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HomeMy WebLinkAbout06/03/1985 . TOWN OF NEWCASTLE General Purpose & Administration Committee Minutes of a Meeting of the General Purpose and Administration Committee, held on Monday, June 3, 1985, at 9:30 a.m., in Court Room #2. Present Were: Councillor R. B. Taylor, Chairman Councillor A. Cowman, Member Councillor I.M. Hobbs, Member Councillor M. Hubbard, Member Councillor E.R. Woodyard, Member Mayor G. B. Rickard, Member Absent: Councillor D. Hamre, On Municipal Business June 3, 1985 Roll Call . Public Meetings Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D. W. Oakes Director of Planning, T.T. Edwards, until 10:45 a.m. Director of Community Services, J. Devantier Treasurer, K. Campbell Director of Public Works, R. Dupuis Fire Chief, J. Aldridge, at 10:50 a.m. Deputy Clerk, R. Rutledge Deputy Clerk, G. Gray Proposed Zoning By-law Amendment to By-law 84-63, The Town's Comprehensive Zoning By-law (Special Events) The Chairman announced the purpose of the Public Meeting. As required under the new Planning Act (Section 34(12)), Council is holding a public meeting on the proposed amendment to By-law 84-63, the Town's Comprehensive Zoning By-law before either adopting or rejecting the proposed amendment. The subject amendment would repeal in its entirety, Section 3.22 Subsection (c) of By-law 84-63. He asked if there were any persons present wishing to speak on this matter. One person indicated a desire to speak. Before proceeding with this matter, he asked the Clerk to advise on the manner of notice. The Clerk asked the Director of Planning to answer because the notice was published under his name. The Director of Planning advised that the public notice was published in five (5) local newspapers on May 1, 1985, and the notice complied with the regulations under the new Planning Act. . G.P.A. Minutes - 2 - June 3, 1985 Public Meeting The Chairman advised any personltishing further notice of the passage of the by-law, if it is passed, to please leave his name, address and telephone number with the Clerk before leaving. The Chairman called on the Planner to briefly describe the purpose and effect of the by-law and how the by-law accomplishes the stated purpose. The Planner advised, that the purpose of the proposed by-law amendment would delete in its entirety, Section 3.22 Subsection (c) of By-law 84-63. Repeal of this section of the by-law arises from a lack of statutory authority for Council to regulate special events through by-laws passed pursuant to Section 34 of The Planning Act, 1983. . The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the by-law. All questions must be asked through the Chair. The Chairman advised that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. . OBJECTORS Mr. James Coombes, owner of Thistle Valley Park, addressed the Committee in objection to the proposed by-law. He said that he had written to Council on February 21, 1985, requesting permission to hold a Tractor Pull in his park on June 22 and 23, 1985. On March 11, he received a letter from the Town granting permission. On March 28, 1985, the Clerk received a letter from the Solicitor for Mr. Lodge, objecting to the event. He read the letter to Committee. He said he spoke on behalf of all organizations who hold Special Events. He cited the Orono Sidewalk Sale, and Street Dance for which Council had granted permission. He told Committee that the profits from the Tractor Pull Event held last year had been used to support charities - Boy Scouts, $1,500, Jr. Farmers $500, St. John Ambulance $200, Big Brothers $250, and some local businesses had profited by the Event. He felt there was no need for a public hearing on each Special Event. He thanked Committee and quoted "Do not use a hatchet to remove a fly from the forehead of your friends." Mr. Roger Cochrane of Jamieson Tire, supported the Tractor Pull and said it was good business for the Town. There has been no trouble with similar events in other municipalities. The Town needs such Special Events, and any profits are donated to local organizations. . G.P.A. Minutes Public Meetings . . Delegations . - 3 - June 3, 1985 No person spoke in support of the amendment to the by-law. The Chairman declared the public meeting closed. * * * * * * * * * * * * * * * * * * * * * * * * * Proposed Amendment to By-law 84-63, the Town's Comprehensive Zoning By-law, Lot 14, Concession 1, Bowmanville (Preston Transport) The Chairman announced the purpose of the public meeting. As required under the new Planning Act (Section 34(12)), Council is holding a public meeting on the proposed amendment for Part of Lot 14, Concession 1, Bowmanville, before either adopting or rejecting the proposed amendment. He asked if there were any persons present wishing to speak to this matter. No person indicated a desire to speak. Before proceeding with this matter, he asked the Clerk to advise on the manner of notice. The Clerk asked the Director of Planning to answer because the notice was published under his name. The Director of Planning advised that the public notice was published in local newspapers on May 1, 1985, and the notice