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HomeMy WebLinkAbout04/01/1985 TOWN OF NEWCASTLE General Purpose and Administration Committee . Roll Call: . Public Meetings Gearing 60.35.171 . April 1, 1985 Minutes of a meeting of the General Purpose and Administration Committee, held on Monday April 1, 1985, at 9:30 a.m., in Court Room #2. Present Were: Councillor Marie Hubbard, Chairman Councillor Ivan M. Hobbs, Member Councillor R.B. Taylor, Member at 9:45 a.m. Councillor E.R. Woodyard, Member until 11:05 a.m. Mayor G.B. Rickard, Member Counci llor Ann Cowman ) <t Counci llor D. Hamre (<<'L>~A'-~-<'- :'/. Absent: Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D.W. Oakes Deputy Clerk, G. Gray Director of Planning, T.T. Edwards Treasurer, K. Campbell until 11:00 a.m. Deputy Director of Community Services, J. Caruana (until 11:00 a.m.) Fire Chief, J. Aldridge, 10:35 a.m. to 11:00 a.m. Director of Public Works, R. Dupuis at 10:40 a.m. Public Meeting re Gearing Rezoning The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 34(12) Council is holding a public meeting on the proposed rezoning for part of Lot 32, Concession 3, former Township of Darlington, now in the Town of Newcastle, before either adopting or rejecting the proposed zoning by-law amendment. She asked if there were any persons wishing to speak to this matter. No person indicated a desire to speak. Before proceeding with this matter, she asked the Clerk to advise on the manner of notice. The Clerk advised that notice was sent by mail on March 1, 1985 to persons according to the last assessment roll, within 400' of the site and public notice was posted or. the site on March 1, 1985. The notice complied with the regulations under the new Planning Act. The Chairman advised any person wishing further notice of the passage of the By-law, if it is passed to please leave his name, address and telephone number with the Clerk before leaving. She then called on the Planner to briefly describe the purpose and effect of the By-law, and how the by-law accomplishes the stated purpose. The Planner advised that the purpose of the proposed rezoning is to change the zone designation of 4.83 ha (11.94 acres) parcel of land located in Part Lot 32, Concession 3, former Darlington Township, now in the Town of Newcastle from "Agricultural (A)" and "Environmental G.P.A. Minutes Gearing . Comprehensive Zoning By-law 84-63 60.35.6 . . - 2 - April 1, 1985 Protection (EP)" to "Residential Estate (RE) -Special Provision" to permit the development of twelve residential estate lots. The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the By-law. All questions must be directed through the chair. There were no questions. The Chairman advised that Council would now hear from objectors, explaining that Council wishes input prior to a final decision. There were no objectors. Mr. D.G. Biddle, speaking for the applicant indicated support for the rezon i ng. The Chairman declared this public meeting closed. Public Meeting re Amendments to the Comprehensive Zoning By-law 84-63 The Cha~rman announced the purpose of the public meeting: As required under the new Planning Act. (Section 34(12) Council is holding a public meeting on a number of housekeeping amendments to By-law 84-63 before either adopting or rejecting the proposed zoning by-law amendment. She asked if there were any persons present wishing to speak to this matter. No persons indicated a desire to speak. Before proceeding with this matter, she asked the Clerk to advise on the manner of notice: The Clerk advised that Public Notice was published in the Oshawa Times, the Bowmanville Statesman, the Newcastle Independent, the Newcastle Reporter and the Orono Weekly Times on February 20, 1985 and the notice complied with the regulations under the new Planning Act. She then called on the Planner to briefly describe the purpose and effect of the By-law, and how the by-law accomplishes the stated purpose and the Planner advised the purpose of the proposed zoning by-law is to make amendments of a housekeeping nature to By-law 84-63. The effect of thepro~osed zoning by-law would be to: i) add definitions for "Dry Light Industry", "Transport Service Estab I i shment" and "Transport or Cartage Depot"; ii) permit encroachments of balconies, canopies, unenclosed porches, steps or patios into a required front year, and limit interior side yard encroachments in order to maintain a minimum interior side yard of, no less than, 1.2 metres; iii) reduce the setbacks for parking areas in Commercial Zones; iv) specify interior side yard requirements for duplex dwellings located in an R1 Zone; v) correct a typographical error contained in Section 19.1(b)(xix); G.P.A. MINUTES . Delegations Mangar . 60.46.194 60. 35. 