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HomeMy WebLinkAbout12/09/1985 TOWN OF NEWCAS~LE ,^~~~G@neral Purpose & Administration Committee December 9th 1985 Minutes of the General Purpose and Administration Committee Meeting held on Monday, December 9, 1985, at 9:30 a.m., in Court Room #2. Roll Call: Present Were: Mayor John Winters Councillor A. Cowman (9:35 a.m.) Councillor D. Hamre Councillor M. Hubbard (until 1:45~p.m.) Councillor H. McKnight Councillor F. Stapleton Councillor A. Wotten ('.. \ ''''f-....' ~,_/ Delegations Also Present: Chief Administrative Officer, D. Johnston Clerk, D. W. Oakes Deputy Treasurer, J. Blanchard (until 11:00 a.m.) Di rector of Public Works R. Dupuis (Ul'lti I 1 :00 p.m.) Director of Planning T. Edwards~(until 10:10.a.m.) Director of Community Services J. Devantier (until 11:04 a.m.) Fire Chief, J. Aldridge (until 11:04 a.m.) Deputy Clerk, R. Rutledge Councillor Marie Hubbard called the meeting to order. ~ Resolution IGPA-763-85 Moved by Councillor Stapleton, seconded by Councillor McKnight THAT Wilf Goldlust of B.F.I. Ltd., be entered on the Agenda as delegation #5, and be heard accordingly. "CARRIED" Josie Doxtater, 53 Centre Street, Bowmanville, was present to ask the Committee to create a by-law that will solve the parking problems on Centre Street, and other streets in the area of Bowmanvi lIe. Her present driveway is not designed to hold the number of cars required for her household. The cars have been parked on Centre Street, and are receiving tickets. Keith Porter, 30 Jane Street, Bowmanville, presented the Committee with a petition signed by other residents of Jane Street, requesting that action be taken to instal storm sewers on Jane Street. rat \.,.:; ,~/ G.P .A. Minutes - 2 - December 9, 1985 Delegations Cont'd Paul Coath, Coath, Livingstone & Johnston, 101 Dundas Street West, Whitby, was present on behalf of Agnes Michalski, Re: Planning Report PD-181-85. The Chairman explained that the recommendation refers the application for rezoning to staff for report and public hearing; however, Mr. Coath asked to inform the Committee of the Michalski's proposal. Under the Nodes & Clusters Policy, the Michalski's wish to rezone and subsequently obtain severances on their property. Peter Feddema, 10 Martin Road South, Bowmanville, was present on behalf of J. Henry and G. Eikens Re: Planning Report PD-181-85. The Chairman explained that the recommendation refers the application for rezoning to staff for report and public hearing. Mr. Feddema stated he was there to answer questions. No questions were asked. . Wilf Goldlust, Browning-Ferris Industries Ltd., 210 Baseline Road, Bowmanville, L1C 1A4, spoke in opposition to Section 3 of Report WD-77-85. Mr. Goldlust is of the opinion that the difference between the Town performing garbage collection and disposal in the Orono and Newcastle Village garbage collection area with town staff and equipment; and B.F.I. Ltd., performing the garbage collection and disposal is minimal except, the Town would not have to take the risks of truck repairs, insurance, etc. These risks would be the responsibility of B.F.I. Planning & Development Resolution IGPA-764-85 . Summary of Land Moved by Councillor Hamre, seconded by Councillor Cowman Division Committee Applications for THAT Report PD-177-85 be received for information. Sept. & Oct. 1985 60.84.99 "CARR I ED" Resolution HGPA-765-85 Rezoning ApplicationMoved by Councillor Hamre, seconded by Councillor Cowman J. Henry and Gezina Eikens 1. THAT Report PD-181-85 be received; and 60.35.267. 2. THAT an application submitted by Mr. J. Henry Eikens, to rezone a parcel of land being Part of Lot 9, Concession 2, Bowmanville, to permit the development of an additional lot, be received and referred to staff for processing and a subsequent report and public hearing. "CARRI ED" Resolution HGPA-766-85 Rezoning ApplicationMoved by Councillor Cowman, seconded by Councillor Hamre I. Perun & Mr. M. Kuzemchuk 1. THAT Report PD-182-85 be received; and 60.35.268. . 2. THAT an application submitted by Mr. I. Perun and Mr. M. Kuzenchuk, to rezone a parcel of land being Part of Lot 29, Concession 3, Darlington, to permit the development of an additional lot, be received and referred to staff for processing and a subsequent report and publiC hearing. "CARRIED" . . . G.P.A. Minutes - 3 - December 9, 1985 Resolution #GPA-183-85 Rezoning ApplicationMoved by Councillor Hamre, seconded by Councillor Cowman Agnes Michalski 60.35.269. 