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HomeMy WebLinkAbout04/16/1984 TOW N 0 F NEW CAS T L E ~ General Purpose & Administration Committee Apri I 16th 1984 Minutes of a meeting of the General Purpose and Administration Committee, held on Monday, April 16, 1984, at 9:30 a.m., in Court Room #2. Roll Call Present Were: Councillor I.M. Hobbs, Chairman Councillor A. Cowman, Member Councillor D. Hamre, Member Councillor M. Hubbard, Member Councillor R.B. Taylor, Member Mayor G. B. Rickard, Member Absent Were: Councillor E.R. Woodyard, due to illness Also Present: Chief Administrative Officer, D. Johnston Clerk, D. W. Oakes Director of Planning, T.T. Edwards until 12:00 p.m. Director of Public Works, R. Dupuis from 1:15 p.m. unti I 3 :30 p.m. Deputy Treasurer, J. Blanchard from 1:15 p.m. until 5:20 p.m. Zoning By-law Amendment, High Street, Bowmanville, Ontario (Cean Investments) ~ PUBLIC MEETING The Chairman announced the purpose of the Public Meeting: As required under the Planning Act, Section 34, Council is holding a Public Meeting on the proposed zoning for a parcel of land located on the east side of High Street, former Town of Bowmanville, before either adopting or rejecting the proposed zoning by-law amendment. The Chairman then asked if there was anyone present wishing to speak to the by-law. A number of persons indicated a desire to speak to the application. Before hearing from anyone, the Clerk was requested to advise on the manner of Notice. The Clerk advised, that Notice was sent by prepaid mail on March 9th 1984, to all owners of lands affected and owners within 120 metres of the subject lands and that all the necessary procedures had been followed. . . . . G.P.A. Minutes - 2 - April 16, 1984 Publ ic Meeting (Cean Investments) The Director of Planning described briefly the purpose and effect of the by-law, which was to change the zoning on a 3.65 hectare parcel of land located on the east side of High Street of the former Town of Bowmanville from "R-Residential" to a "Special Condition Zoning" to permit the development of a draft approved residential plan of subdivision. The Chairman advised, that any person wishing further notice of the passage of the by-law, if it is passed, should leave his name, address and telephone number with the Clerk. The Chairman advised further, that questions may be asked concerning the manner of notice and of the purpose and effect of the by-law, and that all questions must be addressed through the Chair. Delegations wishing to speak to the application: Objectors to the Proposal 1. Mr. Reg Willatts, objector, filed a petition containing approximately 90 signatures objecting to the proposal to develop the lands submitted by Cean Investments Limited. In particular, they want the proposal that would see the locating of the road between 85 and 89 High Street stopped because it is both dangerous and too close to the homes located on either side. Further, the objectors want the Council to deny the application that would permit the down-sizing of building lots in the proposed subdivision. Finally, Mr. Willatts stated, that if the road pat- tern were changed to a pattern acceptable to him and the other area residents, the petition would be withdrawn. 2. Mr. Steve Robertson, addressed the Committee and indicated that he was in agreement with Mr. Willatts' comments. His principle concern, was that car lights would shine into his house and Committee should give some consideration to resolving this potential problem in the site plan or development agreement. As well, he asked that curbing be constructed on High Street and that the proposed roadway be levelled where it intersected with High Street. G. P. A. ~1i nutes - 3 - April 16, 1984 . Public Meeting (Cean Investments) Mr. Luther Welsh advised the Committee, that his concerns related to the negotiating of an easement which would see the draining of the development across his property. He was of the opinion that his interests should be protected by an agreement. 4. Mrs. Koning, advised that she was opposed to a plan which would see the construction of a roadway immediately to the i'ide of her property. If this were the case, their driveways would be relocated and their access would be from the proposed new street. In her opinion, this would be unsafe. 3. . In Support of the Proposal 1. Mrs. Pam Fenton, owner of the property at 81 High Street, advised the Committee, that the construction of the road as proposed would result in her property having streets on three sides. She stated, that this should not be permitted to happen. Mrs. Fenton advised the Committee, that she delayed purchasing the lot until after Council had approved the proposal and she had received assurance that the road pattern had been established. Finally, she indicated, that approval of the petitioners' request to alter the road pattern, would affect the value of her property and alter the conditions under which the lot had been purchased. 