1 71 . Monthly Building Report 56.49.3 - 3 - Apri I 1, 1985 vi) cross-reference zone provIsions affecting existing motor vehicle service stations or fuel bars located in C4 or C5 Zones; vii) add Transport Service Establishments as a permitted use in Industrial zones; viii) change to Urban Residential Type 3 (R3) Zone the zoning of the existing street townhouses located on Wilde and Hailey Courts and the east side of Hobbs Drive from the Bowmanville Mall south to, but not including Lot 51 on Registered Plan 698 all of which are located on Block C of said registered plan; ix) bring into conformity with the Durham Regional Official Plan, the zone designations of lands located in Part of Lot 28, Concession 4, former Township of Clarke, and more particularly all of those vacant, residential or agricultural lands situated south of Fred's Fruit Market and having frontage on the east side of Provincial Highway 35/115. No one spoke in objection to or support of the amendments. The Chairman declared the Public Meeting Closed. Mr. Mangar was not present. Mr. D.G. Biddle spoke to Report PD-51-85. He said that he and his client, Mr. Gearing, were in general agreement with the conditions of subdivision. He had some minor comments; I) Condition 1 on Attachment 1., (8) lots should be (10) lots; 2) Condition 8 - his client would like to retain and renovate the present dwelling. He asked that this condition be deleted or modified. 3) He asked that Block 17 be deleted from the Plan of subdivsion until the Official Plan Amendment has been dealt with. Resolution #GPA-198-85 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT the recommendation in Report PD-47-85 be endorsed; and THAT an application submitted by Mr. M. Mangar to rezone a parcel of land in Part of Lot 28, Concession 5, former Township of Clarke to expand the uses permitted in conjunction with the existing motor vehicle service station be referred to Staff for processing and subsequent report and public hearing. "CARRIED" Resolution #GPA-199-85 Moved by Councillor Hobbs, seconded by Mayor Rickard THAT Report PO-50-85, Monthly Building Report for February, 1985, be received for information. "CARR I ED" . . . G.P.A. Minutes Geari ng 60.46.194 - 4 - April 1, 1985 Resolution #GPA-200-85 Moved by Councillor Taylor, seconded by Mayor Rickard vHAT the Planning Director review permits 39-49 in Report PD-50-85 and report back. "CARRIED" Resolution #GPA-201-85 Moved by Councillor Hobbs, seconded by Councillor Woodyard THAT Report PD-51-85 be referred back to staff for a further report. "LOST" Resolwtion #GPA-202-85 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendation in Report PD-51-85 be endorsed; and THAT the Region of Durham be so advised that the Town of Newcastle recommends approval of Plan 18T-84048, dated December 17, 1984, as revised in red and attached hereto and furthermore, subject to the conditions contained in Attachment 1 to this Report; and THAT application for rezoning DEV 85-1 in respect of Lot 32, Qoncession 3, Township of Darlington, be approved and that the attached By-law to amend Zoning By-law 84-63, as amended be forwarded to Council; and THAT a copy of Staff R~port PD-51-85 be forwarded to the Region of Durham. Resolution #GPA-203-85 "CARRIED AS AMENDED LATER IN THE MEETING" Moved by Mayor Rickard, seconded by Councillor Taylor THAT Condition 1 be amended by changing (8) lots to (10) lots. "CARRIED" Resolution #GPA-204-85 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Condition 8 be amended to read "That the existing non-residential structures on Lot 3 be demolished and removed from the said lands. "CARRIED" Resolution #GPA-205-85 Moved by Mayor Rickard, seconded by Councillor Taylor THAT staff confer with the applicant and bring to Council, a recommendation relative to the cul-de-sac. . . . G.P.A. Minutes B. Hemi'ng 60.81.5 Amendments to By-law 84-63 60.35.6 Minutes Binding of Agendas 10.12.99 16.19.108 - 5 - Apri 1 1, 1985 Resolution #GPA-206-85 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the report be tabled until later in the agenda. "CARRIED" Resolution #GPA-207-85 Moved by Councillor Hobbs, seconded by Mayor Rickard THAT Report PD-52-85, Committee of Adjustment File A87/85 and 88185, B. Heming, pt. lot 8, Cone. 6, Darlington be received for information. "CARRIED" Resolution #GPA-208-85 Moved by Ma~or Rickard, seconded by Councillor Taylor THAT the recommendation in Report PD-53-85 be endorsed; and THAT the attached By-law forming Attachment 2 to Report PD-53-85 be approved. "CARRIED" Resolution #GPA-209-85 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the Minutes of the Meeting held on March 18, 1985 be approved as read. "CARRIED" Resolution #GPA-210-85 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT Report CD-12-85, Costs Associated with Binding of Council and Committee Agendas be received for information. "CARRIED" Resolution #GPA-211-85 Moved by Councillor Woodyard, seconded by Councillor Taylor THAT the recommendation in Report Admin 21-85 be