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HomeMy WebLinkAbout07/02/1985 . TOWN OF NEWCASTLE General Purpose & Administration Committee . Public Meetings . July 2, 1985 Minutes of a Meeting of the General Purpose and Administration Committee, held on Tuesday, July 2, 1985, at 9:30 a.m., in the Library Auditorium Present Were: Councillor R. B. Taylor, Chairman Councillor A. Cowman, Member Councillor D. Hamre, Member Councillor I. M. Hobbs, Member Councillor M. Hubbard, Member, until 12:30 p.m. Councillor E. R. Woodyard, Member, until 12:30 p.m. Mayor G. B. Rickard, Member Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D. W. Oakes Deputy Treasurer, J. Blanchard, until 11:25 a.m. Director of Planning, T.T. Edwards, until 10:50 a.m. Director of Public Works, R. Dupuis, until 2:15 p.m. Director of Community Services, J. Devantier Fire Chief, J. Aldridge, until 12:30 p.m. Deputy Clerk, R. Rutledge Proposed Amendments to the Darlington Official Plan, the Bowmanville Major Urban Official Plan and the Newcastle Village Small Urban Area Official Plan. The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 17(2)), Council is holding a public meeting on proposed Official Plan Amendments for holding a public meeting on proposed Official Plan Amendments for the Darlington, Bowmanville and Newcastle Official Plans before either adopting or rejecting the proposed Official Plan Amendment. The Chairman asked if there were any persons present wishing to speak on this matter. No person indicated a desire to speak. Before proceeding with this matter, the Chairman asked the Director of Planning to advise on the manner of notice. The Director of Planning advised that the public notice was published in 5 local papers on June 5, 1985, and the notice complied with the regulations under the new Planning Act. The Chairman advised any person wishing further notice of the approval of the Official Plan Amendment, if it is approved, to please leave his name, address and telephone number with the Clerk before leaving. G~P.A. Minutes - 2 - July 2, 1985 Public Meetings The Chairman called on the Director of Planning to briefly desc ribe the purpose and effect of the Official Plan Amendments, and how the Official Plan Amendments accomplish the stated purpose. The Planner advised that the amendment to the Official Plan for the former Darlington Planning Area: . a) Would extend the operation of the Official Plan to land within the Corporation of the Town of Newcastle; b) Would change the name of tbe Plan to the Official Plan of the Town of Newcastle; c) Would delete policies which are redundant or in conflict with the Durham Regional Official Plan; d) Would formally adopt, as local Official Plan Policy, the policies of the Durham Regional Official Plan as it relates to the geographic Townships of Darlington and Clarke; e) Would incorporate the policies of the approved Official Plan for Bowmanville and Newcastle Village; f) Would incorporate existing approved policies in respect to Hamlet Development; . g) Would incorporate existing approved policies in respect of the use of Holding Zones; h) Would formally adopt as Official Plan Policy existing approved Site Plan Control Policies; i) Would identify the Town's transportation network and specify roads for which future road widenings may be required. The amendment to the Official Plan for the Bowmanville Major Urban Area would renumber all Sections and Schedules to facilitate inclusion within the Official Plan of the Town of Newcastle. The amendment to the Official Plan for the Newcastle Village Small Urban Area would renumber all Sections and Schedules to facilitate inclusion with the Official Plan of the Town of Newcastle. The foregoing amendments will result in a consolidation of existing approved planning policies and extend local Official Plan coverage to areas that presently do not have a Local Official Plan. . 