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HomeMy WebLinkAbout10/03/1983 TOW N 0 F NEW CAS T L E . General Purpose & Administration Committee October 3, 1983 Minutes of a meeting of the General Purpose & Administration Committee, held in Court Room #2, on Monday, October 3, 1983, at 9:30 a.m. Ro 11 Ca 11 Present Were: Councillor R. B. Taylor, Chairman Councillor A. Cowman, Member at 9:53 a.m. (Absent 11:30 a.m. - 12:20 p.m.) Councillor D. Hamre, Member Councillor I. M. Hobbs, Member Councillor M. Hubbard, Member Councillor E. R. Woodyard until 11:40 a.m. Mayor G. B. Rickard until 11:30 a.m. Also Present: Deputy Clerk, Gertrude Gray Chief Administrative Officer, David Johnston Director of Planning, T. T. Edwards Director of Public Works, R. Dupuis Director of Community Services, T. A. Fanning Treasurer, K. Campbell Resolution #GPA-778-83 . Minutes Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT the minutes of the meeting of September 19, 1983, be approved as read. "CARRIED" Delegations Mr. Herb Tink, Solina Park Board Mr. Herb Tink, Chairman, Solina Park Board, presented an up-to-date Work Schedu~e for Solina Park. The Board has raised $10,000, which lS its portion of the cost of the project and will make arrangements to turn the money over to the Town. He asked approval to install a baseball backstop at a cost of $5,000. This was not approved in the first phase, but funds are available from the original amount authorized by Council in May 1983. Resolution #GPA-779-83 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the delegation be acknowledged, and the request be approved and Phase II Work Schedule be approved as presented. "CARRIED" . G.P.A. Minutes . Rehabil i tat i on of the Graham Creek (Hale's Bridge) - 2 - October 3, 1983 Resolution #GPA-780-83 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT the recommendations in Report WD-80-83 be endorsed; and 1. That this report be received; and 2. That the 1983 funds budgeted for the rehabilitation of the Graham Creek (Hale's) Bridge be reallocated to a project for rehabilitation of the Jackman Road Bailey Bridge in Bowmanville. "CARRIED" Resolution #GPA-781-83 Drainage Outlet from Moved by Councillor Hamre, seconded by Councillor Woodyard Darlington Industrial Subdivision through THAT the recommendations in Report WD-81-83 be endorsed; and F.Howard Smith Property Lot 18, B.F. Conc. 1. That this report be received for information; and Darlington . Resolution of Township of South-west Oxford re Appeals to Cabinet under the Consolidated Heari ngs Act . Reversion to the Town of a portion of Old Durham Regi ona 1 Road 20 2. That Mr. F. Howard Smith be provided with a copy of this report and be advised that the Town will not consider constructing an alternate drainage outlet for the Darlington Industrial Subdivision. "CARRIED AS AMENDED" Resolution #GPA-782-83 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the previous resolution be amended and the Director of Public Works survey the possibilities of keeping some of the flow of water on the Baseline Road, on the road allowance. "CARRIED" Resolution #GPA-783-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT Report WD-82-83 be received and the correspondence from the Township of South-west Oxford be received and fil ed . "CARRIED" Resolution #GPA-784-83 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT the recommendations in Report WD-83-83 be endorsed; and G.P.A. Minutes . . Minutes of Committee of Adjustment Conveyance to Town James Major, Station Street Right-of-way, Orono . - 3 - October 3, 1983 1. That this report be received; and 2. That a by-law be passed to accept the following portions of Old Durham Regional Road 20 as part of the Town's road system. (a) The lOth Concession Road of the former Township of Darlington from the east limit of Durham Road 20, easterly to the east limit of the former Clarke/ Darlington Townline Road; and (b) The former Clarke/Darlington Townline Road from the north limit of Durham Road 20 northerly to the south limit of the former Darlington/Manvers Townline Road; and 3. That a copy of the said by-law be forwarded to the Region of Durham and the Ministry of Transportation and Communications for information. "CARRI ED AS AMENDED" Resolution #GPA-785-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the previous resolution be amended by adding: 4. Conditional upon the Region of Durham completing the necessary repairs. "CARRIED" Resolution #GPA-786-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the minutes of Committee of Adjustment of September 