endorsed; and THAT the Mayor and Clerk be authorized to execute the necessary documents to revise the necessary lease with Matthews & Hill Insurance Brokers Limited on the basis of a 1985 increase of 5% and a 1986 increase of an additional 5%; G.P.A. Minutes . Tender re Non-asphaltic Road Oil 10.2.'8 . Word Proc. Equip. -Corrun. Services Dept. 10.2.7 - 6 - Apri 1 1, 1985 THAT the attached by-law authorizing the Mayor and Clerk to execute the necessary documents be adopted; THAT Matthews & Hill Insurance Brokers Limited be advised of Council's actions. "CARRIED" Resolution #GPA-212-85 Moved by Councillor Taylor, seconded by Councillor Woodyard THAT the recommendation in Report TR-16-85 be endorsed; and THAT Canam Oil Services, Breslau, Ontario with a bid of $81,840.00 being the lowest resp~nsible bidder meeting all terms, conditions, and specifications of Tender 85-1 be awarded the contract to supply and apply non-Asphaltic Road Oil as required by the Town of Newcastle; and THAT the funds expended be provided from the approved 1985 Public Works road material maintenance budget. "CARRIED" Resolution #GPA-213-85 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the recommendation in TR-17-85 be endorsed; and THAT the lease agreement for the AES Word Processing Equipment be approved; and THAT the Clerk prepare the by-law required to authorize execution of the lease agreement. "CARRIED" Resolution #GPA-214-85 Moved by Ma~or Rickard, seoonded by Councillor Taylor ,,) ,f,\~~ '!flTHAJ con~~d,e"~t\~} RePJ0';{rjFD-8-8,( be moved to end of agenda. ,i ,,0 .' ,If, Y . /,- J. ,t; .,,<H i t~W'. uvY "";I(::>i,r . 'J(a;: l(."'~{;'i'~,,!:-,~ l'-~'iw- I'd j .,r' ' "LOST" .'. ~ ~v , .v ~ ~ .1 /n-'t> c,t/Y..... ~. "li,{tK , '\.1 " /"AJ;1 .-:1. r . r ~ Uj. /)_~..J0r!<esoli1tion #GPA-215-85 I ~ Vacation Pay' Moved by Councillor Taylor, seconded by Councillor Woodyard Part-time Firefighters THAT the recommendation in Confidential Report FD-8-85 be approved; 68.13.3 and THAT Council approve the retroactive payment of 4% vacation pay to all past and present part-time firefighters, calculated from January 1, 1982 until the present date, and . . G.P.A. Minutes International Youth Year 10.2.11 Martin Road Park Agreement 68.31.101 Bowm. Mem. Cemetery Vandalism . 10.53.99 . Recess Onto Provo Standard Drawings & Speci fi cations 77 .2.1 - 7 - Apri 1 1, 1985 THAT the funds be drawn Part-time Firefighters' -4-5; -5-4. from Fire Department Account, Wages, No. 7102-016-2-7; -3-6; "CARRIED" Resolution #GPA-216-85 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Report CS-06-85,mternational Youth Year be received for information. "CARRIED" Resolution #GPA-217-85 Moved by Councillor Taylor, seconded by Mayor Rickard THAT Report CS-07-85 be received for information. "CARRIED" Resolution #GPA-218-85 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the recommendation in Report CS-05-85 be endorsed; and THAT the necessary repairs be charged to Self Insurance Losses Account 2900-X-2-7 to an upset limit of $1,500. "CARRIED AS AMENDED" Resolution #GPA-219-85 Moved by Councillor Taylor, seconded by Mayor Rickard THAT recommendation 2 be amended and the costs be charged to Cemetery Maintenance account. "CARRIED" Resolution #GPA-220-85 Moved by Councillor Taylor, seconded by Mayor Rickard THAT there be a ten minute recess. "CARRIED" Resolution #GPA-221-85 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the recommendation in Report WD-23-85 be endorsed; and THAT the Town of Newcastle adopt the Ontario Provincial Standard Drawings and Specifications for use in its construction projects; and G.P.A. Minutes . Van Andel & Gust Subdivsion Dedication 60 . 46. 131 . Bowmanvi lle Bus. Centre Annual Sidewalk Sale 10.2.11 . . - 8 - Apri 1 1, 1985 THAT Mr. P.C. Ginn, P. Eng., District Municipal Engineer, M. T.C., be so adv i sed and provided wi th a copy of th is report. Resolution #GPA-222-85 "CARRIED" Moved by Councillor Hobbs, seconded by Mayor Rickard THAT the recommendation in Report WD-24-85 be endorsed; and THAT a by-law be passed by Oouncil dedicating Block 26, Plan IOM-755 as public road allowance; and THAT the law firm of Kitchen and Kitchen be advised of Council's actions in this matter. "CARRI ED" Resolution #GPA-223-85 Moved by Councillor Hobbs, seconded by Councillor 'Taylor THAT the recommendation in Report WD-25-85 be endorsed; and THAT conditional on the Bowmanville Business Centre acquiring the necessary Road Occupancy Permits from the Works Department, approval be given to hold a Sidewalk Sale on July 18, 19, 20, 1985. THAT on July 18 & 19, Temperance Street, from Church Street to just north of St. John's Anglican Church, be closed with the exception of a clear fire route; and THAT on July 20, King Street, from the west side of Division Street to the east side of Scugog Street, be closed with the exception of a clear fire route and access to Brock's