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HomeMy WebLinkAbout06/18/1984 TOW N 0 F NEW CAS T L E . General Purpose & Administration Committee Minutes of a meeting of the General Purpose and Administration Committee, held on Monday, June 18, 1984, at 9:30 a.m., in Court Room #2. June 18. 1984 Roll Call Present Were: Councillor M. Hubbard, Chairman Councillor A. Cowman, Member, 9:35 a.m. Councillor D. Hamre, Member Councillor I.M. Hobbs, Member, until 12:40 p.m. Councillor R. B. Taylor, Member Mayor G. B. Rickard, Member Absent: Councillor E.R. Woodyard, due to illness Also Present: Chief Administrative Officer, D. Johnston Director of Planning, T.T. Edwards until 11:35 a.m. Deputy Clerk, G. Gray Director of Public Works, R.Dupuis at 1:40 p.m. Fire Chief, J. Aldridge at 1:40 until 2:00 p.m. Deputy Treasurer J. Blanchard at 1:45 p.m. Zoning By-law Amendment, Part Lots 29 & 30, Concession 3, former Township of Darlington (Pollard) Public Meeting . The Chairman announced the purpose of the Public Meeting: As required under the Planning Act, Section 34, Council is holding a Public Meeting on the proposed zoning for a parcel of land located in Part of Lots 29 & 30, Concession 3, former Township of Darlington, before either adopting or rejecting the proposed zoning by-law amendment. The Chairman then asked if there was anyone present wishing to speak to the application. Two persons indicated that they wished to speak to the application. Before hearing from anyone, the Clerk was requested to advise on the manner of Notice. The Clerk advised that Notice was sent by prepaid mail on May 14th 1984, to all owners of lands affected and to all owners and tenants of lands within 120 metres of the subject lands and that all the necessary procedures had been followed. . G.P.A. Minutes . Public Meeting (Pollard) . Delegations . - 2 - June 18, 1984 The Director of Planning described briefly the purpose and effect of the by-law which was to change the zoning category of a 25.75 hectare parcel of land located in Part of Lots 29 & 30, Concession 3, former Township of Darlington, from "D-Deferred Development" to a "Special Provision By-law" to permit the development of a Senior Citizens Apartment Complex together with a golf course and private open space. The Chairman advised, that any person wishing further notice of the passing of the by-law, if it is passed, should leave his name, address and telephone number with the Clerk. The Chairman advised further, that questions may be asked concerning the manner of notice and of the purpose and effect of the by-law, and that all questions must be addressed through the Chair. No person spoke in objection to or in support of the application. Mr. Pollard, the applicant, advised Committee, that there were 1 or 2 points in the Subdivision Application to be resolved. The Chairman declared this portion of the Public Meeting closed. Mrs. G. Weir was not present at this time. Mr. Bill Manson spoke to Committee, relative to Neighbourhood Plan 3B for the Courtice area. He said he had two concerns: 1. He asked Committee to delete his property from the 'special policy area' which requires the developer to do a hydrogeological study, or alter the wording in that section of the Plan to read 'further studies, as may be required by the Town: as he felt that his property did not add to the base flow of Black Creek, and Farewell Creek. 2. He requested that a higher density designation be applied to his lands. He said he had submitted an application for rezoning which included 166 dwelling units. The plan limited his proposal to 153 dwell ing un its. Mr. E. Pollard advised Committee, that there was no water flowing through his property at this time. . . . G.P.A. Minutes Recess - 3 - June 18, 1984 Resolution #GPA-695-84 Moved by Councillor Hamre, seconded by Mayor Rickard THAT there be a 10 minute recess. "CARRIED" Resolution #GPA-696-84 Overhanging Sign Moved by Councillor Hamre, seconded by Councillor Cowman Norm's Delicattessen King St. East, THAT the recommendations in Report PD-117-84 be endorsed; and Bowmanville Rezoning - M. Tamblyn CODlDi ttee of Adj ustment Applications for April 25 and May 23, 1984 1. That Report PD-117-84 be received; and 2. That the subject sign and other non-conforming signs of this type be brought into conformity with Sign By-law 76-25 as amended; and 3. That the request of the Bowmanville B.I.A. Board of Management be acted upon and the Board be so advised. "CARRIED" Resolution #GPA-697-84 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations in Report PD-120-84 be endorsed; and 1. That Report PD-120-84 be received; and 2. That