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HomeMy WebLinkAbout06/17/1985 . TOWN OF NEWCASTLE General Purpose and Administration Corrunittee Minutes of a Meeting of the General Purpose and Administration Committee, held on Monday, June 17, 1985, at 9:30 a.m., in Court Room #2. June 17, 1985 Roll Call Present Were: Councillor R. B. Taylor, Chairman Councillor A. Cowman, Member Councillor D. Hamre, Member Councillor I. M. Hobbs, Member, until 10:10 a.m. Councillor M. Hubbard, Member Councillor E. R. Woodyard, Member, until 10:10 a.m. Mayor G. B. Rickard, Member Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D. W. Oakes, until 12:10 p.m. Treasurer, K. Campbell Director of Planning, T.T. Edwards, until 10:10 a.m. Director of Public Works, R. Dupuis Director of Community Services, J. Devantier, at 1:30 Deputy Clerk, G. Gray, until 12:10 p.m. Deputy Clerk, R. Rutledge . Delegations Ed Vanhaverbeke and Stan Chicoyne, Re Report PD-92-85, Chibra Developments (Foster Creek). Mr. Vanhaverbeke stated he is in agreement with the neighbourhood plan and that all concerns such as the Ganaraska Conservation Authority's re the creek and Works Department re sidewalks, etc., can all be worked out. The Chairman informed the delegation that Report PD-92-85 would be discussed later in the meeting. Elgin Ney, R.R. #3, Colborne, KOK lS0, was present re Report PD-93-85. Mr. Ney stated he purchased lands in Lot 26, Concession 6, Township of Clarke in 1968 from D. Ham, conditional upon the lands being rezoned to Highway Commercial and obtaining an entrance permit from M.T.C. Both conditions were fulfilled. In the fall of 1984, he attended at the Building Department for a building permit. He was advised to obtain drawings for his proposal. When he brought the drawings in, he was told that the appeal date for the Official Plan Amendment to redesignate his lands to agriculture had expired. He proposes a factory outlet store for closing out of existing lines. He has been paying commercial taxes and has not received any rebate for the change. He questioned how his land can be redesignated without proper notification to him. . . . . G.P.A. Minutes - 2 - June 17, 1985 Report PD-93-85 recommends that Mr. Ney's application for an Official Plan Amendment be denied. Mr. Ney wants the Official Plan designation for his property changed back to its original Highway Commercial designation - entrance onto the Township road can accommodate the proposed store. The Chairman thanked Mr. Ney and informed him that Report PD-93-85 would be discussed later in the meeting. Resolution #GPA-374-85 Extension of Draft Moved by Mayor Rickard, seconded by Councillor Woodyard Plan Approval - J. Zurba THAT the recommendations in Report PD-91-85 be endorsed; and 60.46.102. 1. That Report PD-91-85 be received; and 2. That Council adopt the following resolution: "That the correspondence from Mr. A. Goheen be received and the Region of Durham Planning Department be advised that the Corporation of the Town of Newcastle has no objections to the extension of draft approval of Plan 18T-81023 as revised May 23, 1984, to July 9, 1986." 3. That the request in 2 above, be forwarded to the Region of Durham Planning Department and Mr. A. Goheen be so advised. "CARRIED" Resolution #GPA-375-85 proposed Plan of Moved by Councillor Hubbard, seconded by Mayor Rickard Subdivision - Chibra Developments THAT the recommendations in Report PD-92-85 be endorsed; and 60.46.196. 1. That Report PD-92-85 be received; and 2. That the Region of Durham be advised that the Town of Newcastle has no objection to draft approval of Plan of Subdivision 18T-84011, as revised in red and attached to this report as Attachment No. 2 and subject to the conditions as outlined on Attachment No. 3 to this report; and 3. That a copy of Staff Report PD-92-85 and Council's decision be forwarded to the Region of Durham and the applicant; 4. That the Mayor and Clerk be authorized to execute the Subdivision Agreement between Chibra Developments and the Town of Newcastle at such time as an agreement has been finalized to the satisfaction of the Director of Public Works and the Director of Planning. "CARRIED" . . . G.P.A. Minutes - 3 - June 17, 1985 Resolution #GPA-376-85 seconded by Mayor Rickard Application to Amend Moved by Councillor Hubbard, Durham Regional Official Plan - Elgin Ney 60.30.127. Rezoning - Alan Wi II ison 60.35.250. THAT Report PD-93-85 be tabled for 2 weeks for staff to discuss with Mr. Ney his proposal re use and entrance. "LOST" Resolution #GPA-377-85 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the Region of Durham be advised that the Town of Newcastle have no objections to Mr. Elgin Ney's application to amend the Durham Regional Official Plan. "CARRIED" Resolution #GPA-378-85 Moved by Councillor Hamre, seconded by Councillor Woodyard THAT the recommendations in Report PD-94-85 be endorsed; and 1. That Report PD-94-85 be received; and 2. That an application submitted by Alan Willison to rezone a parcel of land in Part of Lot 31, Concession 3, former Township of Darlington, to permit the development