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HomeMy WebLinkAbout05/22/1984 . TOW N 0 F NEW CAS T L E General Purpose & Administration Committee May 22nd 1984 . - Roll Call Public Meeting Minutes of a meeting of the General Purpose & Administration Committee, held on Tuesday, May 22, 1984, at 9:30 a.m., in Court Room #2. Present Were: Councillor I.M. Hobbs, Chairman Councillor M. Hubbard, Member Councillor R. B. Taylor, Member Councillor E.R. Woodyard, Member Mayor G. B. Rickard, Member Councillor D. Hamre, on Regional Business Councillor A. Cowman, on Vacation Absent: Also Present: Chief Administrative Officer, D. Johnston Town Clerk. D. W. Oakes Deputy Clerk, G. Gray Director of Planning, T.T. Edwards Director of Public Works, R. Dupuis Treasurer, K. Campbell Zoning By-law Amendment, Part Lot 34, Concession 2, former Township of Darlington (T - 0 Bank) The Chairman announced the purpose of the Public Meeting: As required under The Planning Act, Section 34, Council is holding a Public Meeting on the proposed zoning for a parcel of land located in Part of Lot 34, Concession 2, former Township of Darlington, before either adopting or rejecting the proposed zoning by-law amendment. The Chairman then asked if there was anyone present wishing to speak to the application. No person indicated wishing to speak to the application. Before hearing from anyone, the Clerk was requested to advise on the manner of Notice. The Clerk advised that Notice was sent by prepaid mail on April 16, 1984, to all owners of lands affected and to all owners of lands within 120 metres of the subject lands and that all the necessary procedures had been followed, and a sign had been posted on the property. G.P.A. Minutes . Public Meeting (T - D Bank) Public Meeting . . - 2 - May 22, 1984 The Chairman advised, that any person wishing further notice of the passing of the by-law, if it is passed, should leave his name, address and telephone number with the Clerk. The Director of Planning described briefly the purpose and effect of the by-law, which was to change the zoning category of a 8.13 hectare parcel of land located in Part of Lot 34, Conc. 2, former Township of Darlington, which would permit thedevelopment of an (85) lot residential subdivision and a Convenience Commercial Block on full municipal services. The Chairman advised further, that questions may be asked concerning the manner of notice and of the purpose and effect of the by-law, and that all questions must be addressed through the Chair. No person spoke to this proposed rezoning. The Chairman declared this portion of the Public Meeting closed. Zoning By-law Amendment, Part Lot 27, Concession 6, former Township of Clarke (Tomlinson) The Chairman announced the purpose of the Public Meeting: As required under The Planning Act, Section 34, Council is holding a Public Meeting on the proposed zoning for a parcel of land located in Part of Lot 27, Concession 6, former Township of Clarke, before either adopting or rejecting the proposed zoning by-law amendment. The Chairman then asked if there was anyone present wishing to speak to the application. No person indicated wishing to speak to the application. Before hearing from anyone, the Clerk was requested to advise on the manner of Notice. The Clerk advised that Notice was sent by prepaid mail onApril 16, 1984, to all owners of lands affected and to all owners and tenants of lands within 120 metres of the subject lands and that all the necessary procedures had been followed, and a sign had been posted on the property. The Oirector of Planning described briefly the purpose and effect of the by-law, which was to change the zoning category of a 0.28 hectare parcel of land located in Part of Lot 27, Concession 6, former Township of Clarke, which would permit the operation of a printing shop. G.P.A. Minutes . Public Meeting (Tomlinson) Delegations . . - 3- May 22, 1984 The Chairman advised, that any person wishing further notice of the passing of the by-law, if it is passed, should leave his name, address and telephone number with the Clerk. The Chairman advised further, that questions may be asked concerning the manner of notice and of the purpose and effect of the by-law, and that all questions must be addressed through the Chair. No person indicated a desire to speak to this rezoning. The Chairman declared this portion of the Public Meeting closed. Mrs. Ann Dreslinski was not present. Mr. Stephen Nimigon, R. R. #1, Enniskillen, Lot 21, Concession 7, spoke to Committee relative to the proposed plan of subdivision (Zurba), Part Lot 19 & 20, Conc. 7, Darlington. He said that he was not satisfied that the concerns raised at previous meetings and the public information meeting in Enniskillen on May 9, 1984, have not been addressed. He was concerned with the effect of future development on the water supply of present residents. He was also concerned