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HomeMy WebLinkAbout11/07/1983 TOW N 0 F NEW CAS T L E . General Purpose & Administration Committee Minutes of a meeting of the General Purpose & Administration Committee, held on Monday, November 7, 1983, at 9:30 a.m., in Court Room #2. November 7, 1983 Ro 11 Ca 11 Present Were: Councillor R. Bruce Taylor, Chairman Councillor Ann Cowman, Member Councillor Diane Hamre, Member Councillor Ivan Hobbs, Member Councillor M. Hubbard at 1:15 p.m., on Regional Business Mayor G. B. Rickard, Member, at 3:35 p.m., because of a previous commitment Absent: Councillor E. R. Woodyard, Member, because of illness . Also Present: Chief Administrative Officer, David Johnston Town Clerk, David W. Oakes Deputy Clerk, G. Gray Director of Planning, T. T. Edwards Director of Public Works, R. Dupuis Director of Community Services, T. A. Fanning Fire Chief, J. Alldridge, at 2:45 p.m. Treasurer, K. Campbell Resolution #GPA-849-83 Minutes Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the minutes of the meeting held on October 17, 1983, be approved as read. "CARRIED" Delegations Dr. King spoke to Committee re Reports PD-142-83 and PD-156-83, Rezoning and Plan of Subdivision, Pt. Lot 33, Concession 2, Darlington. He apologized for missing the previous meeting and thanked Committee for allowing him to appear again. He still feels that the original plan which was approved by the Regional Planning Committee, should be approved by Council. He said that Block 60 is suitable for parkland, and the approach to the creek bed is more satisfactory at that point. The value of 5% in lieu has not been established at this time. The location of the sewer construction influenced his plan of subdivision. . He still reiterates his previous presentation. He feels that Council has a previous obligation to accept the parkland dedication of Block 60. G.P.A. Minutes - 2 - November 7, 19B3 Public Meeting Re: Zoning By-law Amendment Pt. Lot 1B, Concession 5, Darlington (Parmar) The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 34 (2) Council is holding a public meeting on the proposed rezoning for part of Lot 1B, Concession 5, former Township of Darlington before either adopting or rejecting the proposed zoning by-law amendment. . Before hearing from those wishing to speak to this matter, he asked the Clerk to advise on the manner of notice. The Clerk advised that the notice was sent by mail to all those within 120 metres of the property, and the necessary procedures had been followed. The Chairman advised any person wishing further notice of the passage of the by-law, if it is passed, please leave his name, address and telephone number with the Clerk before leaving. The Planner described briefly the purpose and effect of the by-law, which was to rezone the property from green belt to create two building lots. . The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the by-law. All questions must be addressed through the Chair. No person questioned the procedures or notice. No person spoke in objection to the rezoning by-law. Mr. Parmar spoke in support of rezoning, but questioned the fo 11 owi ng: The dedication of a 20' road widening to the Town wi.th proposed asphalt width of 11' - 20'. He felt a 5' addition of asphalt would be sufficient. He also asked for a set back of 6 metres rather than the 10 metres proposed because of the depth of the lot. No person left his name with the Clerk. The Chairman declared this session closed. Pub 1 i c Meeting Re: Road Closing, Lots 26 & 27, Concession 9, Clarke (Beaucage) The Chairman called for any person wishing to speak to the proposed road closing. The Clerk advised that he had been called by Mrs. Beaucage to say that her solicitor was not available to-day, and she had a previous appointment. She felt that there had not been sufficient notice of the meeting. . G.P.A. Minutes - 3 - November 7, 1983 . Road Cl os i ng (Beaucage) Mr. Tom Hoar, Vice-President, Long Sault Ridge Runners Association, spoke to Committee. He said he was very sorry Mrs. Beaucage and her Solicitor were not present. He had the same short notice. TreAdministrator's Report covers the events .over the last 10 years. Both sides had many opportunities to speak. He spoke for the Ontario Federation of Snomobile Clubs, Central Ontario Snomobile Association and Long Sault Ridge Runners Association, and other Clubs in the vicinity. He concurred with the recommendations in Report Admin 52-83. He reiterated the support for businesses on Highway 115/35. He said that further cross-country equestrian routes would generate some business, but drive away the snowmobilers. He asked reports be considered and a decision made by Committee. . Mr. Irwin