the application submitted by M. Tamblyn to rezone a 2.2 hectare parcel of land in Part of Lot 26, Concession 5, former Township of Clarke, to permit the development of four residential lots, be referred to staff for processing and a subsequent report and public hearing. "CARRIED" Councillor Cowman declared a Conflict of Interest in Report PD-121-84, as she and her husband had matters before the Committee. Resolution #GPA-698-84 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report PD-121-84, Summary of Committee of Adjustment Applications for the Meetings of April 25 and May 23, 1984, be received for information. "CARRIED" . . . G.P.A. Minutes Neighbourhood 38 Development Plan E. Pollard Rezoning - 4 - June 18, 1984 Councillor Cowman returned to the table. Resolution #GPA-699-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendations in Report PD-122-84 be endorsed. Resolution #GPA-700-84 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the recommendations be divided into 1, 2, 3 and 4. "CARRIED" Vote on Item 1 1. That Report PD-122-84 be received. "CARRIED" Vote on Item 2 2. That Council consider approval of the Neighbourhood Development Plan for Courtice Neighbourhood 3B included as Attachment 1 to Staff Report PD-122-84. "CARRIED" Resolution #GPA-701-84 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the Courtice Neighbourhood Plan 38 included as Attachment 1 to Staff Report PD-122-84 be approved. Resolution #GPA-702-84 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the previous resolution be referred to Council and Staff be requested to obtain written comments from the Region of Durham and C.L.O.C.A. "CARRIED" Vote on ltem 3 3. That subject to Council approval of the neighbourhood development plan referred to by recommendation (2) of staff Report PD-122-84 approval be given to application for rezoning DEV 83-22 submitted by Mr. E. Pollard and three readings be given to the By-law included as Attachment 2 to Staff Report PD-122-84. "CARRIED" . . . G.P.A. Minutes Minutes - 5 - June 18, 1984 Vote on Item 4 4. That Council endorse the staff approval of the proposed development agreement included as Attachment 3 to Staff Report PD-122-84. "CARRIED" Resolution #GPA-703-84 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the Minutes of the Meeting held on June 4, 1984, be approved as read. "CARRIED" Resolution #GPA-704-84 seconded by Councillor Hamre Parking Enforcement Moved by Councillor Hobbs, Report for May 1984 Appointment of Voting Delegates A.M.O. Conference THAT Report CD-37-84, Parking Enforcement Report for the month of May 1984, be received for information. "CARRIED" Resolution #GPA-70S-84 Moved by CounCillor Hamre,seconded THAT the recommendations in Report 1. That this report be received; by Mayor Rickard CD-38-84 be endorsed; and and 2. That the Clerk Delegates are: advise A.M.O. that the Town of Newcastle's (a) Councillor Marie Hubbard (b) Councillor R. Bruce Taylor (c) Director of Planning, T.T. Edwards. "CARRIED AS AMENDED" Resolution #GPA-706-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the previous resolution be amended by adding Councillor Hobbs as a delegate and R. Dupuis, Director of Public Works, as the alternate. "CARRIED" . . . G.P.A. Minutes Newcastle Night Arbor Theatre - 6 - June 18. 1984 Resolution #GPA-707-84 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report CD-39-84 be endorsed as revised; and 1. That this report be received; and 2. That Lynda Roselle, Publicity Assistant, Arbor Theatre Company, P.O. Box 100, Peterborough, Ontario, K9J 6Y5, be advised, that the Town of Newcastle has selected Monday, September 3, 1984, as the date for "Newcastle Night"; and 3. That this decision be confirmed by Committee and staff authorized to communicate the decision "Forthwith." "CARRIED AS AMENDED" Resolution #GPA-708-84 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the previous resolution be amended by adding "this matter be referred to the Clerk's Department, to liaise with organizations in the Town relative to the sale of tickets." "CARRIED: Resolution #GPA-709-84 Outstanding Moved by Councillor Hamre, seconded by Councillor Taylor Citizens of the Town of Newcastle THAT the recommendations in Report Admin 51-84 be endorsed; and 1. That this report be received; 2. That the Town of Newcastle Community Services Planning Board be requested to select 11 outstanding citizens of the Town of Newcastle who have contributed to development of the Town over the past ten years to be honoured at a special awards night; 3. That the Bicentennial Committee in consultation with the Newcastle Community Services Planning Board