'G.P.A. Minutes Pub 1 i c Meeti ngs . . . - 3 - July 2, 1985 The Chairman advised that questions may asked concerning the manner of notice, or the purpose and effect of the Official Plan Amendments. All questions must be asked through the Chair. No person spoke in support of or in objection to the application. The Chairman declared the public meeting closed. ************************************************************* Proposed Zoning By-law Amendment - Part Lot 24, Concession Broken Front, former Township of Clarke (Donnalu Wigmore Gunn) The Chairman announced the purpose of the public meeting. As required under the new Planning Act (Section 34(12)), Council is holding a public meeting on the proposed rezoning for part of Lot 24, Broken Front Concession, former Township of Clarke, before either adopting or rejecting the proposed zoning by-law amendment. The Chairman asked if there were any persons present wishing tp speak to this matter. No person present, indicated a desire to speak. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Public Notice was mailed to property owners within 400 feet of the subject property, in accordance with the last revised assessment roll, on May 30, 1985, and complied with the regulations under the new Planning Act. A Notice was also posted on the property. The Chairman advised any person wishing further notice of the passage of the by-law, if it is passed, to please leave his name, address and telephone number with the Clerk before leaving. The Chai rman called on ,the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The Purpose and Effect of the subject by-law is to rezone a 1.06 ha portion of a 1.76 ha lot, in Part of Lot 24, Broken Front Concession, former Township of Clarke, from "A-Agricultural" to "RS-Residential Shoreline", to permit the severance of the lot with two existing seasonal dwellings, into two (2) lots, each with one seasonal dwelling. The Chairman advised that questions may be asked concerning the manner of notice or the purpose and effect of the by-law. All questions must be asked through the Chair. No person spoke in support of or in objection to the application. The Chairman declared the public meeting closed. .G.P.A. Minutes Delegations . . Planning Reports Rezoning - D. Wigmore Gunn 60.35.246. . - 4 - July 2, 1985 Mr. Keith McDowell, representing Linchris Homes, was present to speak in opposition to Planning & Development PD-101-85, recommending submission of a Retail Market Analysis to evaluate the potential impact of the requested local central area on existing and proposed commercial areas within the Courtice Urban Area and adjacent areas in Oshawa, to justify the use of the subject site. Mr. McDowell stated there is a demand for such development because the nearest shopping facilities are 2~ miles away. There are approximately 1,000 homes. The proposal stands on its own merits, therefore, a retail market analysis is unnecessary. Mrs. D. Klosinski, R. R. #1, Hampton, accompanied by a delegation from Tyler Street, presented Council with a petition. The petition indicated they were promised street repairs on Tyler Street, for the spring of 1985. They have now been informed, that this project has been deferred. Mrs. Klosinski asked for reconsideration of this deferral. The Tyler Street property owners would like to repair their driveways, but are reluctant to do so, until Tyler Street has been repaired. They ask the same consideration as was given to Ferner Street. Resolution #GPA-415-85 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the recommendations in Report PD-95-85 be endorsed; 1. That Report PD-95-85 be received; and 2. That application for rezoning DEV 85-11, submitted by Ms. D. Wigmore Gunn, to rezone a 1.06 hectare parcel of land in Part of Lot 24, B.F.C., Clarke, be approved; and and 3. That the by-law attached to this report be forwarded to Council for approval at such time as the Public Works Department's Requirements with respect to the dedication of a road widening and the payment of costs for ditching along Lakeshore Road are satisfied; and 4. That a copy of Council's decision and conditions of approval be forwarded to the applicant and the Ministry of Natural Resources. "CARRIED" . . . G.P.A. Minutes SUlllllary of COlllllittee of Adjustment Applications for June 5, 1985 60.81.2. Monthly Building Report, May 1985 56.49.3. - 5 - July 2, 1985 