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HomeMy WebLinkAbout05/06/1985 TOWN OF NEWCASTLE ~ General Purpose & Administration Committee May 6, 1985 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 6, 1985, at 9:30 a.m., in Court Room #2. Roll Call Present Were: Councillor M. Hubbard, Chairman Councillor A. Cowman, Member Councillor D. Hamre, Member Councillor I. M. Hobbs, Member Councillor R. B. Taylor, Member Councillor E. R. Woodyard, Member Mayor G. B. Rickard, Member Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D. W. Oakes Deputy Clerk, G. Gray Treasurer, K. Campbell Director of Planning, T. T. Edwards Director of Community Services, J. Devantier Public Meeting Proposed Zoning By-law Amendment, 17 Mill Street, Orono, Part Lot 28, Concession 5, former Township of Clarke (Mangar) . The Chairman announced the purpose of the public meeting. As required under the new Planning Act (Section 34(12)), Council is holding a public meeting on the proposed rezoning for Part of Lot 28, Concession 5, former Township of Clarke, before either adopting or rejecting the proposed zoning by-law amendment. She asked if there were any persons present wishing to speak to this matter. Several persons indicated a desire to speak. Before proceeding with this matter, she asked the Clerk to advise on the manner of notice. The Clerk advised that the public notice was mailed to property owners within 120 metres on the property being rezoned, on March 28, 1985, and notice of the public meeting was posted on the property on April 4, 1985, and the notice complied with the regulations under the new Planning Act. The Chairman advised any person wishing further notice of the passage of the by-law, if it is passed, to please leave his name, address and telephone number with the Clerk before leaving. . G.P.A. Minutes - 2 - May 6, 1985 Public Meeting . (Mangar) The Chairman called on the Planner to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The Planner advised that the purpose of the proposed by-law amendment would be to expand the uses permitted on the subject property to include limited motor vehicle sales and rentals, body work and painting for motor vehicle safety checks, the sale of automotive parts, propane conversions and the sale of propane fuel. The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the by-law. All questions must be asked through the Chair. The Chairman advised that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Objectors Miss Grady who lives across the road from the property in the rezoning application,objected on behalf of herself and her parents. She said that it was a residential neighbourhood, and she objected to the noise and fumes from the present operation. An expansion of the uses would compound the problem. She said that the shop operated between 8:30 a.m. and 7:00 p.m. . Joan Gordon who lives behind the garage, was afraid that paint would run onto her property, as previously oil had leaked onto her yard. There were 25 derelict cars at the garage which she felt devalued her property. In Support Mr. Dick Roberts told Committee that, although he did not live in Orono, he had dealt with the garage for 20 years. The neighbours have been objecting to the present operation and the applicant is trying to do the right thing by putting in a paint shop. He feels that if the applicant follows regulations, there should be no objections. He felt there is a need for this garage. Mr. Ron Strike spoke on behalf of the applicant. He said that Mr. Man9ar has concluded that if he is not allowed to sell cars and do body work, the operation is not economically viable. He has tried to run the operation under the present zoning but needs further uses. Mr. Strike said that if the property is not rezoned, it may be abandoned and that would create a "dump." He asked Counci 1 to refer the matter back to staff for dialogue with the applicant, refine the terms of the application. Mr. Mangar is willing to accept restrictions which might satisfy the objectors. . The Chairman declared the public meeting closed. G.P .A. Minutes Delegations . . Planning Reports Recess City of Oshawa Draft Official Pian 35.11.99. . - 3 - May 6, 1985 Mr. Al Strike, Solicitor, spoke on behalf of the L.O.L. relative to the sale of the Old Tyrone Hall. He commended the Tyrone Community for the building of the new Hall. He