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HomeMy WebLinkAbout06/20/1988 . . . . TOWN OF NE.WCASTLE General purpose & Administration Committee June 20, 1988 Minutes of a meeting of the General Purpose and Administration Committee, held on Monday, JUne 20, 1988, at 9:30 a.m., in Court Room #2 ROLL CALL Present Were: Councillor A. Cowman (at 9:38 a.m.) Councillor D. Hamre Councillor H. MCKnight Councillor F. Stapleton Councillor A. Wotten Absent: Mayor J. Winters (On Regional Business) Councillor M. Hubbard (On vacation) Also present: Chief Administrative Officer, L. Kotseff Town Clerk, D. W. oakes (until 2:15 p.m.) Treasurer, J. Blanchard Director of planning, F. Wu (until 1:00 p.m.) Director of Community Services, J. Caruana Fire Chief, J. Aldridge (until 2:15 p.m.) Manager of Operations, D. Patterson (Until 2:15 p.m.) Deputy Clerk, P. Barrie Councillor Hamre chaired this portion of the meeting in the absence of Councillor Hubbard. Resolution iGPA-428-88 Moved by Councillor MCKnight, seconded by Councillor Wotten THAT Bob Sheridan, Taullie Thompson, and Cathy Collacott be added to the list of delegations. "CARRIED" PUBLIC HEARINGS proposed Zoning By-law Amendment and Official Plan Amendment, Part Lot 34, Concession 1, former ToWnship of oarlington - D. M. Freel for Koros Enterprises The Chairman announced the purpose of the Public Meeting. As required under the new Planning Act (Section 34(12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part of Lot 34, Concession 1, former Township of oarlington. The Chairman asked if there were any persons present wishing to speak to this matter. Several people indicated a desire to speak to this amendment. G.P.A. Minutes , . PUBLIC HEARINGS . . . - 2 - June 20, 1988 Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) public Notice was mailed to property owners within 120m of the subject property on May 20, 1988; b) Notice of the Public Meeting was posted on the property by May 20, 1988; c) The Notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The purpose and effect of the applications is to permit the development of a Resort Hotel, Health Spa, Medical Centre, naycare Centre, Residential Retirement Building and a Fifteen (15) Lot Residential Subdivision. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Mr. Stan Found, R.R. i2, Bowmanville, LIC 3K3, indicated that he runs a hog and beef operation directly to the south of the proposed development. He is concerned that runoff from the development will drain onto his property and fence damage may occur because of the development. Mr. Found indicated that there are many farming operations in the area that will be adversely affected if the proposed development is approved. Mrs. Mary Ann Found, R.R. i2, Bowmanville, LIC 3K3, read into the record letters from Mr. & Mrs. Lloyd Wannamaker and Mr. & Mrs. Brian Elston, neighbours in the surrounding area. Both of these objections were based on the fact that this development is proposed on good agricultural land. Mr. Hugh Neil, Prestonvale Road, R.R. *4, Oshawa, LIH 7K6. requested that a study be carried out of the entire area for future development. He was particularly interested in having a study completed of the intersection at Preston vale Road and Highway #2. G.P.A. Minutes . PUBLIC HEARINGS . . . - 3 - June 20, 1988 No one spoke in support of the proposed amendments. Mr. DOuglas Freel, 88 George Henry Blvd., Willowdale, Ontario, appeared on behalf of Koros Enterprises. He indicated that the proposed development will include a Retirement Farm Resort Area, a Hotel for public use, a small Mall and Greenhouses. Mr. Freel indicated that the proposed commercial area will be well away from the stream and, therefore, will not cause problems of pollution. He also indicated that if rences are destroyed, they will be replaced, however, he did note that the entire property would be completely fenced by the developer. The Greenhouses which are proposed with the