Hamilton, Solicitor for Long Sault Ridge Runners, presented a letter from the Ministry of Transporation and Communications to him, concurring with present location of proposed underpass under 35/115. It indicated that the requirement of the underpass would be reconsidered by the Ministry of Transportation and the Ministry of Natural Resources. The Ministry of Natural Resources had counted 12,000 snowmobile vehicles using the underpass in 4 months. He questioned the need to close the road to accommodate one taxpayer. The underpass would also be convenient for residents in the area. The road closing jeopardizes the underpass. He endorsed the recommendations in the Administrator's Report. He said that trespassing did not justify the road closing. Mr. Neil Smith who farms north of Tyrone, said that snomobile', Clubs with groomed trails, cause very little problems with trespassers. He supports the trails and objects to the road closing, as it would be a step backward. Mrs. Cindy Broome, a resident on 35/115 Highway, was opposed to the road closing. She said the proposed underpass is needed to connect with the rest of the neighbourhood, because of the reconstruction of Highway 35/115. She fears the road closing will jeopardize the construction of the underpass. . Mr. Bob Allin, a landowner south of the proposed road closing said that he has had no problems with trespassing. He has good fences. If the proposed portion of the road is closed, it will still be open on the south end. He felt that good fences prevent trespassing. Mr. Don Ransberry, a resident of the area, opposed the road closing. He said that the proposed underpass will be jeopardized if the road is closed. It appears the road is being closed for the benefit of one property owner, and would be detrimental to the general public. . . . G.P.A. Minutes - 4 - November 7, 1983 Road Cl os ing (Beaucage) Betsy Hunter spoke in opposition to the road closing. She owns a restaurant on Highway 35/115, and feels she could lose business if the snomobile trail is moved. Mr. Ransberry spoke on behalf of people who are not members of snowmobile clubs. He felt it is important for unopened road allowances in areas to be retained, and important for now and in the future for use by members of the public for more passive forms of recreation. Mr. Roy Forrester spoke to the matter of the extension of equestrian trails. If the road is closed it will allow only one recreational aspect. He asked Committee to leave it open, so other recreationalists could use it. The Chairman declared the public meeting closed. Resolution #GPA-850-83 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the Agenda be altered to deal with Report Admi n 52-83. "CARRIED" Resolution #GPA-851-83 Road Cl os i ng (Beaucage) Moved by Councillor Hamre, seconded by Councillor Cowman THAT the recommendations in Report Admin 52-83 be endorsed; and 1. That this report be received; and 2. That the road allowance between Lots 26 and 27, Concession 9, former Township of Clarke not be closed; and 3. That By-law 83-131 not be given third and final reading; and 4. That the applicant for road closure together with the Long Sault Ridge Runners Snowmobile Club Inc., be so advised. "CARRIED" Resolution #GPA-852-83 Recess Moved by Councillor Cowman, seconded by Councillor Hamre THAT there be a 10 minute recess. "CARRIED" Resolution #GPA-853-83 Moved by Counci 11 or Hamre, seconded by Councill or Cowman THAT all confidential reports be referred to the end of the Agenda. "CARRIED" G. P .A. Mi nutes Reports . Bowmanville Santa Cl aus Parade - 5 - November 7, 1983 Resolution #GPA-854-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the recommendations in Report WD-87-83 be endorsed; and 1. That Report WD-87-83 be received; and 2. That conditional upon the Community of Bowmanville Santa Claus Parade Committee acquiring the necessary Road Occupancy Permits, in compliance with By-law 83-32, and submitting details of the route to be followed, approval be given to the holding of the annual Santa Claus Parade on Saturday, November 19, 1983; and 3. That the applicant be advised to contact the Director of Public Works to obtain the above-mentioned Permit, and to specify their requirements insofar as Departmental assistance is concerned. "CARRIED" Resolution #GPA-855-83 Release of Development Moved by Councillor Cowman, seconded by Councillor Hobbs Agreement, Davis Sub. Hamlet of Solina THAT the recommendations in Report WD-88-83 be endorsed; and 1. That this report be received; and 2. That the Director of Public Works be authorized to issue a Certificate of Acceptance for the work constructed in the subdivision, in accordance with the Development Agreement between Ralph and Isobel Davis and