3. Mr. Wigley, Solicitor for the applicant Cean Investments Umi ted, addressed the ,.Commi ttee and indicated that there were two separate issues: (a) the zoning, and (b) the approval of the extension of the Draft Plan of Subdivision. He suggested that it was important to note the differences. That none of the objectors were objecting to the zoning amendment, rather, they were concerned with the design of the subdivision. Mr. Wigley noted, that the draft plan of subdivision had been approved in 1980 and that to make it economically viable the plan had to be modified. He requested, that the Committee approve his clients' request for an extension of the draft plan approval as detailed in Report PD-93-84 (to April 1985), this would allow the development to proceed. He also noted, that Mrs. Fenton had waited until the plan had been approved before closing the deal to buy the lot at 81 High Street. The Chairman declared this portion of the Public Meeting closed. . G.P.A. Minutes - 4 - April 16, 1984 . Zoning By-law Amendment, Part Lot 19, Conc. 8, formerTownship of Darlington (1927 Investments) Publ ic Meeting The Chairman announced the purpose of the Public Meeting: As required under the Planning Act, Section 34, Council is holding a Public Meeting on the proposed zoning for a parcel of land located in Part of Lot 19, Concession 8 former Township of Darlington, before either adopting or rejecting the proposed zoning by-law amendment. The Chairman then asked if there was anyone present wishing to speak to the application. Two persons indicated that they wished to speak to the application. Before hearing from anyone, the Clerk was requested to advise on the manner of Notice. . The Clerk advised that Notice was sent by prepaid mail on March 9th 1984, to all owners of lands affected and to all owners and tenants of lands within 120 metres of the subject lands and that all the necessary procedures had been followed. The Director of Planning described briefly the purpose and effect of the by-law, which was to change the zoning category of a 12.60 hectare parcel of land located in Part of Lot 19, Concession 8, former Township of Darlington, from "D-Deferred Development" to a "Special Provision Zoning" to permit the development of a residential subdivision on private services. The Chairman advised, that any person wishing further notice of the passing of the by-law, if it is passed, should leave his name, address and telephone number with the Clerk. The Chairman advised further, that questions may be asked concerning the manner of notice and of the purpose and effect of the by-law, and that all questions must be addressed through the Chair. Delegations Wishing to Speak to the Application: Objectors to the Proposal . 1. Mr. Frank Stenger, advised the Committee that he owned property in Lot 20, close to the area proposing to be developed. He asked whether the appropriate agricultural authorities had been G.P.A. Minutes - 5 - April 16, 1984 Public Meeting (1927 Investments) consulted about the removal of this fine parcel from agricultural production. He also suggested, that further residential development will change the character of what is predominately an agricultural community. Further, Mr. Stenger noted that, the road system was not adequate to support development and that there might be a problem in locating sufficient quantities of poteable water. In Support of the Proposal 1. Mr. Devon Biddle, Consulting Engineer indicated, that he was available to answer questions respecting the proj ect. . The Chairman declared this portion of the Public ~~eet i ng closed. Public Meeting Zoning By-law Amendment, Part of Lot 18, Cone. 7, former Township of Darlington (Oakland Developments) The Chairman announced the purpose of the Public Meeting: As required under the Planning Act, Section 34, Council is holding a Public Meeting on the proposed zoning for a parcel of land located in Part of Lot 18, Concession 7, former Township of Darlington, before either adopting or rejecting the proposed zoning by-law amendment. The Chairman then asked if there was anyone present wishing to speak to the application. One person indicated that they wished to speak to the application. Before hearing from anyone, the Clerk was requested to advise on the manner of Notice. . . The Clerk advised that Notice was sent by prepaid mail on March 9th 1984, to all owners of lands affected and to all owners and tenants of lands within 120 metres of the subject lands and that all the necessary procedures had been followed. The Director of Planning described briefly the purpose and effect of the by-law, which was to change the zoning category of a 12.14 hectare parcel of land located in Part of Lot 18, Concession 7, former Township of Darlington from "A-Agriculture" and "D-Deferred Development" to a "Special Provision Zoning" to permit the development of a draft approved residential plan of subdivision. The Chairman advised, that any person wishing further notice of the passing of the by-law, if it is passed, should leave his name, address and telephone number with the Clerk. G.P.A. [Qinutes . Public Meeting (Oakland Developments) Public Meeting . . - 5(~} April 16, 1984 The Chairman advised further, that questions may be asked concerning the manner of notice and of the purpose and effect of the by-law, and that all questions must be addressed through the Chair. Delegations wishing to speak to the application: No Objectors. In