development, Mr. Freel believes, will be a benefit to the agriculture in the area. The Chairman concluded this portion of the pUblic meeting. ********************************************************** proposed Zoning By-law Amendment, Part Lot 10, Concession 1, former Township of Clarke - veltri & Son Limited The Chairman announced the purpose of the Public Meeting. As required under the new Planning Act (Section 34(12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for Part Lot 10, Concession 1, former Township of Clarke. The Chairman asked if there were any persons present wishing to speak to this matter. One person indicated a desire to speak to this amendment. Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) Public notice was mailed to property owners within 120m of the subject property on May 20, 1988; b) Notice of the Public Meeting was posted on the property by May 20, 1988; c) The Notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. G.P.A. Minutes . PUBLIC HEARINGS . . . - 4 - June 20, 1988 The purpose and effect of the Rezoning Application is to permit the development of twenty-eight residential lots and a local commercial block. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Mrs. Sherry Steele, Box 173, Newtonville, Ontario, LOA lJO, raised the question of drainage. She indicated that the land located behind her home is quite swampy. Mrs. Steele informed the Committee, that the access road to the commercial development would be located at the west boundary of her property. She requested that a greenbelt be left between her property and the road. No one spoke in support of the amendment. Mr. Kevin Tunney, Tunney planning, 340 Byron Street S., Whitby, Ontario, L1N 4P9, appeared on behalf of Veltri & Son Limited. He indicated that the lot size within the development would be a minimum of one half acre. The commercial block proposed for the development is approximately 20,000 sq. ft., or two or three small stores only for the convenience of the residents. Mr. Tunney indicated that the drainage scheme has now been filed with the TOwn to ensure that no negative impacts are experienced by the surrounding property owners. The Chairman concluded this portion of the public meeting. ********************************************************** proposed Zoning By-law Amendment, Part Lot 15, Broken Front Concession, former Township of Darlington - Marvin Christl The Chairman announced the purpose of the public meeting. As required under the new Planning Act (Section 34(12)), Council is holding a public meeting prior to either adopting or rejecting the proposed zoning by-law amendment for part Lot 15, Broken Front Concession, former Township of Darlington. The Chairman asked if there were any persons present wishing to speak to this matter. Two people indicated a desire to speak to this amendment. G.P.A. Minutes . PUBLIC HEARINGS . . . - 5 - June 20, 1988 Before proceeding with this matter, the Chairman asked the Clerk to advise on the manner of notice. The Clerk advised that: a) Public notice was mailed to property owners within 120m of the subject property on May 19, 1988; b) Notice of the public meeting was posted on the property by May 19, 1988; c) The notice complies with the regulations under the Planning Act. The Chairman announced that any person wishing further notice of the passage of the by-law, if passed, to please leave their name, address and telephone number with the Deputy Clerk before they leave. The Chairman called on the Director of Planning to briefly describe the purpose and effect of the by-law, and how the by-law accomplishes the stated purpose. The purpose and effect of the Rezoning Application is to permit the construction of log and timber homes on site, permit two buildings as self-storage units and a model log office. The Chairman announced that questions may be asked concerning the manner of notice or the purpose and effect of the by-law, and that all questions