explained that the L.O.L. had sublet the old hall from the Tyrone Community Centre Board for 8 years at $1.00 per year plus repairs and maintenance. They provide a service to the community with card parties, dances and renting out for smaller gatherings, and they wish to continue. He felt it was redund~nt to deal through another Hall Board. If the Town sells to the L.O.L. it will receive tax revenue and not have to provide insurance. Mr. Russell Brown explained that the L.O.L. was a fraternal organIzatIon but the local lodge carried on its own business. Mr. John Virtue, Chairman of the Tyrone Community Centre Board saId that the petItion presented by the L.O.L. was signed by persons attending functions at the Hall while the petition presented by the Tyrone Community Centre Hall Board was signed by residents of Tyrone. He said that there were other organizations interested in purchasing the Hall and he felt it should be put up for public tender. Mr. Roy Forrester spoke on behalf of the Orono D.B.I.A., relatIve to beautification in front of the Orono Town Hall. They had met with the Hall Board who had agreed to repair the front steps and the D.B.I.A. would do the ground improvements, including a brick walk and landscaping. For this project, they would require $5,000. The 1985 Budget allowed for $1,000, the Hall Board contributed $1,000, and he asked the Town for a $3,000 interest-free loan, to be paid back over the next 3 years. Resolution #GPA-275-85 Moved by Councillor Hamre, seconded by Councillor Taylor THAT there be a 10 minute recess. "CARRiED" Resolution #GPA-276-85 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the recommendations in Report PD-68-85 be endorsed; and 1. Ttlat Report PD-68-85 be rece i ved; and 2. That the City of Oshawa be advised that the Town's concerns in respect of the residential and deferred designations of those lands currently included within Special Study Area No.8 have been resolved. G.P.A. Minutes City of Oshawa Draft Official Plan . Rezoning Applications: Jean Marc Beaulieu Robert L. Stevens Donnalu Wigmore Gunn 60.35.247 60.35.248 60.35.246. . Proposed Plan of Subdivision - Foster . Creek Developments 60.46.100. - 4 - May 6, 1985 Resolution #GPA-277-85 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the report be referred back to staff for further information. "CARRIED" Resolution #GPA-278-85 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the recommendations in Report PD-69-85 be endorsed; and 1. That Report PD-69-85 be received; and 2. That an application submitted by Mr. Jean-Marc Beaulieu to rezone a parcel of land in Part of Lot 15, Concession 3, former Township of Darlington to permit the development of NodelCluster, be received and referred to Staff for processing and a subsequent report and public hearing. THAT the recommendations in Report PD-70-85 be endorsed; and 1. That Report PD-70-85 be received; and 2. That an application submitted by Mr. Robert L. Stevens to rezone a parcel of land in Part of Lot 14, Concession 1, former Town of Bowmanville, to permit the development of a car wash establishment, be received and referred to staff for processing and a subsequent report and public hearing. THAT the recommendations in Report PD-71-85 be endorsed; and 1. That Report PD-71-85 be received; and 2. That an application submitted by Donnalu Wigmore Gunn to rezone a 1.76 hectare parcel of land in Part of Lot 24, Broken Front Concession, former Township of Clarke to permit the severance of a lot into two lots, each with one cottage, be received and referred to staff for processing and a subsequent report and public hearing. "CARRIED" Resolution #GPA-279-85 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendations in Report PD-72-85 be endorsed; and 1. That Report PD-72-85 be received; and 2. That the request of Foster Creek Developments Ltd. in respect of Blocks 100 and 102 be approved, conditional upon the developer agreeing to undertake the complete G.P.A. Minutes Foster Creek . Developme nts - 5 - May 6, 1985 construction, at his cost and to Town standards, of the walkways necessary to facilitate pedestrian traffic to proposed neighbourhood parks; and 3. That Council ratify the staff action relative to incorporation of Block 101 and the balance of Block 100 within the abutting residential lots. "CARRIED" Resolution #GPA-280-85 Subdivision Agreements