Support of The Proposal 1. Mr. Merrill D. Brown, O.L.S., speaking on behalf of the applicant, indicated that he was in agreement with the staff report and requested that the application be approved. The Chairman declared this portion of the Public Meeting closed. Zoning By-law Amendment, Part of Lots 19 and 20, Concession 7, former Township of Darlington (J. Zurba) The Chairman announced the purpose of the Public Meeting: As required under the Planning Act, Section 34, Council is holding a Public Meeting on the proposed zoning for a parcel of land located in Part of Lots 19 and 20, Concession 7, former Township of Darlington, before either adopting or rejecting the proposed zoning by-law amendment. The Chairman then asked if there was anyone present wishing to speak to the application. Two persons indicated that they wished to speak to the application. Before hearing from anyone, the Clerk was requested to advise on the manner of Notice. The Clerk advised that Notice was ssnt by prepaid mail on March 9th 1984, to all owners of lands affected and to all owners and tenants of lands within 120 metres of the subject lands and that all the necessary procedures had been followed. The Director of Planning desc ribed briefly the purpose and effect of the by-law, which was to change the zoning category of a 25.0 hectare parcel of land located in Part of Lots 19 and 20, Concession 7, former Township of Darlington, from "A-Agriculture" "G-Greenbelt" and "D-Deferred Development" to a "Special Provision Zoning" to permit the development of a draft approved estate residential plan of subdivision. G.P.A. Minutes . Public Meeting (J. Zurba) . DELEGATIONS Solina Hall Board Projects . - 6 - April 16, 1985 The Chairman advised, that any person wishing further notice of the passing of the by-law, if it is passed, should leave his name, address and telephone number with the Clerk. The Chairman advised further, that questions may be asked concerning the manner of notice and of the purpose and effect of the by-law, and that all questions must be addressed through the Chair. Delegations wishing to speak to the Application: Objectors to the Proposal 1. Mrs. Lois Nimigon, advised the Committee, that she was concerned about the effect the proposed develop- ment would have upon the Enniskillen area water supply. She also asked, if Regional Road Number 3 was to become the principal roadway for use by residents in the proposed development. In this regard, she also asked whether a road could be upgraded without notice to the owners of property fronting on the roadway. Mr. Edwards, the Director of Planning advised the speaker, that Regional Road Number 3 would be developed as the prime road servicing the area, that the road could be improved without notice to area residents and that such improvements would be made at the developer's cost. In Support of the Proposal 1. Mr. Goheen, speaking on behalf of the applicant stated, that his client would comply with all of the Town's requirements and was requesting that the zoning be approved so that the development could proceed. With respect to the question posed relating to the water supply required for the development, Mr. Goheen indicated, that a couple of test wells were being drilled and the reports on the wells would be available in due course. The Chairman declared this portion of the Public Meeting closed. Mr. Harold Yellowlees, Chairman, Solina Hall Board, addressed the Committee with respect to two Capital Repair Projects that the Board wished to carry out: 1. The replacement of the roof on the Hall at a cost of approximately $2,800.00; G.P.A. Minutes . Solina Hall Board Cont'd Recess . Application to Amend the Hamlet Development Plan for the Hamlet of Enniskillen Staging Policies 60.34.99. Rezoning - J. Zurba 60.35.113. . - 6 (~) April 16, 1984 2. The upgrading of the ceiling insulation at a cost of approximately $1,200.00. Mr. Yellowlees indicated, that while the total cost of the projects was $4,000.00, the Board was only asking the Town to make a grant to them of $1,000.00, as it was the Board's intention to raise the balance within the Solina area. In response to questions from Councillor Hamre respecting the Town's grants policy, Mr. Yellowlees stated, that he and the Board were aware of the policy, may have seen the advertising, but didn't heed it. In conclusion, Mr. Yellowlees indicated that it was the first time since 1954, that the Solina Hall Board had ever asked for a grant from the Municipality. Resolution #GPA-346-84 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the Committee recess for 10 minutes. "CARRI ED" Resolution #GPA-347-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report PD-73-84 be endorsed; and 1. That Report PD-73-84 be received; and 2. That the attached amendment to the Hamlet Development Plan for the Hamlet of Enniskillen be forwarded to Council for approval at such time as the Council of the Region of Durham has considered the amendment to the Enniskillen Hamlet Development Plan; and 3. That a copy of this report and the attachments thereto be forwarded to the Region of Durham for their information and consideration. "CARRIED" Resolution #GPA-348-84 Moved byCouncillor