must be asked through the Chair. The Chairman announced that Committee would now hear from objectors, first explaining that Council wishes input prior to a final decision. Mr. Jose Silva, R.R. 13, Bowmanville, Ontario, LIC 3K4, asked if any outside storage for this development could be placed as far back on the property as possible. He indicated that he will be building a modular home factory in the area and is concerned with the appearance of the surrounding area. Mr. Russell, Chesseman, Weir & Foulds, Suite 1600, P.O. Box 480, 2 First canadian Place, Toronto, M5X IJ5, appeared on behalf of St. Mary's Cement Company. He indicated that St. Mary's is already on record as opposing any expansion of the urban services boundary. Their concern is that any expansion of the urban services boundary should be done in a comprehensive manner, not on a piece meal basis. Mr. Cheeseman requested that the Committee direct staff to circulate this application to the Ministry of the Environment and the Ministry of Natural Resources. No one spoke in support of the application, or on behalf of the applicant. The Chairman concluded this portion of the public meeting. ********************************************************** . . . . G.P.A. Minutes DELEGATIONS - 6 - June 20, 1988 Mr. R. Sheridan, 153 Liberty st. N., Bowmanville, LIC 2M2, addressed Committee with respect to Report PD-140-88 regarding an application for Plan of Subdivision Approval submitted by Schickedanz Bros. Ltd. Mr. Sheridan indicated that the Liberty Concession Neighbourhood Committee has had numerous meetings with the developer which have resolved a great number of their concerns. However, the Committee still has several concerns which they would like raised. They would like to see a 15.5 metre (minimum) frontage for single detached dwellings for lots backing onto existing homes on Liberty Street North and Concession Street East. Also, they would like to see 22 metre minimum width for link and semi lots. The Committee is concerned with drainage in the area, particularly properties on the corner of Mann Street and Concession Street. Also, the Committee would like to see the Elliott Avenue and Elm Avenue road allowances sold by the Town as a building lot with adjacent land owners being offered the right to purchase for fair market value. Lastly, the Committee recommended that the walkways be fenced with chain link fences rather than the proposed wooden privacy fence thereby allowing better visibility for the people using the walkway. Mr. Taullie Thompson, 23 Concession Street E., Bowmanville, indicated that he is concerned with the size of the lots abutting the present residents in the area. Also, he has a major concern with the fact that raised bungalows in the new development have a balcony on the upper floor. This he states will infringe on the neighbours' privacy. Mr. Thompson indicated that if there is a problem with the septic tanks in the area, he feels the cost of hook-ups to the sewers should become the responsibility of the developer. Ms. Cathie Collacott, Chairman of Landscaping, Bowmanville Business Centre, P.O. Box 365, Bowmanville, Ontario, LIC 3Ll appeared before the Committee to address the problem of 95 trees in the downtown streetscape area. She indicated that the trees are in desperate need of major attention. The B.I.A. has received an estimate of $8,500.00 to correct the situation. Ms. Collacott requested that the Council of the Town of Newcastle authorize a grant of $6,500.00 for this project or perhaps an interest free loan spread over 3 years. Resolution #GPA-429-88 Moved by Councillor MCKnight, seconded by Councillor Wotten THAT the correspondence dated June 15, 1988, from Mr. Garth Gilpin, Secretary-Treasurer and General Manager, Bowmanville Business Centre, regarding the downtown streetscape area be received; G.P.A. Minutes - 7 - June 20, 1988 . AND THAT the correspondence be referred to the Treasurer and the Chief Administrative