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HomeMy WebLinkAbout11/21/1983 TOW N 0 F NEW CAS T L E General Purpose & Administration Committee November 21, 1983 . Minutes of a meeting of the General Purpose & Administration Committee, held on November 21, 1983, at 9:30 a.m., in Court Room #2. Roll Call Present Were: Councillor R.Bruce Taylor, Chairman Councillor A. Cowman, Member, 9:40 a.m. to 5:55 p.m. Councillor D. Hamre, Member Councillor I. M. Hobbs, Member Councillor M. Hubbard, Member, until 5:30 p.m. Councillor E. R. Woodyard, Member, until 5:50 p.m. Mayor G. B. Rickard, Member Also Present: Chief Administrative Officer, David Johnston Town Clerk, David W. Oakes Deputy Clerk, Gertrude Gray Director of Planning, T. T. Edwards Director of Public Works, R. Dupuis Treasurer, K. Campbell Director of Community Services, T. A. Fanning Fire Chief J. Aldridge, 5:00 p.m. to 6:00 p.m. Resolution #GPA-920-83 . Mi nutes Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT the minutes of the meeting held on November 7, 1983, be approved as read. "CARRIED" Re: Amendment No.3 to the Haydon Hamlet Development Plan Pt. Lot 14, Conc. 8, Darlington (Dallas) Publ ic Meeti ng The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 17(2), Council is holding a public meeting on the proposed Official Plan Amendment for Pt. Lot 14, Conc. 8, Darlington, before either adopting or rejecting the proposed amendment. The Chairman asked if there were any persons present wishing to speak to this matter. Before hearing from those wishing to speak to this matter, he asked the Clerk to advise on the manner of notice. The Clerk advised that the notice was sent by mail on October 21, 1983, to all those within 120 metres of the property, and the necessary procedures had been followed. The Chairman advised any person wishing further notice of the passage of the by-law, if it is passed, please leave his name, address and telephone number with the Clerk before leaving. G.P.A. Minutes . Public Meeting Cont'd (Dallas) Public Meeting . . - 2 - November 21, 1983 The Planner described briefly the purpose and effect of the amendment which was to change the official plan designation of the property from "Neighbourhood Park" to Residential Infilling to permit the creation of 2 building lots. The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the by-law. All questions must be addressed through the Chair. No person questioned the procedures or notice. No person spoke in support of or objection to the amendment. Re: Amendment to the Official Plans of the Bowmanville Urban Area, the Newcastle Village Urban Area and the former Township of Darlington (Courtice) The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 17(2), Council is holding a public meeting on the proposed amendments before either adopting or rejecting the proposed amendments, to the Official Plans for the Bowmanville Urban Area, the Newcastle Village Urban Area and the former Township of Darlington (Courtice.) The Chairman asked if there were any persons present wishing to speak to this matter. Before hearing from those wishing to speak to this matter, he asked the Clerk to advise on the manner of notice. The Clerk advised that the notice was published in the area newspapers, the Oshawa Times, the Canadian Statesman, The Independent, and the Newcastle Reporter, on October 19, 1983, and the necessary procedures had been followed. The Chairman advised any person wishing further notice of the passage of the by-law, if it is passed, please leave his name, address and telephone number with the Clerk before leaving. The Planner described briefly the purpose of the amendment which would permit residential development on existing lots of record and on lots created by land severance within designated urban areas prior to the provision of full municipal water and sewer services. The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the by-law. All questions must be addressed through the Chair. Councillor Cowman declared a Conflict of Interest because of her ownership of property in Courtice Area which could be affected. No person questioned the procedures or notice. No person spoke in support of or in objection to the amendments. G.P.A. Minutes - 3 - November 21, 1983 Public Meeting Re: Zoning By-Law Amendment Pt. Lot 12 & 13, B.F. Concession, Darlington (Pythbow Developments) The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 34(12), Council is holding a public meeting on the proposed rezoning for Part of Lots 12 & 13, Broken Front Concession, former Township of Darlington, before either adopting or rejecting the proposed zoning by-law amendment. . The Chairman asked if there are any persons wishing to speak to this matter. Before hearing from those wishing to speak to this matter, he asked the Clerk to advise on the manner of notice. The Clerk advised that the notice was sent by mail on October 20, 1983, to all those within 120 metres of the property, and