14, 1983, be received for information. "CARRIED" Resolution #GPA-787-83 Moved by Councillor Woodyard, seconded by Councillor Hobbs THAT the recommendations in Report PD-122-83 be endorsed; and 1. That Report PD-122-83 be received; and 2. That Mr. James Major be requested to convey to the Town of Newcastle, the travelled portion of Station Street indicated on the Key Map 2 attached to Report PD-122-83; and 3. That Mr. Major be advised that the Town of Newcastle will provide comments to the Region of Durham Land Division Committee in support of the severance of one (1) lot from his property, conditional upon approval from the Region of Durham Health Unit regarding the severance; and G.P.A. Minutes . . Draft Pl an of Subdivision - Bowman- ville Construction & E. Vierhout, Pt. Lot 27, Conc. 2, Village of Newcastle . - 4 - October 3, 1983 4. That Mr. Major be further advised that the Town of Newcastle will pay for the cost of the curb stop to the severed lot referenced in Recommendation Number 3, up to the value of eighteen hundred dollars ($1,800.00); and 5. That the cost referred to in Recommendation Number 4 be paid for out of an account to be designated by Council; and 6. That a copy of Staff Report PD-122-83 and Council's resolution be forwarded to Mr. James Major. "CARRIED" Resolution #GPA-788-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT Recommendation 6 be amended to read: 6. That a copy of Staff Report and "Committee's Resolution" be presented to Mr. James Major by the Director of Planning. "LOST" Resolution #GPA-789-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the Director of Planning contact Mr. Major to see if he is aware of the recommendations of the Committee. "CARRIED" Resolution #GPA-790-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report PD-137-83 be endorsed; and 1. That Report PD-137-83 be received; and 2. That the Ministry of Municipal Affairs and Housing be advised that the Town of Newcastle has no objection to draft approval of Plan 18T-77133, as revised in red and attached to Staff Report No. PD-137-83 as Attachment 1, and subject to the conditions contained in Attachment 2 to Staff Report No. PD-137-83; and 3. That a copy of Staff Report PD-137-83 be forwarded to the Ministry of Municipal Affairs and Housing and the Region of Durham. "CARRIED" G.P.A. Minutes . Summary of Land Division Committee Applications for August 1983 Objections to By-law 83-104, Part Lot 5, Conc. 7, Clarke, Turansky . . - 5 - October 3, 1983 Resolution #GPA-791-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report PD-138-83, Summary of Land Division Committee Applications for the month of August 1983, be received for information. "CARRIED" Resolution #GPA-792-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report PD-139-83 be endorsed; and 1. That Report PD-139-83 be received; and 2. That the following resolution be adopted by Town Council and submitted to the Ontario Municipal Board along with By-law 83-104: "WHEREAS the Council of the Town of Newcastl e has approved By-law 83-104 to amend Restricted Area By-law 1592, as amended, of the former Township of Clarke, as a result of their consideration of an application for such an amendment submitted by the respective property owner; AND WHEREAS the effect of By-law 83-104 will be to change the zone designation of the land subject to By-law 83-104 from "A-Agricultural" to "Agricultural subject to Special Exemption 15" to acknowledge the size of eight (8) lots of record and to permit the construction of a single family dwelling on each lot; AND WHEREAS By-law 83-104 has been approved in conformity with the applicable policies of the Durham Regional Official Plan; BE IT NOW THEREFORE RESOLVED THAT the Town of Newcastle hereby requests the Ontario Municipal Board to approve By-law 83-104 notwithstanding the objection received, and further requests the Ontario Municipal Board to convene any required public hearing in respect of By-law 83-104 at the earliest possible opportunity; AND FURTHER HEREBY authorize Town Staff and/or the Town Solicitor to represent the municipality at any such hearing that may be convened." "CARRIED" G.P.A. Minutes - 6 - October 3, 1983 Resolution #GPA-793-83 . Ganaraska Region Moved by Councillor Woodyard, seconded by Mayor Rickard Conservation Authority Interim Watershed Plan THAT the recommendations in Report PD-141-83 be endorsed; and 1. That Report PD-141-83 be received; and 2. That the recommendations contained within Report PD-141-83 be considered as the Town of Newcastle's recommendations on the Ganaraska