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HomeMy WebLinkAbout03/18/1985 . TOWN OF NEWCASTLE General Purpose & Administration Committee March 18, 1985 Roll Call: ~ Public Meeting Delegations . N.C.S.P.B. Baseline Community Centre Board Summary of land Division Applications for February 1985 60.84.2. Minutes of a Meeting of the General Purpose and Administration Committee, held on Monday, March 18, 1985, at 9:30 a.m., in Court Room #2. Present Were: Councillor I. M. Hobbs, Chairman Councillor A. Cowman, Member, at 9:35 a.m. Councillor D. Hamre, Member Councillor M. Hubbard, Member Councillor R. B. Taylor, Member Absent: Mayor G. B. Rickard, On Vacation Councillor E. R. Woodyard, due to illness Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D. W. Oakes Deputy Clerk, G. Gray Treasurer, K. Campbell Director of Public Works, R. Dupuis Planner, J. Szwarz Deputy Director of Community Services, J. Caruana Gail DeGroot, representing the Newcastle Community Services Planning Board appeared before the Committee, relative to the Baseline Community Centre. She said that the report in the Agenda was self-explanatory and urged the adoption of the report. Brenda Metcalf of Baseline Community Centre Board, addressed the Committee. She related the history of the Community Centre, which will be on the N/W corner of Martin Road and Baseline Road. She said the plans are satisfactory to the Board and asked Committee to approve them. Resolution #GPA-166-85 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report PD-41-85, Summary of Land Division Committee Applications for the month of February 1985, be received for information. "CARRIED" . . . G.P.A. Minutes - 2 - March 18, 1985 Resolution #GPA-167-85 Summary of Committee Moved by Councillor Hubbard, seconded by Councillor Hamre of Adjustment Applica- tions for February THAT Report PD-42-85, Summary of Committee of Adjustment 20, 1985 Applications for meeting of February 20, 1985, be 60.81.2. received for information. "CARRIED" Resolution #GPA-168-85 Application for Moved by Councillor Hubbard, seconded by Councillor Taylor Rezoning - Greg Gray 60.35.241. THAT the recommendations in Report PD-44-85 be endorsed; and 1. That Report PD-44-85 be received; and 2. That an application submitted by Mr. Greg Gray to rezone a parcel of land in Part of Lot 6, Concession 2, former Township of Clarke to permit the parking of two commercial motor vehicles be referred to staff for processing and a subsequent report and public hearing. Application to Amend Moved Durham Regional Official Plan to Permit Addition~l Uses Within Special Purpose Commercial Areas 60.30.128. Minutes Animal Control Monthly Report for February 1985 68.29.5. "CARRIED" Resolution #GPA-169-85 by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report PD-45-85 be endorsed; and 1. That Report PD-45-85 be received; and 2. That the Region of Durham be advised that the Town of Newcastle has no objection to Official Plan Amendment Application 84-38/D to permit financial establishments, professional offices and other personal service uses as an exception within Special Purpose Commercial Areas at the discretion of the Area Municipal Council. "CARRIED" Resolution #GPA-170-85 Moved by Councillor Hamre seconded by Councillor Hubbard THAT the Minutes of the Meeting of March 4, 1985, be adopted as read. "CARRIED" Resolution #GPA-171-85 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Report CD-9-85 be received for information. "CARRIED" . . . G.P.A. Minutes Parking Enforcement Report for February 1985 77.39.3. Staff Training and Development Session 10.10.3. Building Plans for Baseline Community Centre 16.6.14. Policy for Short Term Investments 10.57.99. - 3 - March 18, 1985 Resolution #GPA-172-85 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report CD-10-85, be received for information. "CARRIED" Resolution #GPA-173-85 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Confidential Report Admin 16-85 be referred to the end of the Agenda. "CARR I ED" Resolution #GPA-174-85 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the recommendations in Report Admin 18-85 be endorsed; and 1. That Administrator's Report Admin 18-85 be received; 2. That upon acceptance of the recommendations from the Newcastle Community Services Planning Board, staff be authorized to prepare all necessary tendering documents in conjunction with Mr. Grant Robertson, Architect for the Baseline Community Centre; 3. That staff be authorized to advertise the project and receive tenders and present a recommendation on the selection of a contractor through the General Purpose and Administration Committee; and 4. That the Baseline Community Centre Board and the Newcastle Community Services Planning Board be advised of Council's actions and thanked for their continuing involvement in the project. "CARRIED" Resolution #GPA-175-85 