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HomeMy WebLinkAbout12/03/1984 TOWN OF NEWCASTLE ~ General Purpose & Administration Committee December 3rd 1984 Minutes of a meeting of the General Purpose and Administration Committee, held on December 3, 1984, at 9:30 a.m., in Court Room #2. Roll Call Present Were: Councillor D. Hamre, Chairman Councillor 1. M. Hobbs Councillor M. Hubbard Councillor R.B. Taylor Councillor E. R. WOOdyard, until 12:30 p.m. Mayor G. B. Rickard Councillor A. Cowman, due to illness Absent: Public Meeting Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D. W. Oakes Director of Planning, T.T. Edwards until 12:00 Noon Director of Public Works, R. Dupuis Treasurer, K. Campbell, from 10:45 a.m. Director of Community Services, T.A. Fanning, from 10:03 a.m. - 4:00 p.m. Fire Chief, J. Aldridge, from 10:40 a.m. Deputy Director, J. Caruana, from 10:05 a.m. until 4:00 p.m. Zoning By-law Amendment, Part Lot 14, Concession 2, former Township of Darlington (John Luke) . The Chairman announced the purpose of the Public Meeting: As required under Section 34 of the Planning Act 1983, Council is holding a Public Meeting on the proposed rezoning for Part of Lot 14, Concession 2, in the former Township of Darlington, before either adopting or rejecting the proposed zoning by-law amendment application. He then asked if there was anyone present who wished to speak to the application. Before hearing from anyone wishing to speak to the application, he asked the Clerk to advise on the manner in which notice was given. . The Clerk advised, that notice was sent by prepaid mail on November 2nd 1984, to all owners of lands within 120 metres of the subject property; that the names had been obtained from the last assessment roll; and that a sign had also been posted on the property. Finally, he indicated that all of the necessary procedures had been followed. G.P.A. Minutes - 2 - December 3rd 1984 . The Director of Planning described briefly the Purpose and Effect of the proposed by-law. The by-law, if approved, would change the zone category of a portion of 16.06 hectares (39.68 acres) parcel of land located in Part of Lot 14, Concession 2, former Township of Darlington, from "RE-Residential Estate" to a "Special Provision By-law"; to permit the development proposal to be increased from 14 lots to 19 estate residential lots. The Chairman advised, that should any person wish to address the Committee respecting the manner of notice or the purpose and effect of the proposed by-law, they direct their comments through the Chair. Further, the Chairman directed that persons wishing further notice of the passage of the by-law, leave their name and address with the Clerk. No one being present to speak to the application, this portion of the meeting was declared closed. Public Meeting with respect to certain amendments to Town of Newcastle Comprehensive Zoning By-law 84-63 . The Chairman announced the purpose for which this meeting was called, and invited all persons present, and wishing to speak to the matter to do so. A number of persons indicated that they wished to speak to By-law 84-63. Further, the Chairman advised all present that the meeting was called pursuant to Section 34 of the Planning Act 1983. At the request of the Chairman, the Clerk advised, that notice of the meeting had been by way of advertisement in all newspapers serving the municipality and was in accordance with the provisions of the Act. The Director of Planning advised that the purpose of the proposed amendments was: 1) to correct technical errors including errors in cross references of section numbers, omissions, and references to provincial legislation. 2) To prOVide further clarification with respect to definitions of "Private Clubs" and "Total Floor Area." 3) To revise parking requirements in respect of "apartments" and "changes in use of buildings or lots." . 4) To respond to appeals and submissions received prior to the October 15, 1984 expiry date for appeals to By-law 84-63. 5) To bring zone classifications into conformity with the applicable approved official plans and to reflect existing uses for the lands in By-law 84-63. - ~ . G.P.A. Minutes - 3 - December 3rd 1984 OBJECTORS: 1. Mr. Don Welsh, Bowmanville, addressed members of Council with respect to lands in Concession 5, Lot 11, (Ullrich). He indicated that he was dissatisfied with the intention to zone the property as being Commercial rather than Agricultural. He was concerned also, that this could establish a precedent for arbitrarily amending zoning in agricultural areas because of possible conflicts with residential uses introduced in the rural areas. He requested that the property be zoned special agricultural to permit the establishment of a farm- related service. 