of a NodelCluster, be received, and referred to staff for processing and a subsequent report and public hearing. "CARRIED" Resolution #GPA-379-85 Comprehensive Zoning Moved by Councillor Hubbard, seconded by Councillor Hamre By-law 84-63 60.35.6. THAT the recommendation in Report PD-97-85 be endorsed; and 1. That Report PD-97-85 be received; and 2. That the attached by-law to amend By-law 84-63, as amended, be approved. Recess "CARRIED" Resolution #GPA-380-85 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the meeting recess until 11:00 a.m., for those wishing to attend the opening ceremony of "Jimmy's." "CARRIED" . . . G.P .A. Minutes Minutes Increase in Rates by Taxicab Companies 56.12.99. Animal Control Report for May 1985 68.29.5. Parking Enforcement Report for May 1985 77.39.2. Public Libraries Act 1984 Bi 11 93 35.60.19. - 4 - June 17, 1985 Resolution #GPA-381-85 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the Minutes of the Meeting held on June 3, 1985, be approved as read, subject to Councillor Hubbard's name being added to the roll call under those present. "CARRIED" Resolution #GPA-382-85 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report CD-24-85 be endorsed; and 1. That this report be received; and 2. That Bowmanville Taxi and Deluxe Taxi be granted an increase in the Tariff of Rates as detailed in the body of this Report and the By-law appended hereto; and 3. That the By-law authorizing an increase in rates be forwarded to Council for approval. "CARRIED" Resolution #GPA-383-85 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report CD-25-85, Animal Control Monthly Report for May 1985, be received for information. "CARR I ED" Resolution #GPA-384-85 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report CD-26-85, Parking Enforcement Report for the month of May 1985, be received for information. "CARRIED" Resolution #GPA-385-85 Moved by Councillor Hamre, seconded by Councillor Cowman THAT Report Admin 36-85 be received. "CARRIED" G.P.A. Minutes - 5 - June 17, 1985 . Public Libraries Act Resolution #GPA-386-85 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT the Library Board representation from Council be increased to 2 members and the appointments from citizens at large be 7. "LOST" Resolution #GPA-387-85 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Report Admin 36-85 be endorsed; and 1. That Administrator's Report Admin 36-85 be received; 2. That a by-law be presented to Council for adoption which implements the following: a) establishes the size of the Library Board at nine members; . b) provides for the appointment of one Member of Council; c) provides authority to the Chief Executive Officer of the Library Board (The Chief Librarian) to call the first meeting of the Library Board in each new term; d) provides for the submission of the Library Board's budget by no later than January 20th of each year; e) provides the format of the budget as providing two figures, an operating budget and a capital budget; and 3. That the Library Board be advised of Council's actions and thanked for the input on Bill 93. "CARRIED" Resolution #GPA-388-85 Eldorado Resources Moved by Councillor Hamre, seconded by Mayor Rickard Limited 60.2.100. THAT the recommendations in Report Admin 37-85 be endorsed; and 1. That Administrator's Report Admin 37-85 be received; 2. That Eldorado Resources Limited representatives be invited to a regularly scheduled Council meeting to advise Council of the current status of their work; . 3. That the Port Granby Monitoring Committee and the Region of Durham be advised of Council's actions and informed of the date on which Eldorado Resources Limited would be present at a Council Meeting. "CARRIED" G.P.A. Minutes . - 6 - June 17, 1985 Resolution #GPA-389-85 List of Applications Moved by Councillor Hamre, seconded by Councillor Cowman for Cancellation, Reduction or Refunds THAT the recommendations in Report TR-38-85 be endorsed; and of Taxes 10.57.4. 1. Tllat thi s report be received; and 2. That the attached list of applications for cancellation, reduction or refund of taxes be approved. Cash Activity Report - May 1985 10.57.9. . Insurance Risk Management Report 10.53.3. Lease Agreement Harry Locke 16.2.21. . "CARRIED" Councillor Cowman declared a Conflict of Interest in Report TR-41-85 and refrained from discussion and votig because the list of lot levies contained information relating to her levy. Resolution #GPA-390-85 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report TR-41-85 be endorsed; and 1. That in accordance with provisions of Chapter 302, Section 81(1) of the Municipal Act, R.S.O., 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended May is as shown on the attached schedule; and 2. That the expenditures for the month of May 1985 be confi rmed. "CARRIED" Resolution #GPA-391-85 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report TR-42-85, Insurance Risk Management Report 1985-86, be deferred until 1:30 p.m. "CARRIED" Resolution #GPA-392-85 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report TR-43-85 be endorsed; and 1. That