1. THAT Report PD-183-85 be received; and 2. THAT an application submitted by Mr. Paul Coath, Agent, on behalf of Agnes Michalski, to rezone a parcel of land, being Part of Lot 15, Concession 6, Darlington, to permit the development of an additional lot, be received and referred to staff for processing and a subsequent report and public hearing. "CARRIED" Resolution HGPA-768-85 Subdivision Agree- Moved by Councillor Hamre, seconded by Councillor Cowman ment, Newcastle Shoreline Properties1. Limited 60.46.127. THAT Report PD-184-85 be received; and 2. THAT the attached by-law authorizing execution of an amending agreement between Newcastle Shoreline Properties Limited and the Corporation of the Town of Newcastle be app roved. "CARR I ED" Resolution HGPA-769-85 Moved by CounCillor Hamre, seconded by Councillor Stapleton Rezoning Application1. THAT Report PD-185-85 be received; and Courtice Heights Development 60.35.234. 2. THAT the application submitted by Courtice Heights Developments, to permit the holding symbol (H) to be lifted from the applicant's property, be received and referred to staff for processing and a subsequent report and public hearing. "CARRIED" Resolution HGPA-770-85 Rezoning ApplicationMoved by Councillor Hamre, seconded by Councillor Stapleton Ed Vanhaverbeke 60.35.263. 1. THAT Report PD-176-85 be received; and 2. THAT the application submitted by Mr. Ed Vanhaverbeke to rezone a parcel of land in Part Lot 27, Concession 1, former Village of Newcastle, requested the removal of the (H) Holding Symbol from the "(H)R1-Urban Residential Type One" zone of said lands be approved and that the attached by-law hereto be forwarded to Council for approval. "CARRIED" Resolution #GPA-771-85 Review of Final Draft of Zoning By-law No. 3035 Corporation of Township of Hope 35.11.102. Moved by Councillor Cowman, seconded by Councillor Hamre 1. THAT Report PD-179-85 be received; and 2. THAT final draft of zoning by-law no. 3035 of the Township of Hope be received and filed. "CARR I ED" . . . G.P.A. Minutes - 4 - December 9, 1985 Resolution #GPA-772-85 Rezoning ApplicationMoved by Councillor Cowman, seconded by Councillor Hamre George Haemmerle 60.35.255. 1. THAT Report PD-180-85 be received; and 2. THAT application for rezoning in respect of Part of Lot 28, Broken Front Concession, former Township of Darlington, to permit the subject lands to be used additionally, for the sale/service of recreational vehicles be approved, and that the attached by-law, to amend By-law 84-63, be forwarded to Council for approval at such time as site plans have been approved by the Directors of Planning and Public Works. "CARRIED" Councillor Ann Cowman Chaired this portion of the meeting. Minutes Resolution IGPA-773-85 Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the Minutes of a Meeting of the General Purpose and Administration Committee held on Monday, November 18, 1985, be approved as read. "CARRIED" REPORTS Clerk's Resolution IGPA-774-85 Animal Control Moved by Councillor Hamre, seconded by Councillor Stapleton Monthly Report for November 1985 THAT Report CD-56-85 be received for information. 68.29.5. "CARRIED" Administrator Resolution HGPA-775-85 Scheduling of Moved by Councillor Hubbard, Council & Committee Meetings - 1986, 1987 & 1988 10.12.114. seconded by Councillor Hamre 1. THAT Administrator's Report Admin 70-85 be received; and 2. THAT recommendations 2 through 5 in Administrator's Report Admin 67-85 be approved as follows: 2. That Schedule "A" to this report be adopted as the regular meeting dates for the General Purpose and Administration Committee and Council; 3. That all evening Council meetings be held at 7:00 p.m. in Court Room #1, unless otherwise advised; 4. That all General Purpose and Administration Committee Meetings scheduled for Mondays be held at 9:30 a.m., in Court Room #2 unless otherwise advised; 5. That all Tuesday Council meetings or General Purpose and Administration Committee meetings following a holiday Monday be held at 9:30 a.m., in the basement auditorium of the Bowmanville Branch of the Town of Newcastle Library. "CARRIED" . . . G.P.A. Minutes - 5 - December 9, 1985 Resolution HGPA-776-85 Moved by Councillor McKnight, seconded by Mayor Winters THAT Schedule "A" to Report Admin 67-85 be reviewed at the end of March. "CARRIED" Resolution #GPA-777-85 Consolidation of Moved by Councillor Hubbard, seconded by Councillor Hamre Archival Material 35.60.100. 1. THAT Administrator's Report Admin 71-85 be received; 2. THAT Council not proceed towards the consolidation of the archival material at this point in time. "CARRIED" Resolution #GPA-778-85 Proposed Advertise- Moved by Councillor Hamre, seconded by Councillor Stapleton ment on Van 10.38.99. 