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HomeMy WebLinkAbout12/05/1983 TOW N 0 F NEW CAS T L E .... General Purpose & Administration Committee December 5th 1983. Minutes of a meeting of the General Purpose & Administration Committee, held on Monday, December 5th 1983, in Court Room #2. Roll Call Present Were: Councillor A. Cowman, Chairman, until 5:00 p.m. Councillor D. Hamre, Member Councillor I. Hobbs, Member Councillor M. Hubbard, Member Councillor R. B. Taylor, Member Councillor E. R. Woodyard, Member Mayor G. B. Rickard Also Present: Deputy Clerk, G. Gray Town Clerk, David W. Oakes Chief Administrative Officer, David Johnston Director of Public Works, R. Dupuis until 4:30 p.m. Director of Planning, T.T. Edwards, until 3:30 p.m. Long Range Planner, J. Szwarz, until 3:00 p.m. Fire Chief, J. Aldridge, 3:20 p.m. to 4:30 p.m. Resolution #GPA-981-83 . Minutes Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the minutes of the meeting held on November 21, 1983, be approved as read. "CARRIED" Delegations Mr. Alfred Garrard spoke to Committee relative to the intersection, 8th Concession and Middle Road, ~ mile east of Haydon Hamlet. He said that with the increase in traffic it was dangerous. When proceeding west on the 8th Concession, there is a small sign "Intersection" at the base of the hill. The speed limit is 80 km. It takes 175 feet to come to a stop under the best of conditions. Public Meeting He recommended a flashing light at that intersection. Re: Zoning By-law Amendment, Pt. Lot 14, Concession 1, Bowmanville (Turbo Resources) . The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 34(12) Council is holding a public meeting on the proposed rezoning for Part Lot 14, Concession 1, former Township of Bowmanville, before either adopting or rejecting the proposed zoning by-law amendment. G.P.A. Minutes . Public Meeting Turbo Resources Public Meeting . . - 2 - December 5, 1983 The Chairman asked if speak to this matter. speak to this matter, manner of notice. there are any persons wishing to Before hearing from those wishing to she asked the Clerk to advise on the The Clerk advised that the notice was sent by mail on November 2, 1983, to all those within 120 metres of the property, and the necessary procedures had been followed. No person was present relative to this rezoning. The Planner described briefly the purpose and effect of the by-law, which was to rezone the property by amending the "Special Condition 26" zoning category in order to permit as an accessory use, the sale of cigarettes, confectionary, sundry foods and promotional items. Re: Amendment to the Official Plan of the former Township of Darlington (Courtice Urban Area) The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 17(2), Council is holding a public meeting on the proposed amendments before either adopting or rejecting the proposed amendments, to the Official Plans for the former Township of Darlington (Courtice Urban Area), and adoption of the proposed neighbourhood Development Plans for Neighbourhoods 3B and 3C Courtice North. The proposed amendment to the Official Plan would amend the boundary of the Courtice Urban Area. The proposed neighbourhood Development Plans would define the scale and scope of development within Neighbourhoods 3B and 3C. The Chairman asked if there were any persons present wishing to speak to this matter. Before hearing from those wishing to speak to this matter,she asked the Clerk to advise on the manner of notice. The Clerk advised that the notice was published in the area newspapers, the Oshawa Times, the Canadian Statesman, on November 2, 1983, and the necessary procedures had been fo 11 owed. The Chairman advised any person wishing further notice of the approval of the Official Plan Amendment if it is approved, to please leave his name, address and telephone number with the Clerk before leaving. The Planner described briefly the purpose of the amendments which would amend the boundary of the Courtice Urban Area. The proposed Neighbourhood Development Plans would define the scale and scope of development within Neighbourhoods 3B and 3C. The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the by-law. All questions must be addressed through the Chair. G.P.A. Minutes . Pub 1 i c Meeti ng Courtice Urban Area . Pub 1 i c Meeti ng . - 3 - December 5, 1983 Mr. Pollard questioned the re-alignment of Adelaide Street. He spoke of his application for rezoning and said he felt that 10 - 14 acres of his land in the environmentally sensitive area is high, dry and covered with birch trees and should be included in the area to be rezoned. Mr. Bill Manson, spoke for the Courtice Heights Development. He objected to Courtice Urban Area envelope being drawn in. He advised that he was not aware this matter was before Committee and would make further submissions. Mrs. White who lives in the subdivision north of Nash Road, questioned the population density in neighbourhood plan for her area, N. Plan 3(b) for Courtice