this report be received; and 2. That the Mayor and Clerk are hereby authorized to execute on behalf of the Corporation of the Town of Newcastle and seal with the Corporation Seal, a lease agreement, between Harry Locke and the Corporation, for the property situated at the southeast corner of Martin Road and Highway 2 (Parks and Recreation Depot); and . . . G.P .A. Minutes Lease Agreement Harry Locke 1984 Comments on Internal Control & Accounting Procedures 10.57.99. - 7 - June 17, 1985 3. That the attached by-law be forwarded to Council for approval. "CARRIED" Resolution #GPA-393-85 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT Report TR-44-85, 1984 Comments on Internal Control and Accounting Procedures, be received for information. "CARRIED" Resolution #GPA-394-85 Monthly Fire Report Moved by Councillor Hubbard, seconded by Councillor Hamre for May 1985 68.13.2. THAT Report FD-12-85, Monthly Fire Report for May 1985, be received for information. "CARRI ED" Resolution #GPA-395-85 Ornamental Wrought Moved by Councillor Hamre, seconded by Councillor Hubbard Iron Fence Nash Road THAT the recommendations in Report WD-40-85 be endorsed; and 60.46.117. 1. That this report be received; and 2. That the Public Works Department issue a Road Occupancy Permit to Halminen Homes Ltd., as authorization to install an ornamental brick pier and wrought iron fence along the south side of Nash Road within the one foot reserve described as Blocks 51, Registered Plan 762, and Blocks 54 and 55, Registered Plan 756; and 3. That any maintenance of said fence remain the responsibility of the abutting property owners. "CARRIED" Resolution #GPA-396-85 Storm Sewer Outfall Moved by Mayor Rickard, seconded by Councillor Hubbard Reconstructed Parking Lot - Bowmanville THAT the recommendations in Report WD-41-85 be endorsed; and Memorial Hospital Expansion 1. That this report be received; and 35.60.27. 2. That Bowmanville Memorial Hospital be advised that any upgrading of storm sewers on Prince Street between Liberty Street and Simpson Avenue to accommodate the responsibility of the hospital; and . . . G.P.A. Minutes - 8 - June 17, 1985 3. That a copy of this report be forwarded to Bowmanville Memorial Hospital. "CARRIED" Resolution #GPA-397-85 M.T.C. Proposal Moved by Councillor Hubbard, seconded by Councillor Hamre Redesign of CObbledick/ Station/Rowe Street THAT the recommendations in Report WD-42-85 be endorsed; and Highway 35/115 18.41.105. 1. Tl1ilt this report be received; and 2. That the Ministry of Transportation and Communications be advised that based upon the negative response indicated at the Ministry's public information centre held May 15, 1985, the Town of Newcastle does not support the Scheme "B" proposal for reconstruction of the CobbledicklStationlRowe Street intersection at Highway 35/115 in Orono; and 3. That further to the above, the M.T.C. be requested to continue design and construction on the basis of Scheme "A" as originally proposed. "CARRIED" Resolution #GPA-398-85 Bowmanville 8usiness Moved by Mayor Rickard, seconded by Councillor Hamre Centre - Erection of Flags THAT the recommendations in Report WD-43-85 be endorsed; and 35.60.8. Mechanic Vacancy Fl eet Sect i on Public Works 10.10.99. 1. That this report be received; and 2. That subject to concurrence of tile Newcastle Hydro Electric Commission, the Town approve of the B.I.A. installing flags mounted on streetlight standards in downtown Bowmanville, provided that all costs for installation, maintenance and spring and fall erection and removal are borne by the B.I.A.; and 3. That the B.I.A. and Newcastle Hydro Electric Commission be so advised. "CARRIED" Resolution #GPA-399-85 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Confidential Report WD-44-85 be endorsed; and 1. That this report be received; and 2. That the Director of Public Works be authorized to post for a Lead Hand Mechanic; and . . . G.P.A. Minutes prestonvaleRoad Reconstruction 18.45.106. Other Business Delegations Zion Park Corrunittee Re Storage Shed 10.2.8. Newcastle Village District Historical Society - 9 - June 17, 1985 3. That any vacancies which occur as a result of the posting be filled in accordance with Town Policy. "CARRIED" Resolution #GPA-400-85 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the recommendations in Report WD-45-85 be endorsed; and 1. That this report be received; and 2. That the Director of Public Works be authorized to proceed with an extraordinary maintenance project on Prestonvale Road from Highway #2 south to Bloor Street; and 3. That all expenditures be in accordance with the 1985 Budget allocation, Account #7205-X-85001-X for Prestonvale Road. "CARRIED" Resolution #GPA-401-85 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the delegations be acknowledged, and informed of Council's action. "CARRIED" Resolution #GPA-402-85 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the request of the Zion Park Committee for funds to be returned ($565.00) with accrued interest be granted; and THAT when erecting the storage shed, the Zion Park Committee seek consultation