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HomeMy WebLinkAbout11/04/1985 . TOWN OF NEWCASTLE General purpose & Administration Committee Minutes of a Meeting of the General Purpose & Administration Committee, held on Monday, November 4, 1985, at 9:30 a.m., in Court Room 1/2. November 4, 1985 . Public Meetings Present Were: Councillor A. Cowman, Chairman Mayor G. B. Rickard, Member Councillor D. Hamre, Member Councillor I.M. Hobbs, Member Councillor M. Hubbard, Member Councillor R. B. Taylor, Member Absent Were: Councillor E.R. Woodyard (Due to illness) Also Present: Chief Administrative Officer, D. Johnston Treasurer, K. Campbell Director of Public Works, R. Dupuis Director of Planning, T.T. Edwards Director of Community Services, J. Devantier Fire Chief, J. Aldridge Deputy Clerk. R. Rutledge Proposed Zoning By-law Amendment, Part of Lot 14, Concession 8, former Township of Darlington (Janet Mayer) Roll Call The Chairman announced the purpose of the public meeting: As required under the new Planning Act (Section 34(12)), Council is holding a public meeting on the proposed rezoning for part of Lot 14, Concession 8, former Township of Darlington, before either adopting or rejecting the proposed zoning by-law amendment. The Chairman asked if there were any persons present wishing to speak to this matter. No person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Deputy Clerk to advise on the manner of notice: . The Deputy Clerk advised that: a) Public Notice was mailed to property owners within 120m on October 4, 1985; b) Notice of the Public Meeting was posted on the property on October 4, 1985; c) The Notice complies with the regulations under the new Planning Act. G.P.A. Minutes - 2 - November 4, 1985 Public Meetings: The Chairman called on the Planner to briefly describe the purpose and Effect of the By-law, and how the by-law accomplishes the stated purpose. . The proposed zoning by-law amendment would change the zone category of a 0.3 hectare (0.74 acre) parcel of land located in Part of Lot 14, Concession 8, former Township of Darlington (as shown below) from "Residential Hamlet (RH)" to a Hamlet Residential Special Exception Zone. The proposed zoning change would permit the development of a residential lot with a minimum lot area of 0.3 hectares. The applicant, Janet Mayer, announced her presence in support of her application. The Chairman concluded the public meeting. *********************** Delegations David Shevchuk, R.R. #6, Bowmanville, l1C 3K7, informed the Committee that he is speaking on behalf of himself and the residents on Hancock Road. Mr. Shevchuk read various excerpts from Report PD-161-85 and commented on them. To the south of his property is a vacant 10 acre parcel. If this parcel had a house situated thereon, he would qualify for infilling. In concluding, he asked the Committee to give consideration to reviewing the Nodes/Clusters Policy and to recognize Hancock Road south as a cluster of homes. . larry Kotseff, Regional Planning Department, was present at the request of the Committee to discuss a proposed modification relative to the land use schedule. The modification proposed by Regional Staff would make the land use schedule an information map only, and would not form part of the Official Plan. Town Staff are opposed to this modification. Mr. Kotseff briefly outlined the Region's position on this matter. Resolution IGPA-701-85 Moved by Mayor Rickard, seconded by Councillor Taylor The General Purpose and Administration Committee Agenda be altered and that the delegation of Harry locke, Chairman of the Board of Directors, Memorial Hospital, Bowmanville, be heard at this time. "CARRIED" Memorial Hospital Funding Harry Locke, Chairman, Board of Directors, Memorial Hospital, Bowmanville, 47 Liberty St. S., Bowmanville, L1C 2N4, was present to ask the Committee's favourable consideration to funding the necessary storm sewer improvements on Prince Street from the Hospital