the Corporation of the Town of Newcastle; and 3. That the Town Solicitor prepare the necessary documentation for the execution and final release of the Development Agreement; and 4. That the Mayor and Clerk be authorized to issue the Certificate of Release on behalf of the Town. . Sa lt Storage Structure at the Hampton Works Yard . "CARRIED" Resolution#GPA-856-83 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the recommendations in Report WD-89-83 be endorsed; and 1. That this report be received; and 2. That funds in the amount of $75,000 allocated in the 1983 budget for a salt storage structure not be spent in 1983 and that such funds be carried forward to 1984; and G.P.A. Minutes . Pedestrian Underpass Beneath Durham Road 57, Connecting Alonna St. and Rosalynne Crescent . Club 21 of Haydon Request for Hamlet and Street Signs . - 6 - November 7, 1983 3. That the full cost of about $125,000 for a salt storage structure at the Hampton Works Yard be considered for inclusion in the 1984 budget. "CARRIED AS AMENDED" Resolution #GPA-857-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the previous resolution be amended by adding 4.: 4. That the Director of Public Works in consultation with the Chief Administrative Officer, investigate the possibility of building a salt storage structure of our own design and report bac k. "CARRIED" Resolution #GPA-858-83 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the recommendations in Report WD-90-83 be endorsed; and 1. That this report be received for information and that a copy be forwarded to Mrs. Janice Slocombe; and 2. That Council consider inclusion of funds in the 1984 budget for installation of fencing at the ends of the pedestrian underpass beneath Durham Road 57. "CARRIED" Resolution #GPA-859-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the recommendations i.n Report WD-91-83 be endorsed; and 1. That this report be received; and 2. That the Director of Public Works be authorized to install hamlet identification and street name signs in the Hamlet of Haydon; and 3. That the expenditures be charged to the 1983 street sign account for division 1; and 4. That Club 21 of Haydon Bicentennial Celebration Committee be so advised. "CARRIED" G.P.A. Minutes . Sidewalk Access to the Newcastle Village Post Offi ce . Gravel Extraction Town-owned Pit - Morgans Road, Lot 16, Conc. 2, Clarke Commi ttee of Adjustment Minutes . Summary of Land Division Committee Appl ications for September 1983 - 7 - November 7, 1983 Resolution #GPA-860-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the recommendations in Report WD-93-83 be endorsed; and 1. That assurance to Public Works Canada, regarding sidewalk access to the Newcastle Village Post Office, be provided in a resolution as follows: "That any future damages caused to the land and/or building, the cause of which can be directly attributed to the regrading, and other changes undertaken will be rectified at the sole and exclusive cost of the Corporation of the Town of Newcastle. " 2. That Public Works Canada be so advised. "CARRI ED" Resolution #GPA-861-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations in Report WD-95-83 be endorsed; and 1. That this report be received; and 2. That the Director of Public Works be authorized to proceed with the extraction and stockpiling of pit run gravel at the Town-owned pit, Lot 16, Conc. 2, Clarke; and 3. That Vicdom Sand & Gravel be employed on an hourly machine rental basis as quoted; and 4. That associate costs be charged to the Gravel Pit Reserve Fund. "CARRIED" Resolution #GPA-862-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the Minutes of the Committee of Adjustment Meeting of October 19, 1983, be received for information. "CARRIED" Resolution #GPA-863-83 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT Report PD-158-83, Summary of Land Division Committee Applications for the Month of September 1983, be received for information. "CARRIED" G.P.A. Minutes . Amendment No. 1 to the Enniskillen Hamlet Development Plan Rezoning - Parmar Pt. Lot 18, Conc. 5, Darlington . Ministry of Municipal Affairs & Housing Proarams for Renewal Improvement and Development, and Community Planning Study Grant Program . Extension of Draft Plan Approval 18T-24002 Pt. Lot 18, Conc. 7, Darlington Oakland Developments - 8 - November 7, 1983 Resolution #GPA-864-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the recommendations in Report PD-159-83 be endorsed; 1. That Report PD-159-83 be received; and 2. That Amendment No.1 as modified, to the Enniskillen Hamlet Development Plan, attached to this Report, be approved in accordance with Resolution #GPA-493-83. and "CARRIED" Resolution #GPA-865-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the