Moved by Councillor Taylor, seconded by Mayor Rickard 60.46.1. By-law to Appoint . Inspectors 56.49.99. Rezoning - M. Mangar 60.35.171. . THAT the recommendations in Report PD-73-85 be endorsed; and 1. That Report PD-73-85 be received; and 2. That the changes to the Town's standard Subdivision Agreement, contained in Attachment No. 1 hereto, be approved. "CARRIED" Resolution #GPA-281-85 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendations in Report PD-78-85 be endorsed; and 1. That Report PD-78-85 be received; and 2. That the attached by-law appointing inspectors be approved; and 3. That the Clerk issue the required certificates of appointments; and 4. That staff arrange for production of, and issuance of identification cards for all appointed inspectors. "CARRIED" Resolution #GPA-282-85 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the recommendations in Report PD-76-85 be endorsed; and 1. That Report PD-76-85 be received; and 2. That the application for rezoning and site plan approval File: DEV 85-5 submitted by Mr. M. Mangar for a 0.03 hectare parcel of land in Part Lot 28, Concession 5, Clarke, be denied; and G.P.A. Minutes Mangar Rezoning . Recess . Minutes Animal Control Monthly Report for March 1985 68.29.5. Request for School Crossing Guard Highway #2 Newcastle 68.26.2. . - 6 - May 6, 1985 3. That a copy of Council's decision be forwarded to the applicant and all persons expressing an interest in the application. Resolution #GPA-283-85 Moved by Councillor Taylor, seconded by Councillor Woodya~d THAT the report be referred back to staff to confer with the applicant and his representative, to bring forward a report attempting to alleviate the concerns of the objectors and Council. "CARR I ED" Resolution #GPA-284-85 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT Committee recess for lunch until 1:15 p.m. "CARRIED" The meeting reconvened at 1:15 p.m. Councillor Cowman attended at 1:27 p.m. Resolution #GPA-285-85 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the Minutes of the meeting of April 15, 1985, be approved as corrected - Resolution #GPA-242-85 - in Councillor Taylor's Conflict of Interest, change "owner" to "operator." "CARRIED" Resolution #GPA-286-85 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendations in Report CD-17-85, Animal Control Report for March 1985, be received for information. "CARRIED" Resolution #GPA-287-85 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendations in Report CD-18-85 be endorsed; and 1. That this report be received; and 2. That the request for placement of a school crossing guard at Highway #2 and Stephenson's Side Road be not approved; and G.P.A. Minutes . Disposition of Old Tyrone Ha II 16.6.28 . Reprint of Tourism Brochure 10.2.17. . - 7 - May 6, 1985 3. That the applicants Paul and Anne Arsenault, General Delivery, Newcastle, and G. Bedard, R. R. #2, Newcastle, be advised of the decision; AND FURTHER THAT Mr. & Mrs. Burns and K. Stephenson also be advised. "CARRIED" Resolution #GPA-288-85 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report Admin 27-85 be endorsed, and the following recommendations in Report Admin 83-84 be endorsed; 1. That Administrator's Report Admin 83-84 be received; 2. That the Corporation of the Town of Newcastle sell the Old Tyrone Hall to the Tyrone L.O.A. Hall for $1.00 under the condition that the Town of Newcastle has the first right of refusal of any future sale of the property and that said re-acquisition could be instituted for $1.00 plus documented improvements; and 3. That both the old and the new Tyrone Hall Boards be advised of Council's actions. "CARRIED AS AMENDED" Resolution #GPA-289-85 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the following be added to the previous recommendations: "Subject to the concurrence of our legal advisor, prior to Council." "CARRIED" Resolution #GPA-290-85 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendations in Report Admin 31-85 be endorsed; and 1. That Administrator's Report Admin 31-85 be received; 2. That Council authorize the reprinting of the tourism brochure with the changes incorporated as noted in this report, and 10,000 brochures be purchased at a cost of $1,175.00; G.P.A. Minutes . Cash Activity Report March 1985 10.57.9. . Tender T85-2 Vehicle Tender 10.2.8. . - 8 - May 6, 1985 3. That the monies for the