Officer for a full report on the request of the Bowmanville Business Centre, to be presented to Council on June 27, 1988; AND FURTHER THAT the delegation of Ms. C. Collacott, Chairman of Landscaping, Bowmanville Business Centre, be acknowledged and that she be advised of Council's decision. "CARRIED" Resolution ,GPA-430-88 Moved by Councillor Cowman, seconded by Councillor MCKnight THAT the Committee recess for 10 minutes. "CARRIED" . The Committee reconvened at 11:25 a.m. Mr. Ochonski, R. R. i2, Orono, Ontario, LOB lMO, addressed Committee regarding the review of the Durham Regional Official plan - Discussion Paper #2 - Rural Policies. Mr. Ochonski indicated that he is opposed to all of the restrictive rules placed on his property regarding severances. He stated that because he is not a farmer, he is unable to separate his land. Mr. Garnet RiCkard, R.R. #4, Bowmanville, LlC 3K5 addressed Committee regarding Discussion Paper #2 - Rural Policies. He indicated that policies of land use must be strengthened and severances on good agricultural land should not be permitted except as agricultural purposes. PLANNING & DEVELOPMENT . Resolution #GPA-43l-88 Summary of Committee Moved by Councillor Wotten, seconded by Councillor Stapleton of Adjustment Applications for 1. THAT Report PD-133-88 be received for information. March 31, April 7, April 28, May 12, "CARRIED" & May 28, 1988 60.81.2. Resolution iGPA-432-88 O.P.A. & Rezoning Application - D.M. Freel For Koros Enterprises 60.30.188. 60.35.436. Moved by Councillor Wotten, seconded by Councillor Stapleton 1. THAT Report PD-134-88 be received; and . 2. THAT the applications to amend the Durham Regional Official plan and the Town of Newcastle Comprehensive Zoning By-law 84-63, as amended, submitted by D.M. Freel, on behalf of Koros Enterprises Inc., to develop a 5.58 hectare parcel of land in part Lot 34, Concession 1, former Township of Darlington, be referred back to staff for a subsequent report pending staff's receipt of all comments from outside agencies; and G.P.A. Minutes . PLANNING & DEVELOPMENT Resolution tGPA-432-88 COnt'd - 8 - June 20, 1988 3. THAT the applicant be so advised. "CARRIED" Resolution *GPA-433-88 Rezoning Application Moved by Councillor Wotten, seconded by Councillor stapleton veltri & Son Ltd. 60.35.438. 1. THAT Report PD-135-88 be received; and . Rezoning Application & Site plan - Marvin Christl 60.51.117. 60.35.441. . Review of The Durham Regional Official plan Discussion Paper No.2 - Rural policies 60.30.1. . 2. THAT Rezoning Application DEV 88-32 submitted by Kevin Tunney, on behalf of veltri & Son Ltd., be referred back to staff for further processing and the preparation of a subsequent report upon receipt of all outstanding comments; and 3. THAT a copy of Report PD-135-88 be forwarded to the applicant. "CARRIED" Resolution i~PA-434-88 Moved by Councillor Wotten, seconded by Councillor Stapleton 1. THAT Report PD-136-88 be received; and 2. THAT the rezoning and site plan application submitted by Marvin Christl, to rezone a parcel of land, Part Lot 15, Broken Front Concession, former Township of Darlington, be referred back to staff for a subsequent report pending staff's receipt of all comments from outside agencies; and 3. THAT the applicant be so advised. "CARRIED" Resolution *GPA-435-88 Moved by Councillor McKnight, seconded by Councillor Stapleton 1. THAT Report PD-137-88 be received; and 2. THAT Report PD-137-88 be forwarded to the Regional Planning Committee as the Town's comments on Discussion paper No. 2 Rural Policies. "CARRIED" G.P.A. Minutes . PLANNING & DEVELOPMENT Resolution tGPA-436-88 . . . Exemption From Part Lot Control - Court ice Heights South 18T-76027 60.46.110. Liquor Licence Liberty Bowl 56.12.6. Application For Plan of Subdivision Approval 18T-87033 Rezoning Application Schickedanz Bros. 60.35.368. 