recommendations in Report PD-157-83 be endorsed; and 1. That Report PD-157-83 be received; and 2. That Application for Rezoning DEV 83-23 be approved; and 3. That the attached By-law with the following changes: 2(i) - Lot Area Minimum 1.890 Sq. Metres; 2(iii) - Front Yard Minimum'6.0 metres, amending Zoning By-law 2111, as amended, be forwarded to Council for approval at such time as the applicant satisfies the requirements of the Newcastle Public Works Department. "CARRIED" Resolution #GPA-866-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the recommendations in Report PD-160-83 be endorsed; and 1. That Report PD-160-83 be received; and 2. That Staff prepare an application to the Ministry of Municipal Affairs and Housing under the Community Planning Study Grants Program and report back to Committee with a recommended project program outlining the purpose of the project, proposed means of implementing, and estimated costs for such project. "CARRIED" Resolution #GPA-867-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations as amended in Report PD-161-83 be endorsed; and G.P.A. Minutes - 9 - November 7, 1983 . . . 1. That Report PD-161-83 be received; and 2. That Council adopt the following resolution: "The Council of the Town of Newcastl e hereby requests the Minister of Municipal Affairs and Housing to extend the draft plan approval for Subdivision 18T-24002 for a further one year period to January 25, 1985, subject to the applicant revising the draft plan to show a maximum of 22 single family lots;" and 3. That the request in 2. above be forwarded to the Ministry of Municipal Affairs and Housing, and that Mr. Jeffrey of Oakland Developments be so advised. "CARRIEn" Resolution #GPA-868-83 Extension of Draft Moved by Councillor Hobbs, seconded by Councillor Hamre Approval 18T-79038 Pt. Lot 35, Conc. 2, THAT the recommendations in Report PD-162-83 be endorsed; and Darlington, Remlark Bill 159-An Act To Revise the Planning Act 1. That Report PD-162-83 be received; and 2. That Council adopt the following resolution: "The Council of the Town of Newcastle hereby requests the Minister of Municipal Affairs and Housing to extend the draft plan approval for Subdivision 18T-T9038 for a further one year period to January 29, 1985;" and 3. That the request in 2. above be forwarded to the Ministry of Municipal Affairs and Housing, and that Remlark Holdings Limited be so adviSed. "CARRIED" Resolution #GPA-869-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the recommendations in Report PD-163-83 be endorsed; and 1. That Report PD-163-83 be received; and 2. That the attached by-law be approved. "CARRIED" G.P.A. Minutes . Plan of Subdivision 18T-74067, Cean Investments . Extension of Draft Approval 18T-76011 Pt. Lot 9, Conc. 1, Bowmanvill e penwest . - 10 - November 7, 1983 Resolution #GPA-870-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the recommendations in Report PD-164-83 be endorsed; and 1. That Report PD-164-83 be received; and 2. Upon Cean Investments Submission of a "Typical road cross-section" detailing all aboveground and underground utilities, illustrating their horizontal separations, thereby satisfying the Town of Newcastle Works Department that the proposed subdivision can be serviced through a 16.73 metre (54.89 feet) road allowance, the Ministry of Municipal Affairs and Housing be advised of the foll owi ng: a) That the Town of Newcastle has no objection to the approval of the revised Plan 18T-74067, dated July 27, 1983 as prepared by Donevan and Fleischmann Co. Ltd.; and b) That the Town of Newcastle request that the conditions of Draft Approval for 18T-74067 be amended as contained on Attachment 1 to this report; and c) That a copy of said report be forwarded to the Ministry of Municipal Affairs and Housing for their information, records and action thereon; and d) That a copy of said report be forwarded to the Region of Durham for their information. "CARRIED" Resolution #GPA-871-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations in Report PD-165-83 be endorsed; and 1. That Report PD-165-83 be received; and 2. That Council adopt the following resolution: "The Council of the Town of Newcastle hereby requests the Minister of Municipal Affairs and Housing to extend the draft plan approval for Subdivision 18T-76011 for a further one year period to January 29, 1985;" and 3. That the request in 2. above, be forwarded to the Ministry of Municipal Affairs and Housing, and that Penwest Developments Ltd. be so advised. "CARRIED" G.P.A. Minutes . GO/ ALRT Pickering to Oshawa . Li quor Li cence Reclassification Noone's Hotel Pt. Lot 24, Conc. 8 Clarke - 11 - November 7, 1983 Resolution #GPA~872-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the recommendations in Report PD-166-83 be endorsed; 1. That Report PD-166-83 be received; and 2. That the Minister of Transportation and Communications, the Honourable James Snow, be advised that the Town of Newcastle concurs with and supports the proposed route alignment and station locations, as recommended for approval by the GO/ALRT (Pickering to Oshawa) Technical Advisory Committee at its meeting of October 25, 1983; and 3. That the Regional Municipality of Durham be so advised. and "CARRIED" Resolution #GPA-873-83 Moved by Councill or Hamre, seconded by Councillor Hobbs THAT the recommendations in Report PD-167-83 be endorsed; and 1. That Report PD-167-83 be received; and 2. That the Liquor Licence Board of Ontario be advised that the reclassification of Noone's Hotel (Licence Number 010543) from a Hotel to a Tavern with a Dining Lounge Licence would not contravene the Town of Newcastle's Zoning Provisions; and 3. That the Liquor Licence Board of Ontario be further advised that, in the opinion of the Council of the Town of Newcastle, the elimination of bedroom accommodation would not affect the needs and wishes of the Town of Newcastle; and 4. That a copy of Staff Report PD-167-83 and Council's resolution be forwarded to the Liquor Licence Board of Ontario. "CARRIED" Resolutior. #GPA-874-83 Amendment No. 102 Moved by Councillor Cowman, seconded by Councillor Hobbs To Durham Regional Official Plan - PrivateTHAT Report PD-168-83 be received for information. Fitness Centre, Exotic Cat Sanctuary "LOST" W. Klose . G. P .A. Mi nutes . Recess Employment Development Program - Renovations to Public Buildings and Property .Exemption From By-Law 79-104 - L. Stephenson Cemetery By-Law Use of Fire Station #4, Courti ce - Band Parents . -12- November 7, 1983 Resolution #GPA-875-83 Moved by Councillor Cowman, seconded by Councillor Hamre THAT Report PD-168-83, be referred to Council. "CARRIED" Resolution #GPA-876-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the meeting recess for lunch until 1:15 p.m. (12:15 p.m.) "CARRIED" The meeting reconvened at 1 :15 p.m. Resolution #GPA-877-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report CS-18-83 be received for information and staff concerned be congratulated on the calibre of the work done. "CARRIED" Resolution #GPA-878-83 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT the recommendations in Report CS-19-83 be endorsed; and 1. That this report be received for information; and 2. That the request of Mr. L. Stephenson for exemption from by-law 79-104 not be approved. "CARRI ED" Resolution #GPA-879-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations in Report FD-16-83 be endorsed; and THAT permission be granted to the Band Parents' Association of Courtice Secondary School fO~ the use of the south apparatus bay, Fire Station #4, Courtice, to store, sort and dispense fruit during the week of December 6, 1983. "CARRIED" . . . G.P.A. Minutes Fire Prevention Week - 13 - November 7, 1983 Resolution #GPA-880~83 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT Report FD-18-83, Fire Prevention Week, be received for information. "CARRIED" Resolution #GPA-881-83 Cash Activity Report Moved by Councillor Cowman, seconded by Councillor Hamre for September 1983 Interim Subsidy on Expenditures in the Public Works Dept. from Jan. 1 to Oct. 24, 1983 Street Lighting Policy THAT the recommendations in Report TR-83-75 be endorsed; and 1. That in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, The TReasurer reports to Committee that the cash position of the Town of Newcastle for the month ended September 1983 is as shown on the attached schedule; and 2. That the expenditures for the month of September 1983 be approved. "CARRIED" Resolution #GPA-882-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations in Report TR-83-80 be endorsed; and 1. That this report be received; and 2. That the Treasurer be authorized to petition to the Ministry of Transportation and Communication for Interim Subsidy on expenditures in the Public Works Department from January 1 to October 24, 1983, in the amount of $2,060,322. "CARRIED" Resolution #GPA-883-83 Moved by Counci 11 or Hobbs, seconded by Councill or Hubbard THAT the recommendations in Report TR-83-76 be endorsed; and 1. That this report be received; and 2. That the Policy for the installation of street lighting as adopted by Council on MarchIO, 1978 (Schedule A) be rescinded, effective December 31, 1983; and 3. That the Li ghting 1, 1984; Policy for the installation of Street (Schedule B) be approved, effective January and G.P.A. Minutes . Street Lighting Pol icy Amended Lease Agreement - Harry Locke . Tender T83-22 Snow Clearing & Winter Maintenance of Sidewalks & Parki ng Lots . - 14 - November 7, 1983 4. That the necessary amendments to the Street Light Taxation charges to bring the policy into effect be made for the 1984 taxation year (By-law attached); and 5. That Corporation enter into negotiations with Ontario Hydro to purchase the Hampton and Enniskillen Street Lighting Systems; and 6. That the cost of the acquisition of the Hampton and Enniskillen Systems be included in the 1984 capital costs for street lighting systems; and 7. That the Public Works and Planning Departments undertake a review of the street lighting services provided within the Town and establish the criteria and warrants for provision of street lighting, by which the request for street lighting services can be evaluated. "CARRIED" Resolution #GPA-884-83 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT the recommendations in Report TR-83-72A be endorsed, and referred to Council with the Lease Agreement corrected to reflect a one year lease; and 1. That this report be received; and 2. That the Mayor and Clerk are herby authorized to execute on behalf of the Corporation of the Town of Newcastle and seal with the Corporation Seal, a lease agreement, between Harry Locke and theCorporation for the property situated at the southwest corner of Martin Road and Highway 2 (Parks and Recreation Depot); and 3. That the attached by-law be forwarded to Council for approval. "CARRIED" Resolution #GPA-885-83 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT the recommendations in Report TR-83-79 be endorsed; and 1. That this report be received; and 2. That Fa irway Property Maintenance L td., Bowmanvi 11 e, Ontario, with a bid in the amount of $453.00 being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender T83-22, be awarded the contract to provide snow clearing and winter maintenance to sidewalks and parking lots as required by the Town of Newcastle for the 1983/84 winter season; and . . . G.P.A. Minutes Parking Enforcement Report for September 1983 - 15 - November 7, 1983 3. That the funds expended be drawn from the 1983 and 1984 Public Works Winter Maintenance Budget. "CARRIED" Resolution #GPA-886-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the Treasurer review the Tender Call Region put out for banking, and the report Council on their findings; which the to Regi ona 1 AND FURTHER that the Treasurer review with the Royal Bank at Courtice, if they are collecting Newcastle taxes. "CARRIED" Resolution #GPA-887-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT Report CD-59-83, Parking Enforcement Report for the month of September 1983, be received for information. "CARRIED" Resolution #GPA-888-83 Resignation - LivestockMoved by Councillor Hubbard, seconded by Councillor Hamre Valuer, L. Hallowell THAT the recommendations in Report CD-61-83 be endorsed; and 1. That this report be received; and 2. That the matter be referred to the Striking Committee for Consideration; and 3. That Mr. L. Hallowell be thanked for his contribution to the Town of Newcastle. "CARRIED" Resolution #GPA-889-83 Trans ient Traders Fees Moved by Council] or Hobbs, seconded by Councill or Hamre in the Town of Newca.stle THAT the recommendations in Report CD-63-83 be endorsed; and 1. That this report be received; and 2. That the recommendations with respect to the establishment of Transient Traders Fees in the Town of Newcastle be approved by the General Purpose and Admini stration Commi ttee; and 3. That the by-law attached to Report CD-63-83 be recommended to Council for passage. "CARRIED" . . . G.P.A. Minutes Dog Li cences - Rabies Certificates Update of Town of Newcastle Appointees as Flood Co-Ordinators Submission to the Flood Plain Review Committee on the 20th of October 1983 Ontario Hydro Supplementary Agreement #7 Durham Regi ona 1 Identity - 16 - November 7, 1983 Resolution #GPA-890-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT Report CD-64-83, Feasibil ity of Requiring the Production of Valid Rabies Certificates with the Issuing of Dog Licences, be received for information. "CARRI ED" Resolution #GPA-891-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations in Report CD-66-83 be endorsed; and 1. That this report be received; and 2. That Mayor Rickard, Mr. Ron Dupuis, Director of Public Works, and Mr. David Gray, Deputy Director of Public Works be re-affirmed as three of Council's appointees; and 3. That Councillor Woodyard be appointed as the Mayor's alternate. "CARRIED" ReSolution #GPA-892-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report Admin 50-83, Submission to the Flood Plain Review Committee on the 20th day of October 1983, be received for information. "CARRIED" Resolution #GPA-893-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report Admin 55-83 be endorsed; and 1. That this report be received; and 2. That Council adopt the attached by-law authorizing the signing of the attached amendment to Supplementary Agreement #7; and 3. Thereafter staff take the appropriate action to execute the Agreement. "CARRIED" Resolution #GPA-894-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report Admin 53-83 be endorsed; and G.P.A. Minutes - 17 - November 7, 1983 . Proposed Plan of Subdivision Dr. A.E. King 18T-83006 . Correspondence - Ken Hooper . 