be requested to organize an awards night for the eleven recipients with an approximate time frame of late September 1984; 4. That the Bicentennial Committee and the Newcastle Community Services Planning Board be advised of Council's request. . . . G.P.A. Minutes Outstanding CitizenS of the Town of Newcastle Recess - 7 - June 18, 1984 Resolution #GPA-710-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the following be deleted from Recommendation 2 "who have contributed to the development of the Town" and "from" be inserted. (see Report Admin 51-84, paragraph 1, page 2.). "CARRIED" Resolution #GPA-711-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the following be added to 4 "advertisements be placed in the local press for nominations for 11 outstanding citizens and nominations be forwarded to the N.C.S.P.B.", and 4 be renumbered 5. Resolution #GPA-712-84 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the amendment be amended by adding "and referred back to Counci I for final endorsement." Resolution #GPA-713-84 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the report be referred back to staff to take into consideration the concerns voiced at this meeting and report back. "CARRIED" Resolution #GPA-714-84 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the question be put. "LOST" Resolution #GPA-715-84 Moved by Councillor Cowman, seconded by Councillor Taylor THAT Committee recess for lunch until 1:40 p.m. "CARRIED" The meeting reconvened at 1:40 p.m. . . . G.P.A. Mintues Status of the N.C.S.P.B. Memorial Park Association Request - 8 - June 18, 1984 Resolution #GPA-716-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendations in Report Admin 52-84 be endorsed; and 1. That this report be received; 2. That the minutes of the April and May meetings of the Board be received by Council for information; 3. That Council adopt the recommended terms of reference for the Town of Newcastle Community Services Planning Board as attached; and 4. That the Newcastle Community Services Planning Board be notified of Council's actions. "CARRIED" Resolution #GPA-717-84 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the recommendations in Report Admin 53-84 be endorsed; and 1. That this report be received; 2. That in lieu of considering the Memorial Park grant request in conjunction with the 1985 budget discussions Council pass the attached by-law for an interest free loan of $15,000 for a term of 6 years with no single year's repayment being less than $1,000; 3. That the monies for the loan be drawn from the Parkland Reserve Fund; and 4. That all monies received towards the repayment of the loan be credited to the Parkland Reserve Fund. "CARRI ED" Resolution #GPA-718-84 Oistribution of Moved by Councillor Cowman, seconded by Mayor Rickard Building Maintenance Responsibilities - THAT the recommendations in Report Admin 54-84 be endorsed; and Library Buildings 1. That this report be received; . . . G.P.A. Minutes Faces and Places - 9 - June 18, 1984 2. That the Town acknowledges responsibility for the structural stability of the buildings, including the roofs, plumbing and electrical systems, and the long term maintenance of the heating systems; 3. That the Town of Newcastle be responsible for obtaining all necessary insurance coverage for the library system provided that the Library Board agrees to pay any insurance premiums related to the contents of the buildings and Board members and provided further, that the Library Board evaluates annually and forwards to the Town prior to May 1st of each year, an evaluation of the value of the contents of the Library facilities including artifacts; 4. TBat the Town be responsible for the maintenance of the grounds around the Bowmanville Branch Library, including grass cutting and snow removal; 5. That the Town be responsible for the cost and negotiation of the elevator maintenance contract; 6. That these arrangements become effective January 1st 1984 and the necessary monies to meet the agreed upon arrangements by the Town be drawn from the contingencies account #7007-298-X-9, (unclassified Administration); and 7. That the Library Board be advised of Council's actions. "CARRIED" Resclution #GPA-719-84 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report Admin 56-84 be endorsed; and 1. That Report Admin 56-84 be received; 2. That the Bicentennial Committee be authorized to hire a Journalism student of their choosing to write biographical articles under the project name "Faces and Places"; 3. That the monies required to fund this project be drawn from the Bicentennial grant and the two thousand dollars grant