easterly to Simpson Avenue. . . . . G.P.A. Minutes - 3 - November 4, 1985 Recess Resolution #GPA-702-85 Moved by Councillor Hamre, seconded by Councillor Taylor THAT there be a 10 minute recess. "CARRIED" The meeting reconvened at 10:45 a.m. Resolution IGPA-703-85 Moved by Mayor Rickard, seconded by Councillor Hubbard THAT the Committee deal with Report WD-73-85 at this time. "CARRI ED" Resolution #GPA-704-85 Memorial Hospital Moved by Mayor Rickard, seconded by Councillor Hubbard Funding Re Storm Sewers - Prince St. 1. to Simpson Ave. 35.60.27. That this report be received; and 2. That Council consider the request of Memorial Hospital - Bowmanvi lIe, and designate $85,000 from the Working Capital Reserve Account No. 2900-X-00001-8 for the upgrading of storm sewers on Prince Street from the Hospital easterly to Simpson Avenue. "CARRI EO" Planning Reports Resolution #GPA-705-85 Extension of Moved by Councillor Hubbard, seconded by Councillor Hamre Draft Approval GUjda Subdivision 1. THAT Report PD-154-85 be received; and 60.46.185. 2. THAT the Ministry of Municipal Affairs and Housing be advised that the Town of Newcastle has no objection to the extension of Draft Plan Approval for Subdivision 18T-76021 for a further one year period to December 30, 1986. "CARRIED" Resolution #GPA-706-85 Proposed AmendmentMoved by Councillor Hobbs, Regional Official Plan Site Plan Control Policies 60.30.2. seconded by Councillor Taylor 1. THAT Report PD-156-85 be received; and 2. THAT the Region of Durham be advised that the Town of Newcastle objects to the proposed amendment to the Durham Regional Official Plan in respect of Site Plan Control, as contained in Commissioner's Report 85-146; and . . . G.P.A. Minutes - 4 - November 4, 1985 3. THAT the Region of Durham be advised that the Town would have no objection to an amendment which is limited to encouraging the use of Site Plan Control and identifying right-of-way and sight triangle dedication requirements. "CARRIED" Resolution #GPA-707-85 Summary of Moved by Councillor Hobbs, seconded by Councillor Hamre Committee of Adjustment 1. THAT Report PD-157-85 be received for information. Applications October 9, 1985 "CARRIED" 60.81.2. Resolution #GPA-708-85 Municipal Addresses 60.2.103. Moved by Councillor Hubbard, seconded by Mayor Rickard L' THAT Report PD-158-85 be received; and 2. THAT the Town's guidelines for assigning municipal street addresses be amended by changing, from 7.5 metres to 4.5 metres, the grid system for north/south arterial roads. "CARRIED" Resolution #GPA-709-85 Extension of Moved by Councillor Hubbard, seconded by Councillor Hobbs Draft Approval Remlark Holdings 1. THAT Report PD-159-85 be received; and 60.46.179. 2. THAT Council adopt the following resolution: "The Council of the Town of Newcastle hereby requests the Minister of Municipal Affairs and Housing to extend the draft plan approval for Subdivision 18T-79038 for a further one year period to January 29, 1987"; and 3. THAT the request in 2 above be forwarded to the Ministry of Municipal Affairs and Housing, and that Remlark Holdings limited be so advised. "CARRIED" Resolution #GPA-71o-85 Extension of Moved by Councillor Hubbard, seconded by Mayor Rickard Draft Approval penwest Develop- 1. THAT Report PD-160-85 be received; and ments Ltd. 60.46.109. 2. THAT Council adopt the following resolution: . . . G.P.A. Minutes - 5 - November 4, 1985 3. "The Council of the Town of Newcastle hereby requests the Minister of Municipal Affairs and Housing to extend the draft plan approval for Subdivision 18T-76011 for a further one year period to January 29, 1987"; and THAT the request in 2 above be forwarded to the Ministry of Municipal Affairs and Housing, and that Penwest Developments Ltd., be so advised. "CARRIED" Resolution #GPA-711-85 Rezoning - David Shevchuk 60.35.260. Moved by Councillor Hamre, seconded by Councillor Taylor 1. THAT Report PD-161-85 be received; and 2. THAT an application submitted