Resolution #GPA-416-85 Moved by Mayor Rickard, seconded by Councillor Hamre THAT Report PD-96-85, Summary of Committee of Adjustment Applications for the meeting of June 5, 1985, be received for information. "CARRIED" Resolution #GPA-417-85 Moved by Mayor Rickard, seconded by Councillor Hamre THAT Report PD-98-85, Monthly Building Report - May 1985, be received for information. "CARRIED" Resolution #GPA-418-85 Summary of Land Moved by Councillor Hubbard, seconded by Councillor Hamre Division Applications for May 1985 THAT Report PD-99-85, Summary of Land Division Committee 60.84.3. Applications for the month of May 1985, be received for information. Rezoning - Wesley Oke 60.35.251. Retai 1 Market Analysis - Proposed Local Central Area LInchris Homes 60.30.131. "CARR I ED" Resolution #GPA-419-85 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT the recommendations in Report PD-100-85, be endorsed; and 1. That Report PD-100-85 be received; and 2. That an application submitted by Wesley Oke, to rezone a parcel of land in Part of Lot 32, Concession 2, former Township of Darlington, by removing the (H) Holding Symbol from the "(H)R1" zone of said lands, be received and referred to staff for processing and a subsequent report. "CARRIED" Resolution #GPA-420-85 Moved by Councillor Cowman, seconded by Councillor Woodyard THAT Report PD-101-85 be considered at this time. "LOST" Resolution #GPA-421-85 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report PD-101-85 be tabled for 1 week, and a report made to Council. "CARRIED" G,P.A. Minutes . Rezoning - A. Hofstede 60.35.252. - 6 - July 2, 1985 Resolution #GPA-422-85 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT the recommendations in Report PD-102-85 be endorsed; and 1. That Report PD-102-85 be received; and 2. That an application submitted by Andy Hofstede to rezone a parcel of land in Part of Lot 17, Concession 1, former Township of Darlington, to permit the development of two (2) additional residential lots, be received and referred to staff for processing and a subsequent report and public hearing. "CARRIED" Resolution #GPA-423-85 Exemption from Part Moved by Councillor Hobbs, seconded by Mayor Rickard Lot Control Cean Investments 60.2.15. . THAT the recommendations in Report PD-103-85 be endorsed; and 1. That Report PD-103-85 be received; and 2. That the attached by-law exempting Lots 1, 2, 3 and 26 to 36 all inclusive, registered Plan 1oM-761, from Part Lot Control, be approved and forwarded to the Regional Municipality of Durham pursuant to Section 49, Subsection (7) of the Planning Act; and 3. That Mr. Smith be so advised. "CARRIED" Resolution #GPA-424-85 Town of Newcastle Moved by Councillor Hubbard, seconded by Councillor Hobbs Official Plans 60.30.2. THAT Report PD-104-85, Town of Newcastle Official Plans, be received for information. Minutes . "CARR I ED" Resolution #GPA-425-85 Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the Minutes of a Meeting of the General Purpose and Administration Committee, held on Monday, June 17, 1985, be approved as read. "CARRIED" . G..P .A. Minutes - 7 - July 2, 1985 Resolution #GPA-426-85 . Budget Allocation Moved by Councillor Hubbard, seconded by Councillor Cowman By-law Enforcement 10.57.5. THAT the recommendations in Report CD-27-85 be endorsed; and 1. That this report be received; and 2. That the By-law Enforcement - Travel Expense Account 7104-232-X-3 be increased to $1,400.00; and 3. That the additional budget re-allocation be drawn from Contingency Account 7007-298-X-9; and 4. That a miscellaneous mileage expense account allocation be established in the School Crossing Guard budget to cover emergency (mileage) travel expenses. "CARRIED" Resolution #GPA-427-85 Blacksmith's Shop Moved by Councillor Hobbs, seconded by Mayor Rickard Tyrone, Woodcock 60.17.99. THAT the recommendations in Report Admin 41-85 be approved. "LOST" . Resolution #GPA-428-85 Moved by Councillor Hamre, seconded by Councillor Cowman THAT the designation of the Woodcock building as an historic property, be referred to L.A.C.A.C., to initiate; and THAT Staff meet with the applicant to discuss concerns regarding severance. "CARRIED" Resolution #GPA-429-85 Apartment Rental Moved by Councillor Hobbs, seconded by Councillor Hamre King St. E., Village of Newcastle THAT the recommendations in Report Admin 43-85 be endorsed; and 16.19.99. 