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HomeMy WebLinkAbout03/19/1984 TOW N 0 F NEW CAS T L E General Purpose and Administration Committee March 19, 1984 . Minutes of a meeting of the General Purpose and Administration Committee, held on Monday, March 19, 1984, at 9:30 a.m., in Court Room #2. Ro 11 Ca 11 Present Were: Councillor D. Hamre, Chairman Councillor A. Cowman, Member, 9:40 a.m. to 11:15 a.m. Councillor I. M. Hobbs, Member Councillor R. B. Taylor, Member Councillor E. R. Woodyard, Member Mayor G. B. Rickard Absent: Councillor M. Hubbard, Member, On Vacation Public Meeting Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D. W. Oakes Deputy Clerk, G. Gray Director of Planning, T.T. Edwards, until 10:00 a.m. Director of Public Works, R. Dupuis Treasurer, K. Campbell, 10:45 to 11:15 a.m. Fire Chief, J. Aldridge, 10:45 a.m. to 11:15 a.m. Purchasing Agent, D. Homeniuk, 10:45 a.m. to 11:15 a.m. Zoning By-law Amendment, Part Lot 9, Broken Front Concession, Bowmanville. Jport Darlington Marina) The Chairman announced the purpose of the Public Meeting. . As required under the new Planning Act, Section 34, Council is holding a Public Meeting on the proposed rezoning for Part of Lot 9, Concession Broken Front, in the former Town of Bowmanville, before either adopting or rejecting the proposed zoning by-law Amendment. She asked if there was any person present who wished to speak to this by-law. No person indicated wishing to speak. Before hearing from anyone wishing to speak to this matter, she asked the Clerk to advise on the manner of notice. . The Clerk advised that the Notice was sent by prepaid mail on February 10, 1984, to all owners and tenants, according to the last assessment roll, within 120 metres of the property and the necessary procedures had been followed. The Chairman advised any person wishing further notice of the passage of the by-law, if it is passed, to please leave his name, address and telephone number with the Clerk before leaving. G.P.A. Minutes . Public Meeting Cont'd Port Darlington Marina Delegations - 2 - March 19, 1984 The Director of Planning described briefly the purpose and effect of the by-law which was to change the zoning of a 5150 sq. metre parcel of land by amending existing "Special Condition 14" category to permit a Townhouse Condominium Development. The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the by-law. All questions must be addressed through the Chair. No person spoke in objection to or in support of the application. The Chairman declared this portion of the Public Meeting closed. Mr. & Mrs. G. Witzke spoke to Committee asking for ditching in front of their property on Pebblestone Road. Resolution #GPA-258-84 Rezoning - Port Moved by Councillor Hobbs, seconded by Councillor Taylor Darlington Marina Hotel 60.35.104. THAT the recommendations in Report PD-67-84 be endorsed; and 1. That Report PD-67-84 be received; and 2. That the attached By-law to amend Zoning By-law 1587, as amended, be forwarded to Council at such time Official Plan Amendment No. 83-33/D has been approved by the Ministry of Municipal Affairs and Housing, and the existing Site Plan Agreement has been amended to reflect the development as proposed, to the satisfaction of the Town of Newcastle; and . . 3. That the Region of Durham be advised at such time that Recommendation No.2 has been satisfied, that the Town of Newcastle has no objections to the approval of Plan of Condominium 18CDM-83-002. "CARRIED" Councillor Cowman declared a Conflict of Interest in Report PD-69-84, as her property abuts the subject property, and refrained from discussion and voting. G.P.A. Minutes . Rezoning - B. Moase (60.35.169.) Plan of Subdivision J. Zurba (60.46.102.) . Amendment to Sign By-law 10.13.101. . Mi nutes - 3 - March 19, 1984 Resolution #GPA-259-84 Moved by Councillor Hobbs, seconded by Mayor Rickard THAT the recommendations in Report PD-69-84 be endorsed; and 1. That Report PD-69-84 be received; and 2. That the application submitted by Mr. Bruce Moase to rezone a ID30m2 trian9ular parcel of land in Part of Lot 34, Concession 2, former Townshi p of Darl i ngton, from "R2-Second Dens ity Residential" to Special Purpose Commercial (incorporated with Special Purpose Commercial By-law 81-123) be received and referred to staff for processing and a subsequent report and public hearing. "CARRIED" Resolution #GPA-260-84 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the recommendations in Report PD-70-84 be endorsed; and 1. That Report PD-70-84 be received; and 2. That the Region of Durham be so advised, that the Town of Newcastle has no