by Mr. David Shevchuk to rezone a parcel of land in Part of Lot 27, Concession 2, former Township of Darlington to permit the development of Node/Cluster, be received and referred to staff for processing and a subsequent report and public hearing. "CARRIED AS AMENDED" Resolution HGPA-712-85 Moved by Mayor Rickard, seconded by Councillor Hamre THAT Resolution #GPA-711-85 be amended by adding the following: "3. THAT the presentation made by David Shevchuk relative to Report PD-161-85 be noted." "CARRIED" Resolution HGPA-713-85 Rezoning - Janet Moved by Councillor Hobbs, seconded by Councillor Hubbard Mayer 60.35.258. 1. THAT Report PD-162-85 be received; and 2. THAT Application for Rezoning, File DEV 85-26, in respect of Part of Lot 14, Concession 8, former Township of Darlington, submitted by Mrs. Janet Mayer, to permit the development of a residential lot having a minimum lot are of 0.3 hectares be approved and that the attached by-law to amend Zoning By-law 84-63, as amended, be forwarded to Council for approval. "CARRI ED" G.P.A. Minutes - 6 - November 4, 1985 Resolution HGPA-714-85 . Extension of Draft Approval: Oakland Developments 60.46.119 Burketon Hi Us 60.46.107. Schleiss & Holland 60.46.187. Moved by Councillor Hubbard, seconded by Councillor Hobbs 1. THAT Report PD-163-85 be received; and 2. THAT Council adopt the following resolutions: "That Counci I of the Town of Newcastle hereby requests the Minister of Municipal Affairs and Housing to extend the draft plan approval for Subdivision 18T-24002 for a further one (1) year period to January 26, 1987"; and (I I) "That Counci I of the Town of Newcastle hereby requests the Minister of Municipal Affairs and Housing to extend the draft plan approval for Subdivision 18T-75362 for a further one (1) year period to January 23, 1987"; and (1) . (III) "That Council of the Town of Newcastle hereby requests the Minister of Municipal Affairs and Housing to extend the draft plan approval for Subdivision 18T-77001 for a further one (1) year period to January 28, 1987"; and 3. THAT the requests in Recommendation No.2 above, be norwarded to the Ministry of Municipal Affai.rs and Housing and that the respective owners be so advised. "CARRIED" Resolution HGPA-715-85 O.P.A. Amendment Moved by Councillor Hamre, seconded by Mayor Rickard Town of Newcastle 60.30.2. THAT Report PD-164-85 be received; and THAT the Regional Planning & Development Committee be advised that the Town of Newcastle is not opposed to the modification summarized by Section 4.3(i) of Commissioner's Report 85-175. "CARRIED" Resolution HGPA-716-85 Moved by Councillor Hubbard, seconded by Councillor Hobbs 1. ~ THAT Report PD-167-85 be received; and 2. THAT the attached By-law to amend By-law 84-63, as amended, be approved. . "CARRIED" Rezoning - Linchris Homes 60.35.257. G.P.A. Minutes . O~M~B.r:Hearing W. Ulrich 60.35.231. - 7 - November 4, 1985 Resolution IGPA-717-85 Moved by Councillor Hobbs, seconded by Councillor Hamre 1. THAT Report PD-168-85 be received for information. "CARRIED" Resolution #GPA-718-85 Development Agree-Moved by Councillor Hubbard, seconded by Councillor Taylor ment - Darlington IndustrialS Ltd. WHEREAS the Town of Newcastle has executed a development & Marilyn Carswellagreement with Darlington Industrials limited and Marilyn Carswell (Industrial File) in respect of Part Lots 27 & 28, Broken Front Concession, Darlington, now described as Parts 1 to 47, Plan 10R-708; . Minutes . AND WHEREAS said agreement imposes architectural controls on all buildings located within 150 metres (500 feet) of the centreline of Highway 401; AND WHEREAS this is the only industrial subdivision agreement which imposes such controls; AND WHEREAS such controls represent an onerus burden upon lot owners within said subdivision and abutting Highway 401; AND WHEREAS all other industrial lots enjoy less restrictive requirements and are subject only to site plan control and zoning restrictions; NOW