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report TR-12-85, Policy for Short Term Investments, be considered. "CARRIED" Resolution #GPA-176-85 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report TR-12-85 be received for information. "CARRIED" . . . G.P.A. Minutes Activity Report February 1985 10.57.9. list of Applications for Cancellation, reduction or refunds of taxes 10.57.4. Petition The MTC For 1984 Supple- mentary Subsidy For Physically Disabled Persons 35.60.7 . - 4 - March 18, 1985 Councillor Taylor declared a Conflict of Interest in Item 2 of Report TR-13-85, and left the table. Resolution #GPA-177-85 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the recommendations in Report TR-13-85 be endorsed; and 1. That in accordance with provision of Chapter 302, Section 81(1) of The Municipal Act, R.S.O. 1980, The Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended February is as shown on the attached schedule; and 2. That the expenditures for the month of February 1985, be approved. "CARR I ED" Resolution #GPA-178-85 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the recommendations in Report TR-14-85 be endorsed; and 1. That this report be received; and 2. That the attached list of applications for cancellation, reduction or refund of taxes be approved. "CARRIED" Resolution #GPA-179-85 Moved by Councillor Hubbard. seconded by Councillor Hamre THAT the recommendation in Report TR-15-85 be endorsed, and the Treasurer petition the Ministry of Transportation and Communications for supplementary allocation of subsidy in the amount of $169.00 for transportation services for physically disabled persons. "CARRIED" Resolution #GPA-180-85 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the Treasurer report on Banks, other than the Canadian Imperial Bank of Commerce, accepting tax payments. "CARRIED" G.P.A. MInutes . Monthly Fire Report for February 1985 68.13.2. . . - 5 - March 18, 1985 Resolution #GPA-181-85 Moved by Councillor Hamre, seconded by Councillor Taylor THAT Report FD-7-85, Monthly Fire Report for February 1985, be received for information. "CARRIED" Resolution #GPA-182-85 Decoration Day Moved by Councillor Hubbard, seconded by Councillor Taylor BOWlDanville and Bondhead Cemeteries THAT the recommendations in Report CS-02-85 be endorsed; and 68. ,31.100. Newcastle Fitness Centre Activities 68.31.4. , Speed Sport Show Orono Park 68.31.99. 1. That this report be received; and 2. That Decoration Day be held on Sunday, July 21st, 1985, at Bowmanville and Bondhead Cemeteries. "CARRI ED" Resolution #GPA-183-85 Moved by Councillor Taylor, seconded by Councillor Hamre THAT Report CS-03-85, Newcastle Fitness Centre Activities, be received for information. "CARRIED" Resolution #GPA-184-85 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the recommendations in Report CS-04-85 be endorsed; and 1. That this report be received; and 2. That the request of Show Associates be approved upon agreeing to the following conditions: a) Special Event Insurance be purchased with a minimum of $1,000,000. coverage for 3rd party liability; b) Security must be provided for the event by Show Associates in the area designated for the consumption of alcoholic beverages; c) A Liquor licence must be issued for the event; d) That Public Health Regulations are met where food is being served; e) That Show Associates produce a Bond to the Town of Newcastle in the amount of $500.00 to cover any damages or additional clean-up of the area used; and . . . G.P.A. Minutes - 6 - March 18, 1985 3. That Council authorize the Town Clerk to forward a letter of approval for the event to be held in Orono Park Saturday, July 6, 1985. "CARRIED" Resolution #GPA-185-85 Storm Water Moved by Councillor Hubbard, seconded by Councillor Taylor Management in the Courtice Urban Area THAT the recommendations in Report WD-18-85 be endorsed; and 1/15 1. That this report be received; and 2. That consultants preparing stormwater management plans be made aware of the necessity to look at the up and downstream hydrographs as altered by other stormwater management facilities to ensure that the intent of the Courtice Stormwater Management Study is achieved; and 3. That a copy of this supplementary and its recommendations be forwarded to the Central Lake Ontario Conservation Authority with the request that they indicate concurrence with the Town's approach to stormwater management in the Courtice Urban Area. "CARRIED" Resolution #GPA-186-85 Release of Part 2, Moved by Councillor Hubbard, seconded by Councillor Hamre Plan 10R-708 Darlington Industrial THAT the recommendations in Report WD-19-85 be endorsed; and Estates 60.46.2. 1. That this report be received; and 2. That the recommendations of Report WD-6-85 be reconsidered and a release be granted for Part 2, Plan 10R-708, with respect to the requirements of a subdivision agreement between the Town and Darlington Industrial Estates, subject to the contribution of $3,000. by the owner towards completion of outstanding works in said subdivision. 