Hubbard, seconded byCouncillor Hamre THAT the recommendations in Report PD-74-84 be endorsed; and 1. That Report PD-74-84 be received; and G.P.A. Minutes . Rezoning - J. Zurba Cont'd Rezoning - Oakland Developments 60.35.224. . Rezoning - 1927 Invest- ments Ltd. 60.35.223. Conveyance to Town Station Street Orono . - 7 - Apri I 16, 1984 2. The attached by-law to amend zoning by-law 2111, as amended, in respect of Part Lot 19 and 20, Concession 7, former Township of Darlington, be approved. "CARRIED" Resolution #GPA-349-84 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report PD-79-84 be endorsed; and 1. That Report PD-79-84 be received; and 2. That the attached by-law to amend By-law 2111, as amended, be forwarded to Council at such time as the Council of the Region of Durham has considered the amendment to the Enniskillen Hamlet Development Plan within Staff Report PD-73-84. "CARRIED" Resolution #GPA-350-84 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report PD-80-84 be endorsed; and 1. That Report PD-8D-84 be received; and 2. That the attached by-law to amend zoning by-law 2111, as amended, be forwarded to Council for approval, at such time as the Council of the Region of Durham has considered the amendment to the Enniskillen Hamlet Development Plan within Staff Report PD-16-84. "CARRIED" Resolution #GPA-351-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report PD-88-84 be endorsed. Resolution #GPA-352-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Report PD-88-84 be referred to the Town's Solicitor with a request that he review the precidents relating to the subject and that he report back to the General Purpose and Administration Committee. "CARRIED AS AMENDED" G.P.A. Minutes . Rezoning - J. Tomina 60.35.227. . Committee of Adjustment Applications 60.81.2. Rezoning - W. Tomlinson 60.35.228. . - 8 - April 16, 1984 Resolution #GPA-353-84 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the previous resolution be amended and that the Report be referred to the Chief Administrative Officer to confer with the Town's Solicitor and report back to the General Purpose and Administration Committee on his findings. "CARRIED" Resolution #GPA-354-84 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report PD-90-84 be endorsed; and 1. That Report PD-90-84 be received; and 2. That the application submitted by Josip Tomina to rezone a 2.66 hectare parcel of land in Part of Lot 24, Concession 2, former Township of Darlington, to permit residential infilling be referred to staff for processing and a subsequent report and public hearing. "CARRI ED" Resolution #GPA-355-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Report PD-91-84, Summary of Committee of Adjustment Applications for Meeting of March 14, 1984, be endorsed. "CARR I ED" Resolution #GPA-356-84 Moved by Mayor Rickard, seconded by Councillor Hamre THAT the recommendations in Report PD-92-84 be endorsed; and 1. That Report PD-92-84 be received; and 2. That the application submitted by W. Tomlinson to rezone a 0.28 hectare parcel of land in Part of Lot 27, Concession 6, former Township of Clarke to permit a silk screen printing operation, be referred to staff for processing and a subsequent report and public hearing. "CARRIED" G.P.A. Minutes . Land Division Committee Applications 60.84.2. Rezoning - Cean Investments 60.35.116. Subdivision 18T-74067 Cean Investments . . - 9 - April 16, 1984 Resolution #GPA-357-84 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report PD-94-84, Summary of Land Division Committee Applications for the month of March 1984, be endorsed. HCARRIED" Resolution #GPA-358-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Reports PD-77-84 and PD-93-84 be Tabled until the Administrator's Report Admin 44-84 is dealt with. "CARRIED" Resolution #GPA-359-84 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT Report Admin 44-84 be dealt with at this time. "CARRIED" Resolution #GPA-360-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendations in Report Admin 44-84 be endorsed; and 1. This Report be received; 2. That Council endorse the recommendations contained in Report PO-77-84 and PD-93-84; 3. That the developer and objectors be advised of Council's action; and 4. That if either party objects to Council's approval of the zoning, they may ask that the matter be referred to the Ontario Municipal Board. "CARR I ED" Resolution #GPA-361-84 Moved by Councillor Hamre, seconded by Councillor Cowman THAT Reports PD-77-84 and PD-93-84 be lifted from the Table. "CARRIED" . . . G.P.A. Minutes Rezoning - Cean Investments 60. 35. 