objections to the amending of Draft Condition #2 whereby the wording "this shall include Block I" is deleted and furthermore, that draft Condition #7 is deleted in its entirety; and 3. That a copy of Staff Report PD-70-84 be forwarded to the Region of Durham. "CARRIED" Resolution #GPA-261-84 Moved by Councillor Woodyard, seconded by Councillor Cowman THAT the recommendations in Report PD-71-84 be endorsed; and 1. That Report PD-71-84 be received; and 2. That the attached by-law, being a by-law to amend By-law 76-25, as amended, be approved. "CARRI ED" Resolution #GPA-262-84 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT the minutes of the meeting held on March 5, 1984, be approved as read. "CARRIED" G.P.A. Minutes . Roadside Ditching Witzke Property 77 .2.107. . . Occupy an existing dwelling during the construction of a new residence (Risorto) 60.52.117. - 4 - March 19, 1984 Resolution #GPA-263-84 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the Agenda be altered to deal with Report WD-25-84, and the delegation at this time. "CARRIED" Resolution #GPA-264-84 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the recommendations in Report WD-25-84 be endorsed; and 1. That this report be received; and 2. That Council consider the findings in this report and direct staff to either: (a) do nothing; (b) ditch the south side of Pebblestone Road from the Witzke property to Farewell Creek; (c) install a catchbasin and plastic drain from the Witzke property to Farewell Creek; 3. That the Witzke's be advised of Council's decision in thi smatter. "CARRIED" Resolution #GPA-265-84 Moved by Councillor Cowman, seconded by Councillor Taylor THAT Council support Recommendation 2(b) in Report WD-25-84, that staff be directed to ditch the south side of Pebbles tone Road from the Witzke property to Farewell Creek. "LOST" Resolution #GPA-266-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the matter be referred to Council for resolution after the road has been inspected during the Annual Road Tour. "CARRIED" Resolution #GPA-267-84 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the recommendations in Report CD-19-84 be endorsed; and G.P.A. Minutes Risorto (Cont'd) . Occupy a Mobile Home during construction of a new residence (Hami lton) 60.52.124. . Amendment to By-law 78-38 - Places of Amusement, Town of Newcastle 56.15.100. Parking Report . Animal Control Report .. Emergency Te 1 ephone Numbers 77 .39.3. 68.29.5. 10.2.99. - 5 - March 19, 1984 1. That Report CD-19-84 be received; and 2. That the request for an extension of the agreement granting Mr. and Mrs. Salvatore Risorto the right to occupy the existing residence during the completion of their new residence until June 30th, 1984 be approved; and 3. That the Town of Newcastle reaffirm its requirement that the old residence be demolished as soon as the new dwelling is occupied by the Risorto's, or by June 30th 1984, whichever occurs first. "CARRIED" Resolution #GPA-268-84 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT the recommendations in Report CD-2D-84 be endorsed; and 1. That this report be received; and 2. That the application be approved, subject to the applicants meeting all of the Town of Newcastle's requirements with respect to building permits and clearances; and 3. That the Mayor and Clerk be authorized to execute the standard agreement authorizing the use of a mobile home as a temporary residence on site, for a period not exceeding six months. "CARRIED" Resolution #GPA-269-84 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the recommendations in Report CD-21-84 be endorsed; and 1. That this report be received; and 2. That the by-law attached to this report authorizing the deletion of Schedule "C" to By-law 78-38 and the substitution of the revised Schedule "C" be approved. "CARRIED" Resolution #GPA-270-84 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT Reports CD-22-84, Parking Enforcement Report for the month of February 1984; CD-24-84, Animal Control Report for February 1984; CD-25-84, Investigation of Problem Relatin~ to the Municipality's Emergency Telephone Numbers, be recelved for information. "CARRI ED" G.P.A. Minutes . Procedure for Property Disposal 16.7.1. Calcium Chloride Requirements - 1984 10.2.8. . Activity Report February 1984 10.57.9. . - 6 - March 19, 1984 Resolution #GPA-271-84 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendations in Report Admin 32-84 be endorsed; and 1. That this report be received; and 2. That the attached Policy Statement be adopted as the Town of Newcastle's procedure for property disposal. "CARRI ED II Resolution #GPA-272-84 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT the recommendations in Report TR-16-84 be endorsed; and 1. That this report be received; and 2. That Miller Paving Ltd., Unionville, Ontario, with unit prices of $.1167 per litre and $189.18 per tonne for 35 percent Liquid Calcium Chloride Solution and bulk calcium chloride respectively being the lowest responsible bidder meeting all terms and specifications of the Region of Durham Co-Op Tender No. WD-9-84 be awarded the contract to supply and apply calcium chloride, as required by the Town of Newcastle Public Works Department; and 3. That the funds expended be drawn from the 1984 budget allocation for Public Works Road Maintenance. "CARRIED" Resolution #GPA-273-84 Moved by Counci 11 or Taylor, seconded by Counci.llor Woodyard THAT the recommendations in Report TR-17-84 be endorsed; and 1. That in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, The Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended February 29, 1984, is as shown on the attached schedul e; and 2. That the expenditures for the month of February 1984 be approved. "CARRIED" G.P.A. Minutes - 7 - March 19, 1984 . Resolution #GPA-274-84 Monthly Fi re for February 68.13.2. Report 1984 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT Report FD-5-84, Monthly Fire Report for February 1984, be received for information. "CARRIED" Resolution #GPA-275-84 Surplus Fire Department Moved by Councillor Woodyard, seconded by Mayor Rickard Items 68.13.4. THAT the recommendations in Report FD-6-84 be endorsed; and 1. That this report be received; and 2. That the General Purpose and Administration Committee recommend to Council the sale of surplus Fire Department equipment to the Manvers Township Fire Department for a total amount of $350.00. (CARRIED LATER IN THE MEETING) Resolution #GPA-276-84 Moved by Councillor Cowman, seconded by Mayor Rickard . THAT the report be tabled pending the attendance of the Fire Chief and Purchasing Agent. "CARRIED" Resolution #GPA-277-84 Reces s (10:39) Moved by Councillor Woodyard, seconded by Councillor Taylor THAT there be a 10 minute recess. "CARRI ED" Resolution #GPA-278-84 Lead Hand - Department of Community Services 10.10.99. Moved by Councillor Taylor, seconded by Councillor Cowman THAT the recommendations in Report CS-02-84 be endorsed; and 1. That this report be received; and . 2. That the attached job description for Department of Community Services Lead Hand be approved; and 3. That Council authorize staff to advertise for the position of Lead Hand in accordance with the Union Agreement. "CARRIED AS AMENDED" G.P.A. Minutes . - 8 - , , March 19, 1984 Resolution #GPA-279-84 Moved by Councillor Cowman, seconded by Councillor Taylor THAT Responsibility #3, in the Job Description, be amended to read: "to maintain as required proper cash control; process receipts; ice rental; pool rental received, while on duty at the various facilities, and maintain cemetery records." "CARRI ED" Resolution #GPA-280-84 Surplus Fire Department Moved by Councillor Taylor, seconded by Councillor Hobbs Items . Closure & Conveyance Lambert Street, between Queen & Prince Sts., Bowmanvi 11 e 77.44.131. . THAT Report FD-6-84 be lifted from the table. "CARRIED" On being put to a vote, Resolution #GPA-276-84 was II CARRI ED" Resolution #GPA-281-84 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the recommendations in Report WD-32-84 be endorsed; and 1. That this report be received; and 2. That as part of its contribution towards the expansion plans for Memorial Hospital - Bowmanville, the Town of Newcastle suspend the requirements of its road closing and conveyance policy, and take the necessary actions for the closure and conveyance of Lambert Street, between Queen and Prince Streets; and 3. That the necessary funds for survey, legal, advertising, and administration, costs associated with the closure and conveyance, be drawn from the Road Capital Reserve Fund, Account No. 1110-X-00165-7; and 4. That Memorial Hospital - Bowmanville, be responsible as part of their construction program, for removal and/or relocation of any utilities or services on Lambert Street; and 5. That Memorial Hospital - Bowmanville, be so advised. "CARRI ED" G.P.A. Minutes - 9 - March 19, 1984 . Resolution #GPA-282-84 1984 Road Needs Moved by Councillor Taylor, seconded by Councillor Hobbs Study Update 77.2.1. THAT the recommendations in Report WD-33-84 be endorsed; and 1. That the Town's Road Needs Study be updated in 1984, in accordance with the guidelines set out by the Ministry of Transportation and Communications; and 2. That the Town utilize the servicing of the consulting firm Totten, Sims, Hubicki Associates, Ltd., for the 1984 Road Needs Study Update, at an estimated cost of $5,000.00. "CARRIED" Resolution #GPA-283-84 MTC purchase of lands from Town of Newcastle, Hi ghway 35/115 18.41.105. Moved by Councillor Woodyard, seconded by Mayor Rickard THAT the recommendations in Report WD-34-84 be endorsed; 1. That this report be received; and 2. That approval be given to the Ministry of Transportation and Communications request for the acquisition of title to Part 10, Plan 10R-1697, and easement ri ghts, in the name of the Ki rby United Church, over Part II, Plan 1DR-1697; and and . 