the necessary procedures had been followed. The Chairman advised any person wishing further notice of the passage of the by-law, if it is passed, please leave his name, address and telephone number with the Clerk before leaving. . The Planner described briefly the purpose and effect of the by-law, which was to rezone the property from "A-Agriculture" to a "Special Provision By-law", to permit the development of a shopping mall and free standing retail stores having a total gross floor area of 17,255 square metres. The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the by-law. All questions must be addressed through the Chair. No person questioned the procedures or notice. The followinq spoke in opposition to the Rezoning: Mr. John Gasson of Rescom, representing the owners of the Bowmanville Mall. He said that nothing has changed in the past few months. Any new shopping centre developments cannot be justified by market surveys. New facilities will only redistribute the present disposable income. There is a demonstrated need for a Jr. Department Store with ancillary space. He submitted that there are serious issues: 1. The matter has been Newcastle Council. overruled; voted down repeatedly by Their position should not be . 2. Professional staff has recommended denial; 3. Planning Committees have consistently recommended against the application. G.P.A. Minutes . Public Meeting Cont'd (Pythbow) . Recess . - 4 - November 21, 1983 4. The applicant's market study taken in 1973 had been given no credible support. Need for Jr. Department Store in proper financial climate at Bowmanville Mall, would be consistent with good planning as in the past. 5. Mr. Rick Bates, a businessman at 33 King St. E., Bowmanville, said that downtown Bowmanville has been rejuvenated. This development would harm the downtown businesses. The following spoke in support of the application: Mr. Ted Beauchamp, P.Eng., of Scott Zalklnd & Partners Limited, who had assisted in preparing the application for rezoning, spoke to comments in the Plannerls Report PD-180-83. He said that the area of land to be rezoned was not 34 acres but about half that area. He also objected to the statement that the rezoning is contrary to the intent of the Durham Regional Official Plan and the Bowmanville Urban Area Plan. Mr. Louis Nuspl of Wudvue Management Ltd., pointed out that in 1976 the Town of Newcastle had approved the designation of the land. The major objection to the rezoning had been attempts by owners of the Bowmanville Mall to attract a Jr. Department Store to their Mall. 50% of shopping is being done outside the Bowmanville area. Council should consider what the people need. He said it appears that a Jr. Department Store is not prepared to locate in downtown Bowmanville. He presented letters dated April 6, 1983 from Zellers and A & P, confirming their interest in locating at the proposed mall. Citizens of Waverley Gardens (approx. 500 names) and the Dshawa District Labour Council had supported the development. He stated that the benefits of the proposal were the creation of approximately 250 jobs and an increased tax base. Zellers had confirmed that even with construction of a new store at Townline Road, they were still ready to locate in Bowmanville. He requested that Committee and Council proceed to grant the approval of the rezoning. He said that the property was purchased in 1973. He reiterates the position which they had taken for 10 years. Mr. Peter Robarts of Shanrob Management Ltd., said that they were ready to go and would like to go. They will sign the agreement with the Region this week. Resolution #GPA-921-83 Moved by Councillor Woodyard, seconded by Councillor Hamre THAT there be a 10 minute recess. "CARRIED" G.P.A. Minutes Public Meeting . . Roadside Ditching Witzke Dra i nage Prob 1 em . - 5 - November 21, 1983 Re: Zoning By-law Amendment Pt. Lot 21, Concession 2, Darlington (Friedrichs) The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 34(12), Council is holding a public meeting on the proposed rezoning for part of Lot 21, Concession 2, former Township of Darlington before either adopting or rejecting the proposed zoning by-law amendment. The Chairman asked if there was any persons present wishing to speak to this matter. Before hearing from those wishing to speak to this matter, he asked the Clerk to advise on the manner of notice. The Clerk advised that the notice was sent by mail, on October 20, 1983, to all those within 120 metres of the property, and the necessary procedures had been followed. The Chairman advised any person wishing further notice of the passage of the by-law, if it is passed, please leave his name, address and telephone number with the Clerk before leaving. The Planner described briefly the purpose and effect of the by- law which was to rezone the property from "A-Agriculture" to "Special Provision By-law", to permit a rural residential cluster. The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the