116. Subdivision 18T-74067 Cean Investments 60.46.169. Minutes Recess Parking Report 77.39.3. - 10 - April 16, 1984 Resolution #GPA-362-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendations in Report PD-77-84 be endorsed; and 1. That Report PD-77-84 be received; and 2. That the attached by-law to amend zoning by-law 1587, as amended, in respect of Part Lot 11, Concession 2, former Town of Bowmanville, be approved. "CARR I ED" Resolution #GPA-363-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendations in Report PD-93-84 be endorsed; and 1. That Report PD-93-84 be received for information; and 2. That in the absence of a further revision to the draft plan, that the Ministry of Housing be advised that the Town has no objection to the extension of draft plan approval to June 5, 1985. "CARRIED" Resolution #GPA-364-84 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the Minutes of the meeting held on April 2nd 1984, be approved as read. "CARR I ED" Resolution #GPA-365-84 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the meeting recess for lunch until 1:15 p.m. (12:02 p.m.). "CARR I ED" The meeting reconvened at 1:15 p.m. Resolution #GPA-366-84 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report CD-26-84, Parking Enforcement Report for the month of March 1984, be approved. "CARRIED" . . . G.P.A. Minutes Request to occupy an existing dwelling during construction of a new dwelling Cryderman 60.52.125. Seminar and Convention Policy 10.10.3. Solina Community Centre 35.60.3. - 11 - April 16, 1984 Resolution #GPA-367-84 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT the recommendations in Report CD-27-84 be endorsed; and 1. That this report be received; and 2. That the application be approved, subject to the applicant's meeting all of the Town of Newcastle's requirements with respect to building permits and and clearances; and 3. That the Mayor and Clerk be authorized to execute the standard agreement authorizing the occupying of the existing residence during the construction of the new home for a period not exceeding six months. "CARRIED" Resolution #GPA-368-84 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT all confidential reports be referred to the end of the Agenda. "CARRI ED II Resolution #GPA-369-84 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report Admin 38-84 be endorsed; and 1. That this report be received; 2. That the attached Schedule "A" be adopted as the Town of Newcastle policy for attendance at Seminars and Conventions. "CARRIED" Resolution #GPA-370-84 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendations in Report Admin 41-84 be endorsed; and 1. That this report be received; 2. That the Solina Hall Board be advised that the recommendations of Fire Chief Aldridge concerning the installation of a fire alarm system was not a requirement but rather a suggested improvement. . . . G.P.A. Minutes Solina Community Centre Industrial Development Strategy 10.2.5. - 12 - April 16, 1984 Further, that the Town will not be able to take any action on the suggested installation of a fire alarm system during 1984; 3. That Council consider the remaining requests of the Solina Hall Board; and 4. That the Hall Board be advised of Council's decision. Resolution #GPA-371-84 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Recommendation #3 in Report Admin 41-84 be considered separately. "CARRIED" Resolution #GPA-372-84 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Recommendations #1, #2 and #4 in Report Admin 41-84 be approved. "CARRIED" Resolution #GPA-373-84 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the request of the Solina Hall Board detailed in Report Admin 41-84 being considered under Recommendation #3 of Report Admin 41-84, be referred to the Newcastle Community Services Planning Board (N.C.S.P.B.) for review and report. "CARRIED AS AMENDED" Resolution #GPA-374-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the request of the Solina Hall Board for a Capital Grant of $1,000.00 also be referred to the N.C.S.P.P. "CARRI ED" Resolution #GPA-375-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendations in Report Admin 43-84 be endorsed; and . . . G.P.A. Minutes - 13 - April 16, 1984 1. That this report be received; 2. That the Town of Newcastle sponsor an Industrial Strategy Luncheon on Tuesday, May 29th 1984; 3. That the Mayor be authorized to invite those representatives in private industry that have expressed interest in the industrial development of the TO\~n; 4. That the necessary funds to sponsor the event be drawn from theReceptions and Tributes Account through the Mayor's office. "CARRIED" Resolution #GPA-376-84 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the meeting referred to in the previous resolution, be a breakfast meeting rather than a luncheon meeting. "LOST" Resolution #GPA-377-84 Act i v i ty Report 10.57.9. Moved byCouncillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report TR-25-84 be endorsed; and I. That in accordance with provision of Chapter 302, Section 81(1) of the Municipal ACt, R.S.O. 1980; The Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended March 31, 1984, is as shown on the attached schedule; and 2. That the expenditures for the month of March 1984, be approved. "CARRIED" Resolution #GPA-378-84 Taxes - Quarterly Report 10.57.4. Moved by Councillor Hamre, seconded by Mayor Rickard THAT ReportTR-26-84, Taxes - Quarterly Report - March 31, 1984, be received for information. "CARRIED" G.P.A. Minutes . Tender T84-3 - 3/4 Ton Crew Cab Pick-Up Truck 10.2.8. . Provincial and M.T.C. Unconditional Grants 18.2.2. Tender T84-4 - Non- Asphalt Road Oil 10.2.8. . - 14 - April 16, 1984 Resolution #GPA-379-84 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report TR-24-84 be endorsed; and 1. That this report be received; and 