Urban Area. She would prefer to have the area left as is. Mr. Don McKenna who lives in the subdivision north of Nash Road, agrees with the Official Plan Amendment. Mrs. Pat Spencer who lives on Jane Avenue in the Pollard Subdivision, questioned the method of arriving at the Environmental Study. Mr. Barry Johnson who lives in the Pollard Subdivision, said he had no objection to the Official Plan Amendment. Zoning By-law Amendment, Part Lot 29 & 30, Concession 3, former Township of Darlington(Pollard) The Chairman announced the purpose of the public meeting: Re: As required under the new Planning Act (Section 34(2), Council is holding a public meeting on the proposed rezoning for Parts of Lots 29 & 30, Concession 3, former Township of Darlington, before either adopting or rejecting the proposed zoning by-law amendment. Before hearing from those wishing to speak to this matter, she asked the Clerk to advise on the manner of notice. The Clerk advised that the notice was sent by mail, on November 2, 1983, to all those within 120 metres of the property, and the necessary procedures had been followed. The Chairman advised any person wishing further notice of the passage of the by-law, if it is passed, please leave his name, address and telephone number with the Clerk before leaving. The Planner described briefly the purpose and effect of the by-law, which was to change the zoning category of the subject lands from liD - Deferred Development" to a Special Provision By-law. The proposed Official Plan Amendment and zoning by-law amendment would permit the development of a Sr. Citizens G.P.A. Minutes - 4 - December 5, 1983 . Public Meeting Pollard Apartment Complex and permit 452 units on a 3.4 hectare (8.5 acre) parcel in Lots 29 & 30, Concession 3, Darlington. The Official Plan and Neighbourhood Plans and Darlington By-law, would have to be amended to permit high rise. Staff is not recommending approval at this time. Mr. McKenna presented a petition objecting to the rezonin~ that he had taken up. He said that the rezoning would hurt the resale value of his propercy. He lives on a 90' x 200' lot. The variety store on plan would be opposite his home. The Planner advised, that the variety store had been deleted from the plan. Mr. McKenna said the lowering of the present water table would affect present wells, as they were shallow wells in his area. He spoke of loss of privacy with multi-units overlooking private single level residences. He said the quality of life would be diminished and the present roads were not meant to carry increased traffic. . Johanna Uhlmann, who lives on Westmore Street in the Subdivision, said the units would be right behind their yard, and cause loss of privacy, and devaluation of property. She objected to the rezoning. Mr. Ray Shepherd, Jane Street, lives on a pie-shaped lot. He felt the townhouses would add to drainage problems. He has seen flooding where townhouses will be built. He felt the density far exceeds permitted uses. Mrs. White lives in the area. She that the area remain low density. - Increased traffic on the roads; - Dewatering of wells; - Environmentally sensitive area. suggested to Committee She spoke of: She said all house plans in the present subdivision had been approved by Mr. Pollard. She felt it was a break of trust on Mr. Pollard's part to suggest high density. Council should carefully consider this rezoning. . Mrs. Pat Spencer presented a letter from herself and her husband. She said they purchased in a low density neighbourhood. Her concerns are: - Is Road access suitable; What is exact boundary of proposal in relation to the environmentally sensitive area; - Senior Citizens need subsidized housing. G.P.A. Minutes - 5 - December 5, 1983 . Public Meeting Pollard The proposal should be considered an adult complex. She suggested the property be low density development, subject to present day restrictions and frontages incorporating the hard services available at Trull's Road. Mrs. Gerald W. Prusinski said she is very concerned as she lives next to the proposal. Her house plans had to be approved by Mr. Pollard who put an injunction against their property. They had to change their plans. . Mr. Bill Bickle has lived on Glenview in the subdivision for 16 years. He required the approval of Mr. Pollard when he built his home. The subdivision is well laid out. He objects to new concept of multi-units. His concerns were: - Water table sensitive - dewatering of wells if sanitary sewers and major services required. He does not object to development on same concept; - No public transportation; - Still waiting for improved roads in the subdivision; - Presently there are country roads, development would require wider roads and sidewalks; - Would devalue property. Mr. Barry Johnson of Westmore Street in the Pollard Subdivision, was concerned that the development would raise very serious problems such as extension of sanitary sewer systems and water systems. There had been no real development to