2. Mr. A. Millson, R. R. #5, Bowmanville, inquired into the size of the parcel proposed to be rezoned on the Ullrich property. He was advised that about 1 hectare ( 2 acres) was to be zoned commercial. Mr. Millson indicated that he was in support of the establishing of an abbatoir in the Town of Newcastle. 3. Mr. Mark Tomina addressed Councillors with respect to the arbitrary way part of his property had been rezoned. (Part Lot 26, Conc. 2). He argued that all of his property should be zoned to permit residential construction and that he was prepared to go to Court to secure a change in zoning if necessary. 4. Mr. Joe Christl, Courtice, indicated that agriculturists are concerned about the way that residential property owners are adversely impacting upon agricultural activities. He indicated that more and more restrictions were being placed upon farmers. IN SUPPORT: 5. Mr. Bill Mills, Bowmanville, asked for information relating to the status of residential clusters. He indicated that he is in the same area as Tomina and would like to develop a parcel of land. 1. Mr. Wilson Little, St. Mary's Cement Company Ltd., Bowmanville, advised Council that his company was satisfied with the changes being proposed relating to the lands owned by St. Mary's Cement. 2. Mr. Mel Sucee, R.R. #5, Bowmanville, advised that he owned and worked a parcel of land in Concession 3. The land is under cultivation and he made every effort to be a good neighbour to the residential property owners. He indicated, that he was in support of the proposed by-law. There being no further requests to speak, the Chairman declared this portion of the Public Meeting closed. . ~ . G.P.A. Minutes - 4 - December 3rd 1984 DELEGATIONS Mr. Hannu Halminen, President, Halminen Homes, addressed Committee with respect to the need for sidewalks in the cul-de-sac located within the King Subdivision, at Nash and Given Roads, Courtice. He asked that he be given relief from the requirement to construct the sidewalk, and that such relief would lower the cost of the lots by $500.00 per lot. Resolution #GPA-l033-84 Recess Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT there be a 10 minute recess. "CARRIED" REPORTS Resolution #GPA-l034-84 Application for Rezoning-John Luke 60.35.236. Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the recommendations in Report PD-192-84 be endorsed; and 1. That Report PD-192-84 be received; and 2. That application for rezoning in respect of Part of Lot 14, Concession 2, former Township of Darlington, be approved, and that the attached By-law to amend By-law 84-63 be forwarded to Council for approval. "CARR I ED" Resolution #GPA-l035-84 Summary of Committee Moved by Councillor Hubbard, seconded by Councillor Hobbs of Adjustment Applica- tions of Nov.14/84 THAT Report PD-198-84, Summary of Committee of Adjustment 60.81.2. Applications for Meeting of November 14, 1984, be received for information. "CARRIED" Resolution #GPA-l036-84 Amendments to Moved by Councillor Hubbard, seconded by Councillor Woodyard Comprehensive Zoning By-law 84-63 THAT the recommendations in Report PD-188-84 be endorsed; and 60.35.6. 1. That Report PD-188-84 be received; and 2. That the proposed amendments to By-law 84-63 included as Attachments No. 1 through 6 inclusive, be approved; and 3. That the Region and applicants be advised that, failing execution of appropriate agreements with the Region in respect of Plan of Subdivision 18T-82037 (Zakarow), the Port Darlington Marina Condominium proposal and the . . . G.P.A. Minutes - 5 - December 3rd 1984 Pollard Apartment proposal, that the Town will undertake a By-law amendment to add the (H) Holding Symbol to the subj ect lands. Resolution #GPA-l037-84 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT the last sentence in clause 4 of the draft By-law identified as Attachment Number 1 to Report PD-188-84, and which reads as follows: "Section 3.9 is further amended by deleting the last sentence thereof in its entirety", be deleted. "CARRIED" Resolution #GPA-l038-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the attachments identified as 1 through 6 inclusive and attached to Report PD-188-84 be divided and dealt with on an individual basis. "CARRIED" Resolution #GPA-1039-84 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT Attachment 1 to Report PD-188-84 be approved. "CARRIED" Resolution #GPA-l040-84 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT Attachment 2 to Report PD-188-84 be referred back to staff for further revision and that the revised By-law be presented to Council for consideration and passage. "CARR I ED" Resolution #GPA-1041-84 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT Attachment 3 to Report PD-188-84 be approved. "CARRIED" . . . G.P.A. Minutes - 6 - December 3rd 1984 Resolution #GPA-l042-84 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT Attachment 4 to Report PD-188-84 be