60.46.229. - 9 - June 20, 1988 Moved by Councillor MCKnight, seconded by Councillor Cowman 1. THAT Report PD-138-88 be received; and 2. THAT the request submitted by Mr. Bill Manson, on behalf of Courtice Heights Development Ltd., for Removal of Part Lot Control on Lots 1 to 31 inclusive, plan 10M-805, Lots 17 to 27, 57 to 62 all inclusive, plan 10M-806; and Lots 21 to 62 inclusive, Plan 10M-807, be approved; and 3. THAT the By-law attached to Report PD-138-88 be approved and forwarded to the Regional Municipality of Durham pursuant to Section 49, Subsection (7) of the planning Act; and 4. THAT Mr. Bill Manson be so advised. n CARRI ED" Resolution *GPA-437-88 Moved by Councillor stapleton, seconded by Councillor Wotten 1. THAT Report PD-139-88 be received for information; and 2. THAT a copy of Report PD-139-88 be forwarded to the Liquor Licence Board of Ontario. "CARRIED" Resolution *GPA-438-88 Moved by Councillor Wotten, seconded by Councillor stapleton 1. THAT Report PD-140-88 be received; and 2. THAT the Region of Durham be advised that the Town of Newcastle recommends approval of proposed draft plan of Subdivision l8T-87033 dated revised March 16, 1988 as revised in red, and attached to Report PD-140-88, subject to the conditiions contained in Attachment 1, to Report PD-140-88; and 3. THAT the application for Rezoning File - DEV 87-45 be approved and the necessary by-law amendment forwarded to Council, and that the removal of the "Holding (H)" Symbol be deferred pending execution of a Subdivision Agreement; and G.P.A. Minutes . PLANNING & DEVELOPMENT Resolution tGPA-438-88 COnt'd - 10 - June 20, 1988 4. THAT the by-law attached to Report PD-140-88 authorizing execution of a Subdivision Agreement between Schickedanz Bros. Limited and the Corporation of the Town of Newcastle be approved and that the Mayor and Clerk be authorized to execute the Subdivision Agreement between Schickedanz Bros. Limited and the COrporation of the Town of Newcastle at such time as an Agreement has been finalized to the satisfaction of the Director of public Works and Director of Planning; and 5. THAT a copy of Report PD-140-88 be forwarded to the Region of Durham. "CARRIED AS AMENDED" . Resolution tGPA-439-88 Moved by Councillor McKnight, seconded by Councillor Stapleton THAT the foregoing Resolution *GPA-438-88 be amended by adding the following thereto: THAT the frontage of the single family lots abutting the existing property on Liberty and Concession Streets be increased from 12 and 13.5 metres to 15 metres. "CARRIED" Resolution iGPA-440-88 Moved by Councillor Cowman, seconded by Councillor Wotten . THAT Resolution *GPA-438-88 be further amended by adding the following thereto: THAT Condition of Draft Approval No. 16 be amended to include the installation of sewer pipe with stubs to existing properties on Concession Street, in the negotiations with the developer. "CARRIED" Resolution *GPA-441-88 Moved by Councillor Wotten, seconded by Councillor Cowman THAT Resolution *GPA-438-88 be further amended by adding the following thereto: THAT staff review with the developer the concerns raised by the delegations relating to the privacy fences at the walkways and the balconies on the raised bungalow style of home and report to Council on June 27, 1988. . "CARRIED" G.P.A. Minutes . PLANNING & DEVELOPMENT Resolution *GPA-442-88 - 11 - June 20, 1988 Moved by Councillor MCKnight, seconded by Councillor Stapleton THAT Resolution *GPA-438-88 be further amended by adding the following thereto: THAT the Community Services Department review parking in relation to the proposed park and Council on June 27, 1988. the question of report to II CARRIED" Resolution IGPA-443-88 . Rezoning Applications Moved by Councillor Wotten, Bolenko & vanHoof, 754952 Ontario Ltd., 1. Durham Region Non- Profit Housing Corp., Ochonski, Rockwood, Ouyang, Kerry. seconded by Councillor MCKnight THAT Rezoning Application DEV 88-42 (Durham Region Non- profit Housing corporation) be dealt with individually. "CARRIED" Resolution IGPA-444-88 Moved by Councillor Wotten, seconded