with the road layout, and the lack of an emergency exit from the subdivision. He asked Council to give further consideration to this proposal. Mrs. Ann Sant, R. R. #1, Orono, asked for an amendment to or exemption from the Town's Sign By-law to permit the sign which had been erected on King Street East, to remain. She indicated she did not have a permit before having the sign erected. Mr. Wm. Campbell, General Manager of C.L.O.C.A. addressed Committee relative to the Courtice Storm Water Management Study, prepared in 1980. The Conservation Authority staff and the Town's Staff have discussed the Study and have found it to be unworkable. C.L.O.C.A. has adopted the recommendations in the Study and been implementing them. He asked about the status of the Study with the Municipality and was advised that it had not been adopted by the Town. He stated that as it appears that development in the Courtice area is imminent, a solution should be found. Other Municipalities have storm water management plans which are workable but they are very costly to implement. The C.L.O.C.A. Board has directed him to alert the Municipality to the problems. C.L.O.C.A. has approved some subdivisions, independent of the overall scheme but additional development will compound the problems. . . . G.P.A. Minutes - 4 - May 22, 1984 Delegations Cont'd Mr. Laurie Martin and Mr. Bernie Chandler of Deloitte, Haskins & Sells, Chartered Accountants, presented the 1983 Financial Statement. They said that the Town's financial procedures were vastly improved the the items covered in the Management Letter were of a minor nature. Recess Reports Rezoning - T - D Bank 60.35.225. Monthly Building Report 56.49.3. Rezoning - W. Tomlinson 60.35.228. Resolution #GPA-605-84 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT there be a short recess. "CARRIED" Resolution #GPA-606-84 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the recommendations in Report PD-107-84 be endorsed; and 1. That Report PD-107-84 be received; and 2. That the attached by-law to amend Zoning By-law 2111, as amended, be forwarded to Council for approval. "CARRIED" Resolution #GPA-607-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Report PD-110-84, Monthly Building - April 1984, be received for information. "CARRIED" Resolution #GPA-608-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report PD-111-84 be endorsed; and 1. That Report PD-111-84 be received; and 2. That the by-law attached to this report to amend By-law 1592, as amended, of the former Township of Clarke, be approved; and 3. That Council adopt the following resolution: "THAT the parcel of land subject to rezoning application DEV 84-13 and being rezoned to Special Provision "A-19" in By-law 1592, as amended, of the former Township of Clarke, be rezoned to "M1-3" in the draft Comprehensive Zoning By-law at such time as the draft Comprehensive By-law is reconsidered by Council." "CARRIED" G.P.A. Minutes . Rezonings - 1927 Investments Oakland Develop- ments J. Zurba Application to Amend Hamlet Oevelopment Plan Staging Policies PO-74-84 (Zurba) 60.35.113. PD-79-84 (Oakland Developments) 60.35.224. . PD-80-84 1927 Investments Limi ted) 60.35.223. Report (3) PD-73-84 60.34.99. . - 5 - May 22, 1984 Resolution #GPA-609-84 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendations in Report PD-112-84 be endorsed; and 1. That Report PD-112-84 be received; and 2. That the zoning by-law amendments accompanying staff reports PD-74-84 (Zurba); PD-79-84 (Oakland Developments); and PD-80-84 (1927 Investments Limited), as tabled at the General Purpose and Administration Committee meeting of April 16, 1984, be lifted from the table and forwarded to Council for approval subject to the recommenda- tions contained within each report; namely, 1. That Report PD-74-84 be received; and 2. The attached by-law to amend zoning by-law 2111, as amended, in respect of Part Lot 19 & 20, Conc. 7, former Township of Darlington, be approved. 1. That Report PD-79-84 be received; and 2. That the attached by-law to amend By-law 2111, as amended, be forwarded to Council at such time as the Council of the Region of Durham has considered the amendment to the Enniskillen Hamlet Oevelopment Plan within Staff Report PD-73-84. 1. That Report PD-80-84 be received; and 2. That the attached by-law to amend Zoning By-law 2111, as amended, be forwarded to Council for approval at such time as the Council of the Region of Durham has considered the amendment to the Enniskillen Hamlet Development Plan within staff report PD-16-84. 1. That Report PD-73-84 be received; and 2. That the attached amendment to the Hamlet Development Plan for the Hamlet of Enniskillen be forwarded to Council for approval at such time as the Council of the Region of Durham has considered the amendment to the Enniskillen Hamlet Development Plan; and 3. That a copy of this report and the attachments thereto be forwarded to the Region of Durham for their information and consideration. "CARRIED AS AMENDED" . . . G.P.A. Minutes Minutes ParKing Report 77.39.3. Animal Control Report 68.29.5. Activity Report 10.57.9. - 6 - May 22. 