this point. He also spoke of dewatering of wells, traffic increases, need to upgrade roads, drainage problems with run-off. He said the development cannot be called a Senior Citizens Complex - should be called an adult complex. There is a need for a buffer zone between high and low density. He asked for further public meetings on this issue before final decision is made. Henri Lacroix, who lives in Lot 30, Darlington, asked if this affected his land and was advised he was not in the area being rezoned. . Mr. Pollard introduced the architect responsible for planning the project, Mr. Derek Owen. He explained the complex. He said that this type of housing is now required in every area. He is conscious of preservation of natural environment. He said the percentage of landscaped areas for this project was higher than required. The emphasis was on the creation of open space. It is difficult to integrate open space. There is a need to preserve privacy. The maximum height of the buildings is 70 ft. There are landscaped patio areas, increasing landscaping up the building and onto the roof. The problem with Sr. Citizen housing being in a town centre there> is a limited amount of land. This concept is more like private G.P.A. Minutes - 6 - December 5, 1983 . Public Meeting Po 11 ard living The neighbours can participate in amenities of complex such as tennis courts. Parking regulations require 1 parking space to 4 units in Senior Housing. C.M.H.C. requires 6 units. A mini bus service will be provided. Mr. Pollard stated that he felt the petition with 90 names was obtained by not giving full information. He has a sheet of 40 names supporting a Sr. Citizens complex and some are the same names. The petition included some juniors, some non-taxpayers or landowners. He reviewed the 6 items on the petition: 1. Single family zoning - The present subdivision was planned when there was no planning department in Darlington. He had required that he approve the building plans for reasons such as fire safety; 2. This would be a well designed complex which should not devalue present properties. 3. Every home in the subdivision has full basement, some with swimming pools. The deepest footing would be 5 ft, and would be connected to the Regional sewer and water system which is in place at present time; . 4. A traffic study is in place. The project will be built in phases over a three-year period. Senior Citizens would not generate as much traffic as the high school; 5. Locations - This project would be 135 feet from the property line. The homes have 200 ft. depth. The mews would be further away from any house than present neighbours; 6. Quality of life - The residents of the subdivision have used this land as their park. Although the land has been posted, it has been used by snowmobilers and other vehicles. Present Lot size and structure of new proposal is a fair transition. If complex not approved, single family dwellings may be built. This would result in more crowded schools. A Senior Citizens complex would not require more schools. If public transportation is not in place, a mini-bus service would be provided. He said he will give Region easement across his land so water and sewer services could continue to Courtice Road. There would be 3 outside hydrants which would provide protection to surrounding homes and reduce their insurance rates. . He saw no comment from C.L.O.C.A. in the Planner's Report. C.L.O.C.A. had advised they were not interested. In Appendix "D" to Attachment "I", 12 - 14 acres should be included in area of rezoning. He wishes to dialogue with Planning Department re Senior Citizen Housing. G.P.A. Minutes - 7 - December 5, 1983 . Public Meeting Po 11 ard Janet Hayman of Jane Avenue said Council cannot guarantee it will be a Senior Citizen or adult complex. Resolution #GPA-982-83 Recess Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the meeting recess until 1:30 p.m. (11:50 a.m.) "CARRI ED" The meeting reconvened at 1:30 p.m., with all members present. Resolution #GPA-983-83 Closure & Conveyance Moved by Councillor Hobbs, seconded by Councillor Hubbard Darcy St., Village of Newcastle THAT the recommendations in Report WD-100-83 be endorsed; and 1. That this report be received; and 2. That the unopened portion of Darcy Street between Mill Street and Graham Creek in the Bondhead area of the former Village of Newcastle, be closed by by-law and conveyed to the abutting owners; and 3. That the value of the lands involved be established in the amount of $2,500.00 (Twenty-five hundred dollars) per acre; and . 4. That staff be authorized to complete the procedure for closure and conveyance of this road allowance, in accordance with Town Policy. 'I lil.!' "CARRIED.-AS '.tlb:MDrD"/F Resolution #GPA-984-83 Moved by Councillor Hobbs, seconded by Mayor Rickard THAT a professional evaluation be done on this property a t the proponent I s cas t. '/ t/u t.. o!:>/ f..l'/ "Cr,RRIED" Resolution #GPA-985-83 Criteria and Warrants for Illumination Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report WD-99-83 be endorsed; and 1. That this report be received; and . 