received from the Federal Secretary of State; 4. That the Bicentennial Committee be advised of Council's actions. "CARRIED" . . . G.P.A. Minutes Monthly Fire Report for May 1984 - 10 - June 18, 1984 Resolution #GPA-720-84 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the Agenda be altered to deal with Fire Department Reports at this time. "CARRIED" Resolution #GPA-721-84 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report FD-13-84, Monthly Fire Report for May 1984, be received for information. "CARRIED" Resolution #GPA-722-84 Transfer of Moved by Councillor Hamre, seconded by Councillor Cowman Ownership of 1940 Antique Fire THAT the recommendations in Confidential Report FD-14-84 Truck to Newcastle be endorsed; and Firefighter's Assoc. 1. That this report be received; 2. That the General Purpose and Administration Committee recommend to Council that the 1940 Fire Truck be sold, for a nominal fee, to the Newcastle Station #2 Fire- Fighters' Association; 3. That the attached Agreement between the Town of Newcastle Fire Department and the Newcastle Firefighters' Association, to store the vehicle at Fire Station #2, be approved. "CARRIED AS A~lENDED" Resolution #GPA-723-84 Moved by Councillor Taylor, seconded by Councillor Cowman THAT the following be added to Recommendation 2): "and the Mayor and Clerk be authorized to sign the necessary documents." "CARRIED" G.P.S. Minutes . Proposed Amendments to Purchasing By-law 82-96 . . - 11 - June 18, 1984 Resolution #GPA-724-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendations in Report TR-54-84 be endorsed; and 1. That this report be received; and 2. That Council adopt the amendments to Purchasing By-law No. 82-96, in accordance with the following recommendations: Section 5, Paragraph .07 reads: Under the direction of the purchasing Agent, the person(s) authorized to make purchases on behalf of the Works Depot Garage and Fire Department, may order vehicle 'partsnecessary to maintain the Corporation's vehicles, subject to the following: (a) That the value of each separate order shall not exceed $500.00; (b) That the purchase order is signed by the Purchasing Agent prior to sending to the supplier. Amended to read: Under the direction of the Purchasing Agent, the person(s) authorized to make purchases on behalf of the department of Public Works, Fire, Community Services, Clerk's (re: Animal Control), may order vehicle parts necessary to maintain the Corporation's vehicles, subject to the following: (a) That the value of each separate order shall not exceed $500.00; (b) That the purchase order is signed by the Purchasing Agent prior to sending to the supplier. Section 5, Paragraph .09 reads: Corporation Employees or any elected official, shall not divulge prices received for any goods except the total bid amount in the case of public tenders. All prices recorded during the opening of tenders, that are part of the Corporation's permanent record and maintained in the Clerk's Department, shall be made available to the public pursuant to the provisions of the Municipal Act, R.S.O., 1980. Amended to read: Corporation Employees or any elected official, shall not divulge prices received for any goods except the total bid amount in the case of "public tenders" and "sealed bid requests." All prices recorded during the opening of tenders, that are part of the Corporation's permanent record and maintained in the Clerk's Department, shall be made available to the public, upon request, pursuant to the provisions of the Municipal Act, R.S.O. 1980. Total bid amounts for "sealed bid requests" will be revealed upon request. "CARRIED" . . . G.P.A. Minutes Tender T84-10 One Side Mount Flail Mower - 12 - ./ June 18, 1984 Resolution #GPA-725-84 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in ReportTR-55-84 be endorsed; and 1. That this report be received; and 2. That Queensway Ford Equipment Sales, Peterborough, with a total bid in the amount of $15,895.92, be awarded the contract to supply one only H.D. Side Mount Flail Mower (Mott Interstater) in accordance with all terms, conditions, and specifications of Tender T84-10; and 3. That the funds be drawn from the Public Works Capital Equipment Reserve in the amount of $15,895.92. "CARRIED" Resolution #GPA-726-84 Town of Newcastle Moved by Councillor Hamre, seconded by Councillor Taylor vs Smith & DeCoste Activity Report May 1984 THAT the recommendations in Confidential Report TR-56-84 be endorsed; and 1. That this report be received; and 2. That the Town's Solicitor be authorized to settle court action between the Town of Newcastle and Ronald Smith and Eugenia De Coste upon payment by the defendants in the amount of $876.47 for damages and $350.00 for costs. 