complied with the regulations under the new Planning Act. The Chairman advised any person wishing further notice of the passage of the by-law, if it is passed, to please leave his name, address and telephone number with the Clerk before leaving. The Chairman called on the Planner to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The Planner advised that the subject amendment would correct an error contained on Schedule 3 of By-law 84-63, and change from "M1" to "Ml-1" the zone designation of Part of Lot 14, Concession 1, Town of Bowmanville, to recognize the existing use of these lands as a transport depot. The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the By-law. All questions must be asked through the Chair. No person spoke in support or objection to the application. The Chairman declared the public meeting closed. . . . G.P.A. Minutes Reports - 4 - June 3, 1985 Resolution #GPA-348-85 Amendment to Zoning Moved by Councillor Hubbard, seconded by Councillor Hobbs By-law 84~63 - Preston Transport THAT the recommendations in Report PD-75-85 be endorsed; and 60.35.6. Amendment to Zoning By-law 84-63 - Special Events 60.35.6. Rezoning - Walter Rebot 60.35.249. Summary of Land Division Applciations for April 1985 60.84.3. 1. That Report PD-75-85 be received; and 2. That the attached amendment to By-law 84-63 be approved. "CARRIED" Resolution #GPA-349-85 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT it be recommended to Council that Report PD-77-85 be tabled for 2 months to allow investigation into other matters relating to this issue. "CARRIED" Resolution #GPA-350-85 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT the recommendations in Report PD-84-85 be endorsed; and 1. That Report PD-84-85 be received; and 2. That an application submitted by Mr. Walter Rebot to rezone a parcel of land in Part of Lot 31, Concession 5, former Township of Darlington to permit the development of a Farm Implement Dealership, be received and referred to staff for processing and a subsequent report and public hearing. "CARRIED" Councillor Cowman declared a Conflict of Interest in Report PD-85-85, as the uand Division Report contained approved severances relating to her property in Lot 34, Concession 2, and refrained from discussion and voting. Resolution #GPA-351-85 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT Report PO-85-85, Summary of Land Division Committee Applications for the month of April 1985, be received for information. "CARRIED" . . . G.P.A. Minutes - 5 - June 3, 1985 Resolution #GPA-352-85 Summary of Committee Moved by Councillor Hubbard, seconded by Councillor Hobbs of Adjustment Applica- tions for May 8, 1985 THAT Report PD-86-85, Summary of Committee of Adjustment 60.81.2. Applications for Meeting of May 8, 1985, be received for information. Monthly Building Report, April 1985 56.49.3. "CARRIED" Resolution #GPA-353-85 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT Report PD-87-85, Monthly Building Report - April 1985, be received for information. "CARRIED" Resolution #GPA-354-85 Application for Moved by Councillor Hubbard, seconded by Councillor Hobbs Subdivision Approval 594829 Ontario Ltd. THAT the recommendations in Report PD-88-85 be endorsed; and 60.46.135. 1. That Report PD-88-85 be received; and 2. That the Regional Municipality of Durham be advised that the Town of Newcastle has no objections to draft approval of Plan 18T-84029 as revised in red and attached hereto, and furthermore, subject to the conditions outlined in Attachment NO.1 to this report; and 3. That a copy of Staff Report PD-88-85 be forwarded to the Regional Municipality of Durham for their information; and 4. That the attached by-law authorizing execution of a Subdivision Agreement between Betty-Jo King and 594829 Ontario Limited and the Town of Newcastle be approved; and 5. That the Mayor and Clerk be authorized to execute the Subdivision Agreement between Betty-Jo King and 594829 Ontario Limited and the Town of Newcastle at such time as an agreement has been finalized to the satisfaction of the Director of Public Works and the Director of Planning. "CARRIED" G.P.A. Minutes - 6 - June 3, 1985 Resolution #GPA-355-85 . Method of EstablishingMoved by Councillor Hobbs, seconded by Mayor Rickard the Dollar Value of Residential Construction THAT Report PD-89-85 be received for and the Value Associated information. With Building Permits "CARRIED" 39 to 49 Inclusive 56.49.2. Resolution #GPA-356-85 Recess Moved by Mayor Rickard, seconded by Councillor Cowman THAT Committee recess for 10 minutes. (10:43 a.m.) "CARRIED" Resolution #GPA-357-85 Minutes Moved by Councillor Hubbard, seconded by ~layoriRickard THAT the Minutes of the Meeting held on May 21, 1985, be approved as read. "CARRIED" . Resolution #GPA-358-85 Annual A.M.O. Conference 35.72.2. Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the recommendations in Report CD-23-85 be endorsed; and 1. That this report be received; and 2. That the Town of Newcastle appoint four (4) voting delegates in addition to the Mayor; and 3. That the Clerk be directed to advise A.M.O. of the names of the Town's delegates. "CARRIED" Resolution #GPA-359-85 Moved by Mayor Rickard, seconded by Councillor Cowman THAT all Council Members be authorized to go to the A.M.O. Conference in accordance with Town POlicy. "CARR I ED" Resolution #GPA-360-85 . Moved by Councillor Hubbard, seconded by Mayor Rickard THAT Councillors Cowman and Taylor be appointed as Council's Official Voting Delegates, and T. Edwards, Director of Planning be the Voting Delegate from Staff at the 1985 A.M.O. Conference. "CARRIED AS AMENDED" . . . G.P.A. Minutes A.M.O. Conference Handi Transit Vehicle 35.60.7. - 7 - June 3, 1985 Resolution #GPA-361-85 Moved by Councillor Hobbs, seconded by Mayor Rickard THAT the previous resolution be amended and Councillor Hamre's name be added to the list of Voting Delegates. "CARRIED" Resolution #GPA-362-85 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the resolution be amended further, and Councillor Hobbs be the alternate Voting Delegate. "CARRIED" Resolution #GPA-363-85 Moved by Mayor Rickard, seconded by Councillor Hobbard THAT the recommendations in Report TR-39-85 be endorsed; and 1. That this report be received; and 2. That the procedures set out in the Purchasing By-law 82-92, Section 5, Paragraph 06, be waived for this particular transaction owing to the uniqueness of the vehicle required; 3. That a purchase order in the amount of $14,931 (plus P.S.T.) for the supply and delivery of one (1) only 1985 Ford Econo Line Van 351 8 cy. be awarded to Victoria Wheel Chair Inc.; 4. That a second purchase order in the amount of $10,020.00 (plus P.S.T.) for the conversion costs of the vehicle be awarded to Braun; 5. That a third purchase order in the amount of $5,875.00 (plus P.S.T.) for the supply and installation of 5Q Straint (wheelchair tie downs) and one Ricon R30A lift be awarded to Girardin Inc., Cambridge, Ontario; 6. That the funds expended be provided from the approved 1985 Budget of $32,000.00 (50% funded by M.T.C.) and that $3,338 (50% funded by M.T.C.) be provided from the Contingency Account 7007-X-298-9. "CARRIED" . . . G.P .A. Minutes Monthly Fire Report for April 1985 68.13.2. Public Works Week 77.1.9. Agreement With M. LC. for Reconstruction of Baseline Road Between Liberty and Duke Streets 16.2.102. - 8 - June 3, 1985 Resolution #GPA-364-85 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT Report FD-11-85, Monthly Fire Report for April 1985, be received for information. "CARRIED" Resolution #GPA-365-85 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT Report WD-37-85, Public Works Week, be received for information. "CARRIED" Resolution #GPA-366-85 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the recommendations in Report WD-38-85 be endorsed; and 1. That this report be received; and 2. That a by~law be passed authorizing the Mayor and Clerk to execute the agreement attached hereto, with the Ministry of Transportation and Communications for the reconstruction of Baseline Road, Bowmanville, between Liberty Street and Duke Street; and 3. That the executed Agreements be returned to Mr. Ken Wilson of M.T.C., accompanied by a certified copy of the above by-law. "CARRIED" Resolution #GPA-367-85 Transfer to M.T.C. Moved by Councillor Hubbard, seconded by Councillor Hobbs of a Portion of the Original Hunt Street THAT the recommendations in Report WD-39-85 be endorsed; and Right-of-Way in Lot 11, B.F.C. 1. That this report be received; and 16.7.150. 2. That it be resolved as follows: "That the Corporation of the Town of Newcastle approve of the transfer to the Ministry of Transportation and Communications, Parts 1 to 4 on Plan P-2695-140 and Parts 5 and 6 on Plan P-2695-127"; and 3. That a certified copy of this resolution be forwarded to Mr. Bert Torini of the Ministry of Transportation and Communications. "CARRIED" G. P .A. Minutes Other Business ~ Promotional Ad . . Insurance Coverage Adjournment - 9 - June 3, 1985 Resolution #GPA-368-85 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT Staff investigate with Mr. Preston of Preston Transport, and report back to Council on the feasibility of placing a promotional ad on a transport truck and the costs involved and how the ad would be funded. "CARRIED" Resolution #GPA-369-85 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the meeting be "In Camera." "CARRIED" Resolution #GPA-370-85 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT effective January 1st 1985, and at 1985 salary levels, the insurance benefit for those receiving in excess of $50,000 coverage shall be capped at their 1985 salary levels. Thereafter the coverage shall remain at one and one half times the 1985 salary. For those with less coverage than $50,000 the insurance benefit will be capped at $50,000. New employees commencing work with the Corporation will be entitled to a maximum of $50,000 coverage. "CARRIED" Resolution #GPA-371-85 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT the meeting be open. "CARRIED" Resolution #GPA-372-85 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT Committee approve the actions taken "In Camera." "CARRIED" Resolution #GPA-373-85 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT the meeting adjourn at 1:00 p.m. "CARRIED"