1984 Resolution #GPA-610-84 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT Report PD-74-84 be referred back to staff for more discussion relative to road patterns. "CARRIED" Resolution #GPA-611-84 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the Minutes of the Meeting held on May 7, 1984, be approved as read. "CARRIED" Resolution #GPA-612-84 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT Report CD-34-84, Parking Enforcement Report for the month of April 1984, be received for information. "CARRIED" Resolution #GPA-613-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Report CD-35-84, Animal Control Monthly Report for April 1984, be received for information. "CARRIED" Resolution #GPA-614-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report TR-38-84 be endorsed; and 1. That in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, The Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended April 1984 is as shown on the attached schedule; and 2. That the expenditures for the month of April 1984, be approved. "CARRIED" G.P.A. Minutes . - 7 - I , May 22, 1984 Resolution #GPA-615-84 Quotation Q84-6 Moved by Councillor Hubbard, seconded by Councillor Taylor HL4 Hot Mix Asphalt 10.2.8. THAT the recommendations in Report TR-39-84 be endorsed; and 1. That this report be received; and 2. That Bennett Paving & Materials Ltd., Oshawa, Ontario, with a total bid in the amount of $14,660.00, being the lowest responsible bidder meeting all terms, conditions, and specifications of Quotation Q84-6, be awarded the contract for supply and placement of approximately 400 tonnes of HL4 Hot Mix Asphalt as required by the Town of Newcastle; and 3. That the funds expended be provided from the approved Public Works capital budget account 7212-0000-00150 ($110,000.00) provided for the construction of a Sand/Salt Dome at the Hampton Yard. . Renewal of Newcastle Handi- Transit Inc. Agreement 35.60.7. . "CARRIED" Resolution #GPA-616-84 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the recommendations in Report TR-40-84 be endorsed; and 1. That the report be received; and 2. That the attached agreement, between the Corporation of the Town of Newcastle and Newcastle Handi TRansit Incorporated be approved; and 3. That the necessary by-law to execute this agreement be prepared by the Clerk's Department; 4. That a copy of the executed agreement be forwarded to the Ministry of Transportation and Communications, Transit Office, 120 Wilson Avenue, 3rd Floor, West Tower, Downsview, M3M 1J8, Attention: Mr. Peter Leylan; 5. That a copy of the executed agreement be forwarded to Handi Transit Incorporated, P.O. Box 1278, Station B, Oshawa, Ontario, L1S 5Z1; 6. That a copy of the executed agreement be forwarded to Aitchison, Starzynski, Evans and Bolotenko, 115 Simcoe Street South, P.O. Box 978, Oshawa, Ontario, L1H 7N2, Attention: Mr. James N. Aitchison. "CARRIED" G.P.A. Minutes . Tender T84-1 Storm Sewer Construction Wellington St., Bowmanville 10.2.8. . T84-2 - Recon- struction of Division St.. Orono 10.2.8. . - 8 - , May 22, 1984 Resolution #GPA-617-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendations in Report TR-41-84 be endorsed; and 1. That this report be received; and 2. That Lamco Construction, Gormley, Ontario, with a bid in the amount of $48,104.58, being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender T84-1 be awarded the contract for the construction of storm sewers, Wellington Street, Bowmanville, as required by the Town of Newcastle; and 3. That the funds be drawn from the approved capital budget #7301-261-11-6 of $50,000.00; and 4. That a "certified resolution" recommending approval of this report be sent to Mr. PC Ginn, Ministry of Transportation & Communications. "CARRIED" Councillor Hubbard declared a Conflict of Interest in Report TR-41-84, as she resides on Wellington Street. Resolution #GPA-618-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendations in Report TR-42-84 be endorsed; and 1. That this report be received; and 2. That Behan Construction, Cobourg, Ontario, with a bid in the amount of $92,227.05, being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender T84-2 be awarded the contract for the reconstruction of Division St., Orono, as required by the Town of Newcastle; and 3. That the funds be drawn from the approved capital budget #7205-261-X-X of $100,000.00; and 4. That a "certified resolution" recommending approval of this report be sent to Mr. PC Ginn, Ministry of Transportation and Communications. "CARRIED" G.P.A. Minutes . Monthly Fire Report 68.13.2. Storm Water Management in the Courtice Urban Area (15) . . - 9 - May 22, 1984 