reprinting of the brochure be drawn from the General Contingencies Account #7007-298-X-9; 4. That staff be requested to review the various tourism advertising opportunities that are available to the Corporation and present a marketing strategy for the Town in connection with the 1986 budget discussions. "CARRIED" Councillor Taylor declared a Conflict of Interest in Report TR-25-85, as his son works part-time for the Town, and left the table. Resolution #GPA-291-85 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report TR-25-85 be endorsed; and 1. That in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended March is as shown on the attached schedule; and 2. That the expenditures for the month of March 1985 be confirmed. "CARRIED" Resolution #GPA-292-85 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the recommendations in Report TR-26-85 be endorsed; and 1. That this report be received; and 2. That Cowan Pontiac Buick Ltd., Bowmanville, Ontario, with a total bid of $12,749.05 being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender T85-2, be awarded the contract to supply and deliver one only 1985 10,500 G.V.W. Cab and Chassis to the Town of Newcastle as required by the Department of Community Services; and 3. That the funds be drawn from the 1985 approved Community Services Capital Budget. "CARRIED" . . . G.P.A. Minutes Bowmanville B.I.A. By-law Amendment 35.60.8. Insurance Coverage 10.53.1. Method of Collection of Tax Installments 10.57.4. Capital Budget Re-allocations - Community Services 10.57.18. - 9 - May 6, 1985 Resolution #GPA-293-85 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendations in Report TR-27-85 be endorsed; and 1. That the attached amending By-law which authorizes the Bowmanville Business Improvement Area to request a tax levy up to a maximum $60,000 in any given year be approved. 2. That the Bowmanville Business Improvement Area be Advised of Council's action. "CARRIED" Resolution #GPA-294-85 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report TR-28-85, Insurance Coverage, be received for information. "CARRIED" Resolution #GPA-295-85 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Report TR-29-85, Method of Collection of Tax Installments, be received for information. "CARRIED" Resolution #GPA-296-85 Moved by Councillor Hamre, seconded by Councillor Taylor THAT the recommendations in Report TR-30-85 be endorsed; and 1. That this report be received; and 2. That the following budget re-allocations be approved: (a) Purchase of an Areator $6,500 from 2909-X-13-4 $ 4,200 7603-505-1-3 940 7603-505-2-2 1,360 (b) Purchase of 1/2 Ton $10,876.55 from 7603-504-1-4 $10,000 Truck 7603-505-1-3 877 "CARRIED" . . . G.P.A. Minutes - 10 - May 6, 1985 Resolution #GPA-297-85 Tender T85-6 - Prime Moved by Councillor Hamre, seconded by Councillor Taylor and Surface Treatment 10.2.8. THAT the recommendations in Report TR-31-85 be endorsed; and 1. That this report be received; and 2. That Norjohn Contracting Ltd., Thorold with a total bid in the amount of $478,320.00, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender No. T85-6 be awarded the contract to supply and apply Prime and Surface Treatment to various roads as required by the Town of Newcastle; and 3. That the funds expended be provided from the approved Public Works Roads Material Maintenance Budget. "CARRIED" Resolution #GPA-298-85 Removal of One Foot Moved by Councillor Hamre, seconded by Councillor Hobbs Reserves Part Lot 25, B.F.C., Clarke-Hendry THAT the recommendations in Report WD-29-85 be endorsed; and 16.7 .150. 1. That this report be received; and 2. That Part 3, Plan 10R-1793 and Parts 1 & 4, Plan 10R-1819, be dedicated as public road allowance, subject to the following: a) The owner of the abutting lands paying a lot development charge; b) The owner of the abutting lands agreeing to, and paying, all associated legal costs. 3. That a by-law be passed to implement same and authorize the Mayor and Clerk to execute the necessary documents. "CARRIED" Resolution #GPA-299-85 Dedication of Parts Moved by Councillor Hamre, seconded by Councillor Taylor 1 & 2, Plan 10R-1983 Lots 32-33, Conc. 2, THAT the recommendations in Report WD-30-85 be endorsed; and Darlington, as Public Road Allowance 1. That this report be received; and 77.2.12. 