approved. "CARR I ED" Mayor Rickard declared a conflict of interest in respect of Attachment 5 to Report PD-188-84. His family owns lands in Lots 1, 2, 3 and 4, B.F. Concession, Darlington. The Mayor left the Table and did not participate in either the discussion or voting related to Attachment 5 to Report PD-188-84. Resolution #GPA-1043-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Attachment 5 to Report PD-188-84 be referred back to the Planning Department for further consideration and that paragraph 1(b) be tabled pending discussions with the Regional Planning Department with respect to residential clusters. "CARRIED" Resolution #GPA-l044-84 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT Attachment 6 to Report PD-188-84 be approved. "CARRIED" Resolution #GPA-1045-84 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT as other errors or oversights are noted respecting By-law 84-63, that staff be authorized to undertake all necessary actions required to correct the defects, and then bring forward a report and appropriate amendments for Committee's consideration and approval. "CARR I ED" MINUTES Resolution #GPA-l046-84 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the Minutes of the Meeting held on Monday, November 19th 1984, be approved as read. "CARRIED" . . . G.P.A. Minutes Disposition of Old Tyrone Hall 16.6.28. Criteria for Consideration of a Northern Fire Station 68.13.99. - 7 - December 3rd 1984 Resolution #GPA-l047-84 Moved by Councillor Woodyard, seconded by Councillor Hubbard THAT the recommendations in Report Admin 83-84 be endorsed; and 1. That Administrator's Report Admin 83-84 be received; 2. That the Corporation of the Town of Newcastle sell the Old Tyrone Hall to the Tyrone L.O.A. Hall for $1.0D under the condition that the Town of Newcastle has the first right of refusal of any future sale of the property and that said re-acquisition could be instituted for $1.00 plus documented improvements; and 3. That both the old and the new Tyrone Hall Boards be advised of Council's actions. "CARRIED" Resolution #GPA-l048-84 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT Report Admin 83-84 be tabled pending the holding of a meeting with both Hall Boards respecting the disposal of the Old Tyrone Hall. "LOST" Resolution #GPA-l049-84 Moved by Councillor Hobbs, seconded by Mayor Rickard THAT the recommendations in Report Admin 90-84 be endorsed; and 1. That Administrator's Report Admin 90-84 be received; 2. That the attached Schedule "A" be adopted as the criteria under which Council would consider the development of a northern fire station. Schedule "A" 1. A minimum of fifteen part-time fire fighters are identified to man the station; 2. Turn out time for the fire fighters identified must be 5 minutes or less; 3. The 1984 population identified within the service radius of 5 miles of Enniskillen as identified by census area and assessment records increases 15% or a property value assessment in 1980 dollars increases 15% over the 1984 figure. "CARRIED AS AMENDED" . . . G.P.A. Minutes - 8 - December 3rd 1984 Resolution #GPA-l05D-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT paragraph 3 in Schedule "A" to Report Admin 90-84 be deleted. "CARRIED" Resolution #GPA-l051-84 Moved by Mayor Rickard, seconded by Councillor Woodyard THAT the criteria as amended in Schedule "A" to Report Admin 90-84 have a third section added thereto as follows: "That the criteria for the establishing of a new fire station to serve an area within 5 miles of Enniskillen, be reviewed in the 1986 Capital Budget. "CARRIED" Resolution #GPA-l052-84 Recess Moved by Mayor Rickard, seconded by Councillor Woodyard THAT the meeting recess until 1:30 p.m. "CARRIED" The meeting reconvened at 1:30 p.m. Resolution #GPA-l053-84 List of Applications Moved by Councillor Hobbs, seconded by Councillor Hubbard for Cancellation, Reduction or THAT the recommendations in Report TR-93-84 be endorsed; and Refunds of Taxes 10.57.4. 1. That this report be received; and 2. That the attached list of applications for cancellation, reduction or refund of taxes be approved. "CARRIED" Resolution #GPA-1054-84 1985 Five Year Capital Budget (First Draft) 10.57.12 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT the recommendations in Report TR-94-84 be endorsed; and 1. That this report be received; and 2. That the 1985 Five Year Capital Budget, which has been distributed under separate cover, be received for review and consideration. "CARRIED" . . . G.P.A. Minutes Ontario Street Reconstruction in 1985 Employee Benefits Carrier 10.10.99. Newcastle Hydro Electric - New Centre of Operations 68.2.3. - 9 - December 3rd 1984 Resolution #GPA-l055-84 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the Public Works Department consider Ontario Street South from Queen Street, Bowmanville, for