1. THAT Administrator's Report Admin 73-85 be received; 2. THAT the inset depicting the map of the Town of Newcastle be replaced with a map of southern Ontario and that the mileages be changed to depict the mileage to Montreal and to Toronto. "CARRIED" Resolution #GPA-779-85 Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Reports Admin 74-85 and 72-85 be referred to the end of the Agenda. "CARRIED" Recess Resolution IGPA-780-85 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT there be a 10 minute recess. "CARRIED" The meeting reconvened at 10:29 a.m. Councillor Arnot Wotten declared a Conflict of Interest relative to Report TR-73-85, Cash Activity Report, because he is a Livestock Valuer and the report contains claims that related to him. Councillor Wotten vacated his chair and refrained from discussion and voting. Councillor Marie Hubbard chaired this portion of the meeting. . . . Quotation Q85-14, Snow Clearing and Winter Maintenance 1. of Fire Department 10.2.8. G.P.A. Minutes Treasury Cash Acti vi ty Report - October 1985 10.57.9. - 6 - December 9, 1985 Resolution HGPA-781-85 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. THAT in accordance with provision of Chapter 302, Section 81(1) of The Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended October is as shown on the attached schedule; and 2. THAT the expenditures for the month of October 1985 be confirmed. "CARRIED" Councillor Arnot Wotten chaired this portion of the meeting. Resolution #GPA-782-85 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Report TR-74-85 be received; and 2. THE D & F Snow Removal, Bowmanville, Ontario, with a bid of $45.00 per callout for snow clearing and $35.00 per callout for sand/salt be awarded the contract to provide snow clearing and winter maintenance for Station #2 (Newcastle), as required by the Town of Newcastle Fire Department for the 1985/86 winter season; and 3. THAT 0 & F Snow Removal, Bowmanville, Ontario, with a bid of $40,00 per callout for snow clearing and $35.00 per callout for sand/salt be awarded the contract to provide snow clearing and winter maintenance for Station #4 (Courtice), as required by the Town of Newcastle Fire Department for the 1985/86 winter season; and 4. THAT Mel Hartwig Excavating Limited, Orono, Ontario, with a bid of $37.50 per callout for snow clearing and $25.00 per callout for sand/salt be awarded the contract to provide snow clearing and winter maintenance for Station #3 (Orono), as required by the Town of Newcastle Fire Department for the 1985/86 winter season; and 5. THAT the funds expended be drawn from the 1985 and 1986 Fire Department Snow Removal Budget. "CARRIED" Resolution #GPA-783-85 Quotation No. Moved by Councillor Hubbard, seconded by Councillor McKnight Q85-16, Renovations to Janitor's Room 1. THAT ReportTR-75-85 be received; and and Film Cleansing Unit - Bowmanville Library 10.2.8. . . . G.P.A. Minutes Applications for Cancellations, Reductions or Refund of Taxes 10.57.4. Tender T85-21 Petroleum Products 10.2.8. - 7 - December 9, 1985 2. THAT Partak Limited, Cobourg, Ontario, with a total bid of $10,500.00 being the lowest responsible bidder, meeting all terms, conditions and specifications of Quotation No. Q85-16, be awarded the contract for the Renovations to the Janitor's Room and the Film Cleansing Unit at the Bowmanville Library; and 3. THAT the funds be drawn from the approved Library Maintenance Account #7608-X-00002-1. "CARRIED" Resolution HGPA-784-85 Moved by Councillor McKnight, seconded by Mayor Winters THAT Resolution #GPA-783-85 be amended by adding the following: "THAT the contractors listed in Report TR-75-85 as having been invited to quote on Quotation No. Q85-16, be advised of the Committee's disappointment that a quote was not received from their company". "LOST" Resolution #GPA-785-85 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the question be now put on the amendment. "CARRIED" Resolution HGPA-786-85 Moved by Councillor Hubbard, seconded by Councillor Hamre 1. THAT Report TR-76-85 be received; 2. THAT the attached list of applications for cancellation, reduction, or refund of taxes be approved. "CARRIED" Resolution #GPA-787-85 Moved by Councillor Hubbard, seconded by Councillor Stapleton 1. THAT Report TR-77-85 be received; and 2. THAT Esso Petroleum Canada, Don Mills, Ontario, with a unit price per litre of .4170 (Section A), Leaded Gasoline, .4530 (Section B), Regular Unleaded Gasoline, and .4200 (Section C), Diesel Fuel Oil, No.1, being the lowest responsible bidder, meeting all terms, conditions, and specifications of Tender T85-21 be awarded the supply contract as required by the Town of Newcastle; and 3. THAT the funds be drawn from the 1986 current operating fleet budgets. "CARRIED" G.P .A. Minutes - 8 - December 9, 1985 Resolution HGPA-788-85 Renewal of Lease Moved by Councillor Hamre, seconded by Councillor Hubbard Agreement for Durham Regional Police, 1. THAT Report TR-78-85 be received; and 132 Church Street, Bowmanville. 