Region Conservation Authority Interim Watershed Plan; and 3. That a copy of Staff Report PD-141-82 and Council's decision be forwarded to the Ministry of Natural Resources and the Ganaraska Region Conservation Authority. U CARRI ED" Resolution #GPA-794-83 Proposed Plan of Subdivision - Dr. A. E. Ki ng 18T-83006 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the recommendations in Report PD-142-83 be endorsed; and 1. That Report PD-142-83 be received; and 2. That the recommendations of Staff Report PD-121-83 (copy attached) be approved with the following amendments: . Paragraph 5 of Attachment 1 to Staff Report PD-121-83 is hereby deleted in its entirety and replaced with the following new Paragraph 5: "5. That Block 60 be included as part of Lots 40 to 44 inclusive and that a 3.0 metre walkway be provided between Lots 44 and 45." Resolution #GPA-795-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the Report be tabled to the next meeting, pending a discussion between the Director of Planning and Dr. King. "CARRIED" Resolution #GPA-796-83 . LACAC re Requests to designate Waltham Cottage, Bowmanville - Clarke Library/Museum, Orono Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the recommendations in Report PD-143-83 be endorsed; and G.P.A. Minutes . . Bowmanville Main Street Revitalization Project Engineering & Consulting Services . Recess - 7 - October 3, 1983 1. That Report PD-143-83 be received; and 2. That the request of the Town of Newcastle Local Architectural Conservation Advisory Committee to designate the buildings known as Waltham Cottage at Division and Wellington Streets in Bowmanville and the Clarke Library/Museum at Church and Centre Streets in Orono be approved; and 3. That the Clerk prepare, send and publish the required notices of intent pursuant to Section 29 of the Ontario Heritage Act and to report back to Council following the prescribed notification period. Resolution #GPA-797-83 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the Report be tabled until the Town and Library Board can discuss the designation of Clarke Library/Museum through Council's representative on the Library Board and report back to the Committee. "CARRIED" Resolution #GPA-798-83 Moved by Councillor Woodyard, seconded by Councillor Hubbard THAT the recommendations in Report PD-144-83 be endorsed; and 1. That Report PD-144-83 be received; and 2. That the budget over-run in respect of consulting services related to the Bowmanville Main Street Revitalization Project in an amount of Eight Thousand, One Hundred and Eighty Dollars ($8,180.00) be paid out of the Town's General Funds and that this amount remain unfunded until 1984, at which time it should be included as capital expense to be drawn from the Parking Reserve Account. Resolution #GPA-799-83 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the report be referred back to the Chief Administrative Officer and appropriate staff, to investigate and report back. "CARRIED" Resolution #GPA-BOO-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT there be a 10 minute recess. "CARRIED" G.P.A. Minutes . Municipal Grants Policy Emergency Telephone Servi ce Li nes Be 11 Canada, Station #2, Newcastle, Station #3, Orono . Ontario Hydro Impact Grant - Newcastle Public Library Lease Agreement - Harry Locke . - B - October 3, 19B3 Councillor Cowman and Mayor Rickard left the meeting at this time. ReSolution #GPA-B01-B3 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report CS-B3-15, be dealt with in concurrence with Report TR-B3-B1, Municipal Grants Pol icy. "CARRIED" Councillor Woodyard left the meeting at 11:40 a.m. Resolution #GPA-802-B3 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report FD-14-B3 be endorsed, and the fire emergency telephone lines for Station #2, Newcastle and Station #3, Orono, be relocated and installed in Central Dispatch, Bowmanville. "CARRIED" Resolution #GPA-B03-B3 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT Report TR-B3-70, Ontario Hydro Impact Grant, Newcastle Public Library, be received for information. Resolution #GPA-B04-B3 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the matter be referred back to the Library Board for clarification of the Capital Expenses and to expand upon the text of the letter so that Council can understand the allocation of funds. "CARRIED" Resolution #GPA-B05-B3 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT Report TR-B3-72, be referred back to staff for further negotiations with the property owner, particularly concerning the condition of the lease re vacating the property