1. That Administrator's Report Admin 43-85 be received "In Camera"; 2. That the Mayor and Clerk be authorized to sign a new lease agreement with Mr. and Mrs. Miller, the current occupants, at a monthly rate of $350.00; and ~ 3. That the agreement provide for rental adjustments in subsequent years effective September 1st in accordance with the annual inflation rate; and 4. That Mr. & Mrs. Miller be advised of Council's actions. "CARRIED" B.P.A. Minutes - 8 - July 2, 1985 Resolution #GPA-43o-85 . Capital ImprovementsMoved by Mayor Rickard, seconded by Councillor Cowman Bowmanville Library 35.60.19. THAT Report Admin 45-85 be deferred to the end of the Agenda. "CARRIED" Resolution #GPA-431-85 Possible Advertising On Vans 10.38.99. Moved by Councillor Cowman, seconded by Councillor Hubbard THAT Report Admin 46-85, Possible Advertising on Vans, be rece i ved. "CARRIED" Resolution #GPA-432-85 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT staff be directed in conjunction with local business concerns, to proceed with the painting of a van, promoting the Town, provided costs do not exceed $2,000 and that the Town's contribution to this effort be drawn from the Industrial Reserve Account #1110-X-163-9. "CARRIED" . Resolution #GPA-433-85 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the previous resolution be amended by adding "that the painting of the design illustrate the Town of Newcastle and highlighting the component parts of the municipality with arrows indicating the number of miles to Toronto and Hamilton. "CARR I ED" Resolution #GPA-434-85 Proposed 1986 Budget Schedule 10.57.5. Moved by Councillor Hubbard, seconded by Mayor Rickard THAT the recommendations in Report TR-45-85 be endorsed; and 1. That this report be received for information; 2. That the budget process followed in prior years by Committee and Council be continued for the 1986 budget year. "CARRIED" . . . . G.P.A. Minutes - 9 - July 2, 1985 Resolution #GPA-435-85 Town of Moved by Councillor Hubbard, seconded by Mayor Rickard Newcastle Emergency Plan THAT the recommendations in Report FD-1o-85 be endorsed. 68.13.6. Community Services Dept. Internal Operational and Staffing Review 10.10.99. "LOST" Resolution #GPA-436-85 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT Report FD-10-85 be tabled for 2 weeks, for the Committee to review, dialogue with staff, and relate their concerns to the Fire Chief. "CARRIED" Resolution #GPA-437-85 Moved by Mayor Rickard, seconded by Councillor Woodyard THAT Report CS-13-85 be received. "LOST" Resolution #GPA-438-85 Moved by Mayor Rickard, seconded by Councillor Woodyard THAT the Committee go "In Camera." "LOST" Resolution #GPA-439-85 Moved by Mayor Rickard, seconded by Councillor Woodyard THAT the recommendations in Report CS-13-85 be amended by deleting "as outlined in this report" and by adding "and the questionnaire be sent to Members of Council for completion and return. "LOST" Resolution #GPA-44o-85 Moved by Councillor Cowman, seconded by Councillor Hubbard THAT Report CS-13-85 be received and filed. "LOST" Resolution #GPA-441-85 Moved by Councillor Hobbs, seconded by Councillor Cowman THAT Report CS-13-85 be received for information. "CARRIED" . G. P .A. Mi nutes . Recess Surmner Recreational Activities 68.31.4. Citizen of the Year Award 10.2.22. . . - 10 - July 2, 1985 Resolution #GPA-442-85 Moved by Councillor Hubbard, seconded by Councillor Woodyard THAT the meeting recess until 1:30 p.m. "CARRI ED" Resolution #GPA-443-85 Moved by Councillor Hamre, seconded by Mayor Rickard THAT Report CS-14-85, Summer Recreational Activities, be received for information. "CARR I ED" Resolution #GPA-444-85 Moved by Councillor Hamre, seconded by Mayor Rickard THAT the recommendations in Mayor's Report 12-85 be endorsed; and 1. That this report be received; and 2. That five (5) persons be chosen to receive a "Citizen of the Year" Award; 3. That