possible reconstruction in 1985. "CARRIED" Resolution #GPA-1056-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the 1985 Five Year Capital Budget be referred to staff for further consideration in the development of the 1985 current budget. "CARRIED" Resolution #GPA-1057-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Confidential Report TR-95-84 be moved to the end of the Agenda and considered at that time. "CARRIED" Resolution #GPA-l058-84 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendations in Report TR-96-84 be endorsed; and 1. That this report be received; and 2. That the attached By-law to authorize the expenditure of $300,000 by the Newcastle Hydro Electric Commission and the issuing of debentures for same, be approved and forwarded to the Ontario Municipal Board as required. "CARRIED" G.P.A. Minutes - 10- December 3rd 1984 Resolution #GPA-l059-84 . Municipal Contribution Moved by Councillor Hubbard, seconded by Councillor Taylor to the Bowmanville Hospital Fund THAT the recommendations in Report TR-97-84 be endorsed; and 35.60.2.(5A) 1. That this report be received; and 2. That the attached By-law to authorize the expenditure of $300,DOO as the municipal contribution to the Bowmanville Memorial Hospital Renovation and Expansion be approved, and forwarded to the Ontario Municipal Board. "CARRIED AS AMENDED" Resolution #GPA-l060-84 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the draft By-law attached to Report TR-97-84 be referred back to staff for clarification and brought forward to Council in a revised form for approval. "CARRIED" Resolution #GPA-1061-84 . Renewal of Contract Moved by Councillor Hubbard, seconded by Councillor Taylor for Computer Services With Real Time THAT the recommendations in Report TR-98-84 be endorsed; and Datapro lD.2.7. 1. That this report be received; and 2. That the contract with Real Time Datapro Limited for Computer Services be approved for the period January 1st 1985 to December 31st 1986; 3. That the By-law to authorize the execution of the contract be prepared by the Clerk. "CARRIED AS AMENDED" Resolution #GPA-1062-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the Clerk's Label Program be altered to permit the accessing of Tenant Information and that the costs in the amount of $900.00 associated with the information package update be approved. "CARRIED" . . . . G.P.A. Minutes Lease Agreement - Reg i ona I Po Ii ce 16.19.107. Tender T84-21 Collection of Household and Commercial Refuse 10.2.8. - 11 - December 3rd 1984 Resolution #GPA-1063-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendations in Report TR-99-84 be endorsed; and 1. That this report be received for consideration. "CARRIED" Resolution #GPA-1064-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the Offer to Lease attached to Report TR-99-84 be approved; and That the Town of Newcastle accept the offer to renew the lease agreement with the Durham Regional Police at 132 Church Street, Bowmanville, for the term of one year, commencing January 1, 1985; and THAT the Durham Regional Police shall have the option to renew said lease for a further period of one year at a rental rate to be negotiated at that time; and FURTHER THAT the Clerk's Department prepare a by-law to execute said renewal with the Durham Regional Police." "CARRIED" Resolution #GPA-1D65-84 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the recommendations in Report TR-l00-84 be endorsed; and 1. That this report be received; and 2. That Regional Reclaimers, Newcastle, Ontario, with a bid of $4,769.76 per month being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender T84-21, be awarded the contract to provide garbage collection services as required by the Town of Newcastle; and 3. That the funds expended be drawn from the 1985 Public Works Budget. "CARRIED" G.P.A. Minutes - 12 - December 3rd 1984 Resolution #GPA-1D66-84 . Tender T84-23 Moved by Councillor Hubbard, seconded by Councillor Hobbs Supply & Installation of Snow Plow HarnessesJHAT the recommendations in Report TR-101-84 be endorsed; and Plows, Wings, Dual Dump Body & Contractor's 1. That this report be received; and Dump Body 10.2.8. 2. That Frink Canada, Cambridge, Ontario, with total bids of $30,132.27 and $20,429.51 respectively for Part I and Part II being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T84-23 be awarded the contract to supply and install snow plow equipment and dump bodies to two only cab and chassis as provided by the Town of Newcastle; and 3. That the funds be drawn from the Public Works Capital Equipment reserve in the amount of $50,561.78. "CARRIED" Resolution #GPA-l067-84 Tender T84-22 Petroleum Products 10.2.8. Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report TR-102-84 be endorsed; and . 