2. That Cowan Pontiac Buick Ltd., Bowmanville, Ontario, with a total bid in the amount of $12,830.37, being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender T84-3, be awarded the contract to supply one only 1984 GMC 3/4 Ton Crew Cab Pick-Up Truck, as required by the Town of Newcastle; and 3. That the funds expended be drawn from the 1984 Capital Budget Allocation ($13,000.00) for Community Services Account #7603-504-1-4. "CARRIED" Resolution #GPA-380-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Report TR-27-84, Provincial Unconditional Grants and Ministry of Transportation and Communication Grants, be received for information. "CARRIED" Resolution #GPA-381-84 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report TR-28-84 be endorsed; and 1. That this report be received; and 2. THAT Canam Oil Services, Breslau, Ontario, with a bid of $75,200.00, being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender T84-4 be awarded the contract to supply Non-Asphaltic Road Oil as required by the Town of Newcastle; and 3. That the funds expended be provided from the approved 1984 Public Works road material maintenance budget. "CARRIED" G.P.A. t~inutes . Monthly Fire Report 68.13.2. - 15 - April 16, 1984 Resolution #GPA-382-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Report FD-9-84, Monthly Fire Report for March 1984, be received for information. "CARRIED" Resolution #GPA-383-84 Removal of C.P. Scugog Street 77.2.7. Rail Spur Moved by Councillor Hubbard, seconded by Councillor Taylor . Parking & Stopping at King Street, Vanstone Bridge 77 .34.2. Unfinished Business . THAT the recommendations in Report WD-4D-84 be endorsed; and 1. That this report be received; and 2. That three certified copies of the following resolution be forwarded to C.P. Rail: "THAT the Corporation of the Town of Newcastle does not object to C.P. Rail abandoning and removing the industrial spur crossing Scugog Street, at grade, subject to C.P. Rail securing approval from all involved agencies, especially the industries being served by said crossing." "CARRIED" Resolution #GPA-384-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendations in Report WD-41-84 be endorsed; and 1. That this report be received; and 2. That the Town erect "No Parking or Stopping" signs on King Street at the Vanstone Bridge, being an area designated as such in By-law 79-1. "CARRIED" Resolution #GPA-385-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT all delegations be acknowledged, and that they be advised of Committee's actions. "CARR I ED" . . . G.P.A. r~inutes - 15(a) - April 16, 1984 Resolution #GPA-385(a)-84 Public Works Week - May 20 - 26, 1984 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report WD-43-84 be endorsed; and 1. That this report be received; and 2. That advertisements advising of Public Works Week and inviting members of the public to contact the Works Department for information about the activities of the Department be placed in the local newspapers; 3. That such ads include the following proclamation: Whereas the health, safety and comfort of the community is greatly dependent on the facilities and services provided by the Public Works Department; and Whereas the support from the community is vital in the continuing efficient operation of the Public Work's Services such as street maintenance, refuse collection, water and sewer systems, road construction and snow removal; and Whereas the quality and effectiveness of these facilities and services are dependent on the continued efforts and skills of Public Works Department Staff; Now therefore, the Council of the Corporation of the Town of Newcastle does hereby proclaim May 20th to May 26th 1984, "Public Works Week" in the Town of Newcastle to recognize the efforts of the Public Works Department in providing for health, safety and comfort in the community. "CARRIED" G.P.A. Minutes - 16 - Apri I 16, 1984 Other Business Resolution #GPA-386-84 . Zion Park Community Centre 80ard 35.60.3. Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendations in the Report of Mayor Rickard and Councillor Bruce Taylor, be endorsed; and 1. That this report be received; and 2. That the Town remove the present Zion Park Clubhouse and level and grade the grounds where the building is situate; and 3. That the Town grant the necessary approvals to allow the Zion Park Community Centre Board to erect a small shed on the lands, which shed would be used for the safekeeping of the tools and equipment. "CARRIED" Resolution #GPA-388-84 Goodyear Plant Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the Mayor and Councillor Hobbs be requested to attend at the Goodyear Plant to welcome the new Plant Manager, Mr. E. Hollingsworth to the Town of Newcastle; to offer him every assistance and advise him about the Town and further to invite him to attend the Industrial Development Strategy Meeting. . "CARRI ED" Resolution #GPA-389-84 Provincial Grants Moved by Councillor Hamre, seconded by Councillor Taylor WHEREAS, the Province of Ontario appears to be moving towards a system of administered grants; AND WHEREAS, those grant rate increases may bear a less direct relationship to the actual costs and needs of the