by-law. All questions must be addressed through the Chair. No person questioned the procedures or notice. No person spoke in objection to the rezoning by-law. Mr. W. Friedrichs, R. R. #3, Bowmanville, the son of the applicant, spoke in support of the application. He compared the proposed rezoning to a property on Hancock Road, and was advised that the circumstances in that case were different. He asked to be notified when the by-law defining 'Nodes and Cl usters' is presented to Counci l. Resolution #GPA-922-83 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT Mr. & Mrs. Witzke be heard. "CARRIED" Mr. & Mrs. Witzke spoke re ditching, south side of Concession 4, Darlington, Pebblestone Road. They stated that the ditching had been promised. The roadside water overflows on their property. Repairs had been made on the road but no ditching had been done. They were requesting the ditching be done. G.P.A. Minutes . Roadside Ditching - Witzke Drainage Problem . . - 6 - November 21, 1983 Resolution #GPA-923-83 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT the recommendations in Report WD-92-83 be endorsed; and 1. That this report be received; and 2. That roadside ditching along the south side of Concession Road 4, as requested by Mr. Witzke, not be performed; and 3. That by copy of this report, Mr. Witzke be so advised. "LOST" Resolution #GPA-924-83 Moved by Mayor Rickard, seconded by Councillor Woodyard THAT the matter be referred back to the Director of Public Works to determine if there is a solution to problem. the (LOST LATER IN MEETING) Resolution #GPA-925-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the question be put. "CARRIED" On being put to a vote, the referral motion was "LOST" Resolution #GPA-926-83 Moved by Councillor Cowman, seconded by Mayor Rickard THAT Report WD-92-83 be received; The Director of Public Works do the ditching on the south side of Concession 4 (Cobblestone Road) as discussed, after reporting back to this Committee, with details of financing and engineering on the project before proceeding. The Motion was withdrawn by the Mover and Seconder. Resolution #GPA-927-83 Moved by Councillor Woodyard, seconded by Councillor Cowman THAT the Director of Public Works dialogue with the property owners to re-assess the feasibility of how drainage could be accomplished to the satisfaction of the Town of Newcastle and the property owners and report back. "CARRIED" G.P.A. Minutes - 7 - November 21, 1983 . Resolution #GPA-928-83 Moved by Mayor Rickard, seconded by Councillor Cowman THAT all Confidential Reports be referred to the end of the Agenda for discussion at that time. "CARRIED" Resolution #GPA-929-83 Recess Moved by Councillor Hobbs, seconded by Councillor Cowman THAT the meeting recess until 1:30 p.m. (12:30 p.m.) "CARRIED" The meeting reconvened at 1:30 p.m.. Councillor Woodyard attended at 1:35 p.m. Resolution #GPA-930-83 Reconstructing Sidewalk Moved by Mayor Rickard, seconded by Councillor Hubbard Mill Street, Orono THAT the recommendations in Report WD-97-83 be endorsed; and . 1. That this report be received; and 2. That a project for reconstructing the sidewalk in the downtown area, on the west side of Mill Street in Orono, be included in the 1984 budget for the consideration of Council; and 3. That the Orono D.S.I.A. be so advised. "CARRIED" Resolution #GPA-931-83 Winter Maintenance of Roadways on Private Property Moved by Mayor Rickard, seconded by Councillor Cowman THAT the recommendations in Report WD-98-83 be endorsed; and 1. That this report be received; and 2. Pending receipt of written confirmation of their agreement with same, Council agree to have the Works Department continue to provide winter maintenance on the following roadways on private property until, and including, the winter of 1984-85; . i) Mr. R. Worboy, Part Lot 30, Conc. 9, Darlington; it) Mr. A. Trewi n, Lot 15, Conc. 8, Darlington; ii t) Mr. H. Grace, Part Lots 33 & 34, Conc. 9, Darlington. "CARRIED" G. P .A. Mi nutes . Rezoning Application Kilimanjaro Investments & Newgor Land Group Petro-Canada re Colour Red, Taunton and Old Scugog Road, Hampton - 8 - November 21, 1983 Resolution #GPA-932-83 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT the Report PD-153-83 be tabled to the meeting of January 3, 1984. "CARRIED" Resolution #GPA-933-83 Moved by Councillor Hobbs, seconded by Mayor Rickard THAT the recommendations in Report PD-169-83 be endorsed; and 1. That Report PD-169-83 be received; and 2. That an exemption be granted by Special Resolution of Council to permit the use of the colour red within 150 feet of an intersection. "CARRIED" Resolution #GPA-934-83 Rezoning - R.Friedrichs Moved by Councillor Hamre, seconded by Mayor Rickard Pt. Lot 21, Conc. 2, . Darlington THAT the recommendations in Report PD-170-83 be endorsed; 1. That Report PD-170-83 be received; and 2. That Application for Rezoning DEV. 83-25 be denied, without