by Councillor McKnight 1. THAT Report PD-141-88 be received; and 2. THAT Rezoning Applications DEV 88-39; DEV 88-41, DEV 88-44, DEV 88-50, DEV 88-51, and DEV 88-52 be received and referred back to staff for processing and a subsequent report and public meeting. "CARRIED" . Councillor Hamre made a declaration of interest regarding Rezoning Application DEV 88-42; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Hamre indicated that she is president of the Durham Region Non-profit Housing Corporation. COuncillor Cowman made a declaration of interest regarding Rezoning Application DEV 88-42; vacated her chair and refrained from discussion and voting on the subject matter. Councillor Cowman indicated that she is a Member of the Board of Directors of the Durham Region Non-Profit Housing COrporation. Councillor Wotten assumed the chair for this portion of the meeting. . . . . . G.P.A. Minutes PLANNING & DEVELOPMENT Rezoning Application Durham Region Non- profit Housing 60.35.444. Building and Plumbing Permit Fees 56.49.2. Fencing Policies and Reverse Lot Frontage Design Criteria 60.46.1. status Report study of Hamlets of Hampton & Orono 60.34.105. Recess - 12 - June 20, 1988 Resolution iGPA-445-88 Moved by Councillor MCKnight, seconded by Councillor stapleton THAT Rezoning Application DEV 88-42 be received and referred back to staff for processing and a subsequent report and public meeting. "CARRIED" Councillor Hamre reassumed the Chair. Resolution iGPA-446-88 Moved by Councillor Stapleton, seconded by COuncillor Wotten 1. THAT Report PD-142-88 be received; and 2. THAT the changes to the building and plumbing permit fees be approved as contained in Report PD-142-88; and 3. THAT the amending by-laws attached to Report PD-142-88 implementing the changes, be passed. "CARRIED" Resolution tGPA-447-88 Moved by Councillor Cowman, seconded by Councillor Stapleton 1. THAT Report PD-143-88 be received for information. "CARRIED" Resolution tGPA-448-88 Moved by Councillor Cowman, seconded by Councillor Wotten 1. THAT Report PD-144-88 be received for information. II CARRI ED" Resolution IGPA-449-88 Moved by Councillor Cowman, seconded by Councillor Wotten THAT the Committee recess for lunch for 40 minutes. "CARRIED" The Committee reconvened at 2:00 p.m. . . . . G.P.A. Minutes MINUTES CLERK Animal Control Report for May 1988 68-29.5. ADMINISTRATOR TREASURER Tender T88-7 - Playground Equipment 10.2.8. - 13 - June 20, 1988 COuncillor Cowman chaired this portion of the meeting. Resolution iGPA-450-88 Moved by Councillor MCKnight, seconded by COuncillor Stapleton THAT the Minutes of a regular meeting of the General purpose and Administration Committee held on Monday, June 6, 1988, at 9:30 a.m., in Court Room *2, be approved as read. "CARRIED" Resolution IGPA-451-88 Moved by Councillor MCKnight, seconded by Councillor Wotten THAT Report CD-28-88 be received for information. 'I CARRI ED" The Chief Administrative Officer presented a verbal report on the status of the Darlington Transfer Station. The Works Committee is recommending to Regional Council on June 29, 1988, that the Ministry of the Environment be requested to extend the licence for the Darlington Transfer Station to December 31, 1988. Councillor Wotten chaired this portion of the meeting. Resolution iGPA-452-88 Moved by Councillor MCKnight, seconded by Councillor Stapleton 1. THAT Report TR-42-88 be received; and 2. THAT Henderson Recreation Equipment Limited, Norwich, Ontario, with a total bid of $54,062.07, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-7, be awarded the contract, FORTHWITH, to supply, deliver and install various pieces of playground equipment to the TOwn of Newcastle as required by the Department of Community Services; and 3. THAT the funds in the amount of $54,062.07 be drawn from the 1988 approved Community Services Capital Budget. "CARRIED" G.P.A. Minutes . TREASURER . . . Tender T88-8 - Hot Mix Asphalt - Walkway, Courtice West Park 10.2.8. Lease Agreement Ministry of Government Services Probation Offices 16.19.107. 