2. THAT the Mayor and Clerk are hereby authorized to execute 16.19.107. on behalf of the Corporation of the Town of Newcastle, and seal with the Corporation Seal, a lease agreement, between The Regional Municipality of Durham and The Corporation for the office space currently occupied by the Durham Regional Police, 132 Church Street, Bowmanville, Ontario; and . Fire Department Monthly Fire Report for October 1985 68.13.2. . Public Works Garbage Collection Services for the 1985/86 Christmas Holiday Season 68.21.3. 3. THAT the attached by-law be forwarded to Council for approval. "CARRIED" Councillor Hal McKnight chaired this portion of the meeting. Resolution HGPA-789-85 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT Report FD-26-85 be received for information. "CARRIED" Councillor Frank Stapleton chaired this portion of the meeting while questions were asked to the Director of Community Services. Councillor Diane Hamre chaired this portion of the meeting. Resolution IGPA-790-85 Moved by Councillor Hubbard, seconded by Councillor Wotten 1. THAT Report WD-76-85 be received; and 2. THAT the Public Works Department suspend normal residential pickup in Bowmanville during the period of December 25th 1985, to January 1, 1986, inclusive; and 3. THAT all residential pickup be accommodated the week commencing January 2, 1986. "CARRIED" Resolution HGPA-791-85 Garbage Collection Moved by Councillor McKnight, seconded by Councillor Hubbard & Disposal in Bowmanville, Newcastale THAT the recommendations in Report WD-77-85 be endorsed. Village, Orono and Courtice ResolutionIGPA-792-85 Tender T85-20 10.2.8. Moved by Councillor Cowman seconded by Councillor Stapleton THAT the motion be divided into six recommendations. . "CARR I ED" . . . G;P .A. Minutes - 9 - December 9, 1985 Recommendation #1 1. THAT Report WD-77-85 be received. "CARRIED" Recommendation #2 2. THAT the Public Works Department continue to collect and dispose of garbage with Town staff and equipment in the Bowmanville Garbage Collection Area in accordance with the recently approved routing structure. "CARRIED" Recommendation #3 3. THAT the Public Works Department assume the responsibility of providing for the collection and disposal of garbage in the Orono and Newcastle Village Garbage Collection Area with Town Staff and equipment. "CARRIED AS AMENDED" Councillor Hamre vacated the chair to speak to this motion. Councillor Cowman took the chair. After speaking to the motion, Councillor Hamre resumed the chair. Resolution HGPA-793-85 Moved by Councillor Cowman, seconded by Councillor Stapleton THAT Recommendation #3 be amended by adding the following: "THAT the Director of Public Works prepare reports on the following: 1. In 3 months, a progress report on the effectiveness of the new municipal collection and disposal of garbage in the Orono and Newcastle Village Garbage Collection Area; 2. A preliminary review of a town-wide garbage pick-up proposal; 3. The impact of future Regional transfer stations; 4. A cost comparison of tipping at the various disposal locations; 5. The level of service; and 6. Can the town compete in the tendering process." "CARR I ED" . . . G.P.A. Minutes Unfinished Business Delegations - 10 - December 9, 1985 Recommendation #4 4. THAT Browning-Ferris Industries Ltd. (BFI), 210 Baseline Road, Bowmanville, with a bid of $6,523.30 per month, being the lowest responsible bidder meeting all terms, conditions and specifications of Town of Newcastle Tender T85-20, be awarded the contract to provide garbage collection and disposal services in the Courtice Garbage Collection Area. "CARRIED" Resolution #GPA-794-85 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the question be put on Recommendation #4. "CARRIED" Recommendation #5 5. THAT the Town of Newcastle Garbage Collection By-law be revised to incorporate the Courtice Garbage Collection Area. "CARRIED" Recommendation #6 6. THAT Committee and Council consider the implementation of one uniform garbage collection area rate. "CARRIED" Resolution HGPA-795-85 Moved by Councillor Cowman, seconded by Councillor Stapleton THAT the Committee recommend to Council, that one uniform garbage collection area rate be