Resolution #GPA-619-84 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT Report FD-12-84, Monthly Fire Report of April 1984, be received for information. "CARRIED" Resolution #GPA-620-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report WD-51-84 be endorsed; and 1. That this report be received; and 2. That the Central Lake Ontario Conservation Authority (CLOCA) be advised that after considerable review, the Town of Newcastle does not propose to adopt the specific requirements set out in the "Court ice Storm Water Management Study" in reviewing drainage for development proposals in the Courtice Area; and 3. That CLOCA be advised that in depth consideration has been given to a follow-up implementation strategy for the recommendations of the "Courtice Storm Water Management Study" and it has been determined that such a proposal would be virtually impossible; and 4. That CLOCA be advised that in the alternative, the Town will require development proposals in the Courtice Urban Area to conform to the general objectives relating to water quantity as expressed in the Courtice Storm Water Management Study, Pages 40 through 43, inclusive; and 5. That CLOCA be advised that the Town will consider provisions for storm water quality in development proposals in the Courtice Urban Area only where such proposals are practic~ and can be easily maintained; and A~ 6. That CLOCA be requested to consider adopting a similar approach to storm water management in the Courtice Urban Area, and that CLOCA be provided with a copy of this report. "CARRIED" G.P.A. Minutes - 10 - May 22, 1984 Resolution #GPA-621-84 . Durham Region Moved by Councillor Hubbard, seconded by Councillor Taylor Public Works Assoc. Snow Plow THAT the recommendations in Report WD-52-84 be endorsed; and Competition 35.23.99. 1. That this report be received; and Encroachment - Scugog Street, Burketon 16.34.108. . Source Separation of Household Wastes 68.21.99. . 2. That Council support the Public Works Association in organizing a Snow Plow Competition for November 2nd and 3rd, 1984; and 3. That all costs associated with the Town's participation in the snow plow competition be in accordance with the 1984 Public Works Budget allocation for Memberships and Association Dues. "CARRIED" Resolution #GPA-622-84 Moved by Councillor Taylor, seconded by Councillor Hubbard THAT the recommendations in Report WD-53-84 be endorsed; and 1. That this report be received; and 2. That permission be granted to Douglas James and Katherine Ann Chumbley, their heirs, successors and assigns, the right to maintain and use such portion of the building as constitutes an encroachment upon a public highway, for so long as the encroachment is not required for municipal purposes or until such time as the building is removed, said encroachment being over Part 3, Plan 10R-1820; and 3. That the attached by-law to permit the continuation of an encroachment to Town-owned lands by Douglas James and Katherine Ann Chumbley, Scugog Street, Burketon, over Part 3, Plan 10R-1820, be enacted. "CARRIED" Resolution #GPA-623-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Report WD-54-84, lnterim Report on Town of Newcastle Involvement in SourceSeparation of Household Wastes, be received for information. "CARRIED" . . . G.P.A. Minutes Article - Oshawa Times Delegations - 11 - May 22, 1984 Resolution #GPA-624-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the article in the Oshawa Times on Thursday, May 10, 1984, be received and Council go on record as supporting the Public Works Department as recognizing the concerns of all citizens of the Municipality in a responsible manner and that no one is a "Second Class Citizen." "CARRIED" Resolution #GPA-625-84 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the delegation of Mr. Nimigon be acknowledged, and he be advised of Council's action. "CARRIED" Resolution #GPA-626-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Mrs. Sant's delegation be acknowledged, and the Director of Planning be requested to report back on this matter and how it may be resolved. "CARRIED" Resolution #GPA-627-84 Moved by Mayor Rickard, seconded by Councillor TAylor THAT Mr. Campbell's presentation be acknowledged and CLOCA be advised of Council's action. "CARRIED" Resolution #GPA-628-84 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the presentation of L. Martin and B. Chandler of Deloitte, Haskins & Sells, be acknowledged and the 1983 Financial Statements be adopted as presented. "CARRIED" . . . G.P.A. Minutes Adjournment - 12 - May 22, 1984 Resolution #GPA-629-84 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the meeting be "In Camera." "CARRIED" Resolution #GPA-630-84 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the meeting be open. "CARRIED" Resolution #GPA-631-84 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the meeting adjourn at 12:25 p.m. "CARRIED"