1. That this report be received; and 2. That an attempt be made in re-ordering letterhead to standardize the format of such letterhead by all departments; and 3. That the Region of Durham logo appear in the lower right hand corner with a maximum height of three-quarters of an inch and that the Region be so advised. "CARRIED" ReSolution #GPA-895-83 Moved by Councillor Hamre seconded by Councillor Hubbard THAT the recommendations in Report PD-142-83 be endorsed; and 1. That Report PD-142-83 be received; and 2. That the recommendations of Staff Report PD-121-82 (copy attached) be approved with the following amendments: Paragraph 5 of Attachment Ito Staff Report PD-121-83 is hereby deleted in its entirety and replaced with the following new paragraph 5: "5. That Block 60 be included as part of Lots 40 to 44 inclusive and that a 3.0 metre walkway be provided between Lots 44 and 45." (CARRIED LATER IN THE MEETING) Resolution #GPA-896-83 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT Report PD-142-83 and Report PD-156-83 be tabled to the "In Camera" Session. "CARRIED" Resolution #GPA-897-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the correspondence from Mr. Ken Hooper, be received and referred to the Chief Administrati ve Officer for review and report to the General Purpose and Administration Committee as soon as possible. "CARRI ED" Resolution #GPA-898-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the meeting be 'In Camera.' "CARRIED" G.P.A. Minutes - 18 - November 7, 1983 Resolution #GPA-899~83 . Restoration of Moved by Counci llor Hamre, seconded by Counci llor Hobbs Private Water Supply Associated with THAT the recommendations in Report WD-94-83 be endorsed; and Construction of the Courtice Storm 1. That this report be received; and Sewer Outfall 2. That the Director of Public Works be authorized to take whatever action is necessary to restore the water supply to residents on the west side of Prestonvale Road in the vicinity of the Courtice Storm Sewer Outfa 11; and 3. That such action take the form of drilling wells and installing the necessary plumbing to ensure an adequate water supply; and 4. That G. Hart & Sons, Well Drillers Ltd., Fenelon Falls, be employed to perform the necessary well dri 11 i ng. "CARRIED" Resolution #GPA-900-83 . Answering Service Fi re Emergency Telephone Lines Remuneration Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report FD-17-83 be endorsed; and 1. That this report be received; and 2. That the General Purpose and Administration Committee recommend to Council the rate of 25~ per hour per fire stati on (2) be esta.bl i shed for remuneration in conjunction with the additional emergency telephone lines. "CARRIED" Resolution #GPA-901-83 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT the previous resolution be amended as follows: In recommendation 2. Insert 'interim' before 'rate'. 3. That the Chief Administrative Officer together with the Fire Chief review the possibility of a contractual arrangement with the Answering Service in conjunction with an increase in remuneration cOl1ll1ensurate with the res pons i bil ity for 1984. . "LOST" G.P.A. Minutes - 19 - November 7, 1983 . Ms. Judi Heron addressed the Committee relative to remuneration and her role as Program Co-Ordinator of the Tourism and Development Project. Resolution #GPA-902-83 Pl acement of a School Crossing Guard at the Waverley School Tunne 1 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the recommendations in Report CD-62-83 be endorsed, and it be received for information. "CARRIED AS AMENDED" Resolution #GPA-903-83 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the previous resolution be amended, and staff meet with the Principalsof the Schoolsto review the function and reporting responsibil ity of the person at the Waverley Tunnel. "CARRIED" Resolution #GPA-904-83 . Feasibility of Extending Animal Control Hours of Operati on Moved by Counc ill or Hamre, seconded by Counci.ll or Cowman THAT the recommendations in Report CD-65-83 be endorsed; 1. That this report be received; and 2. That staff be authorized to review the matter of extended hours of work for Animal