2. That the Illumination Warrants set out in Schedule "A" to this report, be established as the basis upon which the Town will evaluate all future requests for lighting on streets within its jurisdiction. "CARRIED AS AMENDED" . . . G.P.A. Minutes Cri teri a and Warrants for Illumination Rezoning - Turbo Resources Ltd. - 8 - December 5, 1983 Resolution #GPA-986-83 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the heading; on Schedule "A: be changed to the following; "A General Street Lighting Pol icy" :"B warrants for main line Road;:C warrants for intersectlons. " "CARRIED" Resolution #GPA-987-83 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the title of Schedule "A" be amended to read "Street Lighting within the Town of Newcastle." "CARRIED" Resolution #GPA-988-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Item 2. be deleted from A - General. "CARRIED" Resolution #GPA-989-83 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT the policy be tabled until after reconsideration of the financing of street lights. "LOST" Resolution #GPA-990-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the recommendations in Report PD-181.83 be endorsed; and 1. That Report PD-181-83 be received; and 2. That application for rezoning DEV 83-28 be approved; and 3. That the attached by-law amending By-law 1587, as amended, be forwarded to Council for approval. "CARRI ED" GPA Minutes . Plan of Subdivision Nozdryn - Rezoning and O.P.A. - E. Pollard . . - 9 - December 5, 1983 Resolution #GPA-991-83 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendations in Report PD-182-83 be endorsed; and 1. That Report PD-182-83 be received; and 2. That Council approve the proposed amendment and request the Region of Durham to amend the Official Plan of the former Township of Darlington, as proposed by Attachment #1 to Staff Report PD-182-83, as follows: (a) Schedules 1, 2, 3 and 4 be amended to reduce the area included within the Courtice Urban Area and to amend the boundary of the Urban Area accordingly; and (b) Schedule 1 be further amended to amend the population allocations for Neighbourhoods 3A, 3B and 3C; and (c) Schedule 4 be further amended to modify the proposed alignment of Adelaide Avenue through the Courtice Urban Area; and (d) Section 6.1.2i~(c) be amended to incorporate a revised policy regarding High Density Residential Development; and 3. That Council further request the Region of Durham to undertake the appropriate amendments to the Durham Regional Official Plan to implement the requested amendments to the Official Plan of the former Township of Darlington; and 4. That Council approve Amendment #1 to the Neighbourhood Development Plan for Neighbourhood 3A, amending Schedule 2 - population as proposed by Attachment #2 to Staff Report PD-182-83; and 5. That Council receive for their information and consideration, the proposed Neighbourhood Development Plans for Neighbourhoods 3B and 3C, as proposed by Attachment #3 to Staff Report PD-182-83, and further that Council refer the said Neighbourhood Development Plans back to Staff for further review, circulation and report; and 6. That Council receive for their information and consideration the proposed plan of subdivision 18T-82011 submitted by Mr. & Mrs. W. Nozdryn; and further that Council refer the said subdivision application back to staff for further consideration and report following the review of the proposed Neighbourhood Development Plan for Neighbourhood 3B; and G.P.A. Minutes . . Extension of Draft Plan Approval - Newcastle Shoreline Properties Limited . - 10 - December 5, 1983 7. That Council receive for their information and consideration the applications for Official Plan Amendment (File: 83-34/ND) and Rezoning (File: DEV 83-22) submitted by Mr. E. Pollard, and further that Council refer the said applications back to staff for further consideration and report following the review of the proposed Neighbourhood Development Plan for Neighbourhood 3B; and 8. That Council advise the Region of Durham that the Town of Newcastle will provide recommendations on proposed Plan of Subdivision 18T-82011 and Official Plan Amendment Application 83-14/ND at such time as a Neighbourhood Development for Neighbourhood 3B has been approved; and 9. That Council request the Region of Durham to approve forthwith the staging policies for the Courtice Urban Area (File: 80-35/ND) as approved by Town Council on September 20, 1982. "CARRIED AS M1ENDED" Resolution #GPA-992-81 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Recommendation #9 be referred back to staff with direction to delete 6.8.2. iii(a) from attachment #7 to the report and forward the revised report to Council on December 12, 1983. "CARRIED" Resolution #GPA-993-83 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the recommendations in Report PD-183-83 be endorsed; and 1. That Report