two (2) of the five persons chosen to receive an award be young people in recognition of International Youth Year; and 4. That recognition of the "Citizen of the Year" Award recipients be held at a public event to be held sometime in November of 1985; and 5. That a letter be written to various organizations in the Municipality and advertisements be placed in the local newspapers to request nominations of individuals for this awa rd; and 6. That nominations of individuals for the "Citizen of the Year" Award be submitted to the Clerk of the Town CD Newcastle by October 15th 1985; and 7. That selection of the names of those individuals who will receive a "Citizen of the Year" Award will be made by Council by way of secret ballot. "CARRIED" OG.P.A. Minutes . Goodyear 75th Anni versary Dinner 10.2.99. - 11 - July 2, 1985 Resolution #GPA-445-85 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT Mayor's Report 13-85, Goodyear 75th Anniversary Dinner, be received for information. "CARRIED" Unfinished Business Resolution #GPA-446-85 Tyler Street Petition . Capital Improvements to Bowmanv i lle Library 35.60.19. Other Business Conclusion of Bicentennial Committee Activities 35.31.104. . Moved by Councillor Hobbs, seconded by Councillor Hamre THAT the delegations be acknowledged, and advised of Council's actions. "CARR I ED" Resolution #GPA-447-85 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the Director of Public Works contact the representatives of Tyler Street, and advise them of the status in which repairs to Tyler Street are scheduled in the work program forecast. "CARRIED" Resolution #GPA-448-85 Moved by Councillor Cowman, seconded by Mayor Rickard THAT the 1986 Council consider repairs to Tyler Street in their 1986 budget. "LOST" Resolution #GPA-449-85 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT the recommendations in Report Admin 45-85 be received, and Members of Council review the alternatives that have been proposed and the matter be referred back to the General Purpose and Administration Committee Meeting on July 15, 1985. "CARRIED" Resolution #GPA-45o-85 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT Recommendation {13 in',Report Admi n 38-85 be endorsed; and 3. Use the residual funds to, in conjunction with the Museums, acquire the artifacts outlined in the joint letter from both Museums dated May 27th 1985. "CARRIED" . . . 'G.P.A. Mintues Newcastle Horticultural Society Boat Ramp Lot Levy Energy Auditor - 12 - July 2, 1985 Resolution #GPA-451-85 Moved by Mayor Rickard, seconded by Councillor Hamre THAT Recommendation #3 be amended by adding "that these funds be expended by the Town Treasurer upon receipt of the invoice for the item secured. "CARRIED" Resolution #GPA-452-85 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT a letter be sent to the Newcastle Horticultural Society from the Mayor and Council, congratulating them on winning first prize in the Provincial Contest for Yearbooks. "CARRIED" Resolution #GPA-453-85 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT a letter of appreciation be sent to C.L.o.C.A., for establishing a boat launch ramp within the Bowmanville Harbour Conservation Area. "CARRIED" Resolution #GPA-454-85 Moved by Mayor Rickard, seconded by Councillor Hobbs THAT staff take under review the lot levy charges and other service charges established in this municipality in comparison with other municipalities. "CARRIED" Resolution #GPA-455-85 Moved by Councillor Hamre, seconded by Councillor Hobbs THAT the verbal report from the Chief Administrative Officer informing the Committee that the Ministry of Municipal Affairs and Housing has approved the Town application for an Energy Auditor to the maximum of $20,000 be received. "CARRIED" . . . ~ G.P.A. Mintues Hampton Pond Adjournment - 13 July 2, 1985 Resolution #GPA-456-85 Moved by Councillor Cowman, seconded by Mayor Rickard THAT a letter be sent to C.L.O.C.A., asking them to outline their recommended plans for their Hampton properties. "CARRI ED" Resolution #GPA-457-85 Moved by Councillor Cowman, seconded by Councillor Hobbs THAT the meeting adjourn at 2:45 p.m. "CARRIED"