from the Town Staff without cost. "CARRIED" Re~olution #GPA-403-85 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the recommendations in Mayor's Report 11-85 be endorsed; and 1. That this report be received; and . . . G.P.A. Minutes Aid to Barrie 10.2.11. Liberty St. S., Resurfacing and Parking 18.35.100. - 10 - June 17, 1985 2. That receipt of the sum of $6,000.00 be acknowledged and a letter be sent to the Newcastle Village District Historical Society, congratulating them on their project of re-printing Professor Squair's book and for the prompt re-payment of the loan; and 3. That Council consider the purchase of copies of Professor Squair's book to be used as gifts. "CARRIED" Resolution #GPA-404-85 Moved by Councillor Cowman, seconded by Mayor Rickard THAT the General Purpose and Administration Committee recommend to Council the purchase of 50 books to be used for gifts in the future; and THAT the books be kept in the Clerk's Department; and THAT the disposition of the books be at Council's discretion; and THAT the funding be from the Reception & Tributes Account. "CARRIED" Resolution #GPA-405-85 Moved by Mayor Rickard, seconded by Councillor Cowman THAT the verbal report of the Director of Public Works re assistance to Barrie be received; AND THAT the proposal that an employee of the Works Department volunteering his time and the Town donating the use of a vehicle be approved; AND THAT staff work out the details with the City of Barrie and report to Council on the method of implementation. "CARRIED" Resolution #GPA-406-85 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the verbal report of the Director of Public Works, respecting the Region's proposal to reconstruct Liberty Street, south of the King Street intersection be received; AND THAT because Liberty Street is a Regional Road, the Region be requested to pay the cost of providing paved parking for the residents of the houses abutting the west side of Liberty Street, between King Street and Queen Street, Bowmanville. "CARRIED" G.P.A. Minutes . Recess Delegation Insurance Risk Management Report 10.53.3. . . - 11 - June 17, 1985 Resolution #GPA-407-85 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT Committee recess until 1:30 p.m. (12:15 p.m.) "CARRIED" Dave Reid, Frank Cowan Insurance, was present to review and answer questions relating to the Insurance Risk Management Report. Resolution #GPA-408-85 Moved by Councillor Cowman, seconded by Mayor Rickard THAT the recommendations in Report TR-42-85 be endorsed; and 1. That this report be received; and 2. That Frank Cowan Company Limited, Princeton, Ontario, be retained to provide insurance coverage for the Town of Newcastle from July 1st 1985 to June 30th 1986, with a premium renewal rate of $128,842.; and 3. That the updating of the Fleet and Property Schedules be undertaken by the staff and the insurer be advised of the necessary amendments; and 4. That consideration be given to an increase in the Weekly Income Benefits from $300 to $400 for Members of Council at an additional annual cost of $203.; and 5. That the Fidelity Bond not be increased at this time; and 6. That Excess Liability Insurance in the amount of $5,000,000 be approved at an additional annual cost of $11,229.; and 7. That the insurance coverage as it relates to the EDP System be reviewed for any necessary amendments; and 8. That changes in the deductible limits for the automobile fleet and the broiler and machinery coverage not be considered at this time; and 9. That the change in the deductible limit for property from $5,000 to $10,000 resulting in a premium credit of $1,796 be approved; and 10. That the change in the deductible limit for municipal liability coverage from nil to $1,000, resulting in a premium credit of $8,497 not be considered at this time; and 11. That the $15,274 expenditure above the 1985 budget provision of $100,000 be accommodated throughout the budget as necessary; and . . . G.P.A. Minutes Insurance Risk Management Report Property Standards By-law Adjournment - 12 - June 17, 1985 12. That 50% of the additional premiums resulting from any changes in the insurance coverage be accommodated throughout the budget as necessary. "CARRIED" Resolution #GPA-409-85 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the Weekly Income Benefits be increased from $300 to $400 for Members of Council at an additional annual cost of $203. "CARRIED" Resolution #GPA-410-85 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the meeting be "In Camera." "CARRIED" Resolution #GPA-411-85 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT the concerns of the Mayor regarding the Property Standards By-law, be referred to staff for a report back to the Committee. "CARRIED" Resolution #GPA-412-85 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the meeting be open. "CARRIED" Resolution #GPA-413-85 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT Committee approve the actions taken "In Camera." "CARRIED" Resolution #GPA-414-85 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT the meeting adjourn at 2:40 p.m. "CARRIED"