PD-183-83 be received; and 2. That Council adopt the following resolution: "The Council of the Town of Newcastle hereby requests the Minister of Municipal Affairs and Housing to extend the Draft Plan Approval for Subdivision 18T-78006 for a further one year period to April 14, 1985"; and 3. That the request in No.2 above, be forwarded to the Ministry of Municipal Affairs and Housing, and that Mr. D. J. PIitz of Newcastle Shoreline Properties Ltd., be so advised. "CARRI ED" G.P.A. Minutes . . Clarke Museum Archives re Orono Fi re Ha II Items Old Orono Fire Hall . - 11 - December 5, 1983 Resolution #GPA-994-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the meeting be "in camera" to discuss a planning matter. "CARRIED" Resolution #GPA-995-83 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the concerns raised by the Mayor relative to a certain building permit be referred to the Chief Administrative Officer to consult with the Town Solicitor and report back to Committee and in particular to Mayor Rickard and Councillors Hamre and Hubbard. "CARRIED" Resolution #GPA-996-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the Committee rise. "CARRIED" Resolution #GPA-997-83 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT Report FD-20-83, be received for information. "CARRIED AS AMENDED" Resolution #GPA-998-83 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the previous resolution be amended and a copy of the report and a covering letter be sent to Clarke Museum Board. "CARRIED" Resolution #GPA-999-83 Moved by Mayor Rickard, seconded by Councillor Hamre THAT when the premises are vacated by the Department, a complete examination of the engineer's report, which was supplied by Totten, Sims & Hubicki, as to the structural condition of this building, be brought forward for consideration by Council. "CARRIED" G.P.A Minutes . Communications for Di rection from Mrs. Carol MacDonald re Waverley Road Tunnel . Lease - Ma il i ng Machi ng . - 12 - December 5, 1983 Resolution #GPA-1000-83 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report TR-83-87 be endorsed; and 1. That this report be received for information. "CARRIED AS AMENDED" Resolution #GPA-1001-83 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT a copy of the report be forwarded to Mrs. MacDonald. "CARRIED" Resolution #GPA-1002-83 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT the Town provide the information available and Mrs. MacDonald be advised that the other costs are buried and cannot be provided. "LOST" Resolution #GPA-1003-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendations in Report TR-83-83 be endorsed; and 1. That this report be received; and 2. That Council accept the lease from PB Leasing to lease one only Pitney Bowes Model 5600 Mailing Machine at a quarterly cost of $491.13 for a period of 36 months; and 3. That Council further adopt the attached by-law authorizing the execution of a lease with PB Leasing, Etobicoke, Ontario, in respect of the mailing machine. Resolution #GPA~1004-83 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the report be referred back to staff, to investigate other options and report back. "CARRIED" G.P.A. Minutes . Banking Services Lease Agreement - Regi ona 1 Pol ice . . - 13 - December 5, 1983 Resolution #GPA-1005~83 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT Report TR-83-84, Banking Services, be received for information. "CARRIED" Resolution #GPA-1006-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Report TR-83-85, Lease Agreement - Regi ona 1 Police, be received for consideration. "CARRIED" Resolution #GPA-1007-83 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the Town of Newcastle accept the offer to renew the Lease Agreement with the Durham REgional Police, at 132 Church Street, Bowmanville, for the term of one year commencing January 1, 1984; and THAT the Durham Regional Police shall have the option to renew said lease for a further period of one year at a rental rate to be negotiated at that time; and AND FURTHER THAT the Clerk's Department prepare a by-law to execute said renewal with the Durham Regional Police. "CARRIED" Resolution #GPA-1008-83 Moved by Counci 1 1 or Hamre , seconded by Counci 1 lor Hubbard WHEREAS it is a pol icy of Durham Regional Pol ice to maintain a police presence in the form of a police station in each of the urban areas of the Region (see Ontario Police Commission Inspection Report, June 18, 1982); and WHEREAS the aforesaid report also stated "there is no doubt that citizens prefer this 'store front' operation to the occasional presence of a police vehicle only, in their communi ty"; and WHEREAS the recent study commenting on policing in Metro Toronto reiterated the need for police presence in "core" areas; THEREFORE BE IT RESOLVED THAT the Board of Commissioners of Police for the Region of Durham be requested to reconsider the intent to relocate the #16 Division Station to an area other than an urban area of the Town of