THEREFORE BE IT RESOLVED that staff are hereby authorized to approve building elevations which do not comply with the provisions of Schedule "M", Section 1.2 of the aforesaid development agreement provided that the proposed site plan incorporates appropriate screening or landscaping to soften the appearance of buildings on such lots when viewed from Highway 401; IT IS FURTHERMORE RESOLVED that current Municipal Policies or zoning regulations shall prevail where any provisions of said agreement are found to be in conflict therewith. "CARRIED" Resolution #GPA-719-85 Moved by Councillor Hobbs, seconded by Councillor Taylor THAT the Minutes of October 21, 1985, be adopted as read subject to Resolution #GPA-680-85 in the Minutes of October 21, 1985, and Resolution #GPA-631-85 in the Minutes of October 7th 1985 being corrected to read as follows: "Moved by Mayor Rickard, seconded by Councillor Taylor THAT budget increases stay within the net growth rate of the Town." "CARRIED" . . . G.P.A. Minutes Tile Drainage Loan - James Lowery 10.29.134. - 8 - November 4, 1985 Resolution #GPA-720-85 Moved by Councillor Hubbard, seconded by Councillor Taylor 1 :.1 THAT Report CD-49-85 be recei ved; and 2. THAT the Tile Drainage loan Application submitted by Mr. James V. Lowery, R.R. #1, Orono, LOB 1MO, in the amount of $6,300.00 be approved; and 3. THAT the Tile Drainage Debenturing By-law be passed by Counc i I ; and 4. THAT the Clerk be authorized to make application to the Regional Municipality of Durham for debenturing of the said amount. "CARRlED" Resolution #GPA-721-85 Tile Drainage Moved by Councillor Hobbs, seconded by Mayor Rickard Loan - Cli fford H. Robinson 1. THAT Report CD-50-85 be received; and 10.29.121. Heritage Designa- tion "The Tyrone Blacksmith Shop" Gwen Woodcock 60.17.109. 2. THAT the Tile Drainage loan Application submitted by Mr. Clifford H. Robinson, R.R. #1, Hampton, LOB 1JO, in the amount of $12,600.00 be approved; and 3. THAT the Drainage Debenturing By-law be passed by Council; and 4. THAT the Clerk be authorized to make application to the Regional Municipality of Durham for debenturing of the said amounts. "CARRIED" Resoltuion #GPA-722-85 Moved by Mayor Rickard, seconded by Councillor Hamre 1. THAT Report CD-51-85 be received; and 2. THAT the By-law attached to Report CD-51-85 be forwarded to Council for passage; and 3. THAT the Clerk be authorized to carry out all of the actions necessary to complete the process of property designation pursuant to the Ontario Heritage Act, 1974, and detailed within Report CD-51-85. "CARRIED" . . . Schedule of Moved by Councillor Taylor, Council & Committee Meetings - 1986, 1. 1987 and 1988 10.12.114. S.P.A. Minutes Parking - Bowmanvi lle Commercial Area 77.39.2. Conflict of Interest - 9 - November 4, 1985 Resolution #GPA-723-85 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report CD-52-85 be received for information. "CARRIED" Resolution #GPA-724-85 seconded by Councillor Hamre THAT Administrator's Report Admin 67-85 be received; 2. THAT Schedule "A" to this report be adopted as the regular meeting dates for the General Purpose and Administration Committee and Council; 3. THAT all evening Council meetings be held at 7:00 p.m. in Court Room #1 unless otherwise advised; 4. THAT all General Purpose and Administration Committee Meetings scheduled for Mondays be held at 9:30 a.m., in Court Room #2, unless otherwise advised; 5. THAT all Tuesday Council meetings or General Purpose and Administration Committee meetings following a holiday Monday be held at 9:30 a.m., in the basement auditorium of the Bowmanville Branch of the Town of Newcastle Library. "LOST" Resolution IGPA-725-85 Moved by Mayor Rickard, seconded by Councillor Hamre THAT Administrator's Report Admin 67-85 be received for information; and THAT Administrator's Report Admin 67-85 be referred and recommended to the 1986 Council for implementation. "CARRIED" Councillor Taylor declared a Conflict