prejudice, as the proposed rezoning does not comply with the policies of the Region of Durham Official Plan; and 0.3m Reserve - Richard & Victoria Bate . and 3. That the Region of Durham be advised of Council 's actions regarding the subject application. "CARRIED" Resolution #GPA-935-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report PD-171-83 be endorsed; and 1. That Report PD-171-83 be received; and 2. That the Town of Newcastle not accept the 0.3m Reserve as described in the Land Division Committee decision of September 13, 1982, respecting LD 302/81; and 3. That a copy of said report be forwarded to the Land Division Committee for their information and action thereon. "CARRIED" . . . G.P.A. Minutes O.P.A. Amendment A. Klompmaker and P. Vandrunen Monthly Building Report for Oct./83 Extension of Draft Approval - Gujda Subdivision - 9 - November 21, 1983 Resolution #GPA-936-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the recommendations in Report PD-172-83 be endorsed; and 1. That Report PD-172-83 be received; and 2. That the Region of Durham be advised that the Town of Newcastle recommends that Official Plan Amendment Application 83-30/D, submitted by A. Klompmaker and P. VanDrunen to permit the creation of 17 estate residential lots in Part Lot 15, Concession 3, former Township of Darlington, now in the Town of Newcastle, be denied without prejudice; and 3. That the Region of Durham and the applicant be forwarded a copy of Staff Report PD-172-83 and Council 's resolution. "CARRIED" Resolution #GPA-937-83 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT Report PD-173-83, Monthly Building Report for October 1983, be received for information. "CARRI ED" Resolution #GPA-938-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations in Report PD-174-83 be endorsed; and 1. That Report PD-174-83 be received; and 2. That Council adopt the following resolution: "That Council of the Town of Newcastle hereby requests the Minister of Municipal Affairs and Housing to extend the draft plan approval for Subdivision 18T-76021 for a further one year period to December 30, 1984"; and 3. That the request in Recommendation No.2 above be forwarded to the Minister of Municipal Affairs and Housing and that the firm of Crotin Palter, Barristers and Solicitors be so advised. "CARRIED" G.P.A. Minutes . Planning 19.1 Application for Subdivision Approval Dr. Zakarow . -. - 10 - November 21, 1983 Resolution #GPA-939-83 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT the recommendations in Report PD-175-83 be endorsed; and 1. That Report PD-175-83 be received; and 2. That the attached by-law being a by-law to amend By-law 83-22, to establish a scale of development charges be approved. "CARRIED" Resolution #GPA-940-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report PD-176-83 be endorsed; and 1. That Report PD-176-83 be received; and 2. That recommendation No.4 of Staff Report PD-148-83 be lifted from the table and considered by Council, in light of the comments contained within this Staff Report PD-176-83. "CARRI ED" Resolution #GPA-941-83 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the Application for Subdivision Approval, 18T-82037, be denied without prejudice, as premature at this time. "LOST" Resolution #GPA-942-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the Regional Municipality of Durham be advised that the Town of Newcastle has no objections to draft plan approval of subdivision application 18T-82037, subject to the conditions outlined by Attachment 1 to Staff Report PD-73-83. Resolution #GPA-943-83 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the previous resolution be amended by adding: "and Staff be directed to prepare an amendment to the Bowmanville Urban Area Plan and the Neighbourhood Development Plan to reflect the Road Network in Alternative 1 to Staff Report PD-176-83. G.P.A. Minutes . Dr. Zakarow Subdivision Proposed Amendment No.3 to the Haydon Hamlet Development Plan - Dallas . Proposed Amendments: Darlington Official Plan; Bowmanville Official Plan, and Newcastle Village Offi ci a 1 Plan . - 11 - November 21, 1983 Resolution #GPA-944-83 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the matter be tabled and brought back to Committee after dialogue with the Developer. "CARRIED" Resolution #GPA-945-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report PD-177-83 be endorsed; and 1. That Report PD-177-83 be received; and 2. That the proposed Amendment No. 3 to the Haydon Hamlet Development Plan be forwarded to Council for approval at such time as the Council of the Regional Municipality of Durham has considered the amendment to the Haydon Development Plan; and That a copy of this Report and the attachments thereto, be forwarded to the Region of Durham for their information and consideration. 