3. That the Town's Solicitor be authorized to execute all Consents and Final Releases as may be required to settle this action. "CARRIED" Resolution #GPA-727-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendations in Report TR-57-84 be endorsed; and 1. That in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980; The Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended May 1984 is as shown on the attached schedule; and 2. That theeJPend i tures for the month of May 1984 be approved. "CARRIED" . . . Storm and Sanitary Moved by Councillor Hamre, seconded by Councillor Cowman Sewer Cross- Connections in Waver ley Gardens and Bowmanvi lle Heights Subdivision 2. G.P.A. Minutes Quotation - Retrofit of 1971 Ford Pumper - Fire Dept Robinson & Quinney Co. Ltd. Property , - 13 - June 18, 1984 Resolution #GPA-728-84 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendations in Report TR-58-84 be endorsed; and 1. That this report be received; and 2. That Almonte Fire Trucks Ltd., Almonte, Ontario, with a bid in the total amount of $14,672.00 be awarded the contract to retrofit the 1971 Ford Pumper in accordance with all terms, conditions and specifications provided by the Town of Newcastle Fire Department; and 3. That the funds be drawn from the 1984 approved capital budget of $15,000 (account #7102-504-1-7). "CARRIED" Resolution #GPA-729-84 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Confidential Report TR-59-84 be endorsed. (Carried Later in the meeting) Resolution #GPA-730-84 Moved by Councillor Cowman, seconded by Mayor Rickard THAT the Report be deferred to the end of the meeting. "CARRIED" Resolution #GPA-731-84 THAT the recommendations in report WD-61-84 be endorsed; and 1. That this report be received; and That the Region of Durham be advised that the Town of Newcastle is willing to pay its share of the cost of eliminating storm sewer house connections to the sanitary sewers in Waverley Gardens and Bowmanville Heights Subdivisions in Bowmanville only at those houses where there is, in fact, a connection of the storm to the sanitary sewer. 3. That the Region be further advised that the Town will pay fifty percent of the investigative work leading to the program of eliminating the cross-connections. . . . G.P.A. Mintues M. LC. Subsidy Road Construction & Maintenance Program - 14 - I June 18, 1984 4. That funds to cover the Town's share of the cost of correcting the cross-connections be as follows: 1984 1985 1986 a) b) $10,000 $10,000 $10,000 $10,000 - from Lot Levy - Reserve Account - to be budgeted - to be budgeted investigation correction correction correction "CARRIED AS AMENDED" Resolution #GPA-732-84 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the previous resolution be amended; and 5. Due to the nature of the problem, the Region be requested to address the matter forthwith. "CARRIED" Resolution #GPA-733-84 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report WD-60-84, Ministry of Transportation & Communications Subsidy for the Town of Newcastle Road Construction and Maintenance Program, be received for information. "CARRIED" Resciution #GPA-734-84 M.T.C. re Status Moved by Councillor Hamre, seconded by Mayor Rickard of Town's 1984 Application for . T~AT Report WD-62-84, Correspondence from the Ministry Supplementary SUbSldrPansportation and Communications, advising of the status of the Town's 1984 application for Supplementary Subsidy, be received for information. Costs re Mark Hancock "CARRIED" Resolution #GPA-735-84 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report WD-63-84 be endorsed; and 1. That this report be received; and 2. That a copy of this report be forwarded to the law firm of Jones & Jones and the City of Oshawa. "CARRIED" . . . G.P.A. Minutes Unfinished Business Other Business Adjournment - 15 - June 18, 1984 Resolution #GPA-736-84 Moved by Councillor Cowman, seconded by Councillor Hamre THAT Mr. Pollard's and Mr. Manson's delegations be acknowledged, and they be advised of Committee's action. "CARRIED" Resolution #GPA-737-84 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the meeting be 'In Camera.' "CARRIED" The vote on Confidential Report TR-59-84, Resolution HGPA-729-84, was "CARRIED" Resolution #GPA-738-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the meeting be open. "CARRIED" Resolution #GPA-739-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the action taken 'In Camera' be approved. "CARRIED" Resolution #GPA-740-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the meeting adjourn at 3:20 p.m. "CARRIED"