Control Officers, with the employees affected and the Bargaining Unit, and and 3. That a further report be prepared for the General Purpose and Administration Committee's consideration, following the holding of discussions detailed in recommendation number 2. "CARRIED" Resolution #GPA-905-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the recommendations in Report Admin 54-83, Bicentennial, be endorsed, with the following addition: 4. Staff be a.uthorized to approach Mr. H. Tink, Mrs. M. Vienot a,nd Mr. S. Rutherford, relative to appointments to the Bicentennial Committee. . "LOST" Bicentennial G.P.A. Minutes - 20 - November 7, 1983 Resolution#GPA-906~83 ~ Bicentennial Moved by Mayor Rickard, seconded by Councillor Hamre THAT the recommendations in Report Admin 54-83 be endorsed; and 1. That this report be received "in Camera"; and 2. That two Councillors be selected and appointed to the Special Committee on the Bicentennial; and 3. That the General Purpose and Administration Committee identify for staff three names of people, one from each Ward, that they would like to see participate on the Bicentennial Committee. "CARRIED" Resolution #GPA-907-83 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT Mr. Tink, Mrs. Veinot and Mr. S. Rutherford be approached by staff relative to the Bicentennial Commi,ttee and staff report back to the next Council Meeting. "CARRIED" . Resolution #GPA-908-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the Mayor and Councillor Cowman be Council Appointees to the Committee. "CARRIED" Resolution #GPA-909-83 Remuneration - Judi Heron Moved by Councillor Cowman, seconded by Councillor Hobbs THAT Report Admin 57-83, Remuneration for J. Heron, be recei ved for information. "CARRIED" Resolution #GPA-910-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT J. Heron be encouraged to continue in the present program at an hourly rate of $7.00 per hour, for a maximum of 24 hours per week, for 1983, and she be considered in the review of the program for 1984. . "CARRIED" G.P.A. Minutes - 21 - November 7, 1983 Resolution #GPA-91h83 . Moved by Councillor Hamre, seconded by Mayor Rickard THAT the memorandum from J. Heron re "Appointment of a_ Bicentennial Committee Co-Ordinator Proposal" be received and referred to the 1984 budget discussions relative to the Tourism Project Office. "CARRIED" Resolution #GPA-912-83 Ret i rement - Marjorie Best Moved by Councillor Hubbard, seconded by Mayor Rickard THAT WHEREAS Mrs. Marjorie Best will be retiring effective December 31, 1983; NOW THEREFORE BE IT RESOLVED THAT the Director of Planning arrange for a retirement dinner for Mrs. Best and that an amount of $300.00 be allocated by Council from the Tributes and Receptions Account to assist in the financing of the dinner and the purchase of an appropriate gift to be presented to Mrs.Best upon her retirement. "CARRIED" . ReSolution #GPA-913-83 Mr. Jackman Retirement Moved by Councillor Hobbs, seconded by Councillor Hamre THAT WHEREAS Mr. Jackman wi 11 be retiring effective November 30, 1983; NOW THEREFORE BE IT RESOLVED THAT the Director of Public Works arrange for a retirement luncheon reception for Mr. Jackman, and that an amount of $300.00 be allocated by Council from the Tributes and Receptions Account to assist in the financing of the luncheon and the purchase of an appropriate gift to be presented to Mr. Jackman upon his retirement. "CARRIED" Resolution #GPA-914-83 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT Reports PD-142-83 and PD-156-83 be lifted from the table and dealt with in open Committee. "CARRIED" . Resolution #GPA-915-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the meeting be open. "CARRIED" G.P.A. Minutes . Proposed Plan of Subdivision - Dr. A.E. King . Municipality's Insurance Coverage Adjournment . - 22 - November 7, 1983 . Resolution #GPA~916-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the action taken 'In Cameral be approved. "CARRIED" On being put to a vote, Resolution #GPA.-895-83 was "CARRIED" Resolution #GPA-917-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report PD-156-83 be endorsed; and 1. 2. That Report PD-156-83 be received; and That the attached by-law, being a by-law to amend By-law 2111, as amended, in respect of Part of Lot 33, Concession 2, geographic Township of Darlington be approved. "CARRIED" Resolution #GPA-918-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the Chief Administrative Officer review the Municipality's Insurance and the feasibility of going to tender for same, and report back to the General Purpose and Administration Committee. "CARRIED" Resolution #GPA-919-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the meeting adjourn at 6:05 p.m. "CARR I ED"