3. That the compensation by the Ministry of Transportation to the Town for said lands be $620.00; and 4. That the Mayor and Clerk be authorized to execute the Property Purchase Agreement prior to June 28, 1984, as requested by the Ministry. "CARRIED" Resolution #GPA-284-84 Class Environmental Moved by Mayor Rickard, seconded by Councillor Taylor Assessment for Municipal Road Projects THAT the recommendations in Report WD-35-84 be endorsed; and 35.31.10. 1. That this report be received; and 2. That the Minister of the Environment be advised, that the Town of Newcastle endorses the Municipal Engineers Association Working Group as its agent in the preparation and approval process for Class Environmental Assessments (LA.'s) for Municipal Road Projects and Municipal Sewer and Water Projects; and . G. P .A. Mi nutes . . Sidewalk - West Side of Townline Road between Adelaide and Kingsway Vi 11 age Mall 35.11.4. Release - Subdivision Agreement - Walter Schleiss Construction Plan 638 60.46.2. . - 10 - March 19, 1984 3. That the Minister of the Environment be advised that in so doing, the Town of Newcastle supports the position taken by the Municipal Engineers Association (M.E.A.) relating to conflicts arising from the Government review of said documents, especially in the following areas which are considered fundamental pri nciples: i) The requirement for construction guidelines; ii) Timing of land acquisition; iii) Projects proceed before bump-up resolution; iv) Requirement for broader public notification; v) Buildings and sites of heritage importance. 4. That the Minister of the Environment be advised that if the said issues, and any others considered important by the Municipal Engineers Association Working Group, cannot be resolved, the Town of Newcastle will support the Working Group in a hearing before the Environmental Assessment Board; and 5. That copies of this resolution and report be forwarded to the Minister of the Environment and the Municipal Engineers Association. "CARRIED" Resolution #GPA-285-84 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT the recommendations in Report WD-36-84 be endorsed; and 1. That this report be received; and 2. That the City of Dshawa be advised that the Town of Newcastle has no objection to the construction of a sidewalk on the west side of Townline Road from the Kingsway Village Shopping Mall to Adelaide Avenue East, subject to a clear understanding that the Town will not be required to contribute to the capital or maintenance cost of such sidewalk. "CARRIED" Resolution #GPA-286-84 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT the recommendations in Report WD-37-84 be endorsed; and 1. That this report be received; and 2. That the Town Solicitor prepare the necessary documentation for the execution and final release of the Subdivision Agreement between Walter Schleiss Construction and the Town of Bowmanville; and G.P.A. Minutes . Delegation - Mr. & Mrs. Witzke . Storm Sewer Problems, Scugog Street 18.35.101. Adjournment .. - 11 - March 19, 1984 3. That the Mayor and Clerk be authorized to issue the Certificate of Release on behalf of the Town. "CARRIED" Resolution #GPA-287-84 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the delegation of Mr. & Mrs. Witzke be acknowledged, and advised of Council's decision. "CARRIED" Resolution #GPA-288-84 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the meeting be "in camera." "CARRIED" Resolution #GPA-289-84 Moved by Councillor Hobbs, seconded by Mayor Rickard THAT the Director of Public Works' verbal report on storm sewer problems on Scugog Street, be received. "CARRIED" Resolution#GPA-290-84 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the meeting be open. "CARRIED" Resolution #GPA-291-84 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the action taken 'in camera' be approved. "CARRIED" Resolution #GPA-292-84 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the meeting adjourn at 12:10 p.m. "CARRIED"