and the rental rate. "CARRIED" G. P .A. Mi nutes .Tender T83-21 No. 2 Domestic Fuel Oil - 9 - October 3, 1983 Resolution #GPA-806-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the recommendations in Report TR-83-73, be endorsed; and 1. That this report be received; and 2. That Petro Canada Ventures, Don Mills, Ontario, with a unit price of $.2472 per litre being the lowest responsible non-firm bidder meeting all terms, conditions, and specifications of Tender T83-21, be awarded the contract to supply and deliver No.2 Domestic Fuel Oil to the Town of Newcastle for the 1983/84 winter season; and 3. That the funds expended be drawn from the 1983 and 1984 budget. "CARRIED" Resolution #GPA-807-B3 Municipal Grants Policy Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report TR-83-71 be endorsed; and 1. That this report be approved; and . 2. That the attached by-law to establish Municipal Grants Reserve be approved. "CARRIED" Resolution #GPA-BOB-83 Municipal Grants Policy Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report CS-83-15, Municipal Grants Policy, be referred back to staff to incorporate a number of issues raised at this meeting and bring back to Committee. Community Celebrations Grant Associated with Onta ri 0 I s Bicentennial . "CARRIED" Resolution #GPA-809-83 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT the recommendations in Report Admin 47-B3, re Community Celebrations Grant Associated with Ontario's Bicentennial, be endorsed; and 1. That this report be receiv€d; 2. That Council endorse the attached resOlution with respect to their participation in the Ontario Bicentennial Celebrations; G.P.A. Minutes . . Eldorado Resources L imi ted . - 10 - October 3, 1983 3. That Council authorize the establishment of a Steering Committee; 4. That the Committee be composed of three or five persons from the community at large; 5. That staff be instructed to solicit through newspaper advertisements names of those interested in participating in such a Committee and such names be presented to Council for selection; 6. That the appointed Bicentennial Committee be given the mandate to develop terms of reference which emphasize the promotion of the Bicentennial and the Town of Newcastle by advertising existing social and cultural events; 7. That the Chief Administrative Officer be designated as Council's liaison person; 8. That the Chief Administrative Officer investigate the availability of additional funding to enhance the program which might be developed, and the possibility of utilizing support staff to co-ordinate the projects; and 9. That if funds are available through other provincial or federal funds, Council consider the appointment of project staff and a temporary co-ordinator. Resolution #GPA-810-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the report be referred back to the Chief Administrative Officer and staff for review and a report to the next Council Meeting. "CARRIED" Resol ut ion #GPA-Bl1-83 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the correspondence from Brian Pearson, General Manager, Eldorado Resources Limited, be received and referred to the Council Members on the Port Granby Monitoring Committee to confer with staff and report back to the next General Purpose & Administration Committee Meeting with a recommendation. "CARRIED" G.P.A. Minutes . Staff Retirement Policy . Chamber of Commerce re 125th Anniversary Advertisement - Business & Finance Adjournment . - 11 - October 3, 19B3 Resolution #GPA-BI2-B3 Moved by Councillor Hobbs, seconded by Councillor Hamre WHEREAS the Town of Newcastle does not have a policy with respect to the retirement of all staff members; NOW THEREFORE BE IT RESOLVED THAT once a year, in November, an annual dinner be held to honour all employees who have retired within that year; THAT an amount of money be allotted for a present for each employee, up to $150.00; THAT the necessary by-law be prepared to institute this policy; THAT all former policies be rescinded; and THAT this policy take effect on January 1st 1984. "CARRIED" Resolution #GPA-813-B3 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT the correspondence from the Bowmanville Chamber of Commerce, relative to the 125th Anniversary, be received and they be advised that Council is not prepared to deviate from its present policy. "CARRIED" Councillor Taylor presented the Town's Ad in "Business & Finance" which had been inserted at a cost of $1,250.00. Resolution #GPA-B14-B3 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT the meeting adjourn at 1:45 p.m. "CARRIED"