3. "CARRIED" Councillor Cowman declared a Conflict of Interest in Report PD-178-83, and left the table. Resolution #GPA-946-83 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the recommendations in Report PD-178-83 be endorsed; and 1. That Report PD-178-83 be received; and 2. That Council approve proposed Amendment No. 19 to the Official Plan of the former Township of Darlington, proposed Amendment NO.1 to the Official Plan of the Bowmanville Urban Area, and proposed Amendment No. 1 to the Official Plan of Newcastle Village Small Urban Area, as attached to Staff Report PD-178-83; and 3. That Council request the Region of Durham to approve the amendments referenced in Recommendation No. 2 above, at such time as the Region approves Official Plan Amendment 83-26/D to the Durham Regional Official Plan; and G.P.A. Minutes . Summary of Land Division Applications for October . Application for Rezoning - Pythbow Developments . - 12 - November 21, 1983 4. That Council request the Minister of Municipal Affairs and Housing to approve the amendments referenced in Recommendation No.2 above, at such time as the Minister approves Official Plan Amendment 83-26/D to the Durham Regional Official Plan; and 5. That a copy of Staff Report PD-178-83 and the amendments attached thereto be forwarded to the Region of Durham for their information and consideration. "CARRIED" Councillor Cowman returned to the table. Resolution #GPA-947-83 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT Report PD-179-83, Summary of Land Division Committee Applications for the Month of October be received for information. "CARRIED" Resolution #GPA-948-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the recommendations in Report PD-180-83 be endorsed; 1. That Report PD-180-83 be received; and 2. That Application for Rezoning File No. DEV. 83-27, submitted by Pythbow Developments Limited in respect of Part of Lot 12 & 13, B.F. Concession, geographic Township of Darlington, now in the Town of Newcastle, be denied; and and 3. That the applicant and the Regional Municipality of Durham be so advised; and 4. That the Regional Municipality of Durham be further advised that the Council of the Town of Newcastle hereby reaffirms its position in respect of the subject development proposal and its commitment to seek a referral to the Ontario Municipal Board should the Regional Municipality of Durham deem it advisable to approve application for Official Plan Amendment 81-26/D/NB submitted by Pythbow Developments Limited. "CARRIED" G.P.A. Minutes . Use of Recreational Facilities - Holidays Use of Recreational Facilities-Holidays . Newcastle Fitness Centre - 1984 Proposed Rates Monthly Fire Report for October 1983 . - 13 - November 21, 1983 Resolution #GPA-949-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report CS-21-83 be endorsed; and 1. That this report be received; and 2. That Council consider opening the Newcastle Fitness Centre, Darlington Sports Centre and Bowmanville Memorial Arena on the following holidays and they are Friday, December 23 (~ day), Tuesday, December 27 and Friday, Dece~ber 30 (~day); and 3. That Council allocate the necessary funds to the accounts in question. "CARRIED" Resolution #GPA-950-83 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the Newcastle Fitness Centre be kept open Friday, December 23, for an additional 1/2 day, Tuesday, December 27, and Friday, December 30, for an additional 1/2 day, and the costs be accommodated within the Fitness Centre Budget. "CARRI ED" Resolution #GPA-951-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT Staff report back on the number in attendance, and the revenue at the Newcastle Fitness Centre during that period. "CARRIED" Resolution #GPA-952-83 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the recommendations in Report CS-22-83 be endorsed; and 1. That this report be received; and 2. That Council approve the proposed 1984 rates for the Newcastle Fitness Centre. "CARRIED" Resolution #GPA-953-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT Report FD~29-83, Monthly Fire Report for October 1983, be received for information. "CARRIED" G.P.A. Minutes . Applications for Cancellation, Reducti on or Refunds of Taxes . Activity Report October 1983 Amending Town of Newcastle By-law 79-144 (Refreshment Vehicle By-law) . - 14 - November 21, 1983 Resolution #GPA-954-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations in Report TR-83-81 be endorsed; and 1. That this report be received; and 2. That the attached list of applications for cancellation, reduction or refund of taxes be approved. "CARRIED" Councillor Taylor declared a Conflict of Interest in Report TR-83-82, and left the Chair. Councillor Cowman took the Chair. Resolution #GPA-955-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report TR-83-82 be endorsed; and 1. That in accordance with provision of Chapter 302, Section 81 (1) of the Municipal Act, R.S.O. 1980, The Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended October 1983 is as shown on the attached schedule; and 2. That the expenditures for