of Interest Re Report TR-69-85 - Cash Activity Report, September 1985. An accounts payable cheque was issued to him for a livestock Claim. Councillor Taylor refrained from discussion and voting. . . . G.P.A. Minutes Cash Activity Report - September 1985 10.57.9. Tender T85-19 Snow Clearing & Winter Maintenance1. of Sidewalks and Parking Lots 10.2.8. Town of Newcastle Emergency Plan 68.13.6. - 10 - November 4, 1985 Resolution HGPA-726-85 Moved by Councillor Hubbard, seconded by Councillor Hamre 1. THAT in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended September is as shown on the attached schedule; and 2. THAT the expenditures for the month of September 1985 be confirmed. "CARRI ED" Resolution HGPA-727-85 Moved by Councillor Hubbard, seconded by Mayor Rickard THAT this report be received; and THAT 0 & F Snow Removal, Bowmanville, Ontario, with a bid in the amount of $895.00 per callout, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender T85-19 be awarded the contract to provide snow clearing and winter maintenance to sidewalks and parking lots as required by the Town of Newcastle for the 1985/86 winter season; and 3. THAT the funds expended be drawn from the 1985 and 1986 Public Works Winter Maintenance Budget. 2. "CARRIED" Resolution HGPA-728-85 Moved by Councillor Hubbard, seconded by Councillor Hobbs 1. THAT this report be received; 2. THAT the G.P.A. Committee recommend to Council: (a) that the Town of Newcastle Emergency Plan be approved by by-law; and (b) that the Fire Chief co-ordinate a meeting of the members of the Municipal Control Group, at his earl iest conven~iel1ce, to discuss the Emergency Plan and to formulate an Appendix relating to emergency support groups and vital services groups. "CARRIED" . . e G.P.A. Minutes Canadian Transport Convnission Re CNR & Unopened Road Allowances 77.2.6. - 11 - November 4, 1985 Resolution #GPA-729-85 Moved by Councillor Hubbard, seconded by Councillor Taylor 1. THAT Report WD-72-85 be received; and 2. THAT the Canadian Transport Commission be advised that the Town of Newcastle does not concur with closure of the following listed public crossings until such time as potential users of said crossings are given proper notice: i) The road allowance between lots 26 & 27 in Concession of the former Township of Clarke and CNR Kingston Subdivision Mileage 285.66; ii) The road allowance between Lots 4 & 5 in the Broken Front Concession of the former Township of Clarke and CNR Kingston Subdivision, Mileage 279.58; iii) The road allowance between Lots 10 & 11 in the Broken Front Concession of the former Township of Clarke and CNR Kingston Subdivision, Mileage 281.13; 3. THAT a copy of this report be sent to the Canadian Transport Commission. "CARRIED" Dnfinished Business Resolution IGPA-73o-85 Delegations Other Business Baseline Com- munity Centre 16.6.14. Moved by Councillor Hubbard, seconded by Councillor Hamre THAT the delegations be acknowledged and advised of Council's actions. "CARRI ED" Resolution #GPA-731-85 Moved by Councillor Hobbs, seconded by Councillor Hubbard THAT a letter be sent to East Woodbridge Developments, thanking them for their community co-operation involved in conveying the land for the Baseline Community Centre; and THAT a copy of this letter be sent to the Baseline Community Centre Board. "CARRIED" . . . G.P.A. Minutes Municipal Energy Conservation Program 35':72.2. Adjournment - 12 - November 4, 1985 Resolution HGPA-732-85 Moved by Mayor Rickard, seconded by Councillor Taylor THAT the correspondence addressed to Mayor Rickard from the Association of Municipalities of Ontario, regarding the Municipal Energy Conservation Program, be received; and THAT the staff and the Council Members involved in the participation of the October Issue of "Network" be congratulated on their involvement. "CARRIED" Resolution IGPA-733-85 Moved by Councillor Hubbard, seconded by Councillor Hobbs THAT the meeting adjourn at 11:50 a.m. "CARRI ED"