Service Centre; and THAT westbound Highway 2 traffic be detoured via Division, Church and Scugog Streets, and eastbound Highway 2 traffic be detoured via Scugog, Queen andDivision Streets; and THAT advertisements of the road closures and detours be placed in the local newspapers; and THAT arrangements for placement and removal of barriers and signs be as in previous years, between the Works Department and the Bowmanville Business Centre; and THAT a copy of this report be forwarded to the Bowmanville Business Centre with the request that they make appropriate arrangements with the Works Department well in andvance of their proposed event. "CARR I ED" G.P.A. Minutes . Public Works Week 77.2.99 . Chris Beauduane Productions 10.2.11 . - 9 - Apri 1 1, 1985 Resolution #GPA-224-85 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the recommendation in Report WD-26-85 be endorsed; and THAT advertisements advising of Public Works Week and inviting members of the public to contact the Works Department for information about the activities of the Department be placed in the local news- papers; and, THAT such ads include the following proclamation: Whereas the health, safety and comfort of the community is greatly dependent on the facilities and services provided by the Public Works Department; and, Whereas the support from the community is vital in the continuing efficient operation of the Public Work's Services such as street maintenance, refuse collection, water and sewer systems, road construction and snow removal; and, Whereas the quality and effectiveness of these facilities and services are dependent on the continued efforts and skills of Public Works Department Staff; Now therefore, the Council of the Corporation of the Town of Newcastle does hereby proclaim May 19th to May 25th, 1985, "Public Works Week" in the Town of Newcastle to recognize the efforts of the Public Works Department in providing for health, safety, and comfort in the community. THAT letters be sent to area school boards inviting them to arrange student tours of Works facilities and that such invitations request a response by May 10, 1985. "CARRI ED" Resolution #GPA-225-85 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the recommendation in Mayor's Report No. 3-85 be endorsed; and THAT Council suggest the names of organizations which might be interested in this type of production in our Municipality. Resolution #GPA-226-85 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the Report be referred back to the Mayor's Office for input from Council and a reply. "CARRIED" G.P.A. Minutes Town of . Newcastle Flag 10.2.3 60.46.194 . Tractor Pull Thistle Valley Park Town of Newcastle Flag .10.2.3 - 10 - Apri 1 1, 1985 Resolution #GPA-227-85 Moved by Mayor Rickard, seconded by Councillor Taylor THAT Mayor'S Report 4-85, Town of Newcastle flag, be received for consideration. "CARRIED" Resolution #GPA-228-85 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT Report PD-51~85 be lifted from the table. "CARRIED" Resolution #GPA-229-85 Moved by Councillor Taylor, seconded by Mayor Rickard THAT the report be amended further by adding: Condition 19 - The owner dedicate to the Town of Newcastle Blocks 18, 19 and 20 for the purpose of accommodating the proposed cul-de-sac and turning circle; and Condition 16 - be amended to read: "That Blocks 12, 13 and 14, being 0.3 metre reserves. be dedicated to the Town of Newcastle, free and clear of all encumbrances. Further- more, that a site triangle shown as Block 16 on the red-line revised plan, be dedicated to the Town of Newcastle. "CARRIED" On being put to a vote, Res.G.P.A.-202-85was "CARRIED AS AMENDED". Resolution #GPA-230-85 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the letter from Strike and Strike re Tractor Pull at Thistle Valley Park be referred to Staff for appropriate distribution and a report back to Committee. "CARRIED" Resolution #GPA-231-85 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the Town of Newcastle Flag be a white background with a central crest on a pale green Leaf with a clump of apple blossoms in the corners and "Town of Newcastle" under the crest. "CARRIED" G.P .A~. Minutes . Apple Blossom Week 10.2.11 - 11 - Apri 1 1, 1985 Resolution GPA-232-85 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT May 26, 1985 to June 1, 1985 be proclaimed "Apple Blossom Week" in the Town of Newcastle accordi ng to Town Pol i cy. "CARR I ED" Resolution #GPA-233-85 75th Anniv. Moved by Mayor Rickard, seconded by Councillor Taylor Goodyear Can. Inc. 10.2.11 Adjournment . . THAT Council support Goodyear Canada Inc.., in the celebration of its 75th Anniversary and the Chief Administrative Officer, Mayor and Councillor Hobbs be the liaison with the company. "CARRIED" Resolution #GPA-234-85 Moved by Councillor Taylor, seconded by Councillor Hobbs THAT the meeting adjourn at 12:15 p.m. "CARR I ED"