Newcastle, and further that they look to acquiring a location for #16 Division Station that . . . G.P.A. Minutes Year to Date Budget Report to November 24, 1983 Cl arke Mu seum 1982 Defi cit Tender T83-24 Petroleum Products (Bulk Gasoline & Diesel Fuel) - 14 - December 5, 1983 would allow its being adequate for present and future needs and that such location be according to their policy of "maintaining a police presence in the form of a police station in each of the urban areas of the Region" i.e. core area of Bowmanville, and they be invited to liaise with the Town's Planning Department. "CARRI ED" Resolution #GPA-1009-83 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Report TR-83-86, Year to Date Budget Report to November 24, 1983, be received for information. "CARRIED" Resolution #GPA-1010-83 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendations in Report TR-83-67 be endorsed; and 1. That this report be received; and 2. That the Clarke Museum Board be requested to fund the 1982 deficit of $3,387.00 by the November 1, 1985; and 3. That the Clarke Museum Board remit five equal payments to the Town of Newcastle on a semi-annual basis commencing on November 1, 1983, in the amount of $677.40 in order to retire the debt. "CARRIED" Resolution #GPA-1011-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the recommendations in Report TR-83-88 be endorsed; and 1. That this report be received; and 2. That Esso Petroleum Canada, Don Mills, Ontario, with a unit price bid of $.377 per litre and $.372 per litre for the bulk supply of No.2 leaded gasoline and No.1 Diesel Fuel respectively, being the lowest responsible bidder meeting terms, conditions and specifications of Tender T83-24, be awarded the contract to supply bulk petroleum products to the Town of Newcastle; and That the funds expended be provided by the 1984 current operating fleet budgets. 3. "CARRIED" G.P.A. Minutes . Tender T83-23 - Collection of Household and Commercia 1 Refuse Lease Agreement N. W. King . Upgrading of Town Bu i 1 di ngs . Newcastle Hydro for Passage of a Records Retention and DEstruction By-law - 15 - December 5, 1983 Resolution #GPA-1012-83 Moved by Councillor Woodyard, seconded by Councillor Hubbard THAT the recommendations in Report TR-83-89 be endorsed; and 1. That this report be received; and 2. That Regional Reclaimers, Newcastle, Ontario, with a bid of $2,764.92 per month being the lowest responsible bidder, meeting all terms, conditions, and specifications of Tender T83-23, be awarded the contract to provide garbage collection services as required by the Town of Newcastle; and 3. That the funds expended be drawn from the 1984 Public Works Budget. "CARRIED" Resolution #GPA-1013-83 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendations in Report TR83-90 be endorsed; and 1. That this report be received; and 2. That the Mayor and Clerk are hereby authorized to execute on behalf of the Corporation of the Town of Newcastle and seal with the Corporation seal, a lease agreement between N. W. King and the Corporation for the property situated at 152 Church Street, Bowmanville (former Bell Building); and 3. That the attached by-law be forwarded to Council for approval. "CARRIED" Resolution #GPA-1014-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Councillor Taylor, Community Services Department Liaison, the Fire Chief, Councillor Woodyard, Fire Department Liaison, review and bring forward a report on the impact of implementing the upgrading of Town Buildings to comply with the Ontario Fire Code Regulation 251/83 - Retrofit of Assembly Occupancies. "CARRIED" Resolution #GPA-1015-83 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendations in Report CD-73-83 be endorsed; and G.P.A. Minutes - 16 - December 5, 1983 . Parki ng Lots - Parki ng Permits and Parks . Waverley Tunnel Appointment of Mr. Raymond Goodwtn as a Municipal Law Enforcement Officer, Town of Newcastle . 1. That this report be received; and 2. That the request by the Newcastle Hydro Electric Commission for passage of a Records Retention and Destruction By-law be approved; and 3. That the attached by-law be recommended to Council for passage; and 4. That following its passing by Council, be forwarded to the Town's Auditors, Delloite, Haskins and Sells for their approval; and 5. That following its approval by the Auditors, a certified copy be delivered to the Newcastle Hydro Electric Commission, 19 King Street West, Bowmanville, Ontario. L1C lR2. "CARRIED" Resolution #GPA-I016-83 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report CD-74-83, Parking Lots - Parking Permits and Parks, be received for information. "CARRIED" Resolution #GPA-1017-83 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report CD-75-83 be endorsed; and 1. That this report be received; and 2. That the Clerk's Department be directed to include sufficient funds in its 1984 budget to cover the cost of a permanent employee at the Waverley Tunnel; and 3. That all of the parties concerned be advised of the decision. "CARRIED" Resolution #GPA-1018-83 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the recommendations in Report CD-76-83 be endorsed; and 1. That this report be received; and 2. That Mr. Raymond Goodwin be appointed a Municipal Law Enforcement Officer; and 3. That the attached by-law giving effect to Mr. Goodwinls appointment be forwarded to Council for passage. "CARRIED" G.P.A. Minutes . Engineering Consulting Services Completion of Ontario Hydro Brochure . 