municipality; AND WHEREAS, the loss of the revenue protection provided under the unconditional grants program would result in adverse effects on the annual current operating budget of the Town of Newcastle; . AND WHEREAS, the Town of Newcastle is already feeling the effects of grant increase limitations or reductions in numerous areas including roads, library services, recreation capital grants, etc.; G.P.A. Minutes - 17 - April 16, 1984 . THEREFORE BE IT RESOLVED THAT the Minister of Municipal Affiars and Housing carefully assess the financial impact of any proposed change in the unconditional grants structure before implementation, as the municipality is increasingly feeling the pressures of the shift in the financial burden from the provincial taxpayers as a whole to the local municipal property taxpayers. AND FURTHER, that the resolution be sent to the Council of the Regional Municipality of Durham and to the Association of Municipalities of Ontario for their endorsement. "CARRIED" Resolution #GPA-390-84 Moved by Councillor Hamre, seconded by Councillor Cowman WHEREAS, the Town of Newcastle considers the rate of deterioration of municipal road systems and the reduction in funding being provided by the Ministry for road maintenance and reconstruction intolerable; . THEREFORE BE IT RESOLVED, that the Minister of Transportation and Communications increase his efforts in securing from the Province, additional funds for the municipal Road Subsidy Program. AND FURTHER, that the resolution be sent to the Association of Municipalities of Ontario for its endorsement. "CARRIED" Resolution #GPA-391-84 Moved by Councillor Cowman, seconded by Mayor Rickard THAT the preceeding resolution be referred to the Director of Public Works and that he be requested to prepare a report on the number of miles of roads and their condition and report to the General Purpose and Administration Committee. "LOST" Resolution #GPA-392-84 . Moved by Councillor Cowman, seconded by Councillor Taylor THAT the Director of Public Works prepare a report to the General Purpose and Administration Committee on a position that the Town can take with respect to its roads system, and the need for additional subsidy from . . . G.P.A. Minutes - 18 - April 16, 1984 the Ministry of Transportation and Communications in amounts sufficient to address roads maintenance and reconstruction in the Town of Newcastle. "CARRIED" Resolution #GPA-393-84 Newcastle B.I.A. Opening Moved by Mayor Rickard, seconded by Councillor Hubbard Ceremony THAT the Director of Public Works liaise with the Newcastle Village B.I.A., and arrange with them the Official Opening Ceremonies of the newly reconstructed King Street in Newcastle Village; AND FURTHER, that Councillors Hamre and Hobbs be appointed as the Committee to prepare for the Official Opening, scheduled for August 6th 1984. "CARRI ED" Resolution #GPA-394-84 Appointments to Memorial Moved by Councillor Hubbard, seconded by Councillor Hamre Hospital Board Petition Residents of Nash Road THAT the recommendations in Mayor Rickard's Report be endorsed; and 1. That this report be received; and 2. That Council approve of the Town of Newcastle Council appointing three (3) persons to the Memorial Hospital Board; and 3. That Council approve of the Council of the Regional Municipality of Durham appointing one (1) person from the Town of Newcastle to the Memorial Hospital Board; and 4. That this approval become effective on the amendment of the by-laws of the Memorial Hospital. "CARRIED" Resolution #GPA-395-84 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the petition (undated) received April 13, 1984, from the residents of Nash Road, be received and that the petition be referred to the Director of Public Works for review and a report to the General Purpose and Administration Committee. "CARRI ED" G.P.A. I~inutes . Acquisition of Lands Hampton . Vacation Policy for Non-Union Staff . - 19 - April 16, 1984 Resolution #GPA-396-84 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT the Committee go "In Camera" to discuss the Confidential Reports. "CARRIED" Resolution #GPA-397-84 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendations in Report WD-42-84 be endorsed; and 1. That this report be received; and 2. That the Town acquire title to Part 2, Plan 10R-1724 for the sum of $2.00, and pay costs for plan preparation and legal fees of $950.00, associated with same provided that the owners substantiate such costs; and 3. That the Mayor and Clerk be authorized to execute the necessary documents to finalize the transaction. "CARRIED" Resolution #GPA-398-84 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Confidential Report Admin 27-84, up to and including the word "employees" in recommendation Number 3 be approved; AND THAT the balance of recommendation Number 3 and all of recommendation number 4 be deleted. "CARRIED" Resolution #GPA-399-84 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT Confidential Report Admin 27-84 be Tabled to a special meeting of the Committee and dealt with at the same time as other reports relating to salaries are being considered; AND THAT such a meeting be called as soon as possible. "LOST" . . . G.P.A. Minutes