the month of October 1983 be approved. "CARRIED" Councillor Taylor resumed the Chair. Resolution #GPA-956-83 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the recommendations in Report CD-67-83 be endorsed; and 1. That this report be received; and 2. That the report recommending the amending of Town of Newcastle By-law 79-144 be adopted; and 3. That the amending by-law be forwarded to Council for approval. "CARRIED" G.P.A. Minutes . Amending Town of Newcastle By-law 78-38 (Places of Amusement By-law) Parking Enforcement Report for October 1983 . Animal Control Monthly Report for October 1983 Quit Claim Deed Kenneth W. Coatham Old Cemetery Road, Orono . Follow-up on the Hampton Hall Washroom Reno- vations - 15 November 21, 1983 Resolution #GPA-957-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the recommendations in Report CD-68-83 be endorsed; and 1. That this report be received; and 2. That the report recommending the amending of Town of Newcastle By-law 78-38, be adopted; and 3. That the amending by-law be forwarded to Council for approval. "CARRIED" Resolution #GPA-958-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT Report CD-70-83, Parking Enforcement Report for October 1983, be received for information. "CARRIED" Resolution #GPA-959-83 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT Report CD-71-83, Animal Control monthly report for October 1983, be received for information. "CARRIED" Resolution #GPA-960-83 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT the recommendations in Report CD-72-83 be endorsed; and 1. That this report be received; and 2. That the request for a Quit Claim Deed to Part 2 on Reference Plan 10R-1725 in favour of Kenneth Wayne Coatham be approved; and 3. That the by-law attached hereto authorizing the Mayor and Clerk to execute the Quit Claim Deed be forwarded to Council for passage. "CARRIED" Resolution #GPA-961-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report Admin 58-83 be endorsed; and 1. That this report be received; and 2. That staff be authorized to make the necessary arrangements for the removal or the neutralizing of the old septic tanks at the Hampton Hall. "CARRIED" G.P.A. Minutes . Renovations to the Bell Building Appointment of Acting Mayors and Cha i rmanshi p of G.P. & A. Committee - Dec.1/83-Nov.30/84 . Property Re- Assessment . - 16 - November 21, 1983 Resolution #GPA-962-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report Admin 60-83 be endorsed; and 1. That this report be received; and 2. That the Administrator be authorized to make arrangements for the alterations to the Bell Building in accordance with the contents of the staff report provided that the cost does not exceed $2,700.00 and further that the funds be provided through Account No. 7024-0501-X-7. "CARRIED" Resolution #GPA-962-83 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the recommendations in the Mayorls Report, re Appointment of Acting Mayors and Chairmanship of General Purpose and Administration Committee for the period December 1st 1983 to November 30th 1984, be endorsed; and 1. That this report be received; and 2. That the Acting Mayor and Chairmanship of the General Purpose and Administration Committee be established for the period December 1st 1983 to November 30th 1984, in accordance with the Schedule "A" attached hereto; and 3. That the necessary by-laws be prepared and forwarded to Council for approval. "CARRIED" Resolution #GPA-964-83 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT the matter of Property Re-Assessment be brought forward at the next Council Meeting. "CARRIED" Resolution #GPA-965-83 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the meeting be "in camera" to deal with Confidential Reports. "CARRIED" G.P.A. Minutes . Fire Chief Confidential Matter Replacement of the Administration and Records Supervisor in the Pub 1 i c Works Department . Newcastle Community Services Planning Board - Applicants . - 17 - November 21, 1983 Resolution #GPA-966-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT Committee deal with the matter to be brought forward by the Fire Chief at this time. "CARRIED" Fire Chief Aldridge gave a verbal report. Resolution'#GPA-967-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Confidential Report WD-96-83, Replacement of the Administration and Records Supervisor in the Public Works Department, be received for information. "CARRIED" Resolution #GPA-968-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the recommendations in Confidential Report CS-20-83 be endorsed; and 1. That this report be received; and 2. That Council review the list of names submitted for appointment to the Newcastle Community Services Planning Board. "CARRIED" Resolution #GPA-969-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT in order to meet the suggested recommendation of 4 members from each Ward, Members of Council put forward names from Wards 1 & 3, for consideration. "CARRIED" Resolution #GPA-970-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT Councillor Hobbs, Councillor Hamre, and Councillor Taylor meet and bring forward a recommendation for Members of the Newcastle Community Services Planning Board. "CARRIED" G.P.A. Minutes . Proposed Acquisition of Property, Lot 57, B. F. Conc., East Beach, Bowmanville ,staff Reti rement Pol icy - 18 - November 21, 1983 Resolution #GPA-971-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the recommendations in Confidential Report CD-69-83 re Proposed Acquisition of Property located on Lot 57, B.F. Concession, Smart Street, East Beach, Bowmanville, be endorsed. "CARRIED" Resolution #GPA-972-83 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the recommendations in Confidential Report Admin 51-83 be endorsed; and 1. That the Committee recommend to Council the following Retirement Policy: a) Any person retiring from the service of the Town of Newcastle shalllupon their retirement receive an enduring gift with a maximum value of $150.00. Any residual amount not spent on the present will be given to the employee in the form of a cheque. The presentation of a gift and/or cheque should be made in one of two ways: at an annual dinner for retiring employees or at a Council meeting immediately following the dinner. b) All retiring employees shall receive a retirement certificate from the Town, together with a letter from the Mayor and Council thanking them for their years of faithful service. c) Council shall sponsor a retirement dinner to honour all persons that have retired during a calendar year. The annual date for the dinner shall be established by the Clerk in consultation with the Mayor and members of Council. The Town will absorb the following costs associated with the dinner; the cost of the meals for the retiree and spouse (where applicable), boutonniere and corsages for all retirees and their spouse, the cost of a guest book and flowers for the head table. All other expenses in connection with the annual dinner or reception will be covered through the sale of tickets to family, friends and other employees who wish to attend the dinner. d) Where there are no retirees to attend the annual dinner in a calendar year, the Clerk shall notify the Mayor and Council that the dinner has been cancelled for that calendar year. e) The monies for expenditures for the retirement policy be budgeted in a special account under Unclassified Administration. f) The policy shall come into effect January 1st 1984. "CARRIED AS AMENDED" . . . G.P.A. Minutes Staff Retirement Policy Handling of Inquiries within the Planning & Building Department and Internal Office Procedures Collective Agreements Inside and Outside Workers Mr. Hooper's Letter - 19 - November 21, 1983 Resolution #GPA-973-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT 2 c) be amended to include that the Town will absorb the cost of the facility for the annual dinner. "CARRIED" Resolution #GPA-974~83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Confidential Report Admin 56-83, Handling of Inquiries Within the Planning and Building Department and Internal Office Procedures, be received for information. "CARRIED" ReSolution #GPA-975-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Confidential Report Admin 61-83, Collective Agreements between The Corporation of the Town of Newcastle and the Inside and Outside Workers, be endorsed. "CARRIED" Resolution #GPA-976-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Confidential Report Admin 59-83, Mr. Hooper's letter, be endorsed; and 1. That this report be received "in camera"; 2. That a letter be sent to Mr. Hooper indicating that the Town feels that personnel records of employees are a matter of confidential information but explaining to him that the particular employee mentioned in his letter had completed approximately six months work and had been granted the bonus on the basis of work done for the Corporation to October of this year; 3. That the letter also indicate that a weekls vacation is considered to be five working days; 4. That the Chief Administrative Officer be authorized to prepare a policy with respect to confidential information; and 5. That the Chief Administrative Officer review the bonus system and its effectiveness. "CARRI ED" , G.P.A. Minutes ~ Santa Claus Parade Committee . Adjournment . - 20 - November 21, 1983 Resolution #GPA-977-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the correspondence from J. Pogue, Chairman of the Santa Claus Parade Committee re Road Occupancy Permit, be received for information "CARRIED" Resolution #GPA-978-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the meeting be open. "CARRIED" Resolution #GPA-979-83 Moved by Councillor Hobbs, seconded by Mayor Rickard THAT the actions taken 'in camera' be approved. "CARRIED" Resolution #GPA-980-83 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the meeting adjourn at 7:10 p.m. "CARRIED"