3. That staff be authorized to take the necessary steps to implement such recommendation. "CARRIED" Resolution #GPA-187-85 Closure & Conveyance Moved by Councillor Taylor, seconded by Councillor Hamre Unopened laneway lying Halfway Between Elgin THAT the recommendations in Report WD-20-85 be endorsed; and and High Streets & Extending from O'Dell 1. That this report be received; and St. to Fourth St. 77 .44.136. G.P .A. Minutes - 7 - March 18, 1985 . 2. That a portion of the unopened laneway lying halfway between Elgin Street and High Street and extending from O'Dell Street to Fourth Street in Bowmanville , more particularly described as Part 2, Plan 10R-1885, be closed and conveyed to the abutting owners; and 3. That the value of Part 2, Plan 1824 be established at a nominal amount of $100.00 plus costs; and 4. That staff be authorized to complete the procedure for the closure and conveyance of the subject lands in accordance with Town Policy. "CARRIED" Resolution #GPA-188-85 Certificate of Moved by Councillor Hubbard, seconded by Councillor Hamre Completion Phases I & II, Burketon Hills THAT the recommendations in Report WD-21-85 be endorsed; and Estates 60.46.107. 1. That this report be received; and 2. That in accordance with Clause 46 of the Subdivision Agreement between the Town and Burketon Hills Estates registered as Instrument No. 112980, the Director of Public Works be authorized to issue a Certificate of Completion for the works constructed in Phases I and II of said subdivision; and . 3. That the maintenance period for the completed works be deemed to have commenced November 6, 1984, the date of completion of said works. Such certificate of Completion will not include surface course of asphalt. "CARRIED" Resolution #GPA-189-85 MTC Request for Moved by Councillor Taylor, seconded by Councillor Hamre Redesign of The Cobbledick/Station/ THAT Report WD-22-85 be considered. Rowe Street Intersection "CARRIED" Treatment Proposed as Part of the Resolution #GPA-190-85 Highway 35/115 Reconstruction Moved by Councillor Hamre, seconded by Councillor Cowman Proposal 18.41.105. 1. That Report WD-22-85 be received; and . 2. That Council concur with the request of the Ministry of Transportation and Communications respecting a redesign of the Cobbledick/Station/Rowe Street intersection proposed as Part of the Highway 35/115 reconstruction proposal subject to the following: . . . G.P.A. Minutes Building Plans for Baseline Community Centre 16.6.14. - 8 - March 18, 1985 a) All construction costs of the proposal to connect Rowe Street to Station Street and eliminate the connection of these former two streets to Cobbledick Street to be borne by the M. LC.; b) Design for this proposal to include provision for correction of a minor drainage problem which exists in this area; c) All costs for closure by by-law of the existing Station/Rowe Street road allowance connecting to Cobbledick Street to be borne by M.T.C.; d) An information meeting be held with area citizens and the Durham Fair Board; e) Any public objections to the above road closing by-law to be resolved jointly by the Town and M. LC.; and 3. That the Ministry of Transportation and Communications be requested to provide written concurrence with the above. "CARRIED" Resolution #GPA-191-85 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Committee concur with the recommendations in the Report from the Newcastle Community Services Planning Board; and 1. That this report be received; 2. Council approve the approximate building location and parking lot location, including entrance; 3. That Council approve the general building plan for the internal layout of the building; and 4. That the Baseline Community Centre Board and the Newcastle Community Services Planning Board be advised of Council's actions. "CARRIED" . . . G.P.A. Minutes - 9 - March 18, 1985 Unfinished Business Resolution #GPA-192-85 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the delegations be acknowledged, and advised of the action taken by Council. "CARRIED" Resolution #GPA-193-85 Moved by Councillor Taylor, seconded by Councillor Hamre THAT the meeting be 'in camera.' "CARR I ED" Resolution #GPA-194-85 Staff Training & Moved by Councillor Taylor, seconded by Councillor Hubbard Development Session 10.10.3. THAT Confidential Report Admin 16-85 be received for information. "CARRIED" Resolution #GPA-195-85 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT the meeting be open. "CARRIED" Resolution #GPA-196-85 Moved by Councillor Hubbard, seconded by Councillor Taylor THAT Committee approve the actions taken 'in camera.' "CARRIED" Resolution #GPA-197-85 Adjournment Moved by Councillor Taylor, seconded by Councillor Cowman THAT the meeting adjourn at 11:17 a.m. "CARRIED"