-83, be lifted from the table and the recommendations approved. 1. That this report be received; and G.P.A. Minutes . Insurance Coverage 1983-84 . . - 9 - July 18, 1983 2. That the present insurance coverages held with the Frank Cowan Company Limited be renewed for the period of July 1st 1983 to June 30th 1984. 3. That the following amendments to the municipality's insurance coverage be made at this time to be effective upon Council approval of these recommendations for amendments: (il The present blanket bond limit be increased from $250,000.00 to $500,000.00 at an additional cost of $579.00; and (iil That present insurance coverages not be extended to include an "All Risk" form of insurance for protection from flood and earthquake damage to building at an annual cost of $1,369.00. (iiil That present deductible limits be maintained at $2,500.00 for another year and then be reviewed; and (ivl That the present electronic data processing insurance be reviewed to insure all municipally owned elements are included in the coverage. 4. That Committee consider the advisability of including an excess layer of liability insurance with a single limit of $5,000,000.00 over all of the underlying limits at an annual cost of $3,794.00; 5. That Committee consider the advisability of increasing the Principal Sum for loss of Life and Capital Sum for Dismemberment from $22,500.00 to a greater amount. The amounts and associated additional annual cost is set out below: Volunteer Firefighters Principal Sum/Capital Sum Additional Cost (i) (i i) (i iil $25,000. $30,000. $50,000. $219.00 $657.00 $2,409.00 6. That the various departments review the lists of replacement values and other aspects of the coverages and advise the Treasury Department of any necessary amendments. The resultant changes in premium costs, if any, shall become part of the annual premium costs. CARRIED AS AMENDED LATER IN THE MEETING G.P.A. Minutes . Insurance Coverage 1983-84 . Permission to Use a Mob il e Home Hiemstra . Zion Park Driveway & Clubhouse - 10 - July 18, 1983 Resolution #GPA-659-83 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT Recommendation 3. be amended to read: "The deductible limits be raised to $5,000." "CARRIED" Resolution #GPA-660-83 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the Accident Insurance Coverage on appointed board members be amended to cover all appointed members. "LOST" Resolution #GPA-661-83 Moved by Councillor Cowman, seconded by Councillor Hamre THAT "Board Members Accident Insurance" be deleted from the Town's Policy. "LOST" Resolution #GPA-662-83 Moved by Councillor Taylor, seconded by Councillor Cowman THAT Recommendation 5. Principal Sum for Loss of Life and Capita 1 Sum for Di smemberment for Volunteer Fi reIl1en, be increased to $25,000 at an additional cost of $219.00. "CARRIED" On being put to a vote, Resolution #GPA-658-83 was: "CARRIED AS AMENDED" Resolotion #GPA-663c83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT Mr. Hiemstra's delegation be acknowledged, the correspondence dated July 10, 1983 be received, and referred to staff for a review and an interim report to Council. "CARRIED" Resolution #GPA-664-83 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the correspondence from Mrs. Judy Madge, Secretary, Zion Park Board, relative to Zion Park Driveway and Clubhouse, be referred to the Zion Park Board and the Council representatives on the Board be prepared to report to the first General Purpose & Administration Committee Meeting in September. "CARRIED" G.P.A. Minutes . Newcastle Community Service Planning Board Newcastle Culture Recreation and Master Plan - 11 - July 18, 1983 Resolution #GPA-665-83 ~ved by Councillor Hamre, seconded by Councillor Taylor THAT the correspondence from Mr. George Latter dated June 30, 1983, relative to the Culture and Recreation Master Plan and Newcastle Community Hall Board re Newcastle Community Service Planning Board, dated July 4, 1983, be referred to Master Plan discussions. "CARRIED" Resolution #GPA-666-83 Encroachment - Moved by Councillor Hubbard, seconded by Councillor Taylor Queen St., Bowmanville . Speci a 1 Council Meeting - July 25, 1983, 1:30 p.m. Promot i on Day Fo 11 ow-Up . THAT Mr. Lucian Michaels' delegation be acknowledged and the Mayor and Clerk be authorized to sign a By-law permitting the encroachment of a roofed stoop onto Queen Street at 54 Queen Street, Bowmanville, once a reference plan is in place, and further that Mr. Michaels be advised of the action of Council. Resolution #GPA-667-83 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the matter be forwarded to Council with a report from Public Works and a By-law permitting the encroachment. "CARRIED" Resolution #GPA-668-83 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the Mayor's Report relative to a Special Meeting of Council on Monday, July 25, 1983 at 1:30 p.m., to deal with the matter of filling the vacant seat on Council, Ward 3, Local Councillor, be received for information. "CARRIED" Resolution #GPA-669-83 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the Mayor's verbal report on follow-up to Promotion Day, be received and a meeting, in Committee, of Members of Council, the new Director of Oevelopment at the Region of Durham, Dr. Michael, Commissioner of Planning, Region of Durham, Judi Heron of the Newcastle Tourism Office and appropriate staff, be arranged to discuss the promotion of the Town of Newcastle. "CARRIED" G.P.A. Minutes . Ministry of the Envi ronment re Sludge Haulage Klose Rezoning Mr. Smith re Drainage Problems . Report CD-46-83 . - 12 - July 18, 1983 Resolution #GPA-670-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the correspondence from the Ministry of the Environment relative to Sludge Haulage from Oshawa Harmony Creek Plant for a 5 year period be received, and referred to staff for report back to Committee. "CARRIED" Resolution #GPA-671-83 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the Director of Planning bring forward a report to Council updating the information regarding (Klosel Rezoning. "LOST" Resolution #GPA-672-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT Mr. Smith's delegation relative to drainage problems be acknowledged and referred to staff for report. "CARRIED" Resolution #GPA-673-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the meeting be "In Camera." "CARRIED" Resolution #GPA-674c83 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations contained in the Clerk's Confidential Report CD-46-83 be approved. "CARRIED AS AMENDED" Resolution #GPA-675-83 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT recommendation number 3 be deleted from the Clerk's Confidential Report CD-46-83, and that the words "Contingency" be removed from recommendation 5, and the words "Fire Department Salary" substituted therefor. "CARRIED" G.P.A. Minutes - 13 - July 18, 1983 . Resolution #GPA-676-83 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the meeting rise from "In Camera." "CARRIED" Resolution #GPA-677-83 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the actions taken "In Camera" be approved. "CARRIED" Adjournment Resolution #GPA-678-83 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the meeting adjourn at 4:50 p.m. "CARRIED" . .