imp~emented. "CARR I ED" Councillor Hamre vacated the chair to speak to this motion. Councillor Cowman took the chair. After speaking, Councillor Hamre resumed the chair. Resolution IGPA-796-85 Moved by Councillor Cowman, seconded by Councillor Stapleton THAT the delegation of Josie Doxtater be acknowledged, and advised that the Town is presently reviewing the existing Parking By-law; . . . G.P.A. Minutes Other Business Guidelines For Councillor 1 s Expenses 10.57.13. - 11 - December 9, 1985 THAT the delegation of Paul Coath, Solicitor, on behalf of Agnes Michalski, be acknowledged and advised of Council's action relative to Report PD-183-85; THAT Peter Feddema on behalf of J. Henry and G. Eikens, be acknowledged, and advised of Council's action relative to Report PD-181-85. "CARR I ED" Resolution HGPA-797-85 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the delegation of Keith Porter be acknowledged, and advised that his petition for storm sewers on Jane Street, will be referred to the Director of Public Works for review and report for consideration in the 1986 budget. "CARRIED" Resolution HGPA-798-85 Moved by Mayor Winters, seconded by Councillor Cowman THAT the Deputy Treasurer prepare a report on the Town's Investment Policy. "CARR I ED" Resolution IGPA-799-85 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the Committee move "In Camera." "CARRIED" Resolution #GPA-800-85 Moved by Councillor Hubbard, seconded by Councillor Wotten 1. THAT Administrator's Report Admin 74-85 be received; 2. THAT the guidelines be adopted as Councillor's guidelines for expenses: SCHEDULE "A" - GUIDELINES FOR COUNCIL EXPENSES It is intended that the following guidelines will assist Councillors in completing expense forms. Expense forms should be submitted monthly to the Chief Administrative Officer for approva I. . . . G.P.A. Minutes - - 12 - December 9, 1985 TRAVEL EXPENSES The Corporation will pay reasonable expenses for Council Members while travelling on municipal business. More specifically, the Corporation will pay expenses under the following circumstances: 1. Mileage to and from all G.P. & A., Council and Ad Hoc Committee Meetings; 2. Mileage to and from any meetings of Boards, Commissions or Authorities to which Council Members are appointed; 3. Mileage to and from any event sponsored by the Corporation towards the promotion of the Town where Council attendance is required; 4. Mileage to and from site meetings with Town staff or ratepayers; 5. Mileage to and from the Town Hall to pick up Agendas; 6. Accommodation, meals, mileage, parking, registration and other miscellaneous charges related to any Council authorized attendance at any Seminar, Conference or Convention; 7. All claims for payment shall be documented and supported with receipts. SPECIAL EVENTS There are occasions throughout the year that the Corporation may host special events to promote the Town. The following guidelines apply to such events: 1. The hosting or payment or expenses for groups visiting the Town of Newcastle or the hosting of receptions for groups within the Town will require Council approval; 2. The Mayor may, on occasion, host visiting provincial or federal officials or industrial prospects without Council's approval. Under such circumstances, the expense claim must indicate the number of people hosted and the date as well as the specific amount; 3. All claims for payment shall be documented and supported with receipts. "CARRIED AS AMENDED" Resolution IGPA-801-85 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the words "where possible" be deleted from Schedule "A" Guidelines for Council expenses - #7 and #3. "CARRI ED" . . .- G.P.A. Minutes Personnel Matter Adjournment - 13 - December g, 1985 Resolution HGPA-802-85 Moved by Mayor Winters, seconded by Councillor Wotten THAT the Expense Accounts be reviewed by Council for the next 3 months to establish a uniform position. "CARRIED" Resolution IGPA-803-85 Moved by Councillor Hubbard, seconded by Councillor Cowman It is respectfully recommended that the General Purpose and Administration Committee recommend that Council receive Administration Report Admin 72-85 "In Camera" for information. "CARRIED" Resolution HGPA-804-85 Moved by Councillor Wotten, seconded by Councillor Cowman THAT the Chief Administrator's Office bring forward for Council IS consideration, the applications of the 4 persons who have been selected for consideration as Treasurer. "CARRIED" Resolution IGPA-805-85 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT the meeting be open. "CARRIED" Resolution #GPA-806-85 Moved by Councillor