1984 Current Budget and Capital Forecast Discussion Paper Gui del i nes - 17 - December 5, 1983 Resolution #GPA-1019-83 Moved by Coun<;illor Hamre, seconded by Councillor Hobbs THAT Item 2 in Report Admin 63-83 be endorsed; and 2. That the attached report dated November 1983 entitled Conditions Applicable to Provisions of Engineering Services revised and updated to November 1983, be accepted. "CARRIED" Resolution #GPA-1020-83 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Item 2 in Report Admin 67-83 be endorsed; and 2. That the Administrator be authorized to make arrangements for the completion of the Ontario Hydro Brochure at a maximum cost of $1,500.00 drawn from Ontario Hydro "6" Account, under the Supplementary Agreement on Heat Util ization. "CARRIED" Resolution #GPA-1021-83 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report Admin 66-83 be endorsed; 1. That this report be received; and 2. That the attached guidelines for the preparation of the 1984 current budget and capital forecast discussion papers be endorsed. and "CARRIED" Resolution #GPA-1022-83 Schedule for Moved by Councillor Hamre, seconded by Councillor Taylor Regular Meetings for Counci 1 and G. P. A. THAT the recommendati ons in Report Admi n 68-83 be endorsed; and Meetings for 1984 . 1. That this report be received; and 2. That Schedule "A" to this report be adopted as regular meeting dates for General Purpose and Administration and Council Meetings; and 3. That all evening Council meetings be held in Court Room #1 unless otherwise noted; and 4. That all General Purpose and Administration Committee Meetings and day time Council meetings be held in Court Room #2 unless otherwise advised. "CARRIED" G.P.A. Minutes . New Pl anni ng Act . . Driveway Entrance Policy Driveway Entrance Construction Repa i rs to the Bowmanville Public Library Sale of apple Blossom Pins at Museums Recreation Master Plan Committee - 18 - December 5, 1983 Resolution'#GPA-1023-83 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the Chief Administrative Officer address the time impacts caused by the new Planning Act. "CARRIED" Resolution #GPA-1024-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT Reports WD-36-83 and WD-37-83 be removed from Unfinished Business to the Director of Public Works to bring back at an appropriate time. "CARRIED" Councillor Cowman left the meeting and Councillor Hamre took the Chair at 5:00 p.m. Resolution #GPA-1025-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the correspondence from Totten, Sims, Hubicki Associates, to the attention of Councillor Hubbard, dated November 28, 1983, relative to the Bowmanville Public Library, be received for information. "CARRIED" Resolution #GPA-1026-83 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT Committee concur with the request in the correspondence from Clarke Museum and Archives, that the apple blossom pins or the Town of Newcastle Crest pins be made available at the Huseum and the same items be made available to the Bowmanville Museum. "CARRIED" Resolution #GPA-1027-83 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT the recognition of members of the Recreation Master Plan Committee be left to the discretion of the Mayor. "CARRIED" G.P.A. Minutes 4IIl Banking Services Parking - Town Buildings Orono Fire Hall . Adjournment . - 19 - December 5, 1983 Resolution #GPA-I028-83 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT the Chief Administrative Officer and appropriate staff explore the possibility of getting submission for banking services for the Town of Newcastle. "CARRIED" Resolution #GPA-I029-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT staff bring forward a report to establish the area in front of the Bell Building; a section of Town Hall parking west of the loading dock, and in front of the Town Hall, down to the tree, for visitor parking and appropriate signs be posted. "CARRIED" Resolution #GPA-1030-83 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the Chief Administrative Officer and Councillor Woodyard look after appropriate arrangements for the opening of the new Fire Hall in Orono. "CARRIED" Resolution #GPA~1031-83 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the Town host a New Year's Day Levee and Mayor Rickard and Councillors Taylor and Hubbard with the assistance of staff, make the appropriate arrangements. "CARRIED" Resolution #GPA-1032-83 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the meeting adjourn at 5:35 p.m. "CARRIED"