1988/89 Insurance Risk Management Report 10.53.3. - 14 - June 20, 1988 Resolution tGPA-453-88 Moved by Councillor Cowman, seconded by Councillor Hamre 1. THAT Report TR-44-88 be received; and 2. THAT Tri-Son Contracting, Prince Albert, Ontario, with a total bid in the amount of $15,510.00, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-8, be awarded the contract to supply all necessary labour, materials and equipment to install approximately 1,650 feet of walkway at the Courtice West park, Courtice, Ontario, as required by the Town of Newcastle; and 3. THAT the funds expended be provided from the Community Impact Agreement station "B" Account, as approved by the Hydro Liaison Committee. "CARRIED" Resolution *GPA-454-88 Moved by Councillor Hamre, seconded by Councillor Stapleton 1. THAT Report TR-32-88 be received; and 2. THAT rental of the Probation Offices in the amount of $8,210.00 annually from July 1, 1988, provided demised area is available for occupancy on that date, be approved FORTHWITH; and 3. THAT a by-law authorizing the Mayor and Clerk to execute a Lease Agreement with Her Majesty the Queen, as represented by the Ministry of Government Services for the Province of Ontario, for the rental of the Probation Offices in the premises located at 132 Church Street, Bowmanville, be executed. "CARRIED" Resolution tGPA-455-88 Moved by Councillor Cowman, seconded by Councillor Hamre 1. THAT Report TR-45-88 be received; and 2. THAT Frank Cowan Company Limited continue to be retained as the Town of Newcastle's Insurance Carriers for the period from July 1st 1988 to June 30th 1989, with a total premium renewal rate of $186,761.00 (a decrease of 5.5% over 1987/88 premium of $197,208.00); and . . . . G.P.A. Minutes TREASURER Tender T88-15 - Surface Treatment 10.2.8. Tender T88-12 - One (1) Only Motor Grader 10.2.8. - 15 - June 20, 1988 Reso~ution tGPA-455-88 COnt'd 3. THAT further to the above, the Frank COwan Company be instructed to add to the Town's pOlicies, a separate policy for Municipal Legal Expense, at a minimum deposit cost of $250.00 pending formal application and revised costs; and 4. THAT the updated Fleet forwarded to the Frank from Department Heads; received and Property Schedules be Cowan Company as they are and 5. THAT there be no other changes to the individual policies or deductibles, as outlined in the 1988 Risk Management Report by the Frank Cowan Company, which has been distributed to Department Heads and Council Members under separate cover; and 6. THAT the 1988 Budget overprovision for insurance amounting to $31,406.00, be transferred to the Self-Insured Losses Reserve. "CARRIED" Resolution *GPA-456-88 Moved by Councillor Cowman, seconded by Councillor Hamre 1. THAT Report TR-46-88 be received; and 2. THAT Miller paving, Unionville, Ontario, with a total bid in the amount of $432,450.00, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-15, be awarded the contract to supply and apply Surface Treatment to various roads as required by the Town of Newcastle; and 3. THAT the funds be provided from the 1988 Department of public Works Road Maintenance Budget. "CARRIED" Resolution *GPA-457-88 Moved by Councillor Cowman, seconded by Councillor Stapleton 1. THAT Report TR-47-88 be received; and 2. THAT Champion Road Machinery, Brampton, Ontario, with a total bid in the amount of $120,312.00, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-12, be awarded the contract to supply one (I) only Class 7 Motor Grader, as required by the Town of Newcastle Department of public Works; and G.P.A. Minutes . TREASURER . . . Tender T88-6 - Reconstruction of Queen street From King to ontario 10.2.8. Tender T88-16 - Asphalt and Surface Treatment Pulverizing 10.2.8. - 16 - June 20, 1988 Resolution iGPA-457-88 COnt'd 3. THAT the funds expended be provided from the approved 1988 public Works Fleet