Wotten, seconded by Councillor Cowman THAT the actions taken "In Camera" be approved. "CARRIED" Resolution HGPA-807-85 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the meeting adjourn at 2:05 p.m. "CARRIED" . . REPORT #1 CORPORATION OF THE TOWN OF NEWCASTLE OFFICE OF THE TOWN CLERK 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1 C 3A6 TELEPHONE 623~3379 REPORT TO COUNCIL MEETING OF DECEMBER 16, 1985. SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF DECEMBER 9, 1985. RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) Report PD-177-85 - Summary of Land Division Committee Applications for Sept. & Oct. 1985. (b) Report CD-56-85 - Animal Control Monthly Report for November, 1985. (c) Report FD-26-85 - Monthly Fi re Report for October, 1985 (d) Report ADMIN 72-85 - Personnel Matter 2. REZONING APPLICATION - J. HENRY AND GEZINA EIKENS PART lOT 9, CONCESSION 2, BOWMANVILLE That Report PD-181-85 be received; and That an application submitted by Mr. J. Henry Eikens, to rezone a parcel of land being Part of Lot 9, Concession 2, Bowmanville, to permit the development of an additional lot, be received and referred to staff for processing and a subsequent report and public hearing. 3. REZONING APPLICATION - I. PERUN AND MR. M. KUZEMCHUK, PART LOT 29, CONCESSION 3, DARLINGTON That Report PD-182-85 be received; and That an application submitted by Mr. 1. Perun and Mr. M. Kuzemchuk to rezone a parcel of }and being Part of lot 29, Concession 3, Darlington, to permit the development of an additional lot, be received and referred to staff for processing and a subsequent report and public hearing. 4. REZONING APPLICATION - AGNES MICHALSKI, PART OF LOT 15, CONCESSION 6, DARLINGTON. That Report PD-182-85 be received; and That an application submitted by Mr. Paul Coath, Agent, on behalf of Agnes Michalski, to rezone a parcel of land being part of lot 15, Concession 6, Darlington, to permit the development of an additional lot, be received and referred to staff for processing and a subsequent report and public hearing. G.P.&.A. REPORT PAGE 2. DECEMBER 16, 1985. 5. SUBDIVISION AGREEMENT, NEWCASTLE SHORELINE PROPERTIES LIM !TED. . That Report PD-184-85 be received; and That the attached by-law (by-law 85-142) authorizing execution of an amending agreement between Newcastle Shoreline Properties limited and the Corporation of the Town of Newcastle, be approved. 6. REZONING APPLICATION COURTICE HEIGHTS DEVELOPMENT PART lOT 30, CONCESSION 4, DARLINGTON That Report PD-185-85 be received; and That the application submitted by Courtice Heights Developments, to permit the holding symbol (H) to be lifted from the applicant's property, be received and referred to staff for processing and a subsequent report and public hearing. 7. REZONING APPLICATION - ED VANHAVERBEKE, PART LOT 27 CONCESSION 1, FORMER VILLAGE OF NEWCASTLE That Report PD-176-85 be received; and . That the application submitted by Mr. Ed. Vanhaverbeke to rezone a parcel of land in Part lot 27, Concession 1, former Village of Newcastle, requesting the removal of the (H) Ho1idng Symbol from the "CH)Rl-Urban Residential Type One" zone of said lands ,be approved and that the attached by-law (by-law 85-143) hereto be approved. REVIEW OF FINAL DRAFT OF ZONING BY-LAW NO. 3035, CORPORATION OF THE TOWNSHIP OF HOPE 8. That Report PD-179-85 be received; and That final draft of zoning by-law No. 3035 of the Township of Hope be received and filed. 9. REZONING APPLICATION - GEORGE HAEMMERlE, PART LOT 28 BROKEN FRONT CONCESSION, FORMER TOWNSHIP OF DARLINGTON That Report PD-180-85 be received; and That application for rezoning in respect of Part of Lot 28, Broken Front Concession, former Township of Darlington, to permit the subject lands to be used additionally, for the sale/service of recreational vehicles, be approved, and that the attached by-law (by-law 85-144) be approved at such time as site plans have been approved by the Directors of Planning and Public Works. 10. SCHEDULING OF COUNCIL AND COMMITTEE MEETINGS - 1986, 1987 AND 1988 . That Administrator's Report ADMIN 70-85 be received; and That recommendations 2 through 5 in Administrator's Report ADMIN 67-85 be approved as follows: G.P.&.A. REPORT PAGE 3. DECEMBER 16, 1985. . 2. That Schedule "A" to this report be adopted as the regular meeting dates for the General Purpose and Administration Committee and Council; 3. That all evening Council meetings be held at 7:00 p.m. in Court Room #1, unless otherwise advised; 4. That all General Purpose and Administration Committee meetings scheduled for Mondays be held at 9:30 a.m., in Court Room #2 unless otherwise advised; 5. That all Tuesday Council meetings or General Purpose and Administration Committee meetings following a holiday Monday be held at 9:30 a.m., in the basement auditorium of the Bowmanvi11e Branch of the Town of Newcastle Library; 6. That Schedule "A" to Report ADMIN 67-85 be reviewed at the end of March. 