2. That Parts 1 & 2, Plan 10R-1983, be dedicated as public road allowance; and . . . G.P.A. Minutes Street Name By-law 77.2.2. Audit COlllllittee 10.12.9. - 11 - May 6, 1985 3. That a by-law be passed for said dedication and authorizing the Mayor and Clerk to execute the necessary documents. "CARRIED" Resolution #GPA-300-85 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the recommendations in Report WD-31-85 be endorsed; and 1. That this report be received; and 2. That staff be authorized to prepare a street name by-law in accordance with the street name map, Schedule "A", and Street Name Inventory, Schedule "B", attached hereto. "LOST" AS AMENDED Resolution #GPA-301-85 Moved by Councillor Taylor, seconded by Mayor Rickard THAT staff address the concerns relative to Ochonski (Leskard) Roads and Lamb's (Shaw's) Road on the street map. "CARRIED" Resolution #GPA-302-85 Moved by Mayor Rickard, seconded by Councillor Cowman THAT staff consider a numbering system for the roads in the municipality outside the "urban areas." "CARRIED" Resolution #GPA-303-85 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the recommendations in Mayor'S Report 8-85 be endorsed; and 1. That this report be received; and 2. That a meeting of the Audit Committee be called following receipt by Council of the finaocial statements; and 3. That the meeting be called by the Chairman of the Audit Committee. "CARRIED" . . . G.P.A. Minutes Industrial Tour 10.2.17. Mangar Rezoning Orono D.B.I.A. - 12 - May 6, 1985 Resolution #GPA-304-85 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT Mayor's Report 9-85, Industrial Tour, be received for information. "CARRIED" Resolution #GPA-305-85 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the correspondence from Mr. W. A. Grady, dated April 29, 1985, relative to Mangar Rezoning, be received and referred to the staff report on the subject. "CARRIED" Resolution #GPA-306-85 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the correspondence from Councillor E. R. Woodyard, relative to Mrs. Bowen's letter be received for information. "CARRIED" Resolution #GPA-307-85 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Mr. Roy Forrester's delegation be acknowledged and Council approve an interest-free loan to the Orono D.B.I.A. in the amount of $3,000, to be repaid on an annual basis over 3 years, beginning in 1986, subject to O.M.B. approval before the funds are released. "CARRIED" Resolution #GPA-308-85 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the delegations of Mr. Strike and Mr. Virtue, relative to the Old Tyrone Hall be acknowledged, and they be advised of the action taken by Council. "CARRIED" G.P.A. Minutes - 13 - May 6, 1985 . Agendas Resolution #GPA-309-85 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the Clerk's office discontinue the use of the new coil agenda binding, and return to the use of the 3-ring binder. "CARRIED" Resolution #GPA-310-85 Moved by Councillor Cowman, seconded by Councillor Woodyard THAT the matter be tabled for 2 weeks, to review the concerns of Members of Council. "LOST" Resolution #GPA-311-85 Snow Fencing Policy Moved by Councillor Hamre, seconded by Councillor Taylor THAT staff bring forward a report to allow the review of the Town's Snow Fencing Policy. . "CARRIED" Mayor Rickard reported on his attendance at the O.S.U.M. Convention in Belleville. Resolution #GPA-312-85 Ad Hoc Conmi ttee Moved by Mayor Rickard, seconded by Councillor Taylor THAT Council appoint an Ad Hoc Committee of Councillors Hamre and Cowman, to meet with the Social Planning Council to find a location for a drop-in centre for ex-psychiatric patients. "CARRIED AS AMENDED" Resolution #GPA-313-85 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT Mayor Rickard replace Councillor Hamre on the Committee. "CARRIED" . . . . G.P.A. Minutes Site Selection '86 By-laws of the Municipali ty Adjournment - 14 - May 6, 1985 Mayor Rickard reported on the progress relative to "Site Selection '86." Resolution #GPA-314-85 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the Mayor discontinue his investigation relative to "Site Selection '86." "CARRI ED" Resolution #GPA-315-85 Moved by Mayor Rickard, seconded by Councillor Hamre THAT staff review how the by-laws of the municipality are being enforced. "CARRIED" Resolution #GPA-316-85 Moved by Councillor Cowman, seconded by Councillor Taylor THAT the meeting adjourn at 3:55 p.m. "CARRIED"