Account. "CARRIED" Resolution tGPA-458-88 Moved by Councillor Hamre, seconded by Councillor Cowman 1. THAT Report TR-48-88 be received; and 2. THAT Lamco Construction Limited, Gormley, Ontario, with a total bid in the amount of $680,991.50, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-6, be awarded the contract for Reconstruction of Queen Street, from King Street to Ontario Street, as required by the Department of Public Works; and 3. THAT the funds be drawn from the 1988 Public Works Capital Budget. "CARRIED" Resolution *GPA-459-88 Moved by Councillor Cowman, seconded by Councillor Hamre 1. THAT Report TR-49-88 be received; and 2. THAT Circle P paving Limited, Stevensville, Ontario, with a total bid of $22,412.99, being the lowest responsible bidder, meeting all terms, conditions and specifications of Tender T88-16, be awarded the contract FORTHWITH, for Asphalt and Surface Treatment Pulverizing; and 3. THAT the funds be drawn from the approved 1988 Department of public Works Road Maintenance Budget. "CARRIED" Resolution tGPA-460-88 Moved by Councillor Cowman, seconded by Councillor Hamre THAT Confidential Report TR-50-88 be moved to the end of the Agenda to be considered In Camera. II CARRI ED" . . . . . G.P.A. Minutes FIRE DEPAR'lMENT Monthly Fire Report - April/88 68.13.2. COMMUNITY SERVICES Community Services 1988-89 program Fees and Facility Rates 68.31.4. PUBLIC WORKS CoRREC UD II:S ~tER tV\ ,"'VI. r<!f:~ oF' ::SuL-I '-I. jq'il'l. ;f3 - 17 - June 20, 1988 Councillor MCKnight chaired this portion of the meeting. Resolution tGPA-461-88 Moved by Councillor Wotten, seconded by Councillor Hamre 1. THAT Report FD-14-88 be received for information. "CARRIED" COuncillor Stapleton chaired this portion of the meeting. Resolution IGPA-462-88 Moved by Councillor Hamre, seconded by Councillor Wotten 1. THAT Report CS-12-88 be received; and 2. THAT the proposed 1988-89 program fees and facility rates be approved (as attached to Report CS-12-88); and 3. THAT the new rates and fees become effective as of september 1, 1988, for fall and winter rates and November 1, 1988, for summer 1989 rates. "CARRIED" Resolution iGPA-463-88 Moved by Councillor Hamre, seconded by Councillor Cowman THAT Confidential Report CS-13-88 be moved to the end of the Agenda to be considered In Camera. "CARRIED" COuncillor Hamre chaired this portion of the meeting. Resolution tGPA-464-88 Wcne..J Moved by Councillor Cowman, seconded by Councillor ~ THAT public Works staff negotiate with Schickedanz Bros. Ltd., the developer of Subdivision l8T-87033, for construction of a sidewalk on the east side of Liberty Street from Concession street northerly to the C.P.R. Crossing and report to Council on June 27, 1988. II CARRI ED" G.P.A. Minutes . DELEGATIONS - 18 - June 20, 1988 Resolution iGPA-465-88 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the delegations be acknowledged and that they be advised of Council's decision. "CARRIED" Resolution tGPA-466-88 Moved by Councillor wotten, seconded by Councillor Stapleton THAT Committee move "In Camera." Il CARRI ED" . Councillor Wotten chaired this portion of the meeting. Resolution tGPA-467-88 Moved by Councillor McKnight, seconded by Councillor Stapleton THAT the recommendations contained in Confidential Report TR-50-88 be approved. "CARRIED" Councillor Stapleton chaired this portion of the meeting. Resolution iGPA-468-88 Moved by Councillor Cowman, seconded by Councillor Hamre . THAT the recommendations contained in Confidential Report CS-13-88 be approved. "CARRIED" Resolution iGPA-469-88 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the meeting be open. "CARRIED" . . . . . ,r - 19 - Resolution tGPA-470-88 Moved by Councillor Wotten, seconded by Councillor Hamre G.P.A. Minutes June 20, 1988 THAT the actions taken "In Camera" be approved. n CARRI ED" ADJOllRNMENT Resolution tGPA-471-88 Moved by Councillor wotten, seconded by Councillor Hamre THAT the meeting adjourn at 2:45 p.m. n C.ARRI ED"