11. CONSOLIDATION OF ARCHIVAL MATERIAL That Administratdr'sReport ADMIN 71-85 be received; and That Council not proceed towards the consolidation of the archival material at this point in time. 12. PROPOSED ADVERTISEMENT ON VAN . That Administrator's Report ADMIN 73-85 be received; That the inset depicting the map of the Town of Newcastle be replaced with a map of southern Ontario and that the mileages be changed to depict the mileage to Montreal and to Toronto. 13. CASH ACTIVITY REPORT - OCTOBER, 1985 That in accordance with provision of Chapter 302, Section 81(1) of The Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended October is as shown on the attached schedule; and That the expenditures for the month of October 1985 be confirmed. 14. QUOTATION Q85-14 - SNOW CLEARING AND WINTER MAINTENANCE OF FI RE DEPARTMENT That Report TR-74-85 be received; and . That 0 & F Snow Removal, Bowmanvi11e, Ontario, with a bid of $45.00 per call out for snow clearing and $35.00 per call out for sand/salt be awarded the contract to provide snow clearing and winter maintenance for Station #2 (Newcastle), as required by the Town of Newcastle Fire Department for the 1985/86 winter season; and That 0 & F Snow Removal, Bowmanvi11e, Ontario, with a bid of $40.00 per callout for snow clearing and $35.00 per callout for sand/salt be awarded the contract to provide snow clearing and winter maintenance for Station #4 (Courtice), as required by the Town of Newcastle Fire G.P.&.A. REPORT PAGE 4. DECEMBER 16, 1985. Department for the 1985/86 winter season; and . That Me1 Hartwig Excavating Limited, Orono, Ontario, with a bid of $37.50 per callout for snow clearing and $25.00 per callout for sand/salt be awarded the contract to provide snow clearing and winter maintenance for Station #3 (Orono), as required by the Town of Newcastle Fire Department for the 1985/86 winter season; and That the funds expended be drawn from the 1985 and 1986 Fire Department Snow Removal Budget. 15. QUOTATION Q85-16 - RENOVATIONS TO THE JANITOR'S ROOM AND THE FILM CLEANSING UNIT AT THE BOWMANVllLE LIBRARY That Report TR75-85 be received; and That Partak Limited, Cobourg, Ontario, with a total bid of $10,500.00 being the lowest responsible bidder, meeting all terms, conditions and specifications of Quotation No. Q85-16, be awarded the contract for the renovations to the Janitor's Room and the Film C1eansing'Unit of the Bowmanvi11e library; and That the funds be drawn from the approved library Maintenance Account #7608-X-00002-1. 16. APPLICATIONS FOR CANCEllATIONS, REDUCTIONS OR REFUND OF TAXES That Report TR-76-85 be received; and . That the list of applications for cancellation; reduction, or refund of taxes attached to Report TR-76-85, be approved. 17. TENDER T85-21 - PETROLEUM PRODUCTS That Report TR-77-85 be received; and That Esso Petroleum Canada, Don Mills, Ontario, with a unit price per litre of .4170 (Section A), leaded gasoline; .4530 (Section B), regular unleaded gasoline; and .4200 (Section C), diesel fuel oil, No.1, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T85-21 be awarded the supply contract as required by the Town of Newcastle; and That the funds be drawn from the 1986 current operating fleet budgets. 18. RENEWAL OF lEASE AGREEMENT FOR DURHAM REGIONAL POLICE, 132 CHURCH STREET, BOWMANVILlE That Report TR-78-85 be received; and . That the Mayor and Clerk be authorized to execute on behalf of the Corporation of the Town of Newcastle, and seal with the Corporation Seal, a lease agreement, between the Regional Municipality of Durham and the Corporation for the office space currently occupied by the Durham Regional Police, 132 Church Street, Bowmanvil1e, Ontario; and That the attached by-law (By-law 85-145) be approved by Council. G.P.&.A. REPORT PAGE 5. DECEMBER 16, 1985. 19. GARBAGE COllECTION SERVICES FOR THE 1985/86 CHRISTMAS HOLI DA Y SEASON 4IIt That Report WD-76-85 be received; and That the Public Works Department suspend normal residential pickup in Bowmanvi11e during the period of December 25th, 1985 to January 1, 1986, inclusive; and That all residential pickup be accommodated the week commencing January 2, 1986. 