Municipally owned Buildings Orono Armouries Zion Park Clubhouse Bowmanville Library and Orono Library Museum - 20 - April 16, 1984 Resolution #GPA-400-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendations in Confidential Report Admin 37-84 be approved. Resolution #GPA-401-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendtions contained in Confidential Report Admin 37-84 be divided and Committee deal with each recommendation individually. "CARRIED" Resolution #GPA-402-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT recommendation number 2 in Report Admin 37-84 be approved. "CARRI ED AS AJ~ENDED" Resolution #GPA-403-84 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the previous resolution be amended to provide, that Councillor Hamre and Mayor Rickard liaise with the Orono B.I.A. and advise them of the Committee's intention to dispose of the surplus property. "CARRIED" Resolution #GPA-4D4-84 r~oved by Counci !lor Taylor, seconded by Hayor Rickard THAT recommendation Number 3 in Report Admin 37-84 be approved. "CARRI ED" Resolution #GPA-4D5-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT recommendation Number 4 in Report Admin 37-84 be approved. "CARRIED AS AMENDED" Resolution #GPA-406-84 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the reference to the Orono Library Museum be deleted from recommendation 4 of Report Admin 37-84. "CARRIED" G.P.A. Minutes . Orono Library Museum Emergency Lighting Fire Alarm System Police & Fire Bldg. . Police & Fire Bldg. Roof Visual Arts Centre Visual Arts Centre . Visual Arts Centre - 21 - April 16, 1984 Resolution #GPA-407-84 Moved by Councillor Hamre, seconded by Councillor Taylor THAT staff liaise with the Library Board and arrange to have the roof repairs done to the Orono Library roof. "CARRI ED" Resolution #GPA-408-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Recommendation Number 5 in Report Admin 37-84 be approved. "CARRIED" Resolution #GPA-409-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Recommendation Number 6 in Report Admin 37-84 be approved. "CARRIED" Resolution #GPA-410-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Recommendation Number 7 in Report Admin 37-84 be approved. "CARRIED" Resolution #GPA-411-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Recommendation Number 8 in Report Admin 37-84 be approved. "CARR I ED" Resolution #GPA-412-84 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Recommendations NUmber 8 and 9 in Report Admin 37-84 be deleted from the Report. "LOST" Resolution #GPA-413-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Recommendation Number 9 in Report Admin 37-84 be approved. "CARRIED" G.P.A. Minutes . Hampton & Newtonville Community Hall Boards Grants Fire Alarm System Old Tyrone Hall . Orono Town Hall Feasibility Study Bowmanville Arena . - 22 - April 16, 1984 Resolution #GPA-414-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Recommendation Number 10 in Report Admin 37-84 be approved. "CARR] ED AS AMENDED" Resolution #GPA-415-84 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the grant applications referred to in Recommendation Number 10 of Report Admin 37-84 be referred to the Newcastle Community Services Planning Board (N.C.S.P.B.). "CARRIED" Resolution #GPA-416-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Recommendation Number 11 in Report Admin 37-84 be approved. "CARRIED" Resolution #GPA-417-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Recommendation Number 12 in Report Admin 37-84 be approved. "CARRIED AS AMENDED" Resolution #GPA-418-84 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT Recommendation Number 12 in Report Admin 37-84 be amended to read: "THAT staff be requested to review with the Hall Board the usage of the Town Hall in Orono. "CARRIED" Resolution #GPA-419-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Recommendation Number 13 in Report Admin 37-84 be approved. "CARRI ED" Ie . . G.P.A. Minutes - 23 - April 16, 1984 Resolution #GPA-42D-84 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Recommendation Number 14 in Report Admin 37-84, that the concerned parties be notified of Council's decision, be approved. "CARRIED" Resolution #GPA-421-84 Personnel Matter Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendations contained in Confidential Report Admin 39-84 be approved. "CARRI ED" Resolution #GPA-422-84 Visual Arts Centre Moved by Councillor Hubbard, seconded by Councillor Cowman THAT Councillor Taylor liaise with the Director of Community Services, Mrs. Haunsberger of the Visual Arts Centre, and the Baseball Association, for the purpose of reviewing and resolving the problem relating to the use of the Visual Arts Facilities by the Baseball Association; AND THAT Councillor Taylor report back to the General Purpose and Administration Committee on the results of his meeting. "CARRIED" Resolution #GPA-423-84 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the meeting be open. "CARRIED" Resolution #GPA-424-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the actions taken "in camera" be approved. "CARRIED" Resolution #GPA-525-84 Adjournment Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the meeting adjourn at 5:20 p.m.