1. That this report be received; and 2. That Esso Petroleum Canada, Don Mills, with a unit price per litre of $.416 and $.438 for the bulk supply of No.2 leaded gasoline (Section A) and regular unleaded gasoline (Section B) respectively, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T84-22 for Section A and B be awarded the supply contract as required by the Town of Newcastle; and 3. That DX Oil Company, Oshawa, with a unit price per litre of $.404 for the bulk supply of Diesel Fuel Oil No. 1 (Section C) being the lowest responsible bidder, meeting all terms conditions and specifications of Tender T84-22, Section C be awarded the supply contract as required by the Town of Newcastle; and 4. That the funds expended be drawn from the 1985 current operating fleet budgets. "CARRIED" . G.P.A. Minutes . Proposed Annual Fire Department Poster Contest 68.13.99. . Fire Department Training Courses 68.13.99. Source Separation of Household Wastes in Bowmanvi lle 68.21.1. . - 13 - December 3rd 1984 Resolution #GPA-l068-84 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendations in Report FD-31-84 be endorsed; and 1. That this report be received; 2. That the Fire Department be granted approval to conduct a poster contest for Grade 5 students; 3. That the winners, one girl and one boy for this municipality, receive $25.00 each plus an individual plaque and a school award plaque; 4. That the winners be presented with their awards at an open Council Meeting; 5. That the winning posters be forwarded by the Fire Department to the Durham Region Fire Chief's Poster Contest as entries of this municipality; 5. That any costs associated with this competition be drawn from Fire Department Account No. 71D2-209-1-5, Promotional Costs. "CARRIED" Resolution #GPA-l069-84 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT Report FD-32-84, Fire Department Training Courses, be received for information. "CARRIED AS AMENDED" Resolution #GPA-l070-84 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT a letter be sent to each of the members of the Fire Department congratulating them on attending and passing the course at the Ontario Fire College. "CARRIED" Resolution #GPA-l071-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Report WD-84-84, Source Separation of Household Wastes in Bowmanville, be received for information; and THAT a letter be sent to the Newcastle Environment Watchers thanking them for their contribution to the environmental activities in the municipality. "CARRI ED" . . . G.P.A. Minutes Tree Planting Town of Newcastle Properties 16.2.99. UNFINISHED BUSINESS Sidewalks in cul-de-sacs King Subdivision OTHER BUSINESS Ontario Human Rights Commission 10.2.11. Employee Benefits Carrier 10.10.99. - 14 - December 3rd 1984 Resolution #GPA-l072-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Report WD-85-84, Tree Planting, Town of Newcastle Properties, be received for information. "CARRIED" Resolution #GPA-l073-84 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT Mr. Hannu Halminen's delegation be acknowledged; AND THAT the Committee recommend to Council, that the request for exemption from the sidewalk construction requirements of the Town, relating to the sidewalk on Belleview Court, King Subdivision, be approved. "CARRIED" Resolution #GPA-l074-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the General Purpose and Administration Committee endorse the request of the Ontario Human Rights Commission, and recommend to Council that the week of December 10 to 16, 1984, be declared "Human Rights Week" and advertised in accordance with Town Policy. "CARRIED" Resolution #GPA-1075-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the meeting be 'In Camera.' "CARRIED" Resolution #GPA-l076-84 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendations in Confidential Report TR-95-84 be endorsed; and 1. That this report be received; and . . . "'lllIII - G.P.A. Minutes - 15 - December 3rd 1984 2. That effective January 1, 1985, the Corporation of the Town of Newcastle enter into an agreement with the Canada Life Assurance Company, for the provision of employee benefits as set out in Schedule "A." 3. That the Imperial Life Assurance Company of Canada, be advised that effective December 31, 1984, that the Corporation of the Town of Newcastle will not be renewing its existing insurance contracts. "CARRIED" Councillor Hamre left the Chair and the meeting at 4:15 p.m., to attend a previously scheduled meeting. Councillor Hobbs assumed the Chair for the balance of the meeting. Resolution #GPA-1077-84 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the meeting be open. "CARRIED" Resolution #GPA-l078-84 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the actions taken 'In Camera' be approved. "CARRIED" Resolution #GPA-l079-84 Adjournment Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the meeting adjourn at 4:25 p.m. "CARR I ED"