20. GARBAGE COllECTION & DISPOSAL IN BOWMANVILLE, NEWCASTLE VILLAGE, ORONO AND COURTICE TENDER T85-20 That Report WD-77-85 be received; tI That the Public Works Department continue to collect and dispose of garbage with Town Staff and equipment in the Bowmanvi11e Garbage Collection Area in accordance with the recently approved routing structure. That the Public Works Department assume the responsib1ity of providing for the collection and disposal of garbage in the Orono and Newcastle Village Garbage Collection Area with Town Staff and equipment; . v~ That the Director of Public Works prepare reports on the following: 1. In 3 months, a progress report on the effectiveness of the new municipal collection and disposal of garbage in the Orono and Newcastle Village Garbage Collection Area; 2. A preliminary review of a town-wide garbage pick-up proposal; 3. The impact of future Regional transfer stations; 4. A cost comparison of tipping at the various disposal locations; 5. The level of service; and 6. Can the town compete in the tendering process. That Browning-Ferris Industries ltd. (BFI), 210 Baseline Road, Bowmanvi11e, with a bid of $6,523.30 per month, being the lowest responsible bidder meeting all terms, conditions and specifications of Town of Newcastle Tender T85-20, be awarded the contract to provide garbage collection and disposal services in the Courtice Garbage Collection Area. That the Town of Newcastle Garbage Collection By-law be revised to incorporate the Courtice Garbage Collection Area. . v~hat one uniform garbage collection area rate be implemented. 21. DELEGATIONS That the delegation of Josie Doxtater be acknowledged, and advised That the Town is presently reviewing the existing parking by-law; G.P.&.A. REPORT PAGE 6. DECEMBER 16, 1985. . That the delegation of Paul Coath, Solicitor, on behalf of Agnes Michalski, be acknowledged and advised of Council's action relative to Report PD-183-85; That Peter Feddema on behalf of J. Henry and G. Eikens be acknowledged and advised of Council's action relative to Report PD-181-85; That the delegation of Keith Porter be acknowledged, and advised that his petition for storm sewers on Jane Street, will be referred to the Director of Public Works for review and report for consideration in the 1986 budget. 22. TOWN'S INVESTMENT POLICY That the Deputy-Treasurer prepare a report on the Town's Investment Pol icy. 23. GUIDELINES FOR COUNCILLOR'S EXPENSES That Administrator's report ADMIN 74-85 be received; and That the guidelines be adopted as Councillor's guidelines for expenses as follows: SCHEDULE "A" - GUIDELINES FOR COUNCIL EXPENSES . It is intended that the following guidelines will assist Councillors in comp1 eti ng expense forms. Expense forms shaul d be submi tted month 1 y to the Chief Administrative Officer for approval. TRAVEL EXPENSES The Corporation will pay reasonable expenses for Council Members while travelling on municipal business. More specifically, the Corporation will pay expenses under the following circumstances: 1. Mileage to and from all G.P.&.A.; Council and Ad Hoc Committee Meeti ngs; 2. Mileage to and from any meetings of Boards, Commissions or Authorities to which Council Members are appointed; 3. Mileage to and from any event sponsored by the Corporation towards the promotion of the Town where Council attendance is required; 4. Mileage to and from site meetings with Town staff or ratepayers; 5. Mileage to and from the Town Hall to pick up Agendas; 6. Accommodation, meals, mileage, parking, registration and other miscellaneous charges related to any Council authorized attendance at any Seminar, Conference or Convention; . 7. All claims for payment shall be documented and supported with receipts. G.P.&.A. REPORT SPECIAL EVENTS PAGE 7. DECEMBER 16, 1985. . There are occasions throughout the year that the Corporation may host special events to promote the Town. The following guidelines apply to such events: 1. The hosting or payment or expenses for groups visiting the Town of Newcastle or the hosting of receptions for groups within the Town wi 11 requi re Council approval; 2. The Mayor may, on occasion, host visitng provincial or federal officials or industrial prospects without Council's approval. Under such circumstances, the expense claim must indicate the number of people hosted and the date as well as the specific amount; 3. All claims for payment shall be documented and supported with receipts. That the Expense Accounts be reviewed by Council for the